January 11, 2012 - Town Of Oxford

OXFORD PLANNING COMMISSION
MINUTES
JANUARY 11, 2012
The regular monthly meeting of the Oxford Planning Commission was called to order by the
chairman, Donald Silliman, on Wednesday, January 11, 2012, at 7:00 p.m., in the meeting room
of the Oxford Community Services Building.
Other commission members in attendance were David Baker, Patricia Campen, Mel Mraz, and
Steve Mroczek.
The minutes of the meeting of December 5, 2011, were approved and accepted with the
following corrections: Page 3, last paragraph, second and last sentences of the paragraph, the
word “evasive” should be “invasive.”
Mr. Silliman announced that the Clerk-Treasurer, Lillian Lord, is away from the town office
tending to her husband who is sick and in the hospital and it is unsure as to when she will be
back to work. The office has taken care of reviewing building permits that are non-controversial
and meet the zoning ordinance. During this time, however, Mr. Silliman stated the Planning
Commission will take the load off the office until Mrs. Lord comes back by have a member of the
commission work with the Assistant Clerk, Lisa Willoughby, in reviewing building permit
applications. Mr. Baker volunteered his assistance in helping with the permits which was
accepted by the rest of the commission members.
The following building permits were approved in the Town Office:
#11-57 M Campbell’s Bachelor Pt. Yacht Co., 26106 Bachelor Harbor Dr., 110’ x 45’ x 18’
wood post frame building with 3 overhead doors. Sections 29.03.3 and 29.05.
#11-57 R-2 Wendy Grubbs, 103 W. Division St., re-develop rear screen porch with an
exterior brick fireplace; porch will have roof deck accessible from the second
floor and by a stair to the rear yard; siding to be replaced. Sections 23.01.1,
23.05, and 33.06.04. To HDC.
#11-58 R-1 Richard Pfeiffer, 213 Bonfield Ave., construction of single car detached garage.
Sections 21.03.1a, 21.03.2a and b.
11-62 R-1 Arthur Dent, 106 E. Pier St., install a 20’ x 20’ flagstone patio. Section 21.05.
#11-64 R-1 Patrick Callahan, 107 Riverview Ave., add porch to front and side of house;
addition of screened-in porch in rear of house, and addition to back of house to
extend living room and add a dining room. Sections 21.01.1, 21.05, and
33.06.4.

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Oxford Planning Commission Minutes
January 11, 2012
#11-66 R-2 Mr. and Mrs. Edwin Miller, 205 Tred Avon Ave., addition of two windows to
accessory building to replace existing wooden door. Section 23.03.1a. To HDC.
#11-70 R-2 Djoerd Hoekstra, install 4’ cedar picket fencing. Section 32.12. To HDC.
#11-72 R-1 Patricia Young, 103 First St., add gable roof on rear of house. Section 21.01.
The following building permit was reviewed by the Planning Commission:
Permit #11-54 C-3 Philip Logan, 103 Mill Street, proposed restoration and raising of
existing structure of new two story wing, and new greenhouse accessory building and accessory
garden equipment shed/bike storage. Mr. Logan, representing the owner, Barbara Paca, was
present to discuss the application stating that this was his formal submission. Since last meeting
with the Planning Commission, Mr. Logan noted that he had received from the Board of Appeals
a special exception for a greenhouse to be placed on the property, a setback variance to allow
for a fire escape, and approval for the impervious lot coverage. He was now before the Planning
Commission for formal approval of the design as submitted. A stormwater plan drawn up by
George, Miles, and Buhr has been submitted and reviewed by Timothy Glass from Lane
Engineering, who the town is using as their engineer and reviewer for this project. A letter is in
the file from Lane Engineering commenting on the stormwater plan. Mr. Logan submitted, as
part of the record, an e-mail from Mr. Glass to his engineer, David Rovansek. It stated, in part,
to accept his (Mr. Glass’s) e-mail response as evidence that the revised stormwater plan and
report was acceptable towards final approval. Mr. Silliman responded that he was assuming
that the stormwater report was accurate but would hold off on signing the permit because, for
the record, he needed a proper letter of acceptance on letterhead from Mr. Glass. Mr. Logan
responded that he would like commission to take the e-mail into consideration as part of the
approval process along with a letter of support from the neighbors at 300 E. Strand. Mr. Logan
added that the design of the project had not changed from what the commission saw the last
time other than they have decided not to go with the windmill element at this time. All building
heights will be from the FEMA level. The existing lot coverage on the property has been
reduced. There will be five (5) parking spaces. Most of the people who will be working for the
business at this site will be bused onto the property. Twenty-five percent of the work force will
be disabled. Mr. Baker asked what sort of lighting would be used for the greenhouse. Mr.
Logan responded there would be some kind of interior lighting but it would be lighting which
would come straight down and not be used to grow plants. Mr. Baker brought up the issue of
development standards for the IDA and the need for a 10% reduction of pre-development
pollutant loadings. Mr. Silliman responded it was in the engineer’s report. Mr. Baker stated
that the critical area criteria was different from the stormwater management plan and that the
critical area was stricter with their definitions of impervious coverage. Mr. Logan pointed out
that Nick Kelly from the Critical Area Commission had reviewed the project and had written a
letter to the Town Office reporting that he hadn’t any problems with the project. Mr. Logan
added that he thought the engineer’s report clearly showed that the applicant would be
reducing the stormwater impact from what exists now. He also noted that if the commission

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January 11, 2012
needed that question answered specifically from the engineer he could get a specific statement
from George, Miles, and Buhr.
A motion was made by Mr. Mroczek to approve the building permit with two caveats: 1) a letter
documenting the e-mail that Mr. Logan had provided the commission, and 2) an explicit
statement from Mr. Logan’s engineer about the phosphate reductions. The motion was
seconded by Mr. Baker and unanimously carried with all in favor.
There begin no further business, the meeting was adjourned.
Respectfully submitted,
Lisa Willoughby
Assistant Clerk