2.5.13 Pre-Bid Meeting Agenda.pdf - Indianapolis International Airport

7800 Col. H. Weir Cook Memorial Dr.
Indianapolis, Indiana 46241
office 317.487.9594
fax 317.487.5034
Pre-Bid Meeting Agenda
Demolition of Old Terminal and Associated Structures
IAA Project #I-13-026
February 5, 2013, 9:00 am
1. Introduction
Project Name:
Project Number:
Demolition of Old Terminal and Associated Structures
IAA Project; #I-13-026-3097
A. Bidding Documents
• Plans
• Specifications (One Volume)
• Bid Proposal (One Volume)
B. Bid Time / Date / Location February 21, 2013 @ 3:30 pm at the Building 60,
Conf Room #1
2. Project Representatives
A. Owner: Indianapolis Airport Authority
B. Designer: DLZ Indiana, LLC
C. Attendee Introduction (Include Company Name, identify if XBE)
3. Bidding Procedure
A. Sealed opaque envelope marked outside with:
• Bidder's name
• Project name
• Date & time bids are due
Fatal Flaws
B. Bid Proposal Package Items:
• Form 96 –Contractor’s Bid for Public Works
• Financial Statement
• Bid Bond or Certified Check totaling 5% of Bid
• Contract Signature Page
All must be completed in
their entirety; else the
bid will not be read and
will not be given further
consideration
C. Contractor Questionnaire Form
D. Bid questions – Must use the bid question form provided
E. Last day to submit questions: (10) calendar days prior to bid day
• Any questions on Bidding Procedure
www.indianapolisairport.com

4. XBE Participation Goals - Corey Wilson, Director of Supplier Diversity,
cwilson@indianapolisairport.com, 317.487.5374
• Participation goals are 30% MBE and/or WBE and 2% VBE
• Any questions regarding the XBE Targets
• Indiana Plan Requirements – certification in bid proposal
5. Project Plans & Specifications Review
A. General Scope of Work:
a. Bidder Qualification Requirements
b. Performance Based Specifications
c. Bid Items: Lumps Sum, Allowances, Alternates
B. Project Description
C. Site Logistics: Staging Area, Entrance Locations, Work Hours
D. FAA Operational Requirements
E. Security Considerations: Contractor will not be allowed on the AOA
F. Demolition Excavation Removal Limits
G. Environmental Requirements
H. Waste Disposal Requirements
I. Backfill Requirements
J. Unsatisfactory Soil Removal and Disposal
K. Dust Control Requirements
L. Utility Abandonment Procedures
M. Storm Sewer Protection
N. Safety Plan
O. Work Permit: Contractor will obtain an Airport Work Permit from Robert Jones
P. Project Time: Project completion is due on/or before December 31, 2013
6. Site Visit Logistics
7. Review of Insurance Program
A. As listed in GP, Section 70 (Non-AOA)
B. Successful Bidder: * Include IAA and Engineer as additional insured
* Send directly to the IAA (Attn Project Manager)
• Any questions regarding the Insurance Program
8. Project Start-up
• Execution of contract anticipated at March 15, 2013 IAA Board meeting
• GP 30-6 bonds within 10 days of contract
• GP 80-02 contractor expected to start work within 3 days of date in Notice to Proceed
• GP 80-03-01 contractor to submit schedule within ten (10) days of contract award
• GP 50-03-01 Shop Drawing Schedule to be submitted no later than seven (7) day after
contract award
9. Questions
10. XBE Networking Session - Immediately following meeting
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