Request for Proposal for Audit Services - San Miguel County

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accounting software package (ACS). Historically the County has been the recipient of federal grant funding. It is anticipated that grant funding receipts will continue in future years. Inquiries This request for proposal is issued by the County. All proposals should be delivered to: San Miguel County Finance Office PO Box 486 1120 Summit Street Norwood CO 81423 Attn: Ramona Rummel, Finance Manager 970-327-4885 Qualifications Required In order to be considered, the firm presenting the proposal must be a firm of certified public accountants eligible by law to practice public accounting in the State of Colorado. Proposal Content • Firm’s audit experience with Colorado governmental entities. • Copy of the firm’s most recent quality control review report (peer review). • Location of the office from which the work is to be done and the number of professional staff employed at that office. • Qualifications and experience of certified and non-certified staff that would be assigned to San Miguel County, with particular attention to county government experience. • A not-to-exceed total fee (itemized to include staff costs, travel & reimbursable expenses). Provide your estimated number of hours of staff time to complete the audit, plus your billable hourly rates for certified and non-certified staff. • Availability throughout the year for pre- or post-audit consulting, special requests, etc. At what cost • Firm’s experience and training in GASB Statement No. 54. This reporting standard is required for San Miguel County beginning with the 2011 audit; however staff is wanting to implement this reporting for audit 2010. If there will be additional costs to implement this reporting early or additional costs to train San Miguel County staff on this reporting, please provide this cost separately. • Any additional comments, background, data, etc., which you feel may be pertinent. Time Requirements The following deadlines are presently anticipated: RFP mailed to prospective bidders August 24, 2010 Proposal deadline September 20, 2010 by 5 PM Notification of bid selection October 20, 2010 Engagement of successful firm; fieldwork can begin November 1, 2010 End of fiscal year December 31, 2010 Submit audit report to County Commissioners for approval no later than July 15, 2011 Submit audit report to the Office of the State Auditor no later than July 31, 2011
Evaluation Process The County will judge the merits of proposals received in accordance with the criteria discussed below. The bidder is responsible for providing all information requested in this RFP and failure to do so may result in disqualification of the proposal. During the evaluation process, the County may request firms to complete an oral presentation or answer further questions about their proposal. Criteria The following criteria will be used to determine which firm best meets the needs of the county. The adequacy and completeness of the proposal. The experience of the firm. The audit team's experience and qualifications. The firm's ability to fulfill the requirements in a timely manner. The proposed cost (number of hours and hourly rate). Additional information San Miguel County will not be liable for any cost incurred in the preparation of proposals. The submission of a proposal shall be prima facie evidence that the firm has full knowledge of the scope, nature, quantity and quality of work to be performed; the detailed requirements of the specifications; and, the conditions under which the work is to be performed. San Miguel County will not be responsible for any costs not included in the proposal. San Miguel County reserves the right to conduct pre-contract negotiations with any or all firms submitting proposals. San Miguel County reserves the right to reject any and all proposals, the right in its sole discretion to accept any proposal it considers most favorable to the county's interest, and the right to waive minor irregularities in the procedures. The county further reserves the right to seek new proposals when such procedure is reasonably in the best interest of the county. In connection with the performance of work under the contract, the firm agrees not to discharge, promote or demote, refuse to hire, or discriminate in matters of compensation against any person otherwise qualified, solely because of race, religion, creed, gender, national origin, age, sexual orientation, disability, or any other legally protected status. The cost for audit services for fiscal year 2009 was $19,950.
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Request for Proposal for Audit Services - San Miguel County

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