Property - Guthrie GTS Ltd

Corporate Governance Statement
2. The internal audit function has been outsourced to Ernst & Young Advisory Pte. Ltd. The Internal Auditor reports primarily to the Audit
Committee. The internal audit plans are submitted to the Audit Committee for approval. The Audit Committee reviews and approves the
internal audit plan and the scope and results of the internal audit procedures.
3. The engagement of an independent professional auditor has enhanced the Audit Committee’s ability to review the internal processes
and functions adopted by companies within the Group.
D
COMMUNICATION WITH SHAREHOLDERS
Principle 14
Companies should engage in regular, effective and fair communication with shareholders.
Principle 15
Companies should encourage greater shareholder participation at AGMs, and allow shareholders the opportunity to communicate their views on
various matters affecting the company.
1. The Board observes the SGX-ST’s regulations governing the requirements to make appropriate announcements on a timely basis. The
Company complies with this by making, where appropriate, timely announcements of material developments or information concerning its
business and operations through SGXNET. Quarterly and full-year results as well as the annual report are announced or issued within the
mandated period.
2. All shareholders of the Company receive the annual report, circulars and notices of all shareholders meetings. The notices are advertised in
the newspaper and made available on both SGXNET and the Company’s website. The Company’s Articles of Association allow all shareholders
the right to appoint a proxy to attend and vote on their behalf at general meetings.
3. Where there are items of special business to be transacted at the AGM, explanatory notes concerning the special business will be sent
together with the notice of AGM.
4. At each AGM, shareholders are encouraged to participate in the question and answer session. The directors, external auditor, Group Financial
Controller and Company Secretary are present to respond and reply to shareholders’ questions.
5. In 2009, the Singapore Exchange introduced two investor guides, namely ‘An Investor’s Guide to Reading Annual Reports’ and ‘An Investor’s
Guide to Preparing for Annual General Meetings’, to enhance retail investor knowledge and improve shareholder engagement at annual
general meetings. The Company wishes to encourage shareholders to use these guides which are available in both English and Chinese
versions on the SGX website at www.sgx.com.
Dealings in the Company’s Securities
The Group’s guidelines on dealings in securities provide that all directors and employees should not deal in the Company’s shares while in
possession of unpublished price sensitive information and during the period commencing two weeks before the announcement of the quarterly
results and one month before the announcement of the full-year results. In addition, all directors and employees should refrain from dealing in
the Company’s shares on short-term considerations.
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