Otterbein Church Event Planning Checklist
Otterbein Church Event Planning Checklist
Otterbein Church Event Planning Checklist
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<strong>Otterbein</strong> <strong>Church</strong> <strong>Event</strong> <strong>Planning</strong> <strong>Checklist</strong><br />
Name of <strong>Event</strong> _______________________________________________________________________________<br />
Your Name ______________________________________________________ Date of <strong>Event</strong> ________________<br />
E-mail _________________________________________________ Day Phone ___________________________<br />
NOTE: It is the responsibility of the event planner to contact the staff for assistance. Please give to the staff as<br />
early as possible in the planning process.<br />
Promotion:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Bulletin Announcement<br />
Posters (See Poster Policy)<br />
Tickets<br />
E-news<br />
Pre-Service Slides<br />
Web Site<br />
Newspaper Ads<br />
E-Invite<br />
Program/Bulletin<br />
Judy Lapole<br />
Use Online Form<br />
on church website<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Registration:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Web<br />
<strong>Church</strong> Office<br />
Lobby Table (See Table Policy)<br />
Denise Lancaster<br />
Denise Lancaster<br />
Use Online Form<br />
on church website<br />
Financial:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Money Collection<br />
Special Purchases<br />
Rick Duesler<br />
Rick Duesler<br />
P a g e | 1<br />
<strong>Otterbein</strong> <strong>Event</strong> <strong>Planning</strong> <strong>Checklist</strong>
Facilities<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Tables<br />
Chairs<br />
Podium<br />
Special Requests<br />
Kitchen<br />
Layout<br />
Paper Products<br />
Greg Stoner<br />
Greg Stoner<br />
Greg Stoner<br />
Greg Stoner<br />
Greg Stoner<br />
Greg Stoner<br />
Linda Etter<br />
Music/Worship<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Worship Leader/Musician<br />
Pre-Recorded Music<br />
Dave Besecker<br />
Dave Besecker<br />
Technical Services:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Projector<br />
Screen<br />
DVD/CD Player<br />
TV with DVD player<br />
Video Camera/Digital Camera<br />
Sound System<br />
Microphone<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Denise Lancaster<br />
Dave Besecker<br />
Dave Besecker<br />
Staging and Props:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Platforms<br />
Stage Extensions<br />
Decorations/Props<br />
Special Lighting<br />
Dave Besecker<br />
Dave Besecker<br />
Dave Besecker<br />
Dave Besecker<br />
P a g e | 2<br />
<strong>Otterbein</strong> <strong>Event</strong> <strong>Planning</strong> <strong>Checklist</strong>
Child Care:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Child Care needed<br />
Linda Etter<br />
Additional Staff:<br />
<strong>Checklist</strong> Item Staff Contact Date Completed/Notes<br />
Ushers<br />
Greeters<br />
Golf Cart<br />
Dirk Small<br />
Dirk Small<br />
Dirk Small<br />
P a g e | 3<br />
<strong>Otterbein</strong> <strong>Event</strong> <strong>Planning</strong> <strong>Checklist</strong>
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