office tenant improvement (oti) - Department of Building Inspection

OFFICE TENANT IMPROVEMENT
(O-T-I)
PROCESS GUIDE
AND
CHECKLIST
(415) 558-6086
COMMERCIAL PLAN CHECK DIVISION
1660 MISSION STREET, 2nd Floor
SAN FRANCISCO, CA 94103
8/7/97, Rev. 3/13/02

OFFICE TENANT IMPROVEMENT (OTI)
INTENT
To accelerate plan check turnaround time by the DBI Commercial Plan Check
Division for OFFICE SPACE Tenant Improvements, on a SINGLE FLOOR, with a
SINGLE TENANT OCCUPANCY, where NO structural work and NO change of
occupancy occur.
NOTE:
Buildings with active complaints are not eligible for the OTI process.
REQUIREMENTS
The design professional provides accurate information by completing the attached
OTI CHECKLIST and NON-INFRINGEMENT Statement. The OTI CHECKLIST
summarizes the essential information required for an administrative plan review.
The NON-INFRINGEMENT Statement requires that the work is in compliance with
all STATE and LOCAL Ordinances, DISABLED access requirements, and
ENERGY requirements. A separate NON-INFRINGEMENT statement is required
on the OTI-2, by the appropriate MECHANICAL/ ELECTRICAL design
professional/s, stating that all work affecting the LIFE SAFETY systems of the
building do not jeopardize the buildings Life Safety Status. These documents are
required to be sealed and wet-signed, according to State Laws.
THE PROCESS
Prior to filing, applicants are required to separate the plans into TWO individual
sets. The first being OTI-1 ARCHITECTURAL WORK ONLY, and the second being
OTI-2 or BUILDING SUPPORT SYSTEMS ONLY. The OTI plan review staff labels
the individual applications and plans accordingly and performs a comprehensive
review at the counter. If at any time during the counter review, any of the required
items are missing, the APPLICATION will be rejected. Both OTI-1 and OTI-2 are
always treated as completely separate permits. Each requires individual application
and permit fees. The separation of the plan check segments allows both the
ARCHITECTURAL and SUPPORT phases to be treated independently of each
other, allowing staff to accomplish the RAPID-REVIEW PROCESS desired.
8/7/97, Rev. 3/13/02

OTI-1 (The ARCHITECTURAL Permit Application Review)
This phase of the OTI permit process requires three (3) sets of ARCHITECTURAL
only drawings to be submitted, along with the OTI Checklist, which must be filed out
COMPLETELY, prior to submission, and the General NON-INFRINGEMENT
statement reproduced on the Cover sheet. The additional items are ALWAYS
required to be submitted with the OTI-1 package:
l. DISABLED ACCESS drawings tracing the Path of Travel from
theBuilding=s Primary Entrance, and if applicable, the Parking
Facilities which serve the building and the Path of Travel to the Area
of the Tenant Improvement. Included in the Path of Travel shall be the
elevator and controls, drinking fountains, telephones, and the sanitary
facilities which serve the area of remodel.
2. DEMOLITION PLAN showing the previous layout of the space,
including removal of existing corridors, partitions, etc., which might
affect the proposed tenant improvement application.
3. FULL FOOTPRINT of the floor where the work is being permitted, the
base building exiting from that floor, new corridor configurations and
construction, and finally the location and exiting of the proposed
Tenant Improvement. In order to accurately calculate occupant loads,
all areas must be properly labeled, as to USE.
4. CONSTRUCTION DETAILS, (i.e., wall construction, bracing and
finishes, ceiling details, etc.)
NOTE:
Provide adequate number of drawing sets, ALL wet-signed and sealed by
design professional(s).
At the time of submission, OTI staff screens all applications, rejecting those which
do not provide the required information. Once accepted into the system, the plan
checker reviews both the application/s and plans. Once approved by OTI staff, they
are hand carried to the other required departments for their approval. The other
departments involved in the OTI process, in turn also RAPID-REVIEW the
applications. During the plan check review process, applications discovered to
have problems, which were inadvertently overlooked during the primary counter
review, are given 72 HOURS to correct the problem/s or risk removal from the OTI
process.
8/7/97, Rev. 3/13/02

OTI-2 ADDITIONAL APPLICATION (Building Support Systems)
This phase of the OTI process requires two (2) sets of Building Support Systems
Drawings to be submitted, (i.e., Fire Protection, HVAC, Electrical, Title 24-Energy
Compliance, and Life Safety). This submission requires TITLE 24, ENERGY
Calculations and a NON-INFRINGEMENT Statement (if located in a Life Safety
Building). If the proposed Tenant Improvement work DOES NOT involve the
Building Support Systems, ADDITIONAL OTI PERMITS are not required. (This
must be stated by the applicant, at the time of filing the OTI-1). The applicant also
has the option of submitting the additional OTI application (i.e., OTI-1, OTI-2 etc.)
simultaneously with the OTI-1, or at a later date. It is essential that the applicant is
aware that NO COVER-UP OF CONSTRUCTION WILL BE ALLOWED until all
additional applications have been SUBMITTED and APPROVED. The additional
OTI application MUST ALWAYS be submitted with approved OTI-1, DUPLICATE
Architectural Set. This DUPLICATE SET enables the plan checker to review the
OTI-2 submission with an approved reference set of drawings, and does not
jeopardize the construction set which is on the JOB-SITE.
RESULTS
The final result of the OFFICE TENANT IMPROVEMENT program is to quickly
review the ARCHITECTURAL PERMIT allowing construction to commence, before
the OTI-2 or Building Support Systems drawings are completed, submitted and
approved.
OTI INFORMATION
The OTI application counter is located on the Second Floor of the Department of
Building Inspection, at 1660 Mission Street, San Francisco, California 94103.
Counter hours for filing are Monday through Friday, 8:00 AM to 12:00 PM. The OTI
checklist and updated status information are always available through the Customer
Service Division, at (415) 558-6088.
OTI APPLICATIONS EXCEEDING 72 HOURS ON HOLD WILL BE
PLACED IN THE STANDARD REVIEW PROCESS OF THE
DEPARTMENT OF BUILDING INSPECTION!
8/7/97, Rev. 3/13/02

OFFICE TENANT IMPROVEMENT
DISABLED ACCESS
COMPLIANCE CHECKLIST
CONSTRUCTION COSTS
1. Construction cost shall be based on the Marshall & Swift
Construction Cost Index. DBI may accept bona-fide contract
prices upon review and approval.
2. Construction cost will be verified during plan check and inspection
stages by DBI. In the event that cost has to be adjusted above the
valuation threshold (based on the ENR US20 Cities average
construction cost index), the proposed design may be required to
provide full disabled access compliance.
Note: The cost index is updated annually, and the 2002 value
is $95,815.11
3. When the project is valued under the threshold, the construction
cost will be used to evaluate the level of disabled access triggered
by this project but shall not exceed 20%.
4. The design professional shall verify all existing field conditions and
certify that all information provided are accurate. A STOP WORK
ORDER or CORRECTION NOTICE will be issued by the DBI
INSPECTOR if plans do not reflect the true field conditions.
8/7/97, Rev. 3/13/02

OTI COMPLIANCE / NON-INFRINGEMENT STATEMENTS
I HAVE READ AND COMPLETED THE ATTACHED (OTI) CHECKLIST, AND CERTIFY TO
THE BEST OF MY KNOWLEDGE:
1. The proposed construction is in compliance with applicable
STATE and LOCAL ORDINANCES.
2. The proposed construction will comply with DISABLED ACCESS
Provisions of Part 2, Title 24, California Code of Regulations.
3. The proposed construction will comply with ENERGY
ConservationStandards of Part 6, California Code of Regulations.
NOTE:
PER SECTION 106.3.4.1 (1998 SAN FRANCISCO BUILDING CODE)
AThe Architect or Engineer of Record shall be responsible for reviewing and
coordinating all submittal documents prepared by others, including deferred
submittal items, for compatibility with the design of the building.@
_______________________
WET SEAL & SIGNATURE
PRINT NAME: ______________________________
COMPANY:
ADDRESS:
PHONE NO:
______________________________
______________________________
____________________________
8/7/97, Rev. 3/13/02

8/7/97, Rev. 3/13/02