Job Description Assistant Director - Winnefox Library System

Job Description
Assistant Director
Winnefox Library System
Full-time, Exempt Position
General Description
Under the general direction and oversight of the System Director, assists in the
administration of the Winnefox Library System. Supervises staff. Oversees staff
development and training and member library continuing education. Assists
member libraries in developing county library service plans. Implements the
Winnefox Long Range Plan. Independently develops and manages other
projects. Assists the System director in the processes required to improve the
system and its services on behalf of the member libraries and maintain
compliance with pertinent laws and regulations. Acts on behalf of the System
director as the need arises.
Specific Duties
General Management
1. Oversees the planning, implementation, and evaluation of Winnefox
activities under the supervision of the System director.
2. Recommends new policies or changes in policy to the System director.
3. Consults with member libraries concerning the evaluation of system
services.
4. Prepares and submits required System plans and reports to the
Department of Public Instruction.
5. Supervises the receipt and expenditure of system funds according to
established guidelines.
6. Hires, evaluates, disciplines, and dismisses staff under the direction of the
System director.
7. Supervises and coordinates the work of the system staff.
8. Oversees the Winnefox Cooperative Technical Services subprogram.
9. Oversees the expenditure of funds in accordance with approved policies,
appropriations, and budgets.
10. Writes grant proposals and administers grants awarded to the system, or
delegates these tasks to appropriate staff.
11. Attends meetings of the System Board except when excused.
Services to member libraries
1. Meets regularly with Library Advisory Committees in member counties to
develop & evaluate library service plans and ensures adequate county
funding for member public libraries.
2. Assists member libraries to interact more effectively with local
governmental agencies in order to obtain the support and resources
needed to provide high quality library services.
3. Assists member libraries and municipalities in meeting pertinent statutory
requirements for system membership.
4. Serves as general consultant for member libraries and trustees.
Assistant Director Page 1

5. Organizes & develops workshops and other training programs for member
library directors, staff and trustees and system staff and trustees
6. Serves as continuing education validator for recertification of public
librarians in the system.
7. Assists member library directors in the preparation and submission of
annual reports.
Other related or required duties.
1. Participates regularly in activities that promote professional development.
2. Advocates for improved library services and support.
3. Promotes library services.
4. Edits the Shhhout & Trustee Tales newsletters
5. Shares information on legislative issues and issues of interest to libraries
with member library directors and trustees and system staff and trustees.
6. Serves as Acting director in the absence of the director.
7. Other duties as required or assigned by the System director.
Experience and Requirements
1. MLS from ALA accredited library school and eligibility for Grade 1
Wisconsin Public Librarian Certification, as well as willingness to maintain
certification.
2. Minimum of four years’ professional public library experience, including at
least one year in a supervisory role and one year in administration.
3. Thorough knowledge of library materials, and the principles and practices
of modern library administration.
4. Ability to supervise the work of subordinate professional, technical,
clerical, and other staff members.
5. Ability to establish and maintain effective working relationships with other
staff, system trustees, member librarians, and the general public.
6. Valid Wisconsin driver’s license, means of transportation, and willingness
to travel to participating libraries and state-level meetings.
7. Willingness to attend relevant statewide, regional, and national meetings
and conferences.
8. Willingness to work flexible hours, including some evenings and
weekends.
Environmental and physical requirements
1. Typical office environment
2. Ability to work in confined spaces.
3. Bending/twisting and reaching.
4. Far vision at 20 feet or further; near vision at 20 inches or less.
5. Fingering: keyboarding, writing, filing
6. Lifting and carrying 60 pounds or less.
7. Pushing and pulling objects weighing 60-80 pounds on wheels.
8. Sitting, standing, walking, climbing and stooping.
9. Talking and hearing; use of the telephone.
10. The noise level in the work environment is usually moderate.
Assistant Director Page 2

Mental requirements
1. Ability to apply technical knowledge
2. Ability to comprehend and follow instructions: effectively follow
instructions from supervisor.
3. Ability to deal with abstract and concrete variables.
4. Ability to interpret technical regulations and instructions.
5. Communication skills: effectively communicate ideas and information both
in written and verbal form.
6. Mathematical Ability: calculate basic arithmetic problems (addition,
subtraction, multiplication and division) without the aid of a calculator.
7. Planning and Organization Skills: develop required plans to solve
problems; take advantage of opportunities to accomplish goals; establish
systematic methods of accomplishing goals.
8. Reading ability: effectively read and understand information contained in
memoranda, reports and bulletins, etc.
9. Time Management: set priorities in order to meet assignment deadlines.
10. Ability to operate computer workstation and other business machines with
speed and accuracy.
Equipment used
Typical office equipment, including: Computer workstation, Calculator, Fax
Machine, Photocopier, Telephone, Printers.
Approved by the System Board: July 27, 2005
Assistant Director Page 3