Level 1 Panel Meeting Wednesday 20 June 2012, 2pm Dover ...

Level 1 Panel Meeting
Wednesday 20 June 2012, 2pm
Dover District Council Offices
Present:
Una Mills
Bryan Marsh
Julie Pollitt
Bob Thompson
John Waring
Pauline Catterall
Paul Button
Ann Foat
Community Development Officer – DDC
Snowdown Colliery Male Voice Choir
Deal, Walmer and Kingsdown Regatta Association Limited
Aylesham & District Amateur Boxing Club
Eastry Village Hall
Nonington Dolphins
Walmer Cricket Club
Ash Heritage Centre
In attendance:
Sandra Killick (Minutes)
Community & Leisure Office – DDC
1. Welcome
Action
BM welcomed everyone to the meeting.
2. Apologies for absence received from:
Jan Stewart
Wendy Hansell
Terence Terry
Keith Roberts
Brin Hill
Arthur Hockley
Dover, Deal and District Citizens Advice Bureau
The Youth Club Elvington
Aylesham and Snowdown Welfare Bowls Club
Shepherdswell Village Hall
Alternative Service Delivery Manager – DDC
Betteshanger Colliery Welfare Bowling Club
Absent:
Eileen Rowbotham
Betteshanger Social and Community Club
3. a) Approval of Minutes from the Appraisal Panel Meeting (30 May 2012)
Minutes of the meeting held on 30 May 2012 were agreed as a correct record.
b) Matters Arising
Two awards had riders one of which was Ash Village Hall who had confirmed
that building regulations did take into account for the heavy loads on the new
mezzanine floor and BM had agreed on behalf of Panel that the money could be
released.
Was also satisfied that Elvington and Tilmanstone Colliery Welfare Cricket Club
had advertised the coaching sessions for young people in their Parish Magazine
so funding was released.
4. Conflicts of Interest and Confidentiality

BM advised the Panel that if anyone has an interest in an application they must
declare this. They may sit in when the application is being presented to the panel but
would be asked to leave when the grant is discussed and a decision is being made.
BM also stressed that everything discussed at these meetings is confidential.
PC has conflict of interest for application from Aylesham Carnival Association.
5. Level 1 Grant Applications – (Please see attachment)
6. Budget Information
Awarded £11,751.00; £61,140.62 remaining.
7. Correspondence
E-mail from Elvington and Tilmanstone Colliery Welfare Cricket Club – they are
upgrading scoreboard as have managed to find some additional money – asked
permission to do this and UM agreed.
8. Any Other Business
None.
9. Date of next meeting
Wednesday 25 July 2012, 2pm at Dover District Council Offices.

Level 1 Grant Applications:
Name of
Applicant
Ash Sports
Pavilion
Committee
Aylesham
Carnival
Association
Deal, Walmer
and Kingsdown
Amateur
Rowing Club
Project Name & Brief
Details of
Application
Renewing Kitchen
Units and Appliances
Aylesham Carnival –
purchase of
microphones, laptop,
venue hire, printing of
programmes/flyers, a
magician and minibus
insurance.
Junior Section Coastal
Double Scull/Pair Boat
Purchase
Total Cost
Amount
Requested
Amount
Approved
Decision &
Terms &
Conditions
Coalfield
Wards covered
£11,026.97 £5,000.00 £5,000.00 Approved Little Stour and
Ashstone
£2,600.00 £2,600.00 £2,600.00 Approved Aylesham
North Deal
Middle Deal
and Sholden
Mill Hill
£4,151.00 £4,151.00 £4,151.00 Approved North Deal
Middle Deal
and Sholden
Mill Hill
St Margaretsat-Cliffe
£11,751.00
Total Awarded this
Panel
Total Awarded
£26,176.37
brought forward
Total Awarded to
£37,927.37
Date
Amount left to Award £61,140.62
Funding
Theme
Health and
Wellbeing
Health and
Wellbeing
Health and
Wellbeing

L1-1-6 – Ash Sports Pavilion Committee
The project was presented to the panel by a representative from Ash Sports Pavilion
Committee and the following points were raised:
Provide facility for Ash clubs, hire out to associations such as young farmers.
Need new kitchen as current one is 20 years old and does not meet Health & Safety
standards.
Need stainless steel prep area for cooked food.
Will allow groups using facilities such as the Rugby Club to cook.
Panel raised the following questions:
How did committee manage to raise £6000?
Lot of it came from cricket club running refreshment area which is now under Pavilion
Committee.
Are you confident that once spent £6,000 got enough money to keep running?
Yes.
Member of Panel said that Environmental Health Officer/Health & Safety people will want
new signage etc in kitchen and was advised that Chairman of committee was aware of this
type of thing as had experience of doing this.
Panel felt it was a good project as another place for young people to meet, enjoy sport.
Group seem to know what they doing and facilities appear to be well used.
Grant of £5,000.00 awarded – unanimous.
L1-1-10 – Aylesham Carnival Association
The project was presented to the panel by a representative from Aylesham Carnival
Association and the following points were raised:
Minibus available for community groups around district and ask for small donation
towards maintenance for use of minibus.
Have managed to find cheaper quote for insuring vehicle, the laptop can be used in
conjunction with overhead projector, flyers will increase number of people attending,
magician for entertainment and would also like to fund 3 cadet bands at £125 each.
Currently borrow radio microphones but would be easier to have own. Do also have a
laptop but getting old and quality of playing music is not good.
Panel raised the following questions:
Why do you need to hire venue and magician?
Hire of venue is for event after the carnival. Magician is for 2 hours slots before and
during carnival.
Where is venue?
St Finbarrs Church in Aylesham. Need to hire this venue because of size as usually
have around 200 people attending.

Do you think would be better to have higher spec laptop?
Did not look at higher spec, one looked at is mid range.
Member of panel had concern over the cheaper minibus insurance and was advised that had
spoken to Insurance Group who went to same insurers and managed to match and drop
cost slightly but is a like for like policy.
Grant of £2,600.00 awarded – unanimous. Was agreed that included in grant would be
donations for 3 cadet bands, £1000 towards tax and insuring vehicle and for group to look at
higher spec laptop/and or microphones – confirmation of this to be given before release of
grant.
L1-1-11 – Deal, Walmer and Kingsdown Amateur Rowing Club
The project was presented to the panel by a representative from Deal, Walmer and
Kingsdown Amateur Rowing Club and the following points were raised:
Grant is for Cross boat pairing and double sculling to train youngsters to row and for
competitions.
Can now compete at Double sculling so have had to borrow one at competitions.
Have quite a lot of new members particularly aged 9-16 years and encouraging a lot of
older member to come back to rowing.
Every 5-6 years renew shoes etc in boat instead of replacing.
Want club to move forward to do double sculling.
Boat is made from carbon fibre.
Panel raised the following questions:
Have you got storage space to house the boat?
Yes have room in boat house and got racking for it.
Is the club open to anyone regardless of ability to pay?
Yes there are no financial barriers. Junior membership only £20 per year and do
subsidise this and race entry fees if unable to pay.
How many members have club got?
Got 45 new youngsters in last few months and have at least another 100 junior
members.
What is delivery timescale?
Quite quick turnaround, do not know exact dates but should be no longer than 2-3
months.
Is the club open all year round?
Yes not just summer sport as participate in lot of river rowing in winter months and more
affiliation in summer months.
Grant awarded of £4,151.00 - unanimous.