Memo to Utilities Users - UCF Facilities and Safety
Memo to Utilities Users - UCF Facilities and Safety
Memo to Utilities Users - UCF Facilities and Safety
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To:<br />
<strong>UCF</strong> Utility Cus<strong>to</strong>mers<br />
From: Accounting-Utility Billing<br />
Re:<br />
New Procedures<br />
In an effort <strong>to</strong> restrict the use of Educational & General (E&G) funds for Auxiliary cus<strong>to</strong>mer<br />
utilities, effective July 1, 2009, the following processes have been put in place:<br />
• All existing <strong>and</strong> new Auxiliary cus<strong>to</strong>mers (at the time of lease), must sign a contract in<br />
order for the University <strong>to</strong> provide them with utility services. The Convocation<br />
Corporation Property Manager will forward new cus<strong>to</strong>mers <strong>to</strong> <strong>Facilities</strong> & <strong>Safety</strong><br />
Business Office <strong>to</strong> obtain the Utility contract for Retail area tenants who are seeking<br />
services for utilities. Contracts will be forwarded in next month billing. Please sign <strong>and</strong><br />
return <strong>to</strong>: Accounting –Utility Billing address.<br />
• All Auxiliary utility cus<strong>to</strong>mers must provide a deposit equal <strong>to</strong> the estimated amount for<br />
one month’s usage. The deposit amount will be indicated on the Utility Agreement.<br />
• All past due invoices will be assessed a late fee in the amount equal <strong>to</strong> two percent of the<br />
balance owed if payment is not postmarked or received by <strong>UCF</strong> on or before the due<br />
date. Full payment, including any late fees <strong>and</strong>/or additional charges, is expected on the<br />
due date when invoiced. If payment is not postmarked or received in full within 30 days<br />
after the due date, disconnection procedures will start.
Overhead Rate Increase<br />
Currently <strong>Facilities</strong> & <strong>Safety</strong> calculate the Overhead rate utilizing a work load analysis<br />
from the various units (based on 1998/99 data) with a 3-5% increase every year starting<br />
in 2005/06 based on the current years Consumer Price Index (CPI).<br />
New Method for calculation of overhead rate will be based on a revised work load<br />
analysis using current 2008/09 data. In addition, a new overhead rate will be<br />
implemented for cost <strong>to</strong> replace meters. New rates will be noted on your July invoice.<br />
Significant Fac<strong>to</strong>rs that prompted increase:<br />
250<br />
200<br />
150<br />
100<br />
1998‐99<br />
2008‐09<br />
50<br />
0<br />
Electric Meters Gas Meters HVAC Water/Waste<br />
Water/Irrigation<br />
Meter