How to hire a co-op student? - University of Toronto Scarborough

Co-op in
Arts and Science
An Employer’s Guide
Why hire a U of T Co-op Student
Who can I hire
What is involved
When to Hire
Where do Co-op students work
How to hire a Co-op student

Why hire a U of T co-op student
A rewarding partnership
With the most established university Co-op Programs in the
Greater Toronto Area, the University of Toronto Scarborough
has been working with local and international employers for
35 years to help them meet short term staffing needs, and
fulfill longer term hiring objectives.
Participating employers have found that our co-op students
help them to reduce employee overload, adapt to demand,
and stay ahead of the competition.
Discover the U of T co-op employer experience
The Arts & Science Co-op Office offers all employers the following:
10 reasons to partner with us
A viable year round staffing solution,
U of T Scarborough Co-op Programs allow
you to:
1. Stretch your recruiting dollars
2. Access a reputable source for student hiring
with a talent pool of 750 students from across
academic disciplines
3. Attract and retain future employees
4. Staff your contract roles year round
5. Promote your organization
6. Preview candidates
7. Receive a $3000 tax credit
(qualifying organizations) per student
8. Receive job posting and recruitment services
at no charge
9. Access resources reserved for the campus
community
10. Participate in shaping the future
Flexible Recruitment
Process
Advertise your opportunity,
interview and extend offers
at any time during the four
month recruitment cycle.
Personalized Service
Our focus is in bringing
your job opportunities
to the right candidates.
Each organization has a
dedicated U of T Co-op
Coordinator who will
work directly with you
and our students to find
the perfect fit.
Expert Knowledge of
our Candidates
U of T Co-op Co-ordinators
have in-depth knowledge of
our candidates’ qualifications,
preferences, and availability.
Since Coordinators work directly
with a group of students
throughout their four years in
the Co-op program, we can
easily determine if any of our
students will meet your staffing
needs.
Customized Recruitment
Services
Your U of T Co-op
Co-ordinator will help
customize the recruiting
activities most appropriate
for your organization. Our
program allows you the
flexibility to choose to use
some or all of our services
to conduct your co-op hiring.

Who can I hire
Students in Arts & Science Co-op Programs at U of T Scarborough
are completing studies in Biological Science, Social Sciences,
Humanities, Psychology, Physical Sciences & Environmental Sciences,
and Computer and Mathematical Science. Throughout the year you
can hire:
• B.A or B.Sc. candidates at the junior or senior undergraduate level who
complete 2 or 3 work terms as part of their program. They are
available for 4 or 8 month durations and you have the option of
inviting students to return to your organization for future work terms.
• Masters level students in Environmental Science complete a 4 month
internship at the end of their program.
• International Development Studies students complete a 8 – 12 month
placement overseas during
their 4th year of study.
What is involved
In addition to the normal
preparation undertaken
when hiring new contract
or temporary staff members,
(preparing a job description, arranging
compensation, and preparing and signing a contract) there are
two other main considerations in hiring a co-op student: Supervision and
Evaluation.
Employers identify a Work Term Supervisor who provides guidance and
direction to the Co-op student during the work term. Work Term
Supervisors ensure that the student's work is consistent with what is stated
on their job description. The Work Term Supervisor also supervises and
guides the student during the placement and reports any problems to the
Co-op Coordinator. They also assess the Co-op student's performance by
completing a Midterm and Final Evaluation.
For compensation guidelines and to view agreement
and evaluation form, please visit our website at :
www.utsc.utoronto.ca/~askcoop/employers/whats_involved.htm
Highlights of Skills students have to offer
Please note that these are an
overview of the skills that our
students have, further skills are
developed depending on a student’s
specific program area.
Project Management
Statistical Analysis
Research
Analytical
Multimedia/computer
Communication
Bi/multilingual
Proposal Writing
Needs Assessment
Technical Writing
Knowledge of scientific method
Laboratory experience
Scientific report writing
Graphic Design
Customer Service
Educational programming
Working in teams
Database Management
Survey design and testing
Identifying and resolving problems
Membership/donor development
Volunteer recruitment
and management
Event Planning and Management
Time management and
organizational abilities
Designing, developing, testing and
supporting business applications

When to hire
Recruitment Process
We have the capability to accommodate employer
requests throughout the year, and pride ourselves
on our flexibility.
U of T Arts and Science Co-op Recruitment Cycles
use a CONTINUOUS ROUND format only. This means
that we accept postings from employers, schedule
interviews and extend offers to hire our students on
a first come, first served basis. Under this format,
employers wishing to hire don't need to wait for a
deadline to post, interview or make a job offer to a
student.
Students are available to begin working in January, May or September. Recruitment begins as early as four months
prior to the start of the position.
RECRUITMENT CYCLE DATES
Recruitment
Cycle
Post Job
Descriptions
(as early as
possible during this
period)
Interview
Period
Select your
Candidate
Commences
work
Work term
ends
Summer
Early May
to late
August
mid December to
mid May
mid January
to end of June
Upon
Completion
of
Interviews
anytime in
May or early
June
end of
August
Fall
Early
September
to late
December
mid April to mid
August
mid May to
end of August
Upon
Completion
of
Interviews
in September
by
December
31
Winter
Early
January to
late April
September to
beginning of
December
early October
to mid
December
Upon
Completion
of
interviews
in January
by end of
April

Where do co-op students work
Location
Our co-op students work around the world. While the majority of
students are seeking work in the GTA, U of T Co-op students have worked
across Canada, in the United States, Europe and Asia. Students in our
International Development Studies program complete their placement
in Africa, South and Central America.
Industry
Co-op students aspire to work in
a variety of sectors including:
Federal Government
Provincial Ministers/Government
Municipal Government
Telecommunications
Museums & Heritage
Transporation
Financial
Hospitals
Research Institutes
Energy
Pharmaceutical
Education
Arts & Entertainment
Technology
“
“
Selected Employers
“
City of Toronto
Bell Canada
City of Pickering
Environment Canada
Harbourfront Community Centre
Ministry of Training, Colleges and Universities
Whitby Mental Health Centre
University Health Network
Sanofi Pasteur Limited
Ontario Power Generation
RBC Financial Group
CIBC Technology & Operations
Toronto International Film Festival Group
National Historic Sites Alliance of Ontario
Town of Markham
GO Transit
Symcor
Greater Toronto Airports Authority
Caseware International Incorporated
Electronic Arts Canada Incorporated
Treasury Board of Canada Secretariat
Testimonials
She has done a tremendous job in setting up
a system to accept new pieces of art work
and manage the Hospital’s current art
collection…Based on the research conducted…
(these) efforts have set a new benchmark for
the management of an art collection within a
healthcare environment.
Tammy LaRue
Southlake Regional Healthcare Centre
”
Daily work and her creation of special
features have added significant value to our
business by increasing our channel page
views and revenue opportunity in some of
our key channels…..an invaluable resource to
our team.
”
Barbara Fletcher
Manager, Bell Canada
As a health care centre affiliated with the
Uof T, we hire Psychology students to work
under the supervision of a team of health care
professionals dedicated to assessing and
treating patients with memory disorders.
U of T Scarborough Co-op students are well
equipped to handle the demands of the job,
bringing skills in psychological observation
and assessment, sound knowledge of research
methods and relevant academic knowledge.
”
Dr. Guy Proulx
Director, Psychology, Baycrest
“
We have recruited many U of T Scarborough
Co-op students in recent years, and will
continue to do so. They have proven to be
capable, mature workers who get up to speed
”
fast and really deliver the goods!
Ray Clement
Ministry of the Environment

How to hire a co-op student
Students are available to begin working in January, May
or September. Recruitment begins as early as four months
prior to the start of the position.
Hire an Arts & Science Co-op student from U of T in
3 EASY steps:
1. Submit your job posting via email to askcoop@utsc.utoronto.ca. We will send you our
student’ applications in about one weeks time.
2. Short-list your preferred candidates and contact us at 416-287-7260 to schedule interviews.
3. Select the candidate you want to hire. We will inform the students of your decision and let
you know if your offer is accepted.
Put us to work for you – at no charge!
Expand your human resources team by adding U of T Co-op staff to your recruitment
arsenal. U of T Co-op Coordinators work directly with you and our students to find the
perfect fit for your recruitment needs. We are here to help from developing a job
description to making the final offer and all the steps in between. Some
of the ways in which we can assist you in the hiring process include:
• Developing a job description
• Advertising co-op opportunities
• Batch delivery of applications via email or courier
• Pre-qualification of candidates upon request
• Interview scheduling
• Extending offers of employment
Let us know how we can help you!

Join the U of T Scarborough Co-op Community
If you aren't ready to hire, find out more about our program by participating in our program activities - it is a great way
to meet our students and find out more about what our program can offer you. Our activities run throughout the
year and include:
FUTURES Series
This series provides an opportunity to connect with
students to share your expertise and insights into
your field of work. Topics
Include: Career Paths, An Evening
of Etiquette, Networking,
Industry Overviews and Market
Trends..
Trying on Hats
This program is open to current
U of T Scarborough Arts &
Science co-op employers only and
runs twice a year, typically in
February and August. It pairs a
first year student with a senior
co-op student currently on a work
term and their Work Term Supervisor for 1 – 5 days,
allowing students to sample a career or organization
they are interested in.
CTU: Campus comes to you
We will bring our students to you for onsite
company visits, tours or information session. It is a
great way to promote your organization and the
opportunities it offers to U of T Arts & Science
Co-op students.
Candidate Previews
Speed Networking
Join us for a breakfast or evening session and meet our
1st and 2nd year students who
are getting ready to begin their
job search preparation.
Employers find this event an
excellent way to meet our
students prior to the posting or
interview process. Many
companies have discovered
talent that they later
employed on work terms or
for other positions through
these sessions.
In the Hot Seat -
Mock Interviews
Conduct mock interview sessions with our 2nd and
3rd year students who are preparing to go out on a
work term. Help them prepare and refine their
interview techniques as well as get a sneak peak at
our upcoming group of candidates.
Company Information Session
Many organizations kick off their recruiting by
holding on campus company information sessions
specifically for our co-op students

Connect - Hire - Inspire with Arts & Science Co-op
Contact Us
Arts & Science Co-op Programs
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Canada
Phone: (416) 287-7260
Fax: (416) 287-7273
Email: uoftcoop@utsc.utoronto.ca
www.utsc.utoronto.ca/artscoop