8th Quarterly Progress Report of JEEViKA.pdf - Bihar Rural ...

List of Content Page #
Content
Executive Summary 1
Institution Building & Capacity Building 3-4
Micro Finance 5-6
Livelihoods 7-8
Social Development 9-10
Human Resource Development 11
Monitoring Evaluation & Learning 12
Administration, Finance & Procurement 13
Annexure
Human Resource Status 14
Progress up to Sep’ 09 15-16
JEEViKA Song 17

Executive Summary
T
he end of this quarter marks an end of two
years of main project. In this quarter which is
8 th in series, ranging between July to
September, 09 — the project made tremendous
progress in terms of credit linking of Self Help
Groups (SHGs). More than 1800 SHGs (which is far
more than the achievement made so far) with over
Rs. 35 Million have been credit linked during the
quarter. This has been the result of consistent and
focused effort of working with commercial and rural
banks, particularly the exposure of bank officials to
Andhra Pradesh and entering into institutional
collaboration with major commercial and regional
rural banks in the form of MOU’s. Signing of MOUs
particularly with RRBs gave a great flip to this whole
effort as their presences in rural areas are more
common than any particular commercial and rural
banks. During the quarter the project signed MOUs
with four commercial and rural banks: Madhya Bihar
Gramin Bank (MBGB), Bihar Kshetriya Gramin Bank
(BKGB), Uttar Bihar Gramin Bank (UBGB) and
Central Bank of India (CBI).
On the institution building and capacity building
front, expediting the formation of Village
Organisations, revisiting the policies of community
cadres and designing and development of VO Flip
Charts and training module were some of the major
areas where progress were made. There were gaps
in CM identification and their training—a special
drive was undertaken to reduce this gap. By the end
of quarter, out of 852 CMs identified, 679 had
received training and now in turn they are providing
their services to community Institutions. An
exposure visit for master trainers of village
organizations to SERP, Andhra Pradesh was
organized so that their services could be utilized to
reduce the training gaps of community institutions.
Induction training for the newly recruited managers
was also organized to brief them about the project
principles, basic design of the project and their roles
and responsibilities.
Under the livelihoods front the system of rice
intensification (SRI) was scaled up to more than
eight thousand farmers (1318.6 acres) of 350
villages in 12 blocks of six districts. The project has
tried out to integrate Participatory Varietal Selection
& Promotion (PVSP) Programme with the System of
Rice Intensification (SRI) to create a complementary
effect. This has been tried in Khagaria and Purnea
district, and the initial results are quite encouraging.
The project is also trying to build an alternative
extension mechanism for the handholding support
of the small and marginal farmers in the form of
Village Resource Persons (VRPs). There are around
330 Village Resource Persons (VRPs) who were
identified and trained in System of Rice
Intensification (SRI). In addition, process of
formation of two Women Farmers’ Producers
Company, one each in Khagaria and Purnea has
been initiated.
Project has also decided to universalize the
interventions of Health Risk Fund (HRF) and Food
Security Fund (FSF) with all eligible Village
Organizations. The health saving has been initiated
in 116 VOs in which 1137 SHGs are participating.
The total cumulative health savings of these VOs
has reached to around Rs. 4 lakhs. During this
quarter 102 VOs have been given Rs. 5100000/-
(Rupees fifty one lakhs only) as HRF. The food
security programme has been also scaled up to 54
VOs in which 3564 SHGs members are participating.
Under the food security programme Rs. 43.96 lakhs
have been released with the help of which 2700
Quintals of food grains have been purchased and
disbursed. A comprehensive operational guideline
for women outreaches workers along with
monitoring parameters and responsibilities of VO
have been developed jointly by Janani and JEEViKA.
The cumulative figure of the signature literate
women has gone up to 40542 from 28908; with a
quarterly growth rate of 28.69%.
Another significant development of the last quarter
was scaling up of the project to 26 new blocks,
including two flood ravaged blocks, one each from
the districts of Supaul and Madhepura.
Establishment of block offices, procurement of
furnitures and fixures and recruitment of new staff
were the major tasks in which the whole
organisation was involved. At the hindsight, a
decision to send two staff from older blocks to
newer blocks seems to be a good strategy;
specifically it helped in replicating the standards of
the work done in older blocks to newer blocks.
However, in spite of several progresses that the
project has made, at all fronts, the disbursements of
CIF are far behind the target set in Annual Action
Plan. Out of the total planned CIF disbursement of
Rs. 16.9 Crores, only 4.1 Crores (till Sept, 09) have
been spent, which is 1/4 th of the planned outlay.
Therefore the next quarter throws a great challenge
to catch up the disbursement as well as the
expenditure lags...……………………………………………...
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Institution Building & Capacity Building
I
n the last quarter of FY 2009-10, the IB&CB
team carried out a wide array of activities
ranging from VO Formation & its training to
the policy designing and circulation. The team
was also involved in the designing and
development of VO Flip Charts and VO training
Module. Last quarter also witnessed an increase in
the number of Community Mobilisers /
bookkeepers. The focus in the last quarter was on
the identification of the Community Mobilisers and
their training. Out of 852 identified CM, 679 have
received training and now they are providing their
services to community Institutions.
Exposure Visit of Community Master
Trainers to SERP, Andhra Pradesh
The Master trainers on Village
Organisation (VO) have been
identified for taking the
community institutions to the
next level. This can be done by
taking the community services
more & more. The Master
Trainers are the ones who take
out their learning’s of life &
share the experience with the
community for the better strengthening of SHGs
and its federation. The project assessed that the
Community Master Trainer has an insight of its
own institutions and now their capacity
strengthening should be the next step. In this
regard, 90 VO – Master Trainers were identified
across the Districts, out of which, 44 were sent for
exposure to SERP, Andhra Pradesh to learn and
experience the Andhra VO Members growth. The
new lot of Master Trainers is ready for the
exposure to SERP.
Induction Training for Managers
In the expansion of the project from 18 blocks to
44 blocks, it was felt that quality human resource
deployment will be the biggest challenge for the
board. The HR Unit after filling the managerial
positions handed over the entire team to the IB &
CB for the capacity building. The capacity building
was designed in three phase so that the managers
should get the flair of all the responsibilities / work
shared by the current positions. The entire
capacity building was designed in a way that the
newly recruited staff can understand the
interventions match up with the pace of the
project. The induction program for managers
basically covered the following points:
• Information about the society, project, its
value system and partners.
• The context in which the project is designed.
• Understanding functioning of the project
structure.
• Update of the
project, its
achievement and
plan for the
future
• Information
about HR policy,
service rules and
administrative,
financial and procurement guidelines
Approx. 50 managers were inducted and they
were allotted Districts to complete their
probation.
KPIs of Project Resource Professionals
The Project Resource Professional (PRP) is a cadre
of resource persons who are having good
experience in working with the village community.
They are specialist in community institution
building processes and various inter-webbed
aspects of it. In the project they would be for
providing handhold support to the project staff in
building Modal Village Organization. Earlier the
focus was to build strong resource village, now
the project indent to build strong project resource
person. With this objective KPIs has been
revised and rolled out in the field.
Community Mobiliser Resource fees
Community Mobiliser in JEEViKA acts as a
facilitator for
the SHGs.
Presently,
Community
Mobilizers are
providing their
services in
terms of
conducting
regular weekly
meeting and
maintaining
the books of
accounts of
SHGs. At present as per the Community Mobilizes
policy, all the CMs honorarium are being disbursed
by the BPIU after the appraisal of work done by
the village organization each month.
Page | 3

The earlier process followed was after the
appraisal done by the Village Organisation, an
indent was prepared for the approval from the
competent authority at SPMU which is sometime
cumbersome and time taking. Secondly, VO does
the appraisal of their CM where as honorarium is
being disbursed by the BPIUs. This also hinders
the ownership by the respective village
organizations.
Therefore, project drafted a policy paper to
transfer the total amount of CM honorarium to the
respective Village Organization on yearly basis and
the respective VO will disburse the CM honorarium
on monthly basis as per approved CM policy and
after appraising the work. If VO is formed but
does not fulfill the prescribed triggers then BPM
will prepare the list of CMs as per the format and
take necessary approval from the DPM / DPM In
charge. After seeking approval BPM will disburse
the honorarium directly to the Community
Mobilizer through account payee cheque.
VO Flip Chart
VOs are the pillars for culmination of community
organization in village level body, hence proper
nurturing and capacity building is essential.
Keeping these factors in mind flip charts have
been developed and rolled out in the field.
The complete concept is covered in two parts:
Part I covers issues like: why VO, roles and
responsibilities of VO and its members, meetings
of VO etc.
Part II has coverage on areas like process of VO
meeting; financial transaction in VO, micro
planning, and committee’s formation etc. These
would help the staffs, community Mobilizers, CRPs
and VO itself in enhancing their facilitation skills.
Page | 4

I
N the 8 th quarter (commencing from July 2009 to
September 2009), the project has made a major
breakthrough in microfinance by linking more
than 1800 Self Help Groups with the banks. The
progress in this quarter has been result of
consistent and focused effort in 7 th quarter on
streamlining the process of Village Organizations in
terms of its accounting and the financial processes,
exposure of bank officials to Andhra Pradesh in
order to leap ways of SHG’s capitalization by credit
linking the SHG’s to mainstream financial
institutions., entering into institutional
collaboration with Banks through MOU’s.
Preparation and Rolling out the Books of
Records for Village Organizations
As the emphasis of the project is increasing on
village organizations functioning, it had become
imperative that robust system for keeping records
of financial transactions is designed. The team had
been working on it and finalized after due
consultations within the project and outside
experts. The need had been to incorporate it within
the training programme. So, training module had
been designed and all the project staffs have been
trained on VO books of records across all the 6
districts. Case studies have been duly prepared to
create a real situation and training had been
impacted by organizing 7 days residential
programme for different districts.
Exposure Visit of Bank Officials
The project worked on strategy of taking Bank
officials to Andhra Pradesh in order to show the
successful model of Andhra Pradesh and anticipate
a replication of similar situation over here in Bihar
in terms of mainstreaming the financial flow to the
vulnerable sections of the society. The team
interacted with senior management of all the banks
and took them into confidence for releasing the
people from
different banks
for an exposure
visit. A team
comprising of 54
people went to
A.P. in order to
see and
experience the
successful
model. A total of 49 bankers participated in the
Micro Finance
exposure visit. 5 people from project accompanied
them in order to facilitate the process of exposure.
Institutional Collaboration through MOU with
Banks
The Project entered into an MOU with different
Banks during the period in order to ensure
institutional collaboration and cooperation to
ensure financial access to the most deprived
sections of the
society. The
earlier MOU’s
done with
different banks
yielded positive
results to the
project as it gave
pace and
momentum to the opening of the Savings bank
account of SHG’s in a big way. To broad base our
reach, the project made a liaison with other banks
to enter in to an MOU. The project entered in to
MOU with 4 Banks during the quarter. The names
of the Banks are Madhya Bihar Gramin Bank, Bihar
Kshetriya Gramin Bank, Uttar Bihar Gramin Bank
and Central Bank of India. The MOU had been
signed by the Executive Director in case of Central
Bank of India.
Credit Linkage of SHG’s with Mainstream
Financial Institutions
Banks have been very supportive in ensuring that
savings accounts of SHG’s are opened without
much delay. The
project had
been very
successful in
streamlining the
process of
Liasoning with
Banks in order
to open the
savings account till now. The greater challenge was
to ensure the capitalization of groups through the
Credit‐linkage. It is in this regard that project
decided to increase its effort towards credit linkage
and had been successful in doing so by credit linking
3104 SHG’s by September’09 cumulatively. In
September alone more than 1800 groups got credit
linkage with Banks.
Page | 5

BRLP portfolio with Different Banks
Sl.
Name of the Bank
No of
Branches
No of
SHG’s A/C
opened
% Bank
A/C Open
No. of SHG’s
credit linked
% Credit
Linkage
Conversion
ratio
1 State Bank of India 15 1274 23.5 929 29.9 72.9
2 Punjab National Bank 10 478 8.8 305 9.8 63.8
3 Central Bank of India 9 335 6.2 236 7.6 70.4
4 Bank of India 4 235 4.3 188 6.1 80.0
5 Madhya Bihar Gramin Bank 13 825 15.3 442 14.2 53.6
6 Uttar Bihar Gramin Bank 20 574 10.6 338 10.9 58.9
7 Other Banks 25 1681 31.3 666 21.5 39.6
Total 96 5402 100 3104 100 57.46
Page | 6

Livelihoods
System of Rice Intensification (SRI)
I
n the kharif paddy season (2009), the project
has promoted System of Rice Intensification
(SRI) methodology among 8637 farmers of 350
villages in 1318.6 acres in 12 blocks of six districts.
The details are as follows;
District Villages Households Acres Average
Tillers
Gaya 202 4503 525.6 25‐35
Nalanda 99 1345 135 25‐35
Purnia 19 2061 506 45‐50
Khagaria 15 637 145 45‐50
Madhubani 6 45 4 40‐50
Muzaffarpur 9 46 3 40‐50
TOTAL 350 8637 1318.6
The average tillers in Gaya and Nalanda is 25‐35
because of severe drought like situation in the
kharif season this year. The average tillers in
Purnea & Khagaria is 45‐50 whereas the average
tillers in Madhubani & Muzaffarpur are 40‐50. In
most of the drought affected districts, paddy
cultivated
through SRI
survived in
the water
stressed
condition,
but the
farmers lost
their paddy
crop, who
followed conventional paddy cultivation in the
similar water stressed condition.
Participatory Varietal Selection & Promotion
(PVSP) as a complement to SRI
The project has carried out Participatory Varietal
Selection & Promotion (PVSP) Programme as a
complement to System of Rice Intensification (SRI)
in Khagaria
and Purnia
district in the
current
Kharif
season.
There are
four paddy
varieties under trial in Khagaria & Purnea. Four
varieties are Prabhat, Rajshree, Rajendra
Mansurie, MTU‐1001 were given to SHG members
for mother & baby trial. The status of the paddy
plants is as follows;
Indicators
/ Variety
Prabhat Rajshree Rajendra
Mansuri
Plant Ht. 65‐75cm 110‐ 90‐110
120cm cm
Average
Number
of tillers
35
(20min,
40 max)
55
(40 min,
85 max)
50
(40 min,
78 max)
MTU‐
1001
90‐95 cm
40
(30 min,
48 max)
Community Cadres
There are around 330 Village Resource Persons
(VRPs) who were identified and
trained subsequently for
handholding the small and
marginal farmers for cultivating
paddy through System of Rice
Intensification (SRI). The
trainings are organized in the
three phases during the critical
phases of SRI.
Women Farmers’ Producers Company
(WFPC)
Two Women Farmers’ Producers Company, one
each in Khagaria and Purnia are in the process of
registration under the Indian Companies Act
(Amendment
2002). The
equity holders
for the WFPCs
in Purnia and
Khagaria are
1050 and 500
respectively.
The Board of
Directors was selected in the meetings of the
Village Organizations. The Board of Directors has
made a visit to one of the Farmers’ Producers
Company in Madhya Pradesh to understand and
learn the processes for initiating the required
activities in the beginning of a WFPC. The Director
Identification Number (DIN) is approved and
received. The digital signature of the Managing
Directors is in the process and the naming and
registration of the WFPCs will be completed soon.
Page | 7

Jobs for Youth
JEEViKA in partnership with Aide et Action, G4s &
Vardhman Yarn helps the rural youth in improving
their employability skills and linking them to the
fast growing service sectors. Youths are identified
by Village Organisation and are trained for three
months in life skills, personality, English language
and specialized market linked skills like customer
relationship management, IT enabling services and
so on.
1. Partnership with Aide-et-Action for the
assignment title “Creation of 500 Jobs in
service sectors for rural youth with low
education through decentralized demand
driven employability training in Purnia
district” has completed second batch of
training and On Job Placement.
The detail of the second batch progress is given
below in table.
Based on the past learning The AeA made
an exclusive team consisting of faculty
members of different I-Lead centers of AeA.
They searched potential employers for On
Job Training and placement at Purnia. This
effort has resulted very good impact and out
of 90 trained candidates 74 has been placed
till date in Purnia for OJT and final
placement. The agency also submitted the
first batch training completion report to
project.
2. Partnership with G4S - 89 candidates
were imparted orientation training—40 went
for security training—all placed, however,
presently only 18 are working.
3. Partnership with Vardhman Yarns - 284
candidates were short listed after
Community Mobilization Drive (CMD)—out of
which 98 have been placed and are working
in textile industry.
Sl Course Batch Trained Placed Under
OJT
Yet to
get OJT
1 Automobile 2 nd 30 20 7 3
2 Hospitality 2 nd 12 5 7
3 PCA 2 nd 31 9 17 5
4 CR&R 2 nd 17 6 3 8
Total 90 40 34 16
Page | 8

Social Development
A. Community Health Intervention
under JEEViKA
1. Health Risk Fund (HRF)
Health Shocks are one of the major livelihoods
shock for the poor Households. Micro planning has
revealed that a large number of families borrow high
cost loan from Money lenders for health purposes.
To address this, Health Risk Fund has been initiated.
Each SHG member contributes a small savings of
Rs. 5/- to 10/- per month that goes to common
community fund at VO level
for emergency health care
purpose. Health Risk Fund
is a grant provided from the
project to the VOs that
commits to regular monthly
health savings. Members
who contribute to the Health saving are eligible to
avail HRF amount Rs. 50000/- available to each VO
and this HRF is managed by VO. Mobilization and
Facilitation work had been started in last quarter
and good progress has been seen in this quarter.
Currently across the project total 14104 SHG
members of 1137 SHGs of 116 VOs have started
separate saving for Health Risk Fund at their
respective VOs. Total cumulative saving of these
VOs has been Rs. 3,97, 975/-(Rupees three lakhs
ninety seven thousand nine hundred seventy five
only). During this quarter 102 VOs have been given
Health Risk Fund from the Project, the total amount
of fund is Rs. 5100000/-(Rupees fifty one lakhs
only). The project has planned to make health Risk
Fund as a universal program for all VOs of the
project.
2. Women Outreach Worker (WOW) Training
and Provision of Medical consultancy
Services:
During this quarter following activities have been
undertaken under this program:
a) Updating of operational guideline (Hindi
Version)
A comprehensive operational
guideline was developed jointly by
Janani and JEEViKA. It contains
general guidelines for women
outreach workers along with
monitoring parameters, list of
responsibilities of VO, responsibility
of both the partners centrally as well as at field
level. As per the requirement different monitoring
formats have been developed and being rolled out
the in the field.
b) Regular monitoring of WOW
Regular monitoring of all the 21 WOWs at 40 project
villages is being done on a regular basis. This
monitoring is being done both from head office as
well as by field team. Core team members are
frequently visiting WOW. At field level District
Manager and Block Project Coordinator from JANANI
are visiting WOW on fortnightly basis. A monthly
meeting of WOW at Surya clinics is also being
organized. Signboards for all the 21 WOWs have
been designed and installed at project villages.
c) Starting of van operation in Purnia
Mobile van operation became functional in
Dhamdaha block Purnia
from August, 2009. Thus
mobile van operation has
started at all the 40 project
villages. Regular services
through van and WOW
have started at Purnia.
d) Tie up with franchise
doctors
At all the 3 project blocks franchise doctors have
been selected. This has been done in order to cater
all the patients (40 project villages) except family
planning referred during mobile van operation.
e) Focus on pathological tests
In the second quarter much focus has been given
on basic pathological tests
which include ANC, Pg.
test, Hb. test, BTCT, Urine
(sugar/ albumin), blood
glucose and blood
grouping/ RH. This has
been done in order to
provide basic tests at
village level.
3. Water & Sanitation Program
With Joint collaboration of BRLPS and UNICEF for
promotion of safe sanitation and hygiene practices
through Self Help Groups has been started pilot
project in selected blocks of Gaya, Nalanda and
Purnia. Under this intervention, the SHG members
will have household toilet and adopt safe hygienic
sanitation facility and practice safe hygiene
behavior.
Page | 9

MoU between UNICEF and BRPLS has been signed.
Based on the agreement activity plan has been
shared with field team at District level. The base line
survey of six villages of 6 BPIUs have been
completed and submitted to district PHED office. List
of households and masons have been identified. The
project is providing revolving fund to Village
Organisations to install sanitary latrine.
Community Intervention under JEEViKA
Food Security
Food Security Initiative is a community managed
credit and food distribution mechanism. It is an
innovative approach that helps in ensuring food
availability in the house all around the year. It
ensures that the last member of the family, i.e., a
woman intakes food when opportunities are limited.
The Food grains are procured with a grant from the
project and given to the VOs on credit as per the
demand and its
subsequent
assessment. 3564
members from 54
VOs are
participating in
food security
programme, Rs.
43.96 lakhs have been disbursed, with the help of
which 2700 Quintals of food grains have been
purchased and distributed.
The Program includes convergence with the PDS,
Community / VO level procurement & Convergence
with SRI and PVSP Mechanism. One PDS is being
run in Shekhwara Cluster of Bodh Gaya and the
District Administration is planning to scale up. The
Community
Procurement Center
is to enable the rural
poor to obtain the
commodity on the
best price and on the
fair weight. At
present two VOs in
Jhikatiya, Bodh Gaya
and Chabilapur, Rajgir has procured paddy and
fertilizers and supported the farmers and rural poor
to get this commodity under a fair deal. The
fertilizers purchased by the Suraj VO, Rajgir will be
used during the scaling up of SWI activities. Nine
VOs were also involved in the input procurement in
SRI.
Community Education Activities
Signature Literacy for SHG members
Since the community mobilization starts, the project
staff and community staffs make effort to cover
maximum number of SHG members to be made
signature literate. The cumulative figure of the
signature literate women is 40542, in last quarter it
was 28908. The total achievement of this quarter is
11634 women who learnt signature literacy and
percentage quarterly growth rate is 28.69%. All
who have learnt signature they do signature in their
weekly meeting minutes which keeps them into
regular practice.
Balwaadi education
The Village organizations Saraswati of Dobhi block,
Gaya has donated a small land to run the Balwaadi
in Maraha village & in Prakash VO, 35 children are
enrolled and they are regular with their studies. A
proposal has also been received by the Block Unit
for the better functioning of the Balwaadi. 47
children were enrolled in
the Balwaadi run by
Chandani
Village
Organisation in Dhamdaha,
Purnia and they are
planning to establish
Balwaadi in another 3
Village Organizations. The Radha & Sangam VO
have initiated to run the Balwaadi.
Entitlement
1. Social Security Schemes
The project has received the request letter from
Director, Social Security, to link SHGs members with
old age pension and widow pension schemes of
government. Workshops in Nalanda, Khagaria &
Purnia have been organized to mobilize support for
social security programme. In this regard, more
than 3000 forms have been filled up by the JEEViKA
SHGs members to get these benefits. 314 Members
have been benefited under old age pension scheme
in Nalanda & 100 in Khagaria & Purnia.
2. Job Card
The Project envisages on the job card entitlement
for its SHG members. In all the Project locations
special attention is given on the Job Card. The Block
Project managers organise camps with the help of
the Block Program officers, NREGA and distributed
job cards. Major achievements have been made in
Madhubani & Purnia District .This is being replicated
in other blocks also to get it done in campaign
mode.
Page | 10

Human Resource Development
A. Recruitment for various positions
Managerial Position at SPMU/DPCU and
BPIU
Srijan Infratech and Development Services, New
Delhi, has completed the process of recruitment
for SPMU, DPCU and BPIU level managerial
positions in August. Successful candidates have
joined BRLPS and are undergoing village
immersion after successful completion of ten days
residential induction training cum orientation
program conducted at SPMU.
Area Coordinator and Community
Coordinator
The recruitment process for the position of Area
Coordinator and community coordinator has also
been completed by the agency. The result of area
coordinator is likely to be published on the website
positively in the first week of October. And the
joining of recommended candidates has been
planned in the third week of October. The result of
Community Coordinator is also expected to be
published in the first fortnight of October.
Internal recruitment of Training Officer and
Area Coordinator
The process of internal recruitment for the
positions of Training Officer and Area Coordinator
has been completed successfully, in which a total 2
Training Officers and 32 Area coordinators have
been selected and joined accordingly at their
respective place of posting.
Recruitment of Support Staff (Accountant
and Office Assistant)
The recruitment of support staff for District and
Block level has been completed. A total 20
Accountants and 12 Office assistant have joined
BRLPS. A seven days induction training program
has been conducted for these newly selected
accountants and Office Assistant.
B. Staff Capacity Building
During the quarter, An exposure trip for 10 days
by a team of 10 members consisting Chief Finance
Officer, Finance Officer, Administrative Officer,
Procurement Specialist and Procurement Officer
along with two accountants one cashier and 2
Office Assistants have visited Tamilnadu VKP
project (17 th Aug-20 Aug. 09) and SERP, Andhra
Pradesh (21aug.-25 Aug.09) for exposure on
system of administration, finance and procurement
in these projects.
Page | 11

Monitoring Evaluation & Learning
MIS Design & Roll Out
The basic module of MIS has been rolled out and it
is in use.
a. HR Module of the MIS
The design part of the HR MIS is complete and
its beta testing is going on. Two of the
Districts Gaya & Khagaria have been identified
where the HRMIS will be piloted. The Block &
District level officials & Assistants of the
concerned Districts has been oriented on the
HR MIS. A screen shot printout has been
distributed among the Team Members and the
information is being collected.
b. Executive dashboard
The executive Dashboard has been designed
and its testing is going on. A State level
requirement has been taken from the thematic
heads. The Indicators have been linked with
the Online MIS.
c. Website
The Website has been developed keeping in mind
the e – Governance Framework, UK & US 508
standard. The Hindi Version of the Website work is
in progress.
d. IT Section
• A performance test was conducted at the
State Unit for the Data Entry Operators.
Their training need has been assessed
and the training was held at the District
Level.
• The Community Mobilisers were trained at
the Block level by the District field
technicians, SAFAL.
• The IT team trained 15 Accountant on the
reinstallation of Tally 9 and Team Viewer.
Process Monitoring
The Sutra Consultancy Pvt. Ltd. has completed 3
cycles of process monitoring. They have made
presentations and submitted reports. The 2 nd
round of quarterly process monitoring found that
even in the saturated villages there are some
Poorest of Poor HHs, which are not part of any
SHGs. To further include them the suggestions
were that VO social action committee should take
initiative to identify such HHs and to bring them
under the fold of SHGs. To take this into account
an addendum to VO Community Operational
Manual would be issued.
Page | 12

Administration, Finance & Procurement
Administration
• New Block Establishment
In this quarter the project activity has been scaled
up to 26 new blocks and the block in charges of
new block have been asked to find out Premises for
the block offices.
been conducted for new accountants and
assistants.
c. Half days orientation programme on
financial management system of the
project has been given to newly recruited
BPMs and other officers.
• RTI & Grievance Cell functional
The RTI & Grievance Cell has been made functional
by forming Committees at different levels. Regular
meeting minutes and cases are being received by
the Nodal Unit and proper action is being taken.
Finance
• IUFR for the period of April to June has been
sent to CAA&A and World Bank. Reconciliation
of Accounts at all level has been completed till
August 09.Consolidation of accounts till 30 th
September at all level is in final stage.
• Internal Audit for the period of 4 th quarter of
2008-2009 has been completed .Compliance of
audit observation is in process. Finalisation of
accounts for the period of 2008-09 has been
completed for the purpose of internal audit and
statutory audit.
• Statutory Audit for the period of 2008-09 has
been completed and audit report has been sent
to the World Bank.
• Statutory Compliance
a. Annual IT Return of 2008-09 and monthly
ETDS return till August 09 has been
submitted.
b. EPF annual return of 2008-09 and monthly
return of 2009-10 till August 09 has been
submitted.
• Financial Capacity Building
a. Two days training on financial accounting,
statutory compliance, updated tally
accounting system, payroll has been given
to old Accountants.
b. Seven days training on financial
management system of the project has
d. Monthly two hours session has been
organized for BPMs to sort out financial
constraints.
e. An exposure visit to Andhra & Tamil Nadu
project was made by a team of 10
members consisting Chief Finance Officer,
Finance Officer, Administrative Officer,
Procurement specialist and Procurement
Officer along with two accountants, one
cashier and 2 office assistants.
Procurement
SWI Flip Chart & Corporate Brochure have been
printed for releasing and further circulation.
The final list of furniture & fixtures to be purchased
for the new and old blocks has been finalized and
approval has been taken from the Authority.
Categories
Community
Institution
Development
Community
Investment Fund
Special Technical
Assistance Fund
Project
Management
Annual
Budget
Expenditure Rs. in Lakhs
Half
Yearly
Budget
H.Y
Expenditure
3223.66 999 310.36 31.1
4405.38 1695.67 413.05 24.4
985.46 435.71 24.39 5.6
1180.38 623.23 202.97 32.6
Total 9794.88 3753.61 950.77 25.3
%
Page | 13

Annexure 1
Status of Manpower
On recruitment front, the progress status during the quarter is as follows -
Sl
Position
Required
No.
Status till 30
June 09
Progress during the
quarter
Joining of
staff
Staff Left
Status till 30
Sep. 09
State Project Management Unit
1 CEO 1 1 ‐ ‐ 1
2 SPM 7 6 1 ‐ 7
3 CFO 1 1 ‐ ‐ 1
4 Procurement Specialist 1 1 ‐ ‐ 1
5 Finance Officer 1 1 ‐ ‐ 1
6 AO 1 1 ‐ ‐ 1
7 PM 7+5 5 5 ‐ 10
8 Procurement Officer 1 1 ‐ ‐ 1
9 System Analyst 1 1 1 ‐ 2
10 Accountant 5 5 ‐ ‐ 5
11 Office Assistant 7 7 ‐ ‐ 7
12 Cashier 1 1 ‐ ‐ 1
13 Data Administrator 2 1 ‐ ‐ 1
14 Procurement Assistant 1 0 ‐ ‐ 0
15 PA cum Steno 2 2 ‐ 1 1
16 DTP operator 1 0 1 1
Total 42 34 8 1 41
Highlights
Staff strength increased from 92% to 98% during the quarter
District Project Management Unit
1 District Project Coordinator/Mgr. 6 2 1 ‐ 3
2 Training Coordinator/Mgr. 6 5 ‐ 1 4
3 Manager Livelihoods 6 ‐ 5 ‐ 5
4 Manager Social Development 6 ‐ 6 ‐ 6
5 Manager Microfinance 6 ‐ 5 ‐ 5
6 Finance manger 6 ‐ ‐ ‐ 0
7 Training Officer 18 10 7 2 15
8 Accountant 6 0 6 ‐ 6
9 Office Assistant 6 0 6 ‐ 6
Highlights
Total 66 17 35 3 50
Block Project Management Unit
Staff strength increased up to 76% during this quarter
1 Block Project Manager 18 12 ‐ 12
2 Area Coordinator 78 44 32 15 59
3 Accountant 44 12 18 1 29
4 Office Assistant 44 0 14 ‐ 14
5 Community Coordinator 270 189 ‐462 32 157
Total 454 257 64 48* 271
Remarks: the required no. of Accountant and office Assistant has been shown as per the actual strength required after project
expansion. *462 CCs have been recruited and their joining is scheduled in Oct & Nov, 09.
Page | 14

Annexure ­2
Progress made till Sep, 09
HEADS Gaya Nalanda Muzaffarpur Madhubani Purnia Khagaria STATE
Institution Building
No of revenue villages entered 218 111 110 67 56 34 596
Total No. of households in the entered villages 41212 31921 79151 47701 51826 34667 286478
No. of target HHs identified 28391 18944 41858 20607 22498 18988 151286
No of village saturated 108 89 34 28 37 12 308
SHG FORMED
No. of SHG promoted by BRLPS 1802 1316 1292 1190 1245 967 7812
EDA 77 77
WDC 300 1215 67 367
Total No. of SHGs under BRLPS fold 8256
Total member in the SHG promoted by BRLPS ( No
of poor mobilized into SHGs)
Total member in the SHG promoted by EDA & WDC
( No of poor mobilized into SHGs)
23070 16301 14256 14650 16561 12758 97596
3420 847 672 102535
No of member / group 12.8 12.4 11.0 12.3 13 13.2 12
% of HH covered against the Targeted HH 81.3 86.0 34.1 71 73.6 67.2 64.5
SAVING
Total Cumulative Amount mobilized by the Group 30445587 3385460 4280346 5967259 5757710 4177129 54013491
Total Cumulative Amount Mobilized per Group 16895 2573 3313 5015 4625 4320 6914
Total Cumulative Amount Mobilized per Member 1320 208 300 407 348 327 553
INTERLOANINING
Total Cumulative number of loan 17189 13681 14303 37097 11693 6108 100071
Total Cumulative amount inter loaned 36233346 11839748 8493245 16675670 27198980 7255654 107696643
REPAYMENT RATE
Repayment Rate 97% 96% 96% 90% 96% 97%
MICRO PLAN
No of Micro Plan Completed ‐ Ist Round 940 598 611 466 469 346 3430
No of Micro Plan Completed – IInd round 9 0 10 0 0 0 19
INITIAL CAPITALIZATION FUND
Amount Disbursed under ICF 13648300 9254700 9372900 6870100 8898500 5612500 53657000
No. of Groups received ICF 774 463 510 408 449 310 2914
Page | 15

HEADS Gaya Nalanda Muzaffarpur Madhubani Purnia Khagaria STATE
BANK ACCOUNT & LINKAGES
No. of SHGs having Bank A/C 1335 772 889 611 819 609 5035
WDC group Having Bank A/c 300 67 367
No of SHG 3 months old but not having Bank
Account
152 210 185 146 297 98 1088
No. of total Groups Credit Linked with Banks 899 415 488 360 599 343 3104
Amount Loaned by Banks to SHG (In Rs. 000) 16048000 7762900 9277850 6460300 10677900 7521000 57747950
Avg. Amount Loaned by Banks per SHG 17851 18706 19012 17945 17826 21927 18604
COMMUNITY MOBILISERS
Number of Book Keepers/CM identified 209 138 107 162 134 102 852
Number of Book Keepers/CM trained 173 116 63 135 122 70 679
Number of SHGs being managed by CM 1036 810 1059 1153 1015 695 5768
No of SHG / Trained CM 6 7 17 9 8 10 8
Village Organisation
No. of Village organization Formed 63 52 56 56 60 29 316
No. of SHG part of Village organization 677 499 567 539 629 277 3188
Total individual members of VO 8879 3848 6350 8214 7954 3735 38980
Total Share Capital mobilized 74150 28250 25397 72270 80440 38500 319007
Membership fees Mobilized 75260 11870 46546 55900 63940 34730 288246
No of VO Having Bank Account 42 29 29 19 31 17 167
Social Development Initiatives
Total no of illiterate SHG members identified 14227 4710 11506 13125 12954 10174 66696
Total No of SHG members who can sign‐ 6238 4533 6822 8113 10857 3979 40542
No. of SHGs decided on Non negotiable Norms 1179 470 828 495 466 223 3661
No. of VOs developed action plan on any social
issues and got it implemented.
23 6 8 3 6 6 52
Page | 16

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