105th Annual Knights of Columbus State Convention

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State Treasurer Report To: The Officers, Past State Deputies and Delegates of the 105 th Annual Meeting of the Louisiana Jurisdiction of the Knights of Columbus, assembled in Lafayette, Louisiana on May 1 st and 2 nd 2010. In accordance with Section 7.2 of the By-Laws of the Louisiana State Council, all Officers of the State Council shall be required to submit a complete written report to the State Council of their official acts. I am honored to present the Annual Report of the State Treasurer to my Brother Knights of the Louisiana Jurisdiction, for Fraternal Year 2009-2010. Serving as State Treasurer has been an honor and a privilege and I shall treasure the memories of serving the State Council for the rest of my life. The learning experience has been invaluable and it has given me the opportunity to experience a level of service to the Knights of Columbus that will serve me throughout life, many thanks to my Brother Knights in the Great State of Louisiana. The accounting procedures established for handling the funds of the State Council are sound and have internal controls built into the system. Additional controls were implemented to ensure the accuracy of the MDF program as well as the State Convention and State Office Income and Expenses. In accordance with Section 9:2 of the By-Laws of the Louisiana State Council, the State Secretary shall receive all funds due to the State Council, prepare a transmittal and then turn over the funds to the State Treasurer for deposit. Referencing Section 10:1 of the By-Laws, the State Treasurer is the custodian of all State Council funds and is required to keep a true and accurate record of all funds. I have done my very best to comply to with the By-Laws and I certify that the financial statements presented in this report represents a true and accurate accounting of the state of financial condition of the Louisiana State Council. The State Council has three active checking accounts that are balanced monthly by the State Treasurer. They are: General Fund Checking, State Convention Checking, and MDF Checking. The General Fund Checking has sub-accounts, Acompano Checking, YEP Checking and Exemplification Fund Checking Accounts. Funds are deposited in each of the three accounts to facilitate the payment of expenses directly related to each account mentioned. The State Council maintains eleven trust accounts: General Fund Trust, YEP Current Trust, YEP Fund Raiser Trust, Exemplification Trust, General Fund Unallocated Trust, YEP Unallocated Trust, Fourth Degree Trust, Louisiana Knights Foundation Trust, Benefit Reserve Trust, Disaster Relief Trust and Convention Reserve Trust. These accounts are monitored and reports are given on the earnings or losses monthly. Referencing Section 10:4 of the State By-Laws, the State Treasurer shall segregate and keep in a separate depository funds designated Youth Expansion Program. A voucher system is used for all disbursement of funds. The voucher is prepared by the State Deputy and sent to the State Secretary for recording and production of checks. The State Secretary then forwards the voucher along with the checks to the State Treasurer for action. The State Treasurer records this activity in the monthly accounting system of the State Council; he then makes copies of the checks then signs and mails the checks to the appropriate parties. In accordance with Sec.8:1 of the State By-laws; all checks issued are required to have the signature of two of the following State Officers: State Deputy, State Secretary, and/or State Treasurer. The State Treasurer records all receipts and expenditures to the financial accounting records by posting transactions in the different accounts and prepares a report of all accounts for review by the State Deputy, Elected State Officers, the Immediate Past State Deputy, and Past State Deputies, at the end of each month. Bank statements are also reconciled to the accounting records for checking and trust accounts. Copies of the reconciled trust statements are included in the monthly reports to the State Deputy, Elected State Officers, Immediate Past State Deputy, and the Past State Deputies at the end of each month. 26
FINANCIAL SUMMARY ENDING June 30 th , 2010 Funds on hand as of July 1 st , 2009 General Fund Checking Acct Capital One Checking Account $ .51 YEP Current Checking Acct Capital One Checking Account $ 0.00 Acompano Checking Acct Capital One Checking Account $ *2,104.48 State Convention Acct. Capital One Checking Account $ 4,653.33 Exemplification Fund Checking Acct Capital One Checking Account $ 0.00 MDF Checking Capital One Checking Account $ 298.42 *Note: Carry Forward for Implementation of Acompano Program $ 7,056.74 General Fund Trust Capital One Trust Account $ 0.00 YEP Current Trust Capital One Trust Account $ 147,585.45 YEP Fundraiser Trust Capital One Trust Account $ 0.00 Exemplification Fund Trust Capital One Trust Account $ 32,702.97 General Fund Unallocated Trust Capital One Trust Account $ 208,966.74 YEP Unallocated Trust Capital One Trust Account $ 165,028.09 Fourth Degree Trust Capital One Trust Account $ 64,344.92 LA Knights Foundation Trust Capital One Trust Account $ 44,251.08 Disaster Relief Fund Trust Capital One Trust Account $ 10,000.00 Benefits Reserve Trust Capital One Trust Account $ 5,000.00 Convention Reserve Trust Capital One Trust Account $ 10,000.00 Total of Trust Accounts $687,879.24 RECEIPTS FROM THE STATE SECRETARY General Fund $ 307,514.01 YEP Fundraiser $ 129,393.97 Acompano $ 27,425.00 Exemplification Fund $ 8,900.00 Fourth Degree $ 9,545.00 MDF Program $ 394,453.31 State Convention Account $ 88,270.47 Louisiana Foundation Trust $ 6,500.00 Disaster Relief Funds $ 2,500.00 Total Receipts from the State Secretary $ 974,501.76 DISBURSEMENTS General Fund $ 315,942.59 YEP Current Trust $ 149,114.40 YEP Fundraiser $ 0.00 Acompano Checking $ 27,465.23 Exemplification Checking $ 10,332.04 Fourth Degree $ 5,915.86 Disaster Relief Fund (To benefit Haiti) $ 2,500.00 MDF Program $ 386,115.09 Convention Reserve $ 0.00 State Convention Account $ 87,504.89 Total Disbursements $ 984,890.10 27
Page 1: PROCEEDINGS 105th Annual Knights of
Page 4 and 5: Speeches Baker, Daniel (Supreme Cou
Page 7: ROLL OF STATE DEPUTIES OF LOUISIANA
Page 10 and 11: These appointments are found on pag
Page 12 and 13: State Warden : State Warden : Micha
Page 14 and 15: SECOND DAY’S SESSION State Deputy
Page 16 and 17: 2010 Convention Committees AUDIT CO
Page 18 and 19: State Deputy Report To: The Officer
Page 20 and 21: $29,000 to the Seminarians. This wa
Page 22 and 23: Agents, Terry Kennedy, Scott Willis
Page 24 and 25: State Secretary Report To: The Offi
Page 28 and 29: INTEREST/SERVICE CHARGES General Fu
Page 30 and 31: State Advocate Report To: The offic
Page 32 and 33: State Office Administrator Report W
Page 34 and 35: Audit Committee Report To: Clergy,
Page 36 and 37: 8. A final Financial Statement as o
Page 38 and 39: District Number 1 Council 3411 Coun
Page 40 and 41: District Number 45 Council 5048 Hav
Page 42 and 43: Felicitation Committee Report To: T
Page 44 and 45: card is mailed to the member’s fa
Page 46 and 47: Memorial Committee Report To: The O
Page 48 and 49: Minutes Committee Report To: The Of
Page 50 and 51: Resolution Number 1 BY: Elected Sta
Page 60 and 61: Resolution Number 11 BY: Elected St
Page 62 and 63: Resolution Number 13 BY: State Offi
Page 64 and 65: Resolution Number 15 By: Elected St
Page 66 and 67: Wardens Committee Report To: Office
Page 68 and 69: Report of Camp Joshua To: The Offic
Page 70 and 71: Report of Community Program To: The
Page 72 and 73: The 24 Finalists for the 2010 Compe
Page 74 and 75: As I submit this report, I would be
Page 76 and 77:
Report of Greco Memorial Foundation
Page 78 and 79:
Report of Marian Hour of Prayer Pro
Page 80 and 81:
Report of the Master of the Fourth
Page 82 and 83:
GROUP WINNERS OF MDF CAMPAIGN 2009
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THE TOOL BOX St. Joseph had a tool
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Report of Program Director To the O
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In addition, we handed out a Pro-Li
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Report of Retreat Chairman To the O
Page 92 and 93:
Report of Scouting Program To: The
Page 94 and 95:
Report of Squires Chairman To: The
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Report of Youth Director To the off
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There were eight councils in the st
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Daniel Baker Supreme Board Member Y
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Prosper Toups Family of the Year Wi
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Alyssa Watkins CYLA Girl Winner Wor
Page 106 and 107:
Christina Zeringue Pro Life Oratory
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Awards CHURCH 100 POINTS: Marquette
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For the 37th consecutive year, the
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Our state membership program began
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COUNCIL ACTIVITY: 250 Brother Knigh
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CoNo City A B C D E F G H I J K 289
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Knights of Columbus Louisiana State
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105th Annual Knights of Columbus State Convention

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