Board of Education Meeting - Yorkville CUSD 115

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF EDUCATION
YORKVILLE COMMUNITY UNIT DISTRICT 115
KENDALL AND KANE COUNTIES ILLINOIS,
ON THE 23rd OF MAY, 2011 AT 7:00 P.M.
1. – Call To Order
1.01- 1.02 At Roll Call, the following members were present: Mr. Athens, Dr.
Brenart, Dr. Burks, Mr. Fisher, Mr. Gengler, Mrs. Shields, and Mr.
Dockstader. Also in attendance were Dr. Scott Wakeley, Superintendent;
Mr. Tim Shimp, Associate Superintendent; members of District
administrative staff; community members; Ms. Kathy Farren, reporter for
Kendall County Record; Marilynn Thompson, reporter for WSPY; Jillian
Duchowski, reporter for Yorkville Patch; and Mrs. Anderson, Board
Recording Secretary.
1.03 The Pledge of Allegiance was recited.
1.04 Dr. Burks read the Districts’ Mission Statement.
2. – Public Comment
There was no public comment.
3.01 – Recognition
3.01 The Board of Education recognized the students that achieved excellence
throughout the District: A.J. Messenger; Adam Wyeth; Connor Bass; Allie
Hester; Esther Bell; Casey Kramer; Leena Palmer; Bri Stuepfert; Ashley
Leonetti; Lindsay Foster; Natalie Amend; Christopher Arber; Erin
Baebler; Brandon Barkauskas; Alyssa Beerup; Jordan Brosi; Eric
Eldridge; Caleb Felker; Ashley Getchman; Anthony Giangiulio; Adam
Gilbert; Sonja Gilbertson; Micah Hahn; Amber Hansen; Allison Haskins;
Amy Henkel; Amanda Jaber; Scott King; Drew Metz; Meredith Olson;
Julie Peters; Jason Pickering; Jamie Rambow; Jacquelyn Randall; Jaden
Richardson; Tyler Rolfe; Justin Smith; Laura Zbiden; Jose Alcaraz; Maria
Leifheit; Francesca Hernandez; Jonathon Schmitz; Trevor Skibinski; Amy
Hosey; Jake Otto; Anna Hosey; Nick Gillette; Jordan Gingrich; Alex
Cimaglia; Austin Hampton; Malia Dun-Reier; Elia Bottazzo; Garrett
Knox; Cheylene Dearth; Zoe Dollman; Jacqui Hirn; Sarah Megazinni;
Jake Hoffert; Caroline Almas; Rachel Augius; Gigi Barajas; Haley
Bonnett; Ally Broholm; Alyssa Brusak; Hailey Clark; Danielle Hampton;
Danielle Klein; Chloe Longust; Meagan Luptak; Taylor May; Angelic
Mishos; Kiara Pryor; Megan Richmond; Wynd Ridenour; Emily
Steinmetz; Brook Stuepfert; Regan Wardell; and Lexi Young.
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3.02 Dr. Wakeley presented the retirees, as follows, with congratulations and
acknowledgement of their many years of service to the District; and Mr.
Dockstader handed out the Golden Apple awards: Jerry Farber; Rae Ann
Pedersen; and Raoul Seidlitz.
4.01 – Consent Agenda
Mr. Gengler moved and Mr. Fisher seconded to approve: the minutes of
the April 25, 2011 Board of Education Meeting; April 25, 2011
Organizational Meeting; May 9, 2011 Committee Meeting; the Activities
Fund Report for April, 2011; the Final Bills and Claims for April, 2011 in
the amount of $74,429.33; and the Bills and Claims for May, 2011 in the
amount of $826,416.22; donation of $25.00 from Mr. and Mrs. Panzer for
Bristol Grade School; and destroy the Executive Session tapes for
November 30, 2009; Freedom of Information Request from Robert
Baier/Sheet Metal Workers Local 265, (list of scheduled summer school
work for 2011 and names and contact information of contractors) received
on April 25, 2011 and responded on May 2, 2011; and Freedom of
Information Request from Beth Hatcher/Utility Dynamics Corporation,
(Bid from Valley Electric for the Stadium Lighting) received May 3, 2011
and denied request on May 6, 2011. Roll Call Vote: Aye: Mr. Gengler,
Mr. Fisher, Mr. Athens, Dr. Brenart, Dr. Burks, Mrs. Shields, and Mr.
Dockstader. Nay: None. Motion unanimously carried with 7 aye votes
and 0 nay votes.
5.01 –Committee Reports
Dr. Burks reviewed the discussions from the Applied Learning and
Technology Committee: Ms. Roessler would like to offer a Germany trip
in 2012 for students, this will not be a school sponsored trip; Mr. Shimp
requested to explore a new student management system for the District;
and discussed options on how the Board and Administration could honor
and recognize student achievement.
Mr. Gengler reviewed the discussion from the Organizational Oversight
Committee: Dr. Bogner presented the administration evaluation process,
the District is ahead of the state requirements, and the evaluation is
divided into six categories with a percentage added to each category; and
the policy manual update, the current policy manual is in the process of
extensive updates and Dr. Wakeley is investigating the procedures of a
waiver used for employees of the school district that reside in other towns
to be able to send their children to Yorkville schools.
Mr. Gengler reviewed the discussion from the Site Management
Committee: Life Safety Projects – occupancy light sensor project (sensors
installed for the lights to automatically turn off and on if there is motion in
the classrooms or hallways), and stadium lighting at YHS; renovation
projects at YHS - YHS band room renovation project is to remove the
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isers; the committee suggested that Mr. DeBolt would not need to report
to the committee if the District is disposing of a surplus of equipment less
than $5,000.
Mr. Fisher reviewed the discussion during the Finance Committee: Mr.
Fisher requested for the committees meeting to be posted as “to follow”
the first meeting, instead of listed as a certain time; fund transfers - borrow
funds within District; YHS and YMS fees - all fees and costs within each
school were evaluated and modified, very positive for families; food
service bid rejected lowest bid due to a nonresponsive bidder the bid was
recommended to Arbor Management with a $.25 reduced price per plate;
and POS - point of sales systems, would be implemented in all schools to
eliminate cash registers, student accounts will be set-up allowing parents
to automatically fund the accounts.
6.01 – Treasurer Reports
Ms. Parisi reviewed the treasurer reports. Mr. Fisher moved and Dr.
Burks seconded to approve: Treasurer Report April, 2011; Taxes
Received; Outstanding State Payments; and Revenue Expended through
April, 2010 YTD. Motion unanimously carried on a voice vote.
Mr. Dockstader thanked Ms. Parisi and the press for helping to explain to
the public the reasoning for the increase in taxes, and that Board has done
nothing different for the past ten years to increase taxes.
7.01 – Terminations
Mr. Gengler moved and Dr. Burks seconded to approve the following
termination: Joe Boring, YHSA custodian, for just cause, effective May
23, 2011. Roll Call Vote: Aye: Mr. Gengler, Dr. Burks, Mr. Athens, Dr.
Brenart, Mr. Fisher, Mrs. Shields, and Mr. Dockstader. Nay: None.
Motion unanimously carried with 7 aye votes and 0 nay votes.
7.02 – Resignations
Dr. Burks moved and Mr. Gengler seconded to approve the following
resignations: Anthony Garcia, YMS 8th grade football coach and YMS
7th grade boys basketball coach, effective immediately; David Schmelzle,
YHS student council sponsor, at the end of the 2010/2011 school year;
Kathleen Miller, BGS copy aide and lunchroom aide, effective
immediately; Heather Reusz, YMS communications teacher, effective the
end of the 2010/2011 school year; Harry Wolf, YHS environmental club
sponsor, effective the end of the 2010/2011 school year; - Megan
Fitzsimmons, YMS student council sponsor, effective the end of the
2010/2011 school year; and Rebecca Deater, YMS 8th grade football
cheer and 8th grade competitive cheer coach, effective May 23, 2011.
Motion unanimously carried on a voice vote.
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7.03 – Transfers
Mr. Fisher moved and Dr. Burks seconded to approve the following
transfer: Amanda Morong, YHS part-time physical education teacher to
an YHS full-time physical education teacher. Roll Call Vote: Aye: Mr.
Fisher, Dr. Burks, Mr. Athens, Dr. Brenart, Mr. Gengler, Mrs. Shields, and
Mr. Dockstader. Nay: None. Motion unanimously carried with 7 aye
votes and 0 nay votes.
7.04 – Hires
Dr. Burks moved and Mr. Fisher seconded to approve the following hires:
Melanie Mercer, GRES lunchroom aide at $8.30 per hour; Rebecca
Damery, YHS ELL/foreign language teacher for the 2011/2012 school
year at MS+0;B for $42,615.00; Tess Buchberger, YHS family and
consumer science teacher for the 2011/2012 school year at BS+0;B for
$36,369.00; Rebecca Deater - YHS varsity cheerleading coach for both the
fall and winter season for the 2011/2012 school year at Level VI, Step II,
9%, for $3,273; Amanda Morong, YHS assistant volleyball coach for the
2011/2012 school year at Level VI, Step I, 8%, for $2,910; Ryan
Chatman, YHS assistant volleyball coach for the 2011/2012 school year at
Level VI, Step I, 8%, for $2,910, and YHS assistant boys' basketball coach
for the 2011/2012 school year at Level VI, Step I, 9%, for (half stipend)
$1,636.50; Anthony Garcia, YHS assistant boys basketball coach for the
2011/2012 school year at Level VI, Step I, 9%, for (half stipend)
$1,636.50; Laura Froehlich, YHS assistant poms coach for the 2011/2012
school year at Level IX, Step, I, 5%, for $1,818; James Still, YHS
assistant principal for the 2011/2012 school year at a salary of $73,000
plus administrator benefits; Steve Megazzini, YMS assistant principal for
the 2011/2012 school year; Eric Hatcher, District custodian at $12.49 per
hour with benefits; Nicole DeMatteo, YHS math/science teacher at
BS+0;B for $36,369.00; and Dina McClarren, BGS copy aide at $8.86 per
hour. Roll Call Vote: Aye: Dr. Burks, Mr. Fisher, Mr. Athens, Dr.
Brenart, Mr. Gengler, Mrs. Shields, and Mr. Dockstader. Nay: None.
Motion unanimously carried with 7 aye votes and 0 nay votes.
8. Old Business
Mr. Fisher and Mr. Dockstader thanked all of the coaches for their
dedication.
8.01 - Interest Transfer from Working Cash and Bond and Interest to Education
Mr. Fisher moved and Dr. Brenart seconded to transfer all interest earned
through June 30, 2011 in the Working Cash Fund and the Bond and
Interest Fund to the Education Fund. Roll Call Vote: Aye: Mr. Fisher, Dr.
Brenart, Mr. Athens, Dr. Burks, Mr. Gengler, Mrs. Shields, and Mr.
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Dockstader. Nay: None. Motion unanimously carried with 7 aye votes
and 0 nay votes.
8.02 – Transfer Education Fund to Working Cash
Mr. Fisher moved and Mr. Gengler seconded to transfer $600,000 from
the Education Fund to the Working Cash Fund. Roll Call Vote: Aye: Mr.
Fisher, Mr. Gengler, Mr. Athens, Dr. Brenart, Dr. Burks, Mrs. Shields, and
Mr. Dockstader. Nay: None. Motion unanimously carried with 7 aye
votes and 0 nay votes.
8.03 – Working Cash Fund to the Transportation Fund
Mr. Fisher moved and Dr. Burks seconded to transfer $1,200,000 from the
Working Cash Fund to the Transportation Fund. Roll Call Vote: Aye: Mr.
Fisher, Dr. Burks, Mr. Athens, Dr. Brenart, Mr. Gengler, Mrs. Shields, and
Mr. Dockstader. Nay: None. Motion unanimously carried with 7 aye
votes and 0 nay votes.
8.04 – Transfer Transportation Fund to Working Cash Fund
Mr. Fisher moved and Dr. Brenart seconded to transfer $990,000 from the
Transportation Fund to the Working Cash Fund. Roll Call Vote: Aye: Mr.
Fisher, Dr. Brenart, Mr. Athens, Dr. Burks, Mr. Gengler, Mrs. Shields, and
Mr. Dockstader. Nay: None. Motion unanimously carried with 7 aye
votes and 0 nay votes.
8.05 – 2011/2012 YHS and YMS School Fees
Mr. Gengler moved and Dr. Burks seconded to approve the YHS and
YMS school fees for the 2011/2012 year. Roll Call Vote: Aye: Mr.
Gengler, Dr. Burks, Mr. Athens, Dr. Brenart, Mr. Fisher, Mrs. Shields, and
Mr. Dockstader. Nay: None. Motion unanimously carried with 7 aye
votes and 0 nay votes.
Mr. Fisher commented on his excitement to see the District being fiscally
responsible and able to reduce the fees, and would like to show the
community a percentage of the reduction of fees.
8.06 – Food Service Contract
Mr. Fisher moved and Dr. Burks seconded to approve Arbor Management
for the food service management contract for $820,885.00. Roll Call
Vote: Aye: Mr. Fisher, Dr. Burks, Mr. Athens, Dr. Brenart, Mr. Gengler,
and Mr. Dockstader. Nay: Mrs. Shields. Motion unanimously carried
with 6 aye votes and 1 nay votes.
Mr. Fisher noted this is a four year contract with an out clause, but the
District would have to go through the bidding process to change vendors.
Mr. Gengler thanked Ms. Parisi for all of her hard work through this long
process.
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Mrs. Shields is concerned along with parents in the community that the
District will be using Arbor Management again. Arbor has not made an
effort to make the school lunches healthier, but she hopes Arbor will work
well with the National School Lunch Program and the District to improve.
8.07 – Lunch Plate Fee
Mr. Gengler moved and Dr. Burks seconded to approve the lunch plate be
reduced from $2.75 to $2.50. Roll Call Vote: Aye: Mr. Gengler, Dr.
Burks, Mr. Athens, Dr. Brenart, Mr. Fisher, Mrs. Shields, and Mr.
Dockstader. Nay: None. Motion unanimously carried with 7 aye votes
and 0 nay votes.
Mr. Dockstader is happy the price is being reduced but then worried about
the quality.
8.08 – YHS Band Room Renovations
Mr. Gengler moved and Mr. Fisher seconded to approve YHS band
renovation up to $35,000. Roll Call Vote: Aye: Mr. Gengler, Mr. Fisher,
Mr. Athens, Dr. Brenart, Dr. Burks, Mrs. Shields, and Mr. Dockstader.
Nay: None. Motion unanimously carried with 7 aye votes and 0 nay
votes.
Mr. Brenart mentioned this was discussed in the committee and Mr.
DeBolt is covering as much as he can out of his District budget, and the
price of this project is very economical.
8.09 – Stadium Lighting Replacement
Mr. Gengler moved and Dr. Burks seconded to approve Valley Electrical
Contractors, Inc. for the Stadium lighting project at Yorkville High School
Academy at a price of $263,700.00. Roll Call Vote: Aye: Mr. Gengler,
Dr. Burks, Mr. Athens, Dr. Brenart, Mr. Fisher, Mrs. Shields, and Mr.
Dockstader. Nay: None. Motion unanimously carried with 7 aye votes
and 0 nay votes.
Dr. Brenart and Mr. DeBolt noted that Valley Electrical Contractors, Inc.
have been in business for one-two years, but was previously known as D L
Cook, and has completed many projects with strict timelines for the
District. Mr. Dockstader noted this project is being funded by life safety
monies. Mr. Gengler noted the District is not sure how old our current
light poles are, which could be a safety issue.
8.10 – YHS Occupancy Sensor Project
Mr. Gengler moved and Mr. Athens seconded to approve Correct Electric,
Inc. for the occupancy sensor project at Yorkville High School a price of
$65,013.00. Roll Call Vote: Aye: Mr. Gengler, Mr. Athens, Dr. Brenart,
Dr. Burks, Mr. Fisher, Mrs. Shields, and Mr. Dockstader. Nay: None.
Motion unanimously carried with 7 aye votes and 0 nay votes.
8.11 - Germany Trip
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Mr. Fisher moved and Dr. Burks seconded to accept the report and place it
on file. Motion unanimously carried on a voice vote.
8.12 – Textbook Adoption
Dr. Burks moved and Mr. Fisher seconded to adopt the following
textbooks that have been on display according to Board policy: Title of
Course: AP German, Title of Book: Der Richter und sein Henker,
Course: AP German, Title of Book: Der Besuch der alten Dame, Grade
Level: 11 th and 12 th Grade; Title of Course: AP German, Title of
Book: SAT Subject Test, Grade Level: 11 th and 12 th Grade; Title of
Course: Spanish 1 Honors, Title of Book: El mundo de Felipe, Grade
Level: 9 th , 10 th , 11 th , and 12 th Grade; Title of Course: Spanish 1 Honors,
Title of Book: Chico Chile: 3 Classic short stories, Grade Level: 9 th , 10 th ,
11 th , and 12 th Grade; Title of Course: Spanish 2 Honors, Title of Book: La
momia desaparece, Grade Level: 10 th , 11 th , and 12 th Grade; Title of
Course: Spanish 2 Honors, Title of Book: Don Quijote – Beginning
Reader, Grade Level: 10 th , 11 th , and 12 th Grade; Title of Course: Spanish
3 Honors, Title of Book: Lazarillo de Tormes, Grade Level: 10 th , 11 th , and
12 th Grade; Title of Course: Spanish 3 Honors, Title of Book: Lacasa
embrujada, Grade Level: 10 th , 11 th , and 12 th Grade; Title of Course:
Spanish 3 Honors, Title of Book: Don Quijote – Intermediate Reader,
Grade Level: 10 th , 11 th , and 12 th ; Title of Course: AP Spanish, Title of
Book: Encuentros maravillosos, Grade Level: 11 th and 12 th Grade; Title of
Course: AP Spanish, Title of Book: El Cid, Grade Level: 10 th , 11 th , and
12 th Grade; Title of Course: AP Spanish, Title of Book: AP Spanish,
Grade Level: 11 th and 12 th Grade; Title of Course: AP US History, Title of
Book: The American Pageant, Grade Level: 11 th and 12 th Grade; and Title
of Course: AP Statistics, Title of Book: Stats Modeling the World, Grade
Level: 11 th and 12 th . Roll Call Vote: Aye: Dr. Burks, Mr. Fisher, Dr.
Brenart, Mr. Athens, Mr. Gengler, Mrs. Shields, and Mr. Dockstader.
Nay: None. Motion unanimously carried with 7 aye votes and 0 nay
votes.
Dr. Brenart commented the committee recommended the District to try
and move away from the hard cover textbooks but there are some limits.
Mr. Shimp reassured all of these textbooks are for new courses only.
9. New Business
9.01 – YHS Graduates for 2010/2011
Mr. Fisher moved and Dr. Burks seconded to approve the list of Yorkville
High School graduates presented and recommended by the administration,
provided they have successfully completed all requirements of graduation
for the State of Illinois and the Board of Education of District 115 by the
completion of this school year. Motion unanimously carried on a voice
vote.
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10. Superintendent/Board Communication
The District will have their second Strategic Planning Committee meeting
Friday, May 27 th . The first meeting was a data retreat on April 18 th , the
committee looked at every piece of data from test scores, finance, human
resources, and building capacity. The feedback on the committee’s
recommendation were formed into a survey and placed online. The
meeting on Friday, May 27 th the committee will review the outcomes from
the survey and will develop a mission and vision with specific goal and
how they will be measured.
Dr. Wakeley emailed the Board an electronic version of the new Board
Policy Manual. The new manual is about half the size but needs to be read
and approved, the first few sections will be placed on display in June.
11.01 – Executive Session
Mr. Fisher moved and Dr. Brenart seconded to Adjourn to Executive
Session at 8:35 p.m. For the purpose of "The appointment, employment,
compensation, discipline, performance, or dismissal of specific employees
of the public body or legal counsel of the public body." 5 ILCS
120/2(c)(1); Mr. Dockstader announced there would be no business
conducted after the Executive Session. 5 ILCS 120/2(c)(2). Roll Call
Vote: Aye: Mr. Fisher, , Dr. Brenart, Mr. Athens, Dr. Burks, Mr. Gengler,
Mrs. Shields, and Mr. Dockstader. Nay: None. Motion unanimously
carried with 7 aye votes and 0 nay votes.
11.02 – Motions if any, from Executive Session
Mr. Fisher moved and Dr. Brenart seconded to return to open session at
10:02 p.m. Motion unanimously carried on a voice vote.
Adjournment:
Mr. Fisher moved and Dr. Brenart seconded to adjourn the meeting at
10:08 p.m. Motion unanimously carried on a voice vote.
APPROVED: June 27, 2011
______________________________
Mr. David Dockstader, President
___________________________
Mr. Steven Gengler, Secretary
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