Hilton Head Plantation Property Owners' Association, Inc.

Hilton Head Plantation
Property Owners’ Association, Inc.
CALL TO ORDER:
EXECUTIVE COMMITTEE MEETING
May 14, 2007
President Hoppin called the meeting to order at 1:30 pm.
PRESENT:
Tom Hoppin
Dick Sell
Jim Collett
Paul Kopelcheck
Peter Kristian
OTHERS PRESENT:
Tom Kuczkowski- Alternate – non voting member
Galen Smith - Member
Todd Lindstrom, Assistant General Manager
Dick Wirth, Director Community Relations
AGENDA
Heard the appeal of Mr. Saba of 16 Wild Laurel Lane regarding the decision of the ARB for a barrier
around his pool. The ARB approved a barrier for his pool, but denied a request for a barrier around
much of his backyard. It was the unanimous decision of the Executive Committee to permit Mr.
Saba to enclose the pool deck, both existing and new, with a pool barrier as specified. The pool
barrier would maintain a distance of two feet off the actual deck. The barrier would be tied into the
corners of the home and not extend into the side yard.
A: Decision Items:
A-1 Noted the proposed Election Committee Calendar. Referred to the Board for consideration.
A-2 Noted proposed 2008 Budget Schedule. Referred to the Board for consideration.
A-3 Noted proposed 2008 Budget Guidelines. Referred to the Board for consideration.
A-4 Noted the recommendation of the Communications Committee regarding minor changes to
the “Guidelines for Plantation Living.” Referred to the Board for consideration.
A-5 Noted the recommendation of the Communications Committee regarding minor changes to
the “Guidelines for HHPPOA’s Website.” Referred to the Board for consideration.
A-6 Noted the recommendation of the Chair of the Maintenance Committee to appoint Robert
Oppenheimer to the Maintenance Committee as an alternate member. Referred to the Board
for consideration.

A-7 Noted letter from Jim Coleman owner of The Cypress asking that the Capital Transfer Fee be
waived on two properties within the Cypress. Referred to the Board for consideration.
B: Discussion Items:
B-1 The letter to Mr. Finger, Larry Meyers’ attorney has been sent.
B-2 Noted preparation for the potential meeting with Mr. Meyers on May 22, 2007.
B-3 Noted that Bill Moss, Chairman of the Covenants Committee, requested that his Committee
be allowed to explore changing their name and reworking their Committee Guidelines in an
effort to be more proactive. It was the sense of the Executive Committee to permit such an
exploration with the understanding that the primary focus of the Covenants Committee is to
assist the Board with the enforcement of the POA’s Covenants. This is an essential part of the
Board’s responsibility as mandated by the POA’s governing documents. Any
recommendation to change the name of the Committee or change the responsibilities of the
Committee through a change in the Covenants Committee’s Guidelines would be brought
back to the Board for consideration.
B-4 Noted that the Committee wished to recognize General Howard Davis in a meaningful way at
either the upcoming Headliner’s concert or at next year’s Annual Meeting. Vice President Jim
Collett said he would get in touch with General Davis regarding his preference. The
Committee also discussed the possibility of naming the island at the intersection of Seabrook
Drive and Whooping Crane Way after General Davis. General Davis was the General
Manager of the Hilton Head Plantation Company, the developer of Hilton Head Plantation.
General Davis was also the first President of the POA Board (1978-1979).
C: Information Items:
C-1 The Cypress Gate project has been completed.
C-2 The Whooping Crane Way paving project is underway.
C-3 Although we have not received any official communication from Beaufort County,
HHPPOA’s Board President and General Manager have been notified by our County Council
Representative Rick Caporale that Beaufort County has agreed to the figure of $50,000 as a
result of our application under the Credits and Adjustments Manual. We await the details of
how the $50,000 will actually be transferred to the deserving entities within Hilton Head
Plantation. If the General Manager does not receive official word on the status of the transfer

Hilton Head Plantation
Property Owners’ Association, Inc.
of these funds by June 1, 2007, the Board President Tom Hoppin will contact Councilman
Caporale directly.
C-4 Staff has reopened our request to the Town of Hilton Head for reimbursement for
Seabrook/Santa Maria Drainage Project, which was completed in 2004. Board President Tom
Hoppin will follow up on the status of this reimbursement on June 1, 2007
C-5 Staff has opened discussions with the Town of Hilton Head Island regarding the possibility of
structuring easement agreements to allow the Town to take responsibility for the “hard
infrastructure” (pipes and outfalls) of the POA’s storm water management system.
C-6 Noted the Settlement Agreement between HHPPOA and Time Warner has been executed.
C-7 Real estate agents and closing attorneys have been notified of the new Capital Transfer Fee
and when it will take effect.
D: Bids
D-1 The Committee reviewed the conceptual plans presented by John Ehlers, Director of
Maintenance, for the beautification of the island located at the intersection of Seabrook Drive
and Whooping Crane Way. This is a joint planning project with the Avid Gardeners. The
plans are presently under review by the Town of Hilton Head. These plans will provide part
of the mitigation for the removal of the 80 trees along Whooping Crane Way that was
approved by the Town in conjunction with the Whooping Crane Way Paving Project. Mr.
Ehlers was seeking approval to install the irrigation for the pending project out of the Capital
Funds set aside in this year’s Budget. Mr. Ehlers will bring the landscape bids back for the
Board’s consideration once the project receives approval from the Town of Hilton Head. It
was the unanimous decision of the Committee to fund the irrigation requirements for the
project in an amount not to exceed $5,000 to be funded from the 2007 Capital Improvement
Budget.
E: Set Board Agenda
Set the May 22, 2007 Board Agenda
F: Legal Matters
Letter to Terry Finger, Esq.