Task Order Promotion Request - Grid Chicago

TASK ORDER PROPOSAL REQUEST
MASTER CONSULTING AGREEMENT FOR
Surface Transportation Planning Studies
Category 3: Bicycle and Pedestrian Planning
TO:
FROM:
Pre-qualified Firms
CITY OF CHICAGO
Department of Transportation
DATE: September 18, 2011
A. SCOPE
The City of Chicago, Department of Transportation seeks Task Order Proposals for the scope of services
described herein for bike station siting and outreach all in accordance with the compensation schedules,
terms and conditions of the original Master Consulting Agreement.
Establishing a bike sharing program is a key strategy in Mayor Rahm Emanuel’s plan for Chicago to
become the most bicycle-friendly city in the United States. Bike sharing programs allow people to rent
bicycles at one location and return them to another, with no cost for trips less than 30 minutes. Chicago
plans to establish one of the largest bike sharing programs in the United States with 3,000 bikes in 2012
and an additional 2,000 bikes in 2013 or 2014. Professional services are required to identify the stations
where the bikes will be docked and for outreach to cyclists and the general public. It is anticipated that one
firm will be selected to complete this work.
B. PROJECT INFORMATION
All communications regarding this Task Order Proposal should reference the following project number and
be sent as follows:
PROJECT NO.: B-1-650
PROJECT NAME: Bike Sharing Locations and Outreach
Chicago Department of Transportation
Division of Project Development
30 N. LaSalle Street, Suite 500
Chicago, IL 60602
Attn: Ben Gomberg, Bicycle Program Coordinator
Email: bgomberg@cityofchicago.org
C. PROJECT TIME SCHEDULE
Work is expected to begin in the fall of 2011 and continue for 24 months. Aspects of the project are outlined
in the Project Timeline.
Project Timeline

Task Order Proposal Request Issued: September 18, 2011
Questions to City, if any: September 29, 2011
Answers from City Due: September 30, 2011
Task Order Proposal Due: October 3, 2011
Proposal Review Completed:
TBD
Task Order Approval Request to Chief TBD
Procurement Officer (CPO):
Notice to Proceed Issued:
TBD
Project Start Date:
TBD upon Notice to Proceed
Full Project Completion:
24 months from date of Notice to Proceed
Questions should be sent via e-mail to bgomberg@cityofchicago.org. Questions asked via a phone call will
not be answered. Emails should have the following subject line: “Questions – Bike Station Locations and
Pubic Outreach TOPR”. Questions can be sent to the City any time between September 18, 2011 and
September 29, 2011 at 4:30 p.m. Central Standard Time. All answers will be sent via e-mail.
D. TASK ORDER PROPOSAL SUBMITTAL - REQUIRED CONTENT
The Task Order Proposal (“Proposal”) submittal shall be prepared on 8½” x 11" letter size paper, double
sided. Expensive papers are discouraged. The City encourages the use of materials containing recycled
content. A table of contents or tabs with the same sections and numbering scheme as listed below should
be utilized to organize the response. The submittal shall contain the information requested in this section,
at a minimum. Proposals not containing this information may be deemed incomplete.
1. Cover Letter A letter of commitment signed by an authorized representative of the company
committing to provide Services in accordance with all terms and conditions of their Master
Consulting Agreement for Surface Transportation Planning Studies. The cover letter should be
directed to: Commissioner Gabe Klein, Attn: Ben Gomberg, Chicago Department of Transportation,
30 N. LaSalle Street, Suite 500, Chicago, IL 60602.
2. Statement of Work
The Chicago Department of Transportation (CDOT) seeks Task Order Proposals for professional
services for bike station siting and outreach. Services include, but are not limited to:
• Identifying bike station locations. Tasks include developing methodologies to determine the
best locations, soliciting public input, conducting site visits, preparing plans for each
location, and obtaining approvals/permits to place the stations on public and private
properties.
• Outreach to cyclists and the general public. Tasks include promotion to existing cyclists
through existing groups and social media, Bike Sharing Ambassadors, and presentations to
businesses, public agencies and community groups.
3.Executive Summary
a.Project Approach and Methodology Include a summary or brief narrative of project objectives,
understanding of the project and the approach proposed to complete the project. Each phase of

the project should be described, with an emphasis on providing the required deliverables within
the proposed schedule for the project.
4.Project Staffing Plan/Facilities - Provide professional qualifications of the key personnel
committed to this project, include a dedicated project manager and the percentage of time he/she is
dedicated to this project, resumes or profile information. Prime and subcontractor personnel must
have direct expertise in the service area proposed. Any consultants or subcontractors who will be
performing work on this project must be listed in Attachment I – Proposed Staffing. An
organizational chart is strongly recommended.
a. Indicate any requirements for space, equipment, access and other logistics at City locations.
It is expected that the Consultant will observe the City’s normal business hours of operation:
Monday to Friday between 8:30 am and 4:30 pm. If this will not be the case, please provide
an explanation.
5.Compliance Plan
a. DBE Plan
Nondiscrimination. Consultant or its Subcontractors must not discriminate on the basis of
race, color, national origin or sex in the performance of any Task Order under the Master
Consulting Agreement. Consultant must carry out applicable requirements of 49 CFR part
26 in the award and administration of DOT assisted contracts. Failure by Consultant to carry
out these requirements is a material breach of the Master Consulting Agreement, which may
result in the termination of the Master Consulting Agreement or such other remedy as the
recipient deems appropriate. Consultant must include the provision set forth in this
paragraph in all of its subcontracts.
DBE Financial Institutions. Consultant is encouraged to utilize financial institutions owned
and controlled by socially and economically disadvantaged individuals. Use of such
institutions may be considered by the City as evidence of Consultant’s willingness to do
business with DBEs. Information about such institutions is available in the City of Chicago’s
DBE Program document, which is available on-line at www.cityofchicago.org/Procurement; a
hard copy of the DBE Program document is available at the City of Chicago, Department of
Procurement Services, City Hall, 121 N. LaSalle Street, Room 403, Chicago, IL 60602.
In the performance of any Task Order under the Master Consulting Agreement, including the
procurement and lease of materials or equipment, Consultant must abide by the
requirements of 49 C.F.R., Part 26, the Disadvantaged Business Enterprise Commitment
requirements of the City of Chicago Municipal Code, Ch-2-92, Section 2-92-420 et seq.
(1990), except to the extent waived by the Chief Procurement Officer, Consultant must
comply with the Special Conditions Regarding Disadvantaged Business Enterprise
Commitment, as set forth in the Master Consulting Agreement, and incorporated by
reference here. Subconsultant’s completed Schedule C-3 and Consultant’s completed
Schedule D-3 evidencing compliance will become binding upon Consultant upon
acceptance by the Chief Procurement Officer. Proposal may be rejected if it does not have
full compliance. Questions regarding DBE compliance can be directed to the Department of
Procurement Services.
E. PROPOSAL SUBMITTAL
This Task Order Request is being issued by the City of Chicago, Department of Transportation to firms
pre-qualified for Surface Transportation Planning Studies, Category 3: Bicycle and Pedestrian Planning.

Submit 1 original, 3 copies and a CD-ROM of the Task Order Proposal to:
Commissioner Gabe Klein
Chicago Department of Transportation
30 N. LaSalle Street, Suite 500
Chicago, IL 60602
Attn: Ben Gomberg
F. PROPOSAL SUBMISSION DUE DATE, TIME AND PLACE
Proposals are due no later than 4:00 p.m. Central Standard Time on Monday, October 3, 2011.
Proposals must be delivered to the Chicago Department of Transportation, Division of Project
Development, 30 N. LaSalle Street, Suite 500, Chicago, IL 60602. Fax or e-mailed submittals are not
acceptable.
G. EVALUATION AND SELECTION
The Task Order Proposal will be reviewed by representatives from the Chicago Department of
Transportation. The City may choose to conduct interviews, oral presentations and/or seek clarification
from the Consultant. The Chicago Department of Transportation will evaluate each Proposal based on
information provided in Section D and determine if it satisfactorily meets all requirements. If approved,
the Commissioner of the Chicago Department of Transportation will request concurrence and Task
Order approval from the Chief Procurement Officer.
This Task Order Proposal Request does not commit the City to proceed with the project or to pay any
costs incurred in preparation of a response to this request, or to procure or contract for further services.
The City reserves the right to accept or reject any response received as a result of this solicitation or to
cancel this solicitation in part or in its entirety.
Notwithstanding any provision in this solicitation, all provisions of existing Master Consulting for Surface
Transportation Planning Studies shall be in full force and effect during the performance of the
contemplated services and are incorporated herein by reference.

H. METHOD OF COMPENSATION AND PAYMENT
Payments will be made based on invoices received for actual work completed and deliverables
accepted by the Chicago Department of Transportation in accordance with the method of compensation
of the approved task order. The source of funds for payments is from Fund No. [FMPS Funding Strip
TBD].
Invoices must be submitted to the:
Chicago Department of Transportation
Division of Administration
30 N. LaSalle Street, Suite 600
Chicago, IL 60602
Attn: Mohammed Pakshir
The Consultant is responsible for timely payments to all subcontractors.

ATTACHMENT I - PROPOSED STAFFING · BIKE SHARING LOCATIONS AND OUTREACH PROJECT
Use this form to list all key personnel and staff, including Subcontractors, proposed for this project.
PRIME CONSULTANT STAFF:
Name
Roles & Responsibilities
(please be detailed)
Availability
From | To
DBE CONSULTANT STAFF:
Name
Roles & Responsibilities
(please be detailed)
Availability
From | To
OTHER CONSULTANT STAFF:
Name
Roles & Responsibilities
(please be detailed)
Availability
From | To

Name
Roles & Responsibilities
(please be detailed)
Availability
From | To