Catering Wedding Guide - University of Charleston

Your Wedding Guide
The University of Charleston

Welcome
Congratulations on your engagement. The University of
Charleston is located in Charleston, West Virginia, just minutes
from I-64, I-77, I-79, Charleston Civic Center complex, Town
Center Mall, Yeager Airport, and downtown Charleston.
We can provide you with flexible meeting facilities to suit any need.
You can choose from our suggested menus, or our catering staff
will be pleased to customize a menu to suit your specific needs.
Your event will be attended to by our professional service staff who
is there to insure that your affair will be handled with impeccable
service. It is our goal to provide quality products and service to our
guests.
THANK YOU FOR CHOOSING
UNIVERSITY OF CHARLESTON

Helpful Hints in Planning
*Plan early.
*Plan for the greatest expectation of people. It’s better to take away
than to add.
*Check your space out ½ hour prior to your event. Do you have
everything you need
*Have you set up your audio-visual needs
*Make signs or maps for your guests.
*Do any of your guests have any special food needs
*Do any of your guests have any special handicap needs
*Make an appointment to go over details.
*Review contract.
Catering and Special Events Director: Elizabeth Bair 357-4807
Assistant to Director: Treasa Russell 357-4804

General Information Regarding the Policies
of the Catering and Special Events Department
Our Catering Service will be pleased to serve breakfasts, brunches, luncheons, barbecues,
banquets, dinners, buffets, receptions, and coffee services scheduled at University of Charleston.
The enclosed menus are only a general selection and variety of entrées and complements available
to you. We take great pride in customizing a menu to provide that special service required for your
individual event.
RESERVATION AND GUARANTEE
In arranging for functions, the definite attendance must be specified five (5) business days in
advance. This number will be considered a guarantee, not subject to change, and charges will be
made accordingly. For meal functions excluding receptions and Plated Meals, we will provide
seating and food for an additional five (5) percent beyond the guaranteed number. If this office
receives no guarantee, we will assume the guarantee to be your expected number. Pricing is
subject to change without notice. Pricing is guaranteed once menus are selected and catering
contracts are signed by client, Rental agreement only guarantees date and or room reservation.
PRICES AND SERVICE CHARGES
Food and beverage prices quoted are subject to an 20% Service Charge and a 6% Sales Tax.
According to West Virginia law, service charges are taxable.
If a change from the original room set-up is requested on the day of the function, a labor charge
may be added to the banquet check depending on the labor required for the change.
Function guests will be admitted to the banquet room and expected to depart at the time stated
on the catering contract.
The customer is responsible for the arrangements and all expenses of shipping materials,
merchandise, exhibits, or any other items to and from the University. University of Charleston
must be notified in advance of shipping arrangements to ensure proper acceptance of these items
at the University.
University of Charleston reserves the right to move functions to other meeting/banquet rooms
other than those appearing on the catering contract with prior notification.
The customer is responsible for and shall reimburse the University for any damage and/or loss or
liability incurred by the University by any of the customer’s guests or any persons or organizations
contracted by the customer to provide any service or goods before, during, and/or after the
function.
Any items to be put on any meeting or lobby walls and any directional signs must be approved by
the University.

ALCOHOLIC BEVERAGES
The University of Charleston is licensed to sell beer and wine. A corkage fee for wine and
champagne will apply, as well as a per person set up fee for all bars. Last Call will be one hour
prior to event conclusion. Bar will be closed 30 minutes prior to conclusion of event. University
Staff Reserves the right to discontinue serving any guest that appears to be intoxicated.
REMOVAL OF FOOD FROM UNIVERSITY
Due to the potential for unsafe transfer and storage, no food purchased for consumption at the
University of Charleston may be removed from the premises. The reason for this policy is one of
compliance with health regulations; food is extremely perishable and, when prepared for onpremise
consumption, should not be taken off property. Any food not consumed during event
will remain property of the University. In compliance with West Virginia DUI laws, neither the
patron nor its guests or invitees will be permitted to leave University premises with alcoholic
beverages.
PAYMENT
If your group is tax-exempt, a State Sales Tax-Exempt Certificate is required to be on file at the
University of Charleston prior to the function. Tax-Exemption will only be honored if payment of
the function is made by check or credit card from the appropriate tax-exempt organization. No
tax-exemption will be honored with a cash transaction or personal check.
Payment in full will be requested the day before the event unless prior credit has been
established. Fifty Percent (50%) of your estimated food and beverage total must be paid in full 60
days prior to your event. A credit card must be kept on file for any beverages billed on
consumption.
A non-refundable deposit is required at the time of signing confirmation. If the event is canceled,
the University of Charleston shall be entitled to retain the deposit as liquidated damages.
The University of Charleston reserves the right to access a cancellation fee if food service is
canceled after the 48-hour deadline.
Customer Note: Service Charge is not intended as a gratuity and is not distributed to employees
working the function.
OUTSIDE FOOD SOURCES
Neither the patron nor its guests or invitees, will be permitted to bring food and/or beverages
onto the University of Charleston campus.

SECURITY
The University of Charleston will not assume
responsibility for damage or loss of any
merchandise left on the University of Charleston
campus prior to or following an event.
Arrangements may be made for security of
exhibits, merchandise, or display items prior to
the event. The University of Charleston may
require security guards for certain events.

T H E C A R V E R Y
Rack of Lamb
Leg of Lamb
Tenderloin (Beef or Pork)
Prime Rib
Rack of Veal
Bison Loin
Slow Roasted Turkey Breast
Glazed Ham
Smoked or Poached Salmon
(Market Pricing)
Chef’s Fees do apply
All carving stations come with split
top rolls and appropriate sauces to
compliment the entrée.

S E R V E D W E D D I N G S
Dinner Entrees
All Entrees are served with Choice of Salad, Salad Dressings, Side Dish, Vegetable,
Rolls and Butter, Freshly Brewed Coffee, Decaffeinated Coffee, Tea, and Ice Water.
PLATED POULTRY SELECTIONS
HONEY DIJON CHICKEN
Slightly sweet with a subtle tang
$16.95
HERB BAKED CHICKEN
$16.95
Succulent chicken breast
baked with fresh herbs
CHICKEN MARSALA
$17.95
Chicken breast in Marsala Wine Sauce
with Mushrooms (mushrooms optional)
CHICKEN WELLINGTON
$19.95
Chicken with Mushroom Duxelles
incased in a flaky pastry crust
GRILLED RASPBERRY GLAZED
CHICKEN
$16.95
COUNTRY FRIED CHICKEN
$16.95
Traditional southern favorite
CHICKEN SHISH KABOBS
$16.95
One of our Chef’s true specialties
OVEN ROASTED TURKEY BREAST
$15.95
Slices of moist, hand-carved breast meat
Choose One Salad:
Traditional Tossed
Spinach w/ Boiled
Egg, Red Onion & Pepper
Romaine with Mandarin
Orange
Craisins & Feta Cheese
Caesar
Greek Salad
Mixed Greens w/
Roasted Pear & Gorgonzola
Choose Two Dressings:
Ranch
Italian
Thousand Island
French
Raspberry Vinaigrette
Bleu Cheese
Balsamic Vinaigrette
Hot Bacon
Choose One Side Dish:
Garlic Mashed Potatoes
Baked Potatoes
Scalloped Potatoes
Au Gratin Potatoes
Roasted Red Skin Potatoes
Wild Rice
Rice Pilaf
Creamy Orzo
Apple Pecan Dressing
Twice Baked Chipotle Sweet
Potato
Grilled Polenta Cakes
Risotto Cakes
Choose One Vegetable:
Traditional Green Beans
Green Beans Almandine
Baby Carrots
Fresh Sautéed California
Blend Vegetables
Fresh Steamed Vegetables
Corn O’Brien
Corn on the Cobb
Broccoli Spears
Grilled Asparagus
Braised Brussel Sprouts
Candied Winter Squash
P l a t e d D i n n e r s

S E R V E D WE D D I N G S
Dinner Entrees
All Entrees are served with Choice of Salad, Salad Dressings, Side Dish, Vegetable,
Rolls and Butter, & Freshly Brewed Coffee, Decaffeinated Coffee, Tea, and Ice Water.
PLATED BEEF, PORK & LAMB SELECTIONS
LONDON BROIL
$21.95
Thinly sliced beef served with Hunter Sauce
BEEF MEDALLIONS
$29.95
Served with a Cracked Pepper Corn Sauce
RIB EYE
$29.95
Served with sautéed onions and mushrooms
BEEF SHISH KABOBS
$22.95
Marinated in Mediterranean spices
BEEF WELLINGTON
$31.95
Beef with mushroom pâté incased in a flaky pastry crust
served with Madeira sauce
LAMB CHOPS
$34.95
Grilled to Perfection with Mint Glaze
PORK TENDERLOIN MEDALLIONS
$24.95
Tender and juicy; A wonderful alternative to beef or
chicken
Choose One Salad:
Traditional Tossed
Spinach w/ Boiled
Egg, Red Onion & Pepper
Romaine with Mandarin
Orange
Craisins & Feta Cheese
Caesar
Greek Salad
Mixed Greens w/
Roasted Pear &
Gorgonzola
Choose Two Dressings:
Ranch
Italian
Thousand Island
French
Raspberry Vinaigrette
Bleu Cheese
Balsamic Vinaigrette
Hot Bacon
Choose One Side Dish:
Garlic Mashed Potatoes
Baked Potatoes
Scalloped Potatoes
Au Gratin Potatoes
Roasted Red Skin Potatoes
Wild Rice
Rice Pilaf
Creamy Orzo
Apple Pecan Dressing
Twice Baked Chipotle Sweet
Potato
Grilled Polenta Cakes
Risotto Cakes
Choose One Vegetable:
Traditional Green Beans
Green Beans Almandine
Baby Carrots
Fresh Sautéed California
Blend Vegetables
Fresh Steamed Vegetables
Corn O’Brien
Corn on the Cobb
Broccoli Spears
Grilled Asparagus
Braised Brussel Sprouts
Candied Winter Squash
P l a t e d D i n n e r s

S E R V E D
WE D D I N G S
Dinner Entrees
All Entrees are served with Choice of Salad, Salad Dressings, Side Dish, Vegetable,
Rolls and Butter, & Freshly Brewed Coffee, Decaffeinated Coffee, Tea, and Ice Water.
PLATED SEAFOOD SELECTIONS
*May be served with Dill Sauce or Champagne Sauce.
GRILLED SALMON*
$19.95
Excellent choice for a light meal
Served with a Dill Cream Sauce
SHRIMP SHISH KABOBS
$17.95
Two skewers of grilled shrimp
and seasonal vegetables
BUTTER BRAISED LOBSTER
Market Price
Steamed to perfection
ROASTED CITRUS SEABASS
Market Price
Market Price Served with a Lemon Chive
Beurre blanc
SESAME SEERED TUNA
Market Price
Market Price Pan Seared to perfection
Served with a Teriyaki Glaze
PAN ROASTED MAHI MAHI
Market Price
Served with a Tropical Fruit Salsa
Choose One Salad:
Traditional Tossed
Spinach w/ Boiled
Egg, Red Onion & Pepper
Romaine with Mandarin
Orange
Craisins & Feta Cheese
Caesar
Greek Salad
Mixed Greens w/
Roasted Pear &
Gorgonzola
Choose Two Dressings:
Ranch
Italian
Thousand Island
French
Raspberry Vinaigrette
Bleu Cheese
Balsamic Vinaigrette
Hot Bacon
Choose One Side Dish:
Garlic Mashed Potatoes
Baked Potatoes
Scalloped Potatoes
Au Gratin Potatoes
Roasted Red Skin Potatoes
Wild Rice
Rice Pilaf
Creamy Orzo
Apple Pecan Dressing
Twice Baked Chipotle Sweet
Potato
Grilled Polenta Cakes
Risotto Cakes
Choose One Vegetable:
Traditional Green Beans
Green Beans Almandine
Baby Carrots
Fresh Sautéed California
Blend Vegetables
Fresh Steamed Vegetables
Corn O’Brien
Corn on the Cobb
Broccoli Spears
Grilled Asparagus
Braised Brussel Sprouts
Candied Winter Squash
P l a t e d D i n n e r s

B U F F E T WE D D I N G S
All Dinner Buffets are served with a Choice of two entrees, one Salad, two Salad Dressings, two Side Dishes,
two Vegetables, Rolls and Butter, & Freshly Brewed Coffee, Decaffeinated Coffee, Iced Tea, and Ice Water.
(Minimum of 30 People) $29.95
CITRUS SEABASS
Moist, Tender and mild
RASPBERRY GLAZED CHICKEN
Served on a bed of Fettuccini
LONDON BROIL
Thinly sliced beef served with Hunter
Sauce
ROASTED PORK TENDERLOIN
Medallions of tender pork loin
BROILED SALMON
Delicate and tasty; Excellent choice for a
lighter meal
HERB BAKED CHICKEN
Succulent chicken breast
baked with fresh herbs
CHICKEN MARSALA
Chicken breast in Marsala Wine Sauce
with Mushrooms (mushrooms optional)
FETTUCCINI ALFREDO
Alfredo cheese sauce on
traditional fettuccini noodles
HONEY GLAZED HAM
Glazed Virginia baked ham; Mild and sweet
ITALIAN STYLE MEAT LASAGNA
An Italian crowd pleaser; May also be
ordered vegetarian style
Choose One Salad:
Traditional Tossed
Spinach w/ Boiled
Egg, Red Onion & Pepper
Romaine with Mandarin
Orange
Craisins & Feta Cheese
Caesar
Greek Salad
Mixed Greens w/
Roasted Pear & Gorgonzola
Choose Two Dressings:
Ranch
Italian
Thousand Island
French
Raspberry Vinaigrette
Bleu Cheese
Balsamic Vinaigrette
Hot Bacon
Choose Two Side Dishes:
Garlic Mashed Potatoes
Baked Potatoes
Scalloped Potatoes
Au Gratin Potatoes
Roasted Red Skin Potatoes
Wild Rice
Rice Pilaf
Creamy Orzo
Apple Pecan Dressing
Twice Baked Chipotle Sweet
Potato
Grilled Polenta Cakes
Risotto Cakes
Choose Two Vegetables:
Traditional Green Beans
Green Beans Almandine
Baby Carrots
Fresh Sautéed California
Blend Vegetables
Fresh Steamed Vegetables
Corn O’Brien
Corn on the Cobb
Broccoli Spears
Grilled Asparagus
Braised Brussel Sprouts
Candied Winter Squash
B U F F E T S

M E N U O P T I O N S
Menu accompaniments for all packages.
SALADS
Traditional Tossed Salad
Spinach Greens w/ Boiled
Egg, Red Onion & Red Peppers
Romaine with Mandarin
Oranges, Craisins & Feta Cheese
Classic Caesar Salad
Greek Salad w/ A Greek
Dressing
Mixed Greens w/
Roasted Pear & Bleu Cheese
Crumbles
ON THE SIDE
•Garlic Mashed Potatoes
•Baked Potatoes
•Scalloped Potatoes
•Au Gratin Potatoes
•Roasted Red Skin Potatoes
•Wild Rice
•Rice Pilaf
•Creamy Orzo
•Apple Pecan Dressing
•Twice Baked Chipotle
Sweet Potato
• Grilled Polenta Cakes
•Risotto Cakes
•Traditional Green Beans
•Green Beans Almandine
•Baby Carrots
•Sautéed California Blend
•Fresh Steamed Seasonal Vegetables
•Corn O’Brien
•Broccoli Spears
•Grilled Asparagus
•Braised Brussel Sprouts
•Candied Winter Squash
A C C O M P A N I M E N T

.
B A R O P T I O N S
DOMESTIC BEER $3.25per
(Bottled)
Budweiser/Bud Light
Miller/Miller Light
Michelob Ultra
Coors/Coors Light
Yuengling
IMPORTED BEER $3.75per
(Bottled)
Heineken
Corona
Amstel Light
St. Pauli’s Girl
Guinness
Samuel Adams
Land shark
KEGS
Domestic and Imported Kegs Available
Domestic Kegs
Imported Kegs
Market Pricing
BAR SETUPS
Glasses, Ice, Napkins, and Sodas Incl.
Beer/Wine Only $2.50pp
WINE $18.00 and Up
Sold on Consumption
Station poured
CHAMPAGNE $20.00 and Up
Sold on Consumption
Station poured
Beer and wine must be bought through the University. Applicable Bar Setup and Bartender Fees
Apply. Corkage fee applies to Wine and Champagne when only Wine & Champagne are being
served
B A R

PLANNING YOUR SPECIAL EVENT
ORDERING TIMELINE
In order for us to properly prepare for your function, events for 30 guests or more
should be completely arranged two weeks prior to the day of the event. In case
your event is made on short notice, we will be more than glad to assist you;
however, menu selections may be limited.
LINEN SERVICE
We will provide (1) Floor Length table clothe per table free of charge, Topper and
Napkins are available in assorted colors at an additional charge. Also included are
skirted cake, gift, DJ and head tables. High Top tables are available at an additional
charge.
GUARANTEE COUNTS
A final guest guarantee is required five days prior to your event. We will prepare for this
number plus 5%. Event billing is based on the guarantee or the number served,
whichever is greater.
PRICING
Pricing is guaranteed 1 year prior to your event. Thereafter, any increase will not exceed
5%.
SERVICE CHARGE
A 20% service charge will be added to all food and beverage charges.
REMOVAL OF FOOD
We regret that any unconsumed food during the event may not be removed from the
serving location, due to Board of Health regulations.
PLACING YOUR ORDER
Please call the Catering Office at 304.357.4807 to discuss your special event.

Hors d’ Oeuvres
($13.50 Per Person) Unlimited for 1 Hour
Please choose four items:
MUSHROOM CAPS STUFFED WITH CHEESE
MUSHROOM CAPS STUFFED WITH SAUASAGE
ITALIAN MEATBALLS
SWEDISH MEATBALLS
BARBECUE MEATBALLS
SWEET & SOUR MEATBALLS
RUMAKI
WATERCHESTNUTS WRAPPED IN BACON
CHICKEN BITES
SWEET & SOUR POPCORN CHICKEN
MARINATED MUSHROOMS
SOUR CREAM & CUCUMBER CANAPES
HAM & CHEESE ROLL UPS

Cold Hors d’ Oeuvres
(Priced by 100 SERVINGS)
SHRIMP SHOOTERS
$4.00 Per Person
CREAM CHEESE
& HAM ROLLUPS
$125.00
ENDIVE WITH ASPARAGUS AND
TOMATO RELISH
$125.00
BLUE CHEESE AND POACHED PEARS
IN A PHYLLO CUP
$125.00
RISOTTO BITES
Served with Hollandaise Sauce and
Lump Crab Meat
$125.00
OYSTERS ON THE HALFSHELL
$200.00
COQUILLE CRAB CUPS
WITH FRESH AVOCADO
$275.00
DATES WITH PROSCIUTTO & GOAT
CHEESE
$175.00
SOUR CREAM & CHIVE POTATO
CAKE WITH SMOKED SALMON &
CAVIAR
$175.00
FRESH FRUIT & CHEESE DISPLAY
$4.75 PER PERSON
Assorted fresh fruits carved and displayed
beautifully mixed with an assortment of
imported and domestic cheeses.
Served with crackers and Crustini.

Dips & Salsas
(Priced Per Pan Serves 80ppl)
HOT CRAB DIP
Served w/ Toasted Pita Chips
$125.00
SPINACH DIP
Served w/ Seasoned Baguette Chips
$50.00
BLACK BEAN 7 LAYER DIP
Served w/ Tortilla Chips
$50.00
MANGO SALSA
Served w/ Tortilla Chips
$50.00
HOT ARTICHOKE DIP
Served w/ Toasted Baguette chips
or Toasted Pita Chips
$100.00
FRENCH ONION DIP
Served w/ Our Homemade Chips
$25.00
MEXICAN SALSA
Served w/ Tortilla Chips
$25.00
PIMENTO CHEESE DIP
Served w/ Toasted Baguette and
assorted crackers
$50.00

Hot Hors d’ Oeuvres
(Priced by 100 SERVINGS)
CHICKEN SHISH KABOBS
$200.00
BEEF SHISH KABOBS
$250.00
ASSORTED MINI QUICHE
$165.00
PARMESAN POTATO BITES
$175.00
SCALLOPS WRAPPED IN BACON
$250.00
BACON WRAPPED WATER CHESTNUTS
$250.00
MINI CRAB CAKES
$225.00
SPANAKOPITA
$150.00

Party Platters
FRESH SEASONAL VEGETABLE DISPLAY
$3.75 pp
Served with Ranch Dip
PASTRY DISPLAY
$6.75pp
CHOCOLATE FONDUE DISPLAY
$6.75pp
ASSORTED SWEETS DISPLAY
$7.25pp
Fresh Fruit Display
4.75 pp
Vegetarian Menu
ACORN SQUASH W/ APPLE AND DRIED CRANBERRY COUSCOUS
$18.95
STUFFED PORTABELLO LASAGNA
$18.95
VEGETABLE WELLINGTON
$18.95
FRIED GREEN TOMATO NAPOLEAN
$18.95
Children’s Menu (Ages 6 and Under)
All Children’s Menu items are served with Fries, Tater Tots or Homemade Chips
CHICKEN TENDERS
HOT DOGS
CORN DOGS
$5.50
HAMBURGERS
GRILLED CHEESE
P.B. & J

University of Charleston
Facilities
Seating Capacity
Meeting Room Room Size Class
Room
Theatre U- Shape Conference Banquet Reception
Auditorium 26’ X 36’ -- 962 -- -- -- --
Ballroom 71’ X 54’ 150 300 75 -- 250 300
Staunton Annex 30 30 32 25 -- 50
Rotunda 30’ X 60’ -- 150 -- -- 50-180 200-300
Appalachian 40’ X 60’ 75 150 45 40 100 150-200
Frankenberger
Art Gallery
40’ X 30’ 40 85 40 30 50 75-100
Maroon & Gold 22’ X 43’ 40 75 40 40 70 100
Schoenbaum -- -- -- 15 15 25
Rhododendron -- -- 22 22 -- --
Main Lounge 25’ X 35’ -- 50 -- -- -- 100
Lewis Lounge -- -- -- -- -- 20-40
GSU 317 6 10 10 12 -- --
GSU 301 -- -- -- 20 -- --
GSU 302 -- -- -- 20 -- --
GSU 308 -- -- -- 14 -- --
Eddie King Gym -- -- -- -- -- --
Riverbank -- -- -- -- -- --
Computer Lab 18 -- -- -- -- --
Women’s Art Gallery 100 150 35 100 150 150