to view the Final Fiscal Year 2013/2014 Budget - Description ...

Final Budget 

Fiscal Year 2013/2014 

June 19, 2013 

31242 Hilltop Blvd. / PO Box 2206 / Running Springs, CA 92382 / 909‐867‐2766

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Table of Contents 

Executive Summary 

Fire Department & Ambulance Division 

Department Vision 

Core Functions & FY 2013/2014 Goals & Objectives 

Revenue and Expense Summary 

Capital Improvement Expenses 

Designated & Reserve Funds 

Budgeted Operating Expense Details 

Employee Classifications 

Vehicle & Equipment Replacement Schedule 

Water & Administration Division 









Wastewater Collection & Treatment Division 









Appendix A – Proposition 218 Notice of Public Hearing 

Appendix B – Miscellaneous Rates and Fees 

Appendix C – Ambulance Service Rates and Fees 

Appendix D – Supplemental Information 

Appendix E – June 8, 2013 Public Outreach Presentation


Running Springs Water District 

Fiscal Year 2013/2014 Budget 

Executive Summary 

The mission of the Running Springs Water District (RSWD or District) is to provide water, fire, 

emergency medical service, sewer, and other beneficial services to the community: The goal of 

the District shall be to do so with the highest level of integrity and ethical principles and in the 

most efficient and cost effective manner possible. 

The vision of the District is to acquire and sustain the resources necessary to provide for the 

current and projected service needs of the Running Springs community in the following areas: 

 

 

 

 

Water Service: The Running Springs Water Division will provide excellent water quality 

that consistently meets or exceeds regulatory and customer requirements and water 

quantity that recognizes the limited availability of supply in our area yet satisfies the 

essential needs of our customers. 

Fire and Emergency Medical Service: The Running Springs Fire Department will be an 

exemplary organization dedicated to community service and acclaimed for our hometown 

attentiveness as we provide fire protection and life safety services whenever called to 

duty. 

Wastewater Collection and Treatment Service: The Running Springs Wastewater 

Division will provide extraordinary wastewater collection service for the Running 

Springs area and wastewater transmission and treatment service for the Running Springs, 

Arrowbear, and Green Valley Lake areas that protects the environment, complies with 

regulatory requirements, satisfies the needs of our customers, and provides beneficial 

uses for our reclaimed water. 

Administration Service: The Running Springs Administration Department will provide 

exceptional customer service to the community and support services to all District 

departments in a manner that demonstrates professionalism, utilizing advanced levels of 

technology. 

All services will be provided in a manner that makes use of community outreach, sound 

management principles, responsible financial practices, and appropriate levels of technology. 

The Board will provide sound governance and strive to attract and retain a highly qualified, 

productive workforce and maintain a workplace environment where excellence is valued and 

where creativity, teamwork, and open communication between Departments is actively 

encouraged. 

The District has prepared this fiscal year 2013/2014 budget with the District’s mission and vision 

in mind and the staff and Board of Directors at the District are committed to ensuring the 

ongoing reliability of the extensive infrastructure that provides a foundation for the community 

of Running Springs. This budget continues the District’s focus on operational efficiency, public 

health and safety, environmental stewardship and fiscal responsibility. 

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Budget Process & Schedule 

The District Board of Directors adopts an annual budget each year. The Finance Committee and 

Board of Directors have reviewed the draft fiscal year 2013/2014 Department Budgets as 

follows: 

Fire Department Budget 

February 6, 2013 Finance Committee Meeting, Review of Budget 

February 27, 20123 Regular Board Meeting, Review of Budget 

Wastewater Department Budget 

March 5, 2013 Finance Committee Meeting, Review of Budget 

March 13, 2013 Regular Board Meeting, Review of Budget 

Water/Administration Department Budget 

April 3, 2013 Finance Committee Meeting, Review of Budget 

April 17, 2013 Regular Board Meeting, Review of Budget 

Rate & Budget Workshop 

April 13, 2013 

Special Board Meeting, Review of Budget and Rate Adjustments 

Mail Proposition 218 Notice of Public Hearing 

May 1, 2013 

Notice to Property Owners on Proposed Rate Adjustments mailed 

Draft Budget Document 

May 15, 2013 

Regular Board Meeting, Review of Final Draft Budget Document 

Public Outreach Workshop 


Open House/Public Outreach Meeting on District Core Functions, 

Proposed Budget and Rate Adjustments 

Proposition 218 Public Hearing 

June 19, 2013 Public Hearing on Proposed Rate Adjustments 

June 19, 2013 Consider Adopting Fiscal Year 2013/2014 Budget 

The District 

The Running Springs Water District is an independent special district that was formed in 1958 

and established under Division 12 of the California Water Code. In 1962, the District established 

a Fire Department to provide fire protection services for its service area. In 1976, a sewage 

disposal system was completed to provide sewer service for the District. In 1983, ambulance 

service was established. 

Government Activities 

The District’s Government Activities include fire protection services for the community of 

Running Springs. 

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Business-Type Activities 

The District’s Business-Type Activities include water, ambulance and sewer services where the 

fees for these services typically cover all or most of the cost of operation including depreciation. 

Staffing & Organizational Chart 

The following figure shows the current organization of the District. 

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The historical number of District employees by department is shown in the following chart. 

Number of Employees 

35 

30 

25 

20 

15 

10 

Historical Number of RSWD Employees 

30 29 28.5 28.5 29.5 29.5 

5.5 

5.5 

28 28 28 27 

5.5 5.5 

26 26 

5.5 5.5 

4 4 4 

4 3 3 

3.5 

3.5 3.5 3.5 

3.5 3.5 3 3 3 

3 3 4 

7.5 6.5 6 6 7 7 7 7 7 6 6 5 

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5 

5 

0 

9 9 9 9 9 9 9 9 9 9 9 9 

2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 

Fiscal Year Ending 

Fire Admin Water Collections Treatment 

Financial Policies 

In 2010 the District prepared a Financial Master Plan (FMP) and Water and Wastewater Master 

Plan. These documents provided a basis for the strategic direction of the District but the recent 

economic downturn forced the District to deviate from some of the elements in these plans. 

These plans included additional debt issuance but the District has elected to delay this option and 

may reconsider it when the local economy stabilizes. 

The District continues its focus on maintaining the necessary cash fund balances for the financial 

stability of the District and has adopted a Cash Reserve Policy as a guideline to achieve 

minimum cash balances in each of its reserve funds. The District’s Cash Reserve Policy is a 

guideline for the priorities of operational revenue sources with the Operating Funds receiving the 

highest priority. After operational costs and debt service are covered, any free cash flow from 

operations moves into the Capital Improvement Funds up to an amount equal to annual 

depreciation plus 10%. Any remainder goes to the Rate Stabilization Funds for a balance not to 

exceed 20% of annual budgeted revenue. 

Revenue Sources 

The District’s Government Activities which includes the Fire Department are funded by a 

combination of property taxes and a special tax (Fire Availability Fee) that was established in 

1980. Ambulance services are funded by a combination of property taxes and ambulance fees 

and charges. For fiscal year 2013/2014, all of the anticipated property tax revenue has been 

allocated to fund the Fire Department and ambulance services. For fiscal year 2013/2014 as of 

May 31, 2013 the District has received $1,407,881 in property tax revenue, $350,000 in 

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ambulance service fees and charges and $200,000 in Fire Availability fees to fund the Fire 

Department and Ambulance services. 

Property tax revenues have declined in recent years but are showing a slight improvement. The 

District anticipates property tax income for fiscal year 2013/2014 to remain flat from fiscal year 

2012/2013. The following chart shows the historical actual property tax revenue for the District 

going back to 2001 and the estimated property tax revenue for the fiscal year ending 2013. 

Millions 

Property Tax Revenue Trend 

$2.0 

$1.8 

$1.5 

$1.3 

$1.0 

$0.8 

$0.5 

$0.3 

$0.0 

2001 2003 2005 2007 2009 2011 2013 


Fiscal Year Ending Amount % Change 

2001 $955,488 

2002 $968,543 1% 

2003 $1,035,661 7% 

2004 $1,124,537 9% 

2005 $811,977 ‐28% 

2006 $990,009 22% 

2007 $1,583,490 60% 

2008 $1,672,105 6% 

2009 $1,628,493 ‐3% 

2010 $1,531,039 ‐6% 

2011 $1,390,221 ‐9% 

2012 $1,391,767 0% 

2013 $1,407,881 1% 

Notes: 

Reduction in 2005 & 2006 due to property tax shift 

to State of California. 2013 as of May 31. 

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The District’s Business-Type Activities or Water, Sewer and Ambulance services are funded by 

rates and fees with the Ambulance services being partially funded from a portion of the property 

tax revenue. Historically, a portion of the property tax revenue was also allocated to the water 

and sewer divisions as shown in the following table but in recent years all of property tax 

revenue has been allocated to the Fire Department. 

Fiscal Year 

Property Tax 

Allocation 

Revenue Fire & Ambulance Water Sewer 

2012-2013 $1,407,881 $1,407,881 $0 $0 

2011-2012 $1,391,767 $1,391,767 $0 $0 

2010-2011 $1,390,221 $1,275,645 $57,288 $57,288 

2009-2010 $1,531,039 $1,531,039 $0 $0 

2008-2009 $1,628,493 $1,628,493 $0 $0 

2007-2008 $1,672,105 $1,672,105 $0 $0 

2006-2007 $1,583,490 $1,495,770 $43,860 $43,860 

2005-2006 $990,009 $990,009 $0 $0 

2004-2005 $811,977 $811,977 $0 $0 

2003-2004 $1,124,537 $757,506 $0 $367,031 

2002-2003 $1,035,661 $189,902 $353,244 $492,515 

2001-2002 $968,543 $193,709 $387,417 $387,417 

2000-2001 $955,488 $401,305 $334,421 $219,762 

The Fire and Ambulance Department historical revenue and expenditures are shown graphically 

in the following figure. 

$3.0 

Fire & Ambulance Department Revenue & Expenditures 

$2.5 

$2.0 

Million 

$1.5 

$1.0 

Fire & Ambulance Budgeted Expenditures 

$0.5 

Total Revenue 

Fire & Ambulance Actual Expenditures 

Property Tax Allocated to Fire Department 

$0.0 

2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 


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For fiscal year 2013/2014, the District has projected water consumption to essentially remain 

flat. The following chart shows the historical water consumption for 2007-2012. 

Additional non-operating revenue that has been collected since 2002 from the County of San 

Bernardino for the disposal of their leachate from the Heap’s Peak landfill as shown in the 

following table. This non-operating revenue is anticipated to cease in 2013 due to the County’s 

new leachate treatment system coming on-line. 

Rate & Fee Adjustments 

Fiscal Year Ending Leachate Revenue 

2002 $18,969 

2003 $70,152 

2004 $30,585 

2005 $77,236 

2006 $18,386 

2007 $19,799 

2008 $45,368 

2009 $82,875 

2010 $151,841 

2011 $222,036 

2012 $109,041 

2013 $95,099 

Total $941,387 

Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan 

fee into the fixed monthly water service charge and adding an additional $0.75 per month to the 

monthly fixed water rate. This rate adjustment is needed in order to fund several deferred Capital 

Improvement Projects (CIP), to replace aging infrastructure and to fund cash reserves to the 

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levels set forth in the District’s Cash Reserve Policy. Landscape Irrigation and Fire Service 

Water Meter Monthly Base Charges are proposed to increase by up to 4%. 

The Residential and Commercial Sewer Monthly Base Charge is proposed to increase by $2.80 

per month. The increase in wastewater rates is primarily due to the loss of the non-operating 

revenue that has been collected since 2002 from the County of San Bernardino for the disposal of 

leachate from the Heap’s Peak landfill. The loss of this non-operating revenue along with the 

need to move forward with several Capital Improvement Projects that were identified in the 

District’s Wastewater Master Plan including the replacement of aging infrastructure that has 

been deferred is the driving force for this rate adjustment. 

A copy of the Proposition 218 Notice of Public Hearing that was mailed to all District property 

owners and customers notifying them of the proposed rate and fee adjustments for fiscal year 

2013/2014 is in included in Appendix A. The notice contains a table that lists the specific rate 

and fee adjustments for the Water and Wastewater Divisions. Other miscellaneous rates and fees 

are included in Appendix B. 

A copy of the Ambulance Fees for fiscal year 2013/2014 is also included in Appendix C. 

Operating Expenses 

The District’s goal is to maintain the highest level of service at the lowest possible cost. 

Precipitation this past wet season was below normal which typically results in diminished local 

groundwater supplies and thus increased costs to purchase imported water from Crestline Lake 

Arrowhead Water Agency (CLAWA) and Arrowbear Park County Water District (APCWD). 

Utility costs are also increasing. 

Operating expenses are the on-going day to day costs of providing water, fire, emergency 

medical service, sewer and other beneficial services to the community and are funded by rates, 

fees and property taxes. The total combined District budget for all Divisions for fiscal year 

2013/2014 represents a 3.3% increase in operating expenses from the prior year’s budget. 

Detailed lists of operating expenses for each division are included in the subsequent sections of 

this budget document. 

Capital Programs 

The District plans to expend $1,050,375 on capital improvement projects in fiscal year 

2013/2014. Significant capital improvement projects include sewer lift station improvements, 

sewer easement repairs, wastewater treatment plant improvements, SCADA system 

improvements and the Ayers Acres groundwater well infrastructure. A significant portion of 

these projects will be funded by the Capital Improvement Funds which are supported by rates 

and fees. 

Several capital improvement projects that were recommended in the 2010 Water and Sewer 

Master Plans are being deferred due to lack of available funding. In this fiscal year 2013/2014 

budget the total deferred CIP amount is $295,000 for the Collection System and $47,500 for the 

Treatment System. There are also several key water system improvement projects that continue 

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to be deferred such as replacing aging back yard steel water mains and rehabilitating or replacing 

water storage tanks. 

Debt 

At the beginning of Fiscal Year 2013/2014, the District will have approximately $752,000 in 

principal and interest payments remaining on the Wastewater Treatment Plant Filtration Project 

loan, which will be incrementally paid off over the next 4 years. Assessment District No. 10 has 

a principal and interest balance of approximately $1.2 million in limited obligation improvement 

bonds outstanding with the final payment due in 2023. No new debt issuances have been 

included in this budget. 

Division Budget Documents 

The remainder of this this budget document is divided into three sections and includes the 

following for each division: 

 

 

 

 

 

 

Vision Statement 

List of Core Functions and Fiscal Year 2013/2014 Goals and Objectives 


Capital Improvement Projects 

Designated and Reserve Fund Balances 


Public Outreach 

o The 2012/2013 Fiscal-Year-To-Date (FYTD) actual for each budget item is the 

amount expended for that item as of May 31, 2013. 

The District held a Public Outreach Meeting on Saturday, June 8, 2013. A copy of the 

presentation that was given in included in Appendix E. 

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Fire Department & 

Ambulance Services 

Fiscal Year 2013/2014 Budget


Fire and Emergency Medical Service Vision: The Running Springs Fire Department will be an 

exemplary organization dedicated to community service and acclaimed for our hometown 

attentiveness as we provide fire protection and life safety services whenever called to duty. 

Fire Department Core Functions & FY 2013/2014 Goals & Objectives 

 

Core Functions 

Fiscal Year 2013/2014 Goals & Objectives 

Fire Department 

The protection of life & property within the To reduce cost of maintaining the programs 

boundaries of the Fire District. 

of the Fire Department whenever possible. 

 

The prevention of public losses by 

education, public awareness & an active 

fire suppression & prevention program. 

 

Maintain staffing numbers to meet the 

needs of the community & to maintain the 

mission of the Fire Department. 

 

 

 

Maintaining the safety & welfare of the 

Firefighters that work for the Fire 

Department. 

The pre-planning of emergencies to reduce 

losses in the event of a local disaster. 

To be an active participant in the Fire 

Service & with other emergency service 

agencies, to meet the needs of the public. 

 

 

Reduction of job related injuries. 

Conduct 2 to 5 community functions such 

as an Open House, Christmas Function, 

Community Emergency Response Team 

(CERT) Meetings, Senior Blood Pressure 

Testing, etc. during the fiscal year. 

 

Maintaining a positive involvement within 

the community by the Fire Department. 

 

 

 

The protection of life & bodily harm by 

rendering aid to the sick & injured. 

Maintaining a highly efficient staff to 

provide pre-hospital medical attention to 

the public we provide service to. 

Maintaining & using medical emergency 

equipment to serve the needs of the public. 

Ambulance Service 

 

 

Continue to pursue & support cost recovery 

efforts to support the expenditures to 

maintain the Ambulance Service. 

Continue to pursue cost cutting measures 

of medical emergency equipment & 

supplies. 

FD-1

Fire Department Core Functions & FY 2013/2014 Goals & Objectives (continued) 

 

 

 

 

 

 


Reduce the potential harm to human life & 

the destruction of property by the 

abatement of hazardous fire receptive fuels 

that would pose a threat within the Fire 

District. 

Awareness to the public of the dangers of 

not abating & decreasing fire hazards on 

their property. 

Advocate fire safe communities by 

education & enforcement of the Hazard 

Abatement Program. 

Continue to be an active member of the 

interagency efforts of hazardous fuels 

reduction. 

To have & maintain a fleet of vehicles to 

meet the demands of the Fire Department’s 

mission. 

To have vehicles with suitable equipment, 

to provide for the safety & needs of the 

public & the Fire Department’s employees. 


Hazard Abatement Program 

Compliance of 100% of the reduction of 

fire fuel hazards & needed abatement in the 

Community of Running Springs. 

 

 

Vehicle Maintenance 

 

 

Inspect 100% of the properties within the 

Fire District for compliance with the hazard 

abatement program. 

Continue to pursue & support cost recovery 

efforts to support the expenditures of 

management of non-compliant properties 

of the hazard abatement program. 

To pursue cost cutting measures for the 

operation & the owning of vehicles needed 

for the operations of the Fire Departments 

mission. 

To pursue cost cutting measures for 

maintaining & owning emergency 

equipment needed in the operations of the 

Fire Departments mission. 

 

 

Training 

Continued training & maintaining skills of 

the fire staff to provide the best & safest 

service possible to the public & the 

emergency service employees of the Fire 

Department. 

Continued learning of new skills & 

technology to enhance the ability to protect 

life & property, while protecting Fire 

Department employees from hazards. 

Train & maintain skills & abilities of staff 

to 100% of current standards. 

Recruit & train 2 to 5 new Paid Call 

Firefighters (PCFs) during the fiscal year. 

FD-2

The following analysis identifies the changes between the approved fiscal year 2012/2013 budget 

and the proposed fiscal year 2013/2014 budget. The analysis categories, which are consistent 

with the budget document categories, are as follows: 

 

 

 

 

 

 


Operating Revenue 

Operating Expenses, Fire Protection 

Operating Expenses, Ambulance 


Designated Fund Contributions 

1. REVENUE AND EXPENSE SUMMARY 

a) Total Operating Revenue, Page 1 

Total operating revenue increase from $1,960,597 to $1,983,716 

Total operating revenue increase of $23,119 or 1.2% 

b) Total Operating Expenses, Page 1 

Total operating expense increase from $1,863,897 to $1,938,044 

Total operating expense increase of $74,147 or 4% 

As explained in the operating expenses analysis sections below, this increase is primarily due 

to the increase in expenses associated with operating wages, benefits and the Hazard 

Abatement Program. There is an increase in personnel related costs due to merit based step 

increases and a 2% Cost of Living Adjustment (COLA) in salaries. 

c) Total Capital Improvement Expenses, Page 1 

and Designated Fund Contributions 

Capital Improvement Expense / Designated Fund decrease from $96,700 to $3,599 

Capital Improvement Expense / Designated Fund decrease of $93,101 or 96% 

This decrease is due primarily to a reduction in capital improvement expenses. 

d) Total Difference, Revenue and Expenses, Page 1 

Total net difference between operating revenue and total expenses (Operating Revenue / 

Operating & Capital Expenses), remains the same at $0. 

This budget’s revenue over expenses results from the District’s plan to create a balanced 

budget for the Fire Department. This year, all of the property taxes have been allocated to the 

Fire Department. Due to the anticipated amount of overall property taxes expected to be 

received by the District, there will not be an allocation of tax dollars made to the Water and 

Wastewater Departments this fiscal year. 

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2. OPERATING REVENUE 

a) Property Tax Revenue, Page 1 

Property tax revenue increase of $50,230 or 3.7% 

While the overall property tax revenue the District anticipates receiving increases from 

$1,339,770 to $1,390,000, the total amount will be allocated to the Fire Department and 

Ambulance Service to satisfy their necessary expenses as described above. 

b) Ambulance Revenue, Page 1 

Ambulance revenue is projected to be $350,000 based on the average actual cash receipts for 

the last three fiscal years. This is a decrease of $50,000 or 12.5%. 

c) Fire Availability Charges, Page 1 

Fire availability charge revenue is estimated at $200,000 based on the average of the last 

three fiscal years. 

No significant change in fire availability charges is projected but staff is recommending that 

the Board of Directors consider increasing the fire availability charge from $65 per year to 

$130 per year including an annual inflationary increase based on the Consumer Price Index 

(CPI) as suggested in the District’s 2010 Financial Master Plan. This charge was put into 

effect on March 11, 1980 by Ordinance No. 9. 

d) Transfer from Designated Funds, Page 1 

Transfer from Designated Funds is $8,444 

A total of $8,444 will be transferred from the Workers Compensation Reserve Fund into the 

FY 2013/14 Fire Department Budget to cover the anticipated costs of workers compensation 

claims. 

3. OPERATING EXPENSES, FIRE PROTECTION 

a) Administrative Salaries, 62410, Page 4 

Expense increase of $725 or 2.9% 

This projected increase is based on existing wages, potential merit based increases and a 2% 

COLA. 

b) Operating Wages (Fire), 62420, Page 5-6 & 42 

Expense increase of $271,917 or 56.2% 

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This projected increase is due to the reallocation of salaries between the Fire and Ambulance 

services, merit based salary increases where warranted and a 2% COLA. 

c) Office Reimbursement, 64210, Page 7 


This projected increase is due to the overall increase in operating expenses and the 

reallocation of salaries between Fire and Ambulance. The formula for office reimbursement 

is 2% of budgeted operating expenses and is intended to reimburse the Water Division a 

proportionate share for items such as: payroll, accounting, Board of Directors expenses, 

benefits administration, planning, budget, audit and financial administration, investment and 

fund balance management, human resources, public outreach and community relations. 

d) Group Insurance, 63110, Page 9 


This projected increase is based on general increases to medical and life insurance and the 

reallocation of wages between the Fire and Ambulance services. 

e) CalPERS Retirement, 63120, Page 10 


This projected increase is due to the increase in the CalPERS contribution rate for safety 

members, a slight increase in wages and the reallocation of wages between the Fire and 

Ambulance services. 

f) Office Supplies/Materials, 62610, Page 12 

Expense decrease of $600 or 37.5% 

This decrease is the result of adjusting the anticipated expense to more closely match the 

actual expense. 

g) Office Equipment Repair & Maintenance, 62620, Page 13 

Expense decrease of $2,450 or 71% 

This projected decrease is the result of adjusting the anticipated expense to more closely 

match the actual expense. 

h) Hazard Abatement, 64010, Page 14 

Expense increase of $34,272 or 3,427% 

FD-5

The projected increase is due to the fees that will be generated from the new Hazard 

Abatement Program which will offset the program’s expenses. 

i) Dispatching, 62710 Page 17 

Expense decrease of $1,700 or 4.2% 



j) Workers Compensation Insurance, 63820, Page 19 


The premium charged by SDRMA remains the same at $63,604. The projected decrease is 

based on the existing workers compensation claims amount being reduced. 

k) Medicare Hospital Tax, 63210, Page 20 


This projected increase is based on the increase in payroll wages. 

l) Professional Services, 63410, Page 24 


This projected increase is the result of adjusting the anticipated expense to more closely 


m) Repair/Maintenance Station Interior, 63320, Page 27 




n) Gas, Fuel, and Oil, 62720, Page 28 




o) Truck Repair/Maintenance, 62810, Page 29 


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p) Radio Repair/Maintenance, 63910, Page 31 

Expense decrease of $600 or 48% 



q) Fees & Permits, 64030 & 64040, Page 33 




r) Small Tools/Equipment, 63610, Page 34 




s) Safety Clothing/Devices, 62120, Page 35 




t) Safety Equipment, 63620, Page 36 




u) Education & Seminars, 63710, Page 37 




v) Training, 63720, Page 38 


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4. OPERATING EXPENSES, AMBULANCE 

a) Administrative Salaries, 60110, Page 4 

Expense Increase of $725 or 2.9% 

This projected increase is based on existing wages, potential merit based increases and a 2% 

COLA. 

b) Operating Wages, 60120, Page 5-6 & 42 


This projected decrease is due to the reallocation of salaries between the Fire and Ambulance 

services, merit based salary increases where warranted and a 2% COLA. 

c) Office Reimbursement, 61410, Page 7 


This projected decrease is due to the reallocation of Ambulance service operating expenses 

and the reallocation of salaries between Fire and Ambulance. The formula for office 

reimbursement is 2% of budgeted operating expenses and is intended to reimburse the Water 

Division a proportionate share for items such as: payroll, accounting, Board of Directors 

expenses, benefits administration, planning, budget, audit and financial administration, 

investment and fund balance management, human resources, public outreach and community 

relations. 

d) Office Supplies/Materials, 60220, Page 12 




e) Professional Services, 60810, Page 25 




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f) Gas, Fuel, Oil, 60410, Page 29 




g) Vehicle Repair/Maintenance, 60610, Page 30 




h) Special Purpose Equipment, 60630, Page 33 




5. CAPITAL IMPROVEMENT EXPENSES 

a) Structures and Improvements, 12410, Page 39 




b) Equipment, Paramedics, 12440, Page 40 

Expense increase of $1,349 or 100% 

This increase is due to the planned purchase of cellular mobile hot spots for ambulances. 

c) Tools/Equipment Shop & Station, 12460, Page 41 




6. DESIGNATED RESERVE FUND CONTRIBUTIONS AND BALANCES 

Refer to Page 3 of the Budget document for a list of designated and reserve fund balances. 

Resolution 7-13 adopted by the Board of Directors on April 17, 2013 established a Cash 

Reserve Policy. The cash fund balance for the Fire Department Operating Fund has a target 

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of six (6) months of budgeted operating expenses. Once this target level is reached any 

remaining cash would be placed into the various designated funds. 

The reserve fund balance target for fiscal year 2013/2014 is $969,022. The following 

designated fund balances as of March 31, 2013 total $379,373. 

a) Breathing Apparatus Equipment Replacement, 30420, Page 3 

This designated fund was established by Resolution No. 18-11 to accumulate the funds 

necessary to pay for 22 replacement breathing apparatus units. Additional funds into this 

account will be deferred this year. The fund balance is $76,000. 

b) Limited Term Firefighters, 30430, Page 3 


necessary to help pay for limited term firefighters. Additional funds into this account will be 

deferred this year. The fund balance is $48,623. 

c) Future General Equipment Replacement, 30420, Page 3 

$42,073 is being designated to this reserve fund this fiscal year. 


necessary to help pay for future general equipment replacement needs. Additional funds into 

this account in the amount of $42,073 are being budgeted this year. The current fund balance 

is $85,228 and with the additional $42,073 the new fund balance would be $127,301. 

d) Fire Designated Fund, 30420, Page 3 

This designated fund balance is currently $108,077. Additional funds into this account will 

be deferred this year. 

e) Workers Compensation Reserve Fund, 63820, Page 3 

In August 2010, the District received a refund from its previous workers compensation 

insurance carrier, Public Agency Self-insurance System (PASIS) in the amount of 

$249,821.06 which was allocated to Water ($65,927.62), Sewer ($53,626.55) and Fire 

($130,266.89). The Fire Department share of this refund was designated on the District’s 

internal cash summary document to track outstanding workers compensation claims. This 

designated fund balance is currently $61,979. 

f) New Fire Station Designated Fund, 61230, 63650, Page 3 

This designated fund balance is currently $0. Additional funds into this account will be 

deferred this year. 

FD-10

Fire Department & 



Revenue & Expense Details


RUNNING SPRINGS FIRE DEPARTMENT FISCAL YEAR 2013/2014 BUDGET 

REVENUE AND EXPENSE SUMMARY 

Projected Budgeted % 

OPERATING REVENUE: 2013-14 2012-13 Change 

Property tax (Fire Department Share) $1,390,000 $1,339,770 3.7% 

Ambulance Service (Average of last 3 FY actual cash received) $350,000 $400,000 -12.5% 

Fire Availability Charges (Average of last 3 FY actual) $200,000 $199,615 0.2% 

Transfer From Capital Improvement Fund $0 $0 0.0% 

Transfer from Fire Designated Fund $0 $4,377 -100% 

Transfer from Workers Comp. Fund $8,444 $16,835 -49.8% 

Grant Revenue Limited Term Firefighters $0 $0 0.0% 

Hazard Abatement Program (Carryover) $35,272 $0 100% 

TOTAL OPERATING REVENUE: $1,983,716 $1,960,597 1.2% 

OPERATING EXPENSES: 

Total Operating Expenses (Fire) $1,589,394 $1,270,389 25.1% 

Total Operating Expenses (Ambulance) $348,650 $593,508 -41.3% 

TOTAL OPERATING EXPENSES: $1,938,044 $1,863,897 4.0% 

CAPITAL IMPROVEMENT EXPENSES AND DESIGNATED FUND CONTRIBUTIONS: 

Total Capital Improvement Expenses $3,599 $96,700 -96.3% 

Total Designated Funds $42,073 $0 100.0% 

TOTAL CAPITAL IMPROVEMENT EXPENSES & 

DESIGNATED FUND CONTRIBUTIONS: $45,672 $96,700 -52.8% 

TOTAL PROJECTED REVENUE: $1,983,716 $1,960,597 1.2% 

TOTAL PROJECTED EXPENSES: $1,983,716 $1,960,597 1.2% 

Difference between revenue/expenses (Fire & Ambulance) $0 $0 

Total Net Difference: $0 $0 

FY 2013/2014 Budget 6/12/2013 Page 1


SALARIES, WAGES & BENEFITS (FIRE SERVICE) 

ACCOUNT REQUESTED APPROVED % APPROVED DETAIL 

NUMBER DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE # 

62410 ADMINISTRATIVE SALARIES $26,000 $25,275 2.9% 4 

62420 OPERATING WAGES $755,565 $483,648 56.2% 5,6 & 42 

64210 OFFICE REIMBURSEMENT $31,165 $24,909 25.1% 7 

62510 DIRECTOR'S COMPENSATION $4,517 $4,516 0.0% 8 

63110 GROUP INSURANCE $110,409 $88,164 25.2% 9 

63120 CALPERS RETIREMENT $378,440 $352,273 7.4% 10 

62110 UNIFORM ALLOWANCE $7,250 $7,250 0.0% 11 

SALARIES, WAGES & BENEFITS SUB-TOTAL: $1,313,345 $986,035 33.2% $0 

SERVICES & SUPPLIES (FIRE SERVICE) 



62610 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 12 

OFFICE EQUIPMENT REPAIR/ 

62620 MAINTENANCE $1,000 $3,450 -71.0% 13 

64010 HAZARD ABATEMENT $35,272 $1,000 3427.2% 14 

62910 UTILITIES/HEAT & LIGHTS $12,564 $12,564 0.0% 15 

63010 TELEPHONE $4,346 $4,346 0.0% 16 

62710 DISPATCHING $38,500 $40,200 -4.2% 17 

63810 LIABILITY INSURANCE $11,020 $11,020 0.0% 18 

63820 WORKERS COMP INSURANCE $56,812 $80,439 -29.4% 19 

63210 MEDICARE HOSPITAL TAX (FICA) $15,190 $14,759 2.9% 20 

62630 POSTAGE $840 $840 0.0% 21 

62310 COMMUNITY RELATIONS $3,100 $3,100 0.0% 22 

63510 MEMBERSHIPS & SUBSCRIPTIONS $2,600 $2,600 0.0% 23 

63410 PROFESSIONAL SERVICES $27,249 $24,912 9.4% 24 

62010 MEDICAL SUPPLIES $7,400 $7,400 0.0% 25 

GENERAL MAINTENANCE 

63310 STRUCTURES/GROUNDS $2,500 $2,500 0.0% 26 

REPAIR/MAINTENANCE 

63320 STATION INTERIOR $1,500 $2,500 -40.0% 27 

62720 GAS, FUEL, OIL $9,117 $8,251 10.5% 28 

62810 TRUCK REPAIR/MAINTENANCE $14,700 $16,000 -8.1% 29 

SPECIAL PURPOSE 

64020 SUPPLY EXPENSE $2,000 $2,000 0.0% 30 

63910 RADIO REPAIR/MAINTENANCE $650 $1,250 -48.0% 31 

SPEC. PURPOSE EQUIP. 

63920 REPAIR/MAINTENANCE $3,025 $3,025 0.0% 32 

64030 & 64040 FEES & PERMITS $7,164 $9,598 -25.4% 33 

63610 SMALL TOOLS/EQUIPMENT $500 $1,000 -50.0% 34 

62120 SAFETY CLOTHING/DEVICES $5,000 $7,500 -33.3% 35 

63620 SAFETY EQUIPMENT $3,500 $6,500 -46.2% 36 

63710 EDUCATION & SEMINARS $5,000 $7,000 -28.6% 37 

63720 TRAINING $4,500 $9,000 -50.0% 38 

SERVICES & SUPPLIES SUB-TOTAL: $276,048 $284,354 -2.9% $0 

TOTAL FIRE OPERATING EXPENSES: $1,589,394 $1,270,389 25.1% $0 



SALARIES, WAGES & BENEFITS (AMBULANCE SERVICE) 




60120 OPERATING WAGES $240,030 $483,647 -50.4% 5,6 & 42 

61410 OFFICE REIMBURSEMENT $6,836 $11,637 -41.3% 7 

SALARIES, WAGES & BENEFITS SUB-TOTAL: $272,866 $520,559 -47.6% $0 

SERVICES & SUPPLIES (AMBULANCE SERVICE) 

60220 OFFICE SUPPLIES/MATERIALS $1,000 $1,600 -37.5% 12 

60510 TELEPHONE $4,346 $4,346 0.0% 16 


60240 POSTAGE $840 $840 0.0% 22 

60910 MEMBERSHIP & SUBSCRIPTIONS $400 $400 0.0% 24 


61010 MEDICAL SUPPLIES $9,250 $9,250 0.0% 26 

60410 GAS, FUEL, OIL $13,675 $13,642 0.2% 29 

60610 VEHICLE REPAIR/MAINTENANCE $7,350 $8,000 -8.1% 30 

61210 MISCELLANEOUS SUPPLIES $1,500 $1,500 0.0% 31 

SPEC. PURPOSE EQUIP. 

60630 REPAIR/MAINTENANCE $4,975 $3,025 64.5% 33 

SERVICES & SUPPLIES SUB-TOTAL: $75,784 $72,949 3.9% $0 

TOTAL AMBULANCE OPERATING EXPENSES: $348,650 $593,508 -41.3% $0 

CAPITAL IMPROVEMENTS 



12410 STRUCTURES & IMPROVEMENTS $2,000 $3,000 -33.3% 39 

12440 EQUIPMENT, PARAMEDICS $1,349 $0 100.0% 40 

TOOLS / EQUIPMENT SHOP 

12460 & STATION $250 $2,500 -90.0% 41 

TOTAL CAPITAL IMPROVEMENTS: $3,599 $5,500 -34.6% $0 

DESIGNATED FUNDS 



BREATHING APPARATUS 

30420 EQUIPMENT REPLACEMENT $0 $0 0.0% $76,000 n/a 

30430 LIMITED TERM FIREFIGHTERS $0 $0 0.0% $48,623 n/a 

FUTURE GENERAL EQUIPMENT 

30420 REPLACEMENT $42,073 $0 100.0% $127,301 n/a 

30420 FIRE DESIGNATED FUND $0 $0 0.0% $108,077 n/a 

WORKERS COMPENSATION 

(PASIS) OUTSTANDING CLAIMS 

63820 RESERVE FUND $0 $0 0.0% $61,979 n/a 

NEW FIRE STATION FUND 

61230 (AMBULANCE) $0 $0 0.0% $0 n/a 

63650 NEW FIRE STATION FUND (FIRE) $0 $0 0.0% $0 n/a 

TOTAL DESIGNATED FUND CONTRIBUTIONS: $42,073 $0 100.0% $421,980 

TOTAL BUDGET: $1,983,716 $1,869,397 6.1% 


G/L ACCOUNT 

NUMBER DESCRIPTION REQUEST 

62410 Fire Department ADMINISTRATIVE SALARIES $26,000 

60110 Ambulance Service ADMINISTRATIVE SALARIES $26,000 

SUMMARY OF REQUEST 

SALARY ALLOCATION: 

33% Water Department 

33% Sewer Department 

16.5% Fire Department $26,000 

16.5% Ambulance Department $26,000 

Total: $52,000 

$60,000 

$50,000 

$40,000 

$30,000 

$20,000 

$10,000 

Budgeted 

Actual 

Actual FYTD 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $45,788 $48,148 $48,848 $50,550 $52,000 

Actual $54,005 $55,366 $54,690 $47,733 $0 


G/L ACCOUNT 


62420 Fire Department OPERATING WAGES $755,565 

60120 Ambulance Service OPERATING WAGES $240,030 


Total: $995,595 

FULL TIME: 

Personnel Salaries (Fire & Ambulance) $800,485 

OT FOR DRILLS, MEETINGS, VACATION, HOLIDAY & SICK LEAVE COVERAGE: 

1300 HRS. @ AVG. $40.50 = $52,650 

Sub Total: $853,135 

PAID CALL: 

24 Hr. Shifts X 1 (365 x $10.50 x 24 hrs.) $91,980 

Training (88 hrs. x 20 P/C x $10.50) $18,480 

Alarms 750 x 2 P/C x $10.50 x 2 hrs.) $31,500 

Employee Recognition $500 

Sub Total: $142,460 

Grant Funded Limited Term Firefighters $0 

Total: $995,595 

WAGE RECOMMENDATION: 

2.0% cost of living adjustment 

Earned merit step raises (where appropriate) 

(Account # 60120: 381 avg. transports X 3.5 hrs. avg. = 1,333.5 hrs. X 2 staff X $90/hr. all inclusive wage) 

FILLED POSITIONS: PAID CALL WAGE SCALE: EMT PARAMEDIC 

1 Full Time Chief Entry Level Firefighter $9.00 $9.90 

1 Full Time Battalion Chief Firefighter I $10.00 $11.00 

3 Full Time Captain / Paramedics Firefighter II $11.00 $12.10 

2 Full Time Firefighter-Engineer / Paramedics Engineer $12.00 $13.20 

1 Full Time Firefighter-Paramedic Captain $13.00 $14.30 

1 Full Time Administrative Assistant Battalion Chief $15.00 $16.50 

$1,200,000 

Operating Wages (Fire & Ambulance) 

$1,000,000 

$800,000 

$600,000 

$400,000 


Actual 

$200,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $929,160 $1,053,10 $966,040 $967,295 $995,595 

Actual $1,050,7 $1,001,5 $1,053,4 $896,002 $0 


Operating Wages (Fire) 

$800,000 

$700,000 

$600,000 

$500,000 

$400,000 

$300,000 


Actual 

$200,000 

$100,000 

$- 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $673,819 $544,470 $615,608 $494,260 $0 

$600,000 

Operating Wages (Ambulance) 

$500,000 

$400,000 

$300,000 

$200,000 


Actual 

$100,000 

$- 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $376,967 $457,092 $437,886 $401,742 $0 


G/L ACCOUNT 


64210 Fire Department OFFICE REIMBURSEMENT $31,165 

61410 Ambulance Service OFFICE REIMBURSEMENT $6,836 


ADMINISTRATIVE SUPPORT (2% of Operating Budget) $38,001 

Payroll 

Accounts Payable/Receivable 

Miscellaneous Office Support 

Board of Directors Administration 

Benefits Administration 

Planning & Budget Administration 

Audit & Financial Statement Administration 

Investment & Fund Balance Management 

Human Resources/Personnel 

Medical Reimbursement & Health/Life/Disability Insurance Administration 

Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination 

Public Information & Outreach/Community Relations 

Total: $38,001 

$40,000 

$35,000 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $36,750 $38,165 $38,057 $33,501 $0 


G/L ACCOUNT 


62510 DIRECTOR'S COMPENSATION $4,517 


BOARD OF DIRECTOR'S SERVICES: 

Fourteen (14) Board Meetings annually x 5 Directors x $100 each 

Divided equally between 3 departments = $2,333 

Eleven (11) Special District meetings x 1 Director x $50 

Divided equally between 3 departments, $550/3 = $183 

Ten (10) Committee meetings x 2 Directors x $100 = $2,000 

(Fire Department Budget) 

Total $4,517 

Total: $4,517 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$- 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,377 $3,384 $4,168 $2,384 $0 


G/L ACCOUNT 


63110 GROUP INSURANCE $110,409 


HEALTH, DENTAL, VISION & LIFE INSURANCE 

9 employees + 33% Administrative $104,123 

Standard Life Insurance $1,056 

PCF Injury Compensation Insurance $5,230 

Total $110,409 

Total: $110,409 

$120,000 

$100,000 

$80,000 

$60,000 

$40,000 


Actual 

$20,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $78,057 $80,972 $73,600 $59,438 $0 


G/L ACCOUNT 


63120 PERS RETIREMENT $378,440 

Total: $378,440 

PUBLIC EMPLOYEES RETIREMENT SYSTEM: 


Classic Safety Members 

District's contribution percentage (34.542% x $733,314) $253,301 

Employer Paid Member Contribution (EPMC) (9% x $733,314) $65,998 

Paying and Reporting the Value of EPMC (0.81%x $733,314) $5,940 

Paid Call Firefighters (PCFs) ($35,000 x 44.36%) $15,526 

Classic Miscellaneous Members (Administrative Assistant + 1/3 General Manager) 

District's contribution percentage (22.974% x $119,171) $27,378 

Employee contribution percentage paid by District(8% x $119,171) $9,534 

EPMC (0.64%x $119,171) $763 

Total $378,440 

$400,000 

$350,000 

$300,000 

$250,000 

$200,000 

$150,000 


Actual 

$100,000 

$50,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $329,322 $342,124 $292,188 $351,555 $0 


G/L ACCOUNT 


62110 UNIFORM ALLOWANCE $7,250 


Total: $7,250 

FULL-TIME EMPLOYEE UNIFORMS: 

8 Full Time Employees x 500 = $4,000 

10 PCF Employees x $325 = $3,250 

Total $7,250 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $5,465 $13,219 $6,430 $3,905 $0 


G/L ACCOUNT 


62610 OFFICE SUPPLIES/MATERIALS (FIRE) $1,000 

60220 OFFICE SUPPLIES/MATERIALS (AMBULANCE $1,000 


MISCELLANEOUS SUPPLIES: $2,000 

Computer hard and software, and funds to upgrade 

internal components on existing equip. 

Binders, printed forms, ambulance bills, envelopes, 

pencils, pens, stationary 

Total: $2,000 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,651 $2,122 $1,917 $2,220 $0 


G/L ACCOUNT 


62620 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,000 


Total: $1,000 

OFFICE EQUIPMENT REPAIR/MAINTENANCE: $1,000 

Calculators, typewriters, copy machine, 

computers & printers 

Total: $1,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $2,054 $576 $560 $1,607 $0 


G/L ACCOUNT 


64010 HAZARD ABATEMENT PROGRAM $35,272 

HAZARD ABATEMENT PROGRAM $35,272 

Total: $35,272 

In fiscal year 2011-12 the Running Springs Fire Department assumed the hazard abatement program from San Bernardino County. 

The fiscal year 2011-12 budget included $45,720. No warrant work or bills were issued this year ($183 was used for administration). 

The funds were rolled over to fund the program in 2012-13. The expenses including warrant work totaled $15,497. 

We have $30,040 remaining and have collected $5,232 in revenue. $30,040 + $5,232 = $35,272. 

Accounts receivable balance is $17,500 


$50,000 

$45,000 

$40,000 

$35,000 

$30,000 

$25,000 

$20,000 

$15,000 


Actual 

$10,000 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $0 $0 $45,720 $1,000 $35,272 

Actual $- $185 $1,183 $15,497 $0 


G/L ACCOUNT 


62910 UTILITIES/HEAT & LIGHTS $12,564 


STATION UTILITIES: 

Station #50 monthly average ($454.67 x 12 months) $5,456 

Station #51 monthly average ($518.08 x 12 months) $6,217 

Trash Service Station 50 ($74.21 X 12 months) $891 

Total $12,564 

Total $12,564 

$16,000 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$- 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $10,644 $10,920 $12,046 $11,759 $0 


G/L ACCOUNT 


63010 TELEPHONE (FIRE) $4,346 

60510 TELEPHONE (AMBULANCE) $4,346 


TELEPHONE SERVICE: 

867-2630 & 867-2306 

$490 x 12 months = $5,880 

Sat Ph. $30 x 12 = $360 

911 TELEPHONES AT STA. 50 & 51 $492 

DSL Line Sta. 50, 51 and Web site $1,960 

Total $8,692 

Total: $8,692 

$10,000 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $9,456 $8,430 $5,668 $4,626 $0 


G/L ACCOUNT 


62710 DISPATCHING $38,500 


DISPATCHING SERVICES (CONFIRE) $38,500 

$38,500 

$45,000 

$40,000 

$35,000 

$30,000 

$25,000 

$20,000 

$15,000 


Actual 

$10,000 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $38,282 $35,959 $34,438 $33,342 $0 


G/L ACCOUNT 


63810 LIABILITY INSURANCE (FIRE) $11,020 

61110 LIABILITY INSURANCE (AMBULANCE) $7,934 


GENERAL LIABILITY AND PROPERTY INSURANCE COVERAGE: 

Special District Risk Management Authority (SDRMA) 

Fire Department Share = $18,954 

$18,954 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $20,563 $18,954 $20,542 $20,381 $0 


G/L ACCOUNT 


63820 WORKERS COMP INSURANCE $56,812 


JPA SELF INSURANCE: 

Special District Risk Management Authority (SDRMA) $48,368 

Fire Departments share based on yearly bill 

Existing Workers Comp. Claims $8,444 

Total $56,812 

Total $56,812 

$120,000 

$100,000 

$80,000 

$60,000 

$40,000 


Actual 

$20,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $55,005 $97,800 $91,086 $65,914 $0 


G/L ACCOUNT 


63210 MEDICARE HOSPITAL TAX (FICA) $15,190 


FEDERAL REQUIREMENT: 

Employees Hired After April 1986 

Rate: 1.45% of payroll 

Full-Time share including O.T.: 1.45% x $853,198= $12,371 

PCF's share: 1.45% x $142,460 = $2,065 

GMs share: 1.45% x $52,000 $754 

GRANT FUNDED - LIMITED TERM FIREFIGHTERS $0 

Total $15,190 

Total $15,190 

$16,000 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $13,535 $13,509 $13,240 $11,779 $0 


G/L ACCOUNT 


62630 POSTAGE (FIRE) $840 

60240 POSTAGE (AMBULANCE) $840 


GENERAL POSTAGE: $1,680 

Ambulance Bills 

Ambulance Statements 

Bill & Letter Mailing 

Special Letter Mailing 

Total $1,680 

Total $1,680 

$1,800 

$1,600 

$1,400 

$1,200 

$1,000 

$800 

$600 


Actual 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,680 $1,680 $1,680 $0 $0 


G/L ACCOUNT 


62310 COMMUNITY RELATIONS $3,100 


FIRE PREVENTION: $1,250 

School, Home and Business material 

Smoke Detector Program, Public Education 

GENERAL: $850 

Earthquake preparedness material 

Fire Department Informational Literature 

911 material, Disaster Preparedness Supplies 

CERT Training $500 

Employee Recognition - Anniversary Lunch $500 

Total $3,100 

Total $3,100 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,425 $3,052 $3,033 $1,866 $0 


G/L ACCOUNT 


63510 MEMBERSHIPS & SUBSCRIPTIONS (FIRE) $2,600 

60910 MEMBERSHIPS & SUBSCRIPTIONS (AMBULA $400 


SUBSCRIPTIONS: $1,000 

Fire Chief, Fire Journal, Fire Command, Fire Engineer 

National Fire Protection Association 

Medical Services, Journal of Emergency Care and Transportation 

MEMBERSHIPS: $2,000 

CSDA 

EMS Officers Assoc. 

Calif. Fire Chief's Assoc. 

S. B. County Fire Chief's Assoc. 

S. B. County Fire Prevention Officers Assoc. 

S. B. County Fire Training Officers Assoc. 

Physical Training (Gym) (increased 2013 re. personnel manual update) 

Other Misc. Memberships for Fire Department personnel & Board Members 

Total $3,000 

Total $3,000 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,852 $2,325 $2,537 $2,604 $0 


G/L ACCOUNT 


63410 PROFESSIONAL SERVICES (FIRE) $27,249 

60810 PROFESSIONAL SERVICES (AMBULANCE) $24,514 


ENGINEERING: Engineering Resources Inc. 75 X 12 $900 

LEGAL: Best, Best & Krieger $16,000 

AUDITING: Teaman, Ramirex & Smith $9,000 

FINANCIAL CONSULTANT: Rogers, Anderson, Malody & Scott $15,000 

Cost of Collecting Property Taxes $900 

Fire Dept. Share Of Security System Expenses $150 

Collect-Tech Ambulance Billing Collections Service $2,200 

IT Support $2,000 

DMV Physicals/EMS Licensing $2,675 

2013 Board of Directors Election Cost ($8,813/3) $2,938 

Total $51,763 

Total $51,763 

$60,000 

$50,000 

$40,000 

$30,000 

$20,000 


Actual 

$10,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $48,689 $45,595 $44,507 $35,542 $0 


G/L ACCOUNT 


62010 MEDICAL SUPPLIES (FIRE) $7,400 

61010 MEDICAL SUPPLIES (AMBULANCE) $9,250 


EMS SUPPLIES: 

Ambulance, Engine, Truck Medical Supplies $5,400 

Disaster Preparedness Medical Cache $2,000 

Paramedic Restocking Supplies $8,250 

Ten (10) New Backboards $1,000 

Total $16,650 

Total $16,650 

$18,000 

$16,000 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 


Actual 

$4,000 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $15,392 $16,596 $14,531 $14,167 $0 


G/L ACCOUNT 


63310 GENERAL MAINTENANCE $2,500 

STRUCTURES/GROUNDS 

Total $2,500 


OUTSIDE MAINTENANCE: 

Includes Driveway Repair, Walkways, Roof Repair, $2,500 

Sprinklers & Landscape, Painting 

Total $2,500 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $2,056 $1,820 $4,047 $421 $0 


G/L ACCOUNT 


63320 REPAIR/MAINTENANCE STATION INTERIOR $1,500 


INTERIOR MAINTENANCE: $1,500 

Includes Drywall, Touch-up Painting, Carpet Cleaning, 

Cleaning Supplies, Plumbing, Faucets, Electrical 

Garage Door Repair and Maintenance etc. 

Total $1,500 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,948 $894 $922 $286 $0 


G/L ACCOUNT 


62720 GAS, FUEL, OIL (FIRE) $9,117 

60410 GAS, FUEL, OIL (AMBULANCE) $13,675 


EQUIPMENT FLUIDS: 

Unleaded Gasoline (1,875 X $4.50) $8,438 

Diesel Fuel (2,805 gal. x $4.50) $12,623 

Motor Oil (65 gal. @ $15.00) $975 

Automatic Transmission Fluid (19 gal. @ $8.79) $167 

Gear Oil (30 gal. @ $14.26) $428 

Anti-Freeze (19 gal. @ $8.50) $162 

Total $22,791 

Total $22,791 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $13,487 $21,803 $20,225 $19,448 $0 


G/L ACCOUNT 


62810 TRUCK REPAIR/MAINTENANCE (FIRE) $14,700 

60610 TRUCK REPAIR/MAINTENANCE (AMBULANC $7,350 


ANNUAL MAINTENANCE: 

Fire Engines (2 @ $550) = $1,100 

Brush Engine & Squad (2 @ $550) = $1,100 

Ambulances (3 @ $400) = $1,200 

Snow Cat (3 @ $83.33) = $250 

Staff Vehicles(3 @ $200) = $600 

Ladder Tests & Gurney Maintenance Contract $2,000 

DAILY MAINTENANCE: 

Repairs, Tune ups, servicing of 13 vehicles $5,000 

TIRES: 

Ambulance (16 @ $150) = $2,400 

Engines (12 @ $350) = $4,200 

Snow Chains (12 @ $150) = $1,800 

Staff Vehicles(12 @ $100) = (3 vehicles) $1,200 

Pump Test Engine $1,200 

Total $22,050 

Total $22,050 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $26,343 $22,037 $16,256 $27,345 $0 


G/L ACCOUNT 


64020 MISCELLANEOUS SUPPLIES (FIRE) $2,000 

61210 MISCELLANEOUS SUPPLIES (AMBULANCE) $1,500 


MINOR PROPERTY: $3,500 

Snow Plowing, Hydrant Stakes, Painting, 

Welding Services, Steel Stock, Oxygen Filling 

Fire Extinguishers Parts and Refills 

Flashlights, Batteries, Bedding 

Paper Towels, Toilet Paper, Yard Hose 

Lumber, Pipe, etc. 

Total $3,500 

Total $3,500 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $2,652 $2,163 $2,395 $10,231 $0 


G/L ACCOUNT 


63910 RADIO REPAIR/MAINTENANCE $650 


REPAIR/MAINTENANCE OF RADIOS & PAGERS: $650 

Total $650 

$1,400 

$1,200 

$1,000 

$800 

$600 

$400 


Actual 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $1,250 $1,250 $650 $1,250 $650 

Actual $919 $363 $651 $729 $0 


G/L ACCOUNT 


63920 SPECIAL PURPOSE EQUIPMENT $3,025 

REPAIR/MAINTENANCE (FIRE) 

60630 SPECIAL PURPOSE EQUIPMENT $4,975 

REPAIR/MAINTENANCE (AMBULANCE) 

Total $8,000 


SPECIAL EQUIPMENT: $8,000 

Self Contained Breathing Apparatus 

Generator 

Extrication tools 

Air Generator 

Electronic PCR warranty 

Suction 

Defibrillators/Monitors annual maintenance 

Lights 

Breathing support annual maintenance 

Tough book software license and updates for EMS reporting 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,465 $4,370 $4,454 $4,635 $0 


G/L ACCOUNT 


64030 FEES & PERMITS $7,164 

64040 

Total $7,164 


Fire Departments Share of Permits (Including Special Districts Fee) $1,000 

Ambulance Permit Fee $2,728 

San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts $103 

LAFCO Dues (Fire Departments 1/3) $3,333 

Total $7,164 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,747 $5,303 $4,187 $3,791 $0 


G/L ACCOUNT 


63610 SMALL TOOLS/EQUIPMENT $500 


MISCELLANEOUS TOOLS: 

Misc. Vehicle and Station Maintenance Equipment $500 

Total $500 

$1,000 

$900 

$800 

$700 

$600 

$500 

$400 

$300 


Actual 

$200 

$100 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $1,000 $1,000 $500 $1,000 $500 

Actual $361 $492 $34 $204 $0 


G/L ACCOUNT 


62120 SAFETY CLOTHING/DEVICES $5,000 


SAFETY GEAR: $5,000 

Ongoing Repair and Replacement of Turnout 

Gear, Gloves, Goggles, Suspenders 

Pants, Coats, Boots, Hoods, Helmets and 

Wild land Gear 

Total $5,000 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $8,960 $5,251 $2,609 $464 $0 


G/L ACCOUNT 


63620 SAFETY EQUIPMENT $3,500 


SAFETY EQUIPMENT: 

Infection Control Gowns $1,000 

Face Shields & Eye Protection 

I.V. Protection 

Latex Gloves 

Replacement BA Bottles $1,500 

DISASTER PREPAREDNESS 

Misc. Supplies $1,000 

Total $3,500 

Total $3,500 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,344 $2,652 $888 $0 $0 


G/L ACCOUNT 


63710 EDUCATION & SEMINARS $5,000 


EDUCATION: $750 

S. B. County Fire Chief's Assoc. 

California Fire Chief's Assoc. 

Misc. Associations and Educational Seminars 

EMT/P Training for PCFs (Reimbursable) $2,000 

SEMINARS: $250 

Inland Counties Trauma Symposium 

Journal of Emergency Medicine Conf. 

Misc. Scheduled and Unscheduled Seminars 

For FD Personnel and Board Member 

Training Workshops $2,000 

Total $5,000 

Total $5,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $5,457 $2,025 $2,608 $874 $0 


G/L ACCOUNT 


63720 TRAINING $4,500 


TRAINING: $4,500 

One Fire Training Officer Workshop 

Level 1 Regional Fire Classes 

Driver/Operator Training 

Hazardous Materials Training Classes 

State Fire Officer Academy Classes 

District Safety Training Program 

Rope Rescue Systems 

Confined Space Entry & Rescue 

S.E.M.S Training 

Trench Rescue Training 

Misc. Mandated Training Programs 

Fire Academy/ Paramedic School 

Total $4,500 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,455 $5,858 $2,948 $1,276 $0 


G/L ACCOUNT 


12410 STRUCTURES & IMPROVEMENTS $2,000 

STATION IMPROVEMENTS: 


Miscellaneous Projects and Facilities Improvements $1,000 

Paint and supplies $1,000 

Total $2,000 

Total $2,000 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $2,900 $- $- $0 $0 


G/L ACCOUNT 


12440 EQUIPMENT, PARAMEDICS $1,349 


Cellular Hot Spot for ambulances $1,349 

Total $1,349 

Total $1,349 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$0 

2009- 

10 

2010- 

11 

2011- 

12 

2012- 

13 

(FYTD) 

2013- 

14 

Budgeted $0 $11,460 $- $0 $1,349 

Actual $- $- $11,460 $0 $0 


G/L ACCOUNT 


12460 TOOLS / EQUIPMENT SHOP & STATION $250 


Miscellaneous Tools $250 

Total $250 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $0 $0 $- $2,500 $250 

Actual $400 $- $- $1,910 $- 


RUNNING SPRINGS WATER DISTRICT 

FIRE DEPARTMENT 

2013-14 EMPLOYEE CLASSIFICATION 

CURRENT CLASSIFICATION 

PROPOSED CLASSIFICATION 

Fire Chief 

Fire Chief 

Step F $137,176 Step F $139,927 

Battalion Chief 

Battalion Chief 

Step B $94,245 Step C $100,947 

Captain/Paramedic 


Step F $92,854 Step F1 $97,079 

Engineer/Paramedic 


Step F1 $85,721 Step E $90,147 



Step F1 $85,721 Step E $90,147 

Firefighter/Paramedic 


Step E $73,079 Step C1 $75,395 



Step E $73,079 Step C1 $75,395 



Step A $59,979 Step B $64,276 

Administrative Assistant 

Administrative Assistant 

Step F1 $65,854 Step F-1 $67,171 


Fire Department Vehicle Equipment Replacement Schedule 

Projected **Annual Total Projected 

Equipment Year Number Estimated Years Replacement w/ Replacement Replacement 

Description Purchased Purchased Cost/New In Service Cost Increases Cost Year 

2003 KME Pumper 2003 1 348,659 18 30,211 543,789 2021 

2005 BME Engine 2005 1 205,916 18 17,842 321,159 2022 

1999 KME Pumper 2000 1 235,000 18 20,362 366,520 2018 

1997 Ford Squad 1 45,000 8 6,854 54,828 2008 

1969 Snow Cat 1969 1 11,952 20 979 19,585 1989 

1981 Water Tender 1991 1 34,000 8 5,178 41,426 1999 

1995 Ford A51A 1995 1 73,802 8 11,240 89,921 2003 

2007 Chevy A50 2007 1 140,000 8 21,322 170,576 2015 

2007 Chevy A51 2009 1 100,000 8 15,230 121,840 2017 

***1989 Chevrolet Utility 1989 1 18,000 7 3,458 24,208 1996 

***2000 Dodge 3600 2000 1 29,000 7 4,925 34,472 2007 

***2003 Dodge 2003 1 29,000 7 4,925 34,472 2010 

2005 Chevrolet Utility 2005 1 33,700 7 5,723 40,059 2012 

*Breathing Support 2002 1 24,000 12 2,690 32,277 2014 

*1999 Panther SCBA's 1999 20 39,630 12 4,441 53,298 2011 

SCBA Bottles Varied 45 500 ea. 15 Variable Variable ongoing 

*2000 PAS for SCBAs 2000 20 8,836 12 990 11,883 2012 

2001 TNT Rescue Tool 2000 1 Set 13,873 15 1,339 20,092 2015 

Power Hawk Rescue Tool 1993 1 7,794 15 752 11,287 2008 

CAFS in Squad 51 2006 1 7,920 15 765 11,471 2016 

Snow Blower - Sta. 50 1993 1 1,358 15 131 1,966 2008 

*Zoll M SER MONITORS 2004 3 36,999 7 6,283 43,980 2011 

Sparky Suit 1991 1 1,358 15 131 1,966 2006 

Personal Computer 2011 1 800 5 181 905 2016 

Personal Computer 2010 1 2,300 5 520 2,602 2015 



Lap Top Computer 2000 1 1,200 5 272 1,358 2005 

Lap Top Computer 2007 1 1,400 5 317 1,584 2012 

Washing Machine Sta.50 2013 1 446 15 43 646 2019 

Washing Machine Sta. 51 1989 1 446 15 43 646 2004 

Clothes Dryer Sta. 50 1989 1 400 15 39 579 2004 

Clothes Dryer Sta. 51 1989 1 400 15 39 579 2004 

Continental Extractor 2008 1 7,500 15 724 10,862 2023 

* If still in compliance - no replacement 

**Annual cost increases based on 2.5% 

***7 year or 100,000 mile replacement depending on condition. 



Administration & Water Division 



Administration Services Vision: The Running Springs Administration Department will provide 

exceptional customer service to the community and support services to all District departments 

in a manner that demonstrates professionalism, utilizing advanced levels of technology. 

Administration Division Core Functions & FY 2013/2014 Goals & Objectives 



General Administration 

Administrative Costs (District-Wide) 

Review & Update District Policies 

Administrative Support to all Divisions Develop & Maintain Short & Long Range 

Professional Services (Engineering & 

Plans 

Financial Consultants, Legal Counsel) Obtain Funds to Support Plans 

Automated Data Processing (Payroll) Evaluate Outside Funding & Grant Options 

Public Notices 

Copiers/Phone/Postage/Equipment Lease & 

Purchase 

Insurance/Property Liability/Workers Comp 

Computer Technical Support 

Office Supplies & Materials/Furniture & 

Equipment 

Printing & Publications 

Memberships & Subscription 

Office Utilities & Janitorial Service 

Legal Compliance 

Staffing Plans 

Manage Consultants 

Project Coordination 

Board Administration 

Public Records Act Requests 

Records Management/Retention Program 

Board Meeting Administration 

Implement & Enforce Board Policy 

Form 700 Statements of Economic Interest Recommend New Policies & Procedures 

Maintain Resolutions, Ordinances & 

Minutes 

Records Retention Implementation 

Registrar of Voters/Board Election 

Coordination 

 

 

 

 

 

 

 

Customer Relations 

Customer Correspondence 

Customer Payments 

Billing 

Accounts Payable 

Accounts Receivable 

Customer Account Analysis 

Customer Service 

Continue to Improve Customer Service 

Evaluate Alternative Billing/Payment 

Methods 

Research Accounting & Billing Software 

Cross Training Staff 

Refine & Document all Administration 

Procedures 


WA-1

Administration Division Core Functions & FY 2013/2014 Goals & Objectives (continued) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Public Outreach & Information 

Provide Public Outreach Support to all Fine Tune District Website 

Divisions 

Inform Customers on District Core 

Design/Distribution of Public Outreach Functions 

Materials/District Newsletters 

District Representation at Community 

Events 

Budget & Finance 

Prepare Annual Budget 

Improve Financial Reporting Capabilities 

Annual Financial Audit 

Continue to Explore Investment Options 

Payroll Processing 

Refine Budget & Investment Policies 

Accounts Payable 

Implement ADP Time & Attendance 

Accounts Receivable 

Recommend/Develop Policies & 

Investment & Fund Balance 

Procedures 

Administration 


Availability/Standby Charges to Tax Roll 

Maintain General Ledger 

Billing 

Cash Management & Projections 

Financial Reporting & Analysis 

Personnel & Risk Management 

Human Resources 

Continue to Administer Employee/Labor 

Succession Planning 

Relations & Benefits 



Medical Reimbursement Administration 

Health/Life/Disability Insurance Admin. 

Property & Liability Insurance Admin. 

Workers Compensation Administration 

CalPERS (Pension Administration) 

Risk Management & Loss Control 

Employee Recruitment & Retention 

Employee Development, Orientation & 

Training 

Employee & Labor Relations 

Information Technology 

Administer Computer Support Services Continue to Administer Support 

Services/Liaison for Computer Technical 

Issues and Upgrades 

WA-2

Water Services Vision: The Running Springs Water Division will provide excellent water quality 

that consistently meets or exceeds regulatory and customer requirements and water quantity that 

recognizes the limited availability of supply in our area yet satisfies the essential needs of our 

customers. 

Water Division Core Functions & FY 2013/2014 Goals & Objectives 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Operations & Maintenance Administration 

Manage safe & reliable water supplies Improve safety & emergency response 

Operation & Maintenance (O&M) of over programs 

43 miles of water pipelines 

Manage backflow prevention & cross 

Manage security in the distribution system connection program for 60 devices 

Public health protection 

Access source & storage facilities to meet 

Maintain a good relationship with 

today’s standards 

customers & employees 

Reduce power for pumping costs 

Operate efficiently & meet customer 

expectations 

Technical advice & training of system 

operators 

Day to day management of the system 

Reporting to State & Local regulatory 

agencies 

Regulatory Compliance 

Monitor State Health regulatory 

Continue monitoring updates & 

requirements 

requirements from State & Local 

Monitor South Coast Air Quality 

regulatory agencies to maintain compliance 

Management District (AQMD) 

in the District 

requirements 

Monitor Certified Unified Program Agency 

(CUPA) requirements 

Monitor disinfection, treatment, sampling 

& lab analysis 

Update, revise & review safety practices & 

programs within the District 

Repair & Maintenance 

Preventative maintenance of water system Review emergency response program 

Annual valve maintenance 

Replace old steel mains 

Leak detection program & repairs 

Underground Service Alert (USA) 

Service orders, closing reads, collections, Relocate back lot water mains & service 

repairs & investigating customer 

connections 

complaints 

Annual dead end main flushing program 

Conduct weekly distribution sampling 

WA-3

Water Division Core Functions & FY 2013/2014 Goals & Objectives (continued) 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 



Groundwater Wells 

O&M of 10 vertical & 16 horizontal Complete Ayers Acres groundwater well 

groundwater wells 

Continue researching sources for future 

O&M of 4 remote treatment plants 

water well development 

Monitor well head protection 

Monitor source water protection plan 

Conduct weekly sampling of sources 

Pump Stations & Storage Tanks 

O&M of 7 booster pump stations 

Annual inspection & cleaning of a 

O&M of 11 water storage tanks 

minimum of two water storage tanks 

O&M of 4 fore bays & 2 hydro-pneumatic Improve security, safety & access to 

systems 

storage tanks 

O&M of 3 standby generators 

Replacement of Nob Hill hydro tank 

Installation of fire flow valve in Rimwood 

SCADA System 

O&M of Supervisory Control & Data Upgrade front end processor 

Acquisition (SCADA) system for remote Install new Win911 dialer program 

management of storage tanks & pump Upgrade system to include remote 

stations 

controlled fire flow valves at Rimwood 

Booster Station, Enchanted Forest Tank & 

Booster station #9 


Maintain safe operating vehicles for all -Continue current maintenance schedule 

weather conditions 

O&M of snow cat & backhoe 

O&M of main office generator & portable 

emergency generator 

Safety, Training & Certifications 

Maintain required certifications 

Provide opportunities for training & classes 

Emergency operations training 

to maintain District approved certifications 

Safety training 

Provide monthly, bi-annual & annual 

training for emergency response & 

preventative maintenance 

Provide safety training at least weekly to 

minimize injuries & to ensure a safe work 

environment 

Work closely with District Compliance 

Safety Officer to improve Safety Program 

WA-4




 

 

 

 

 

 




Capital Improvement Revenue 




1.1) Total Operating Revenue, Page 1 

Revenue increase from $1,564,620 to $1,759,284 

Revenue increase of $194,664 or 12.4% 

Assumes $3.90/mo. Department of Water Resources (DWR) loan fee is rolled into the fixed 

monthly base rate plus a $0.75/mo. increase to base rate and a 4% increase in the water 

consumption charge. Approximately $190,000 generated to fund Capital Improvement 

Projects (CIP). 

The following analysis explains the proposed changes to the revenue, expenditures and 

designated/reserve funds for Fiscal Year 2013/14. 

1.2) Total Operating Expenses, Page 1 

Operating expense increase from $1,547,640 to $1,569,304 

Operating expense increase of $21,664 or 1.4% 

As explained in more detail in the Operating Expenses analysis section below, we have 

scrutinized each category of operating expense and have made adjustments where we were 

able so the overall operating expenses would not exceed the operating revenue available, 

allowing operating revenue in excess of operating expenses to fund capital improvement 

projects. 

1.3) Total Capital Improvement Revenue, Page 1 

Capital improvement revenue increase from $158,469 to $418,156 

Capital improvement revenue increase of $259,687 or 164% 

As explained in the Capital Improvement Revenue analysis section, the net revenue increase 

is due to various factors which will be discussed in more detail below but primarily due to 

the transfer from operating revenue and designated reserve funds. 

WA-5

1.4) Total Capital Improvement Expenses, Page 1 

Capital improvement expense increase from $175,449 to $608,136 

Capital improvement expense increase of $432,687 or 247% 

As explained in more detail in the Capital Improvement Expenses analysis section below, 

this increase is due to the addition of the proposed capital improvement projects in the budget 

specifically the Ayers Acres groundwater development project. 

1.5) Total Difference, Revenue and Expenses, Page 1 

Operating revenue in excess of operating expenses, increase from $ $16,980 to $189,980. 

Capital improvement revenue in excess of capital improvement expenses decrease from 

($16,980) to ($189,980) with a total net difference of $0. 


2.1) Monthly Service Charges, Page 1 

Revenue increase from $692,618 to $859,361 


This is the monthly base service charge per water connection. We are projecting 

approximately the same number of service connections in fiscal year 2013/2014 compared to 

the prior year. The increase in revenue is due to the rate adjustment that includes the transfer 

of the $3.90 per month DWR loan fee to the fixed monthly base charge in addition to a $0.75 

per month increase. 

2.2) Water Sales, Page 1 



This is the revenue generated from the sale of water to customers. The water sales volume is 

projected to remain the same with a 4% increase in the water consumption charge from 

$0.0338 per cubic foot to $0.0352 per cubic foot. 

2.3) Delinquent Fees, Page 1 

Revenue projected to remain the same at $41,100 

This is the revenue received from fees assessed on past due accounts. This revenue varies 

from year to year, so the amount budgeted is based on the most recent trend in late fees paid. 

The delinquency fee is $6.00 or 3% of the unpaid balance, whichever is greater. 

WA-6

2.4) Meter Installations, Page 1 


Revenue increase of $41 or 4% 

This is the revenue received from the physical connection of a new water service to the 

District’s water distribution system. We are projecting the number of new connections will 

be one for the fiscal year. There is a projected 4% increase in the meter installation fee. 

2.5) Interdepartmental Reimbursements, Page 1 



This is the reimbursement received from the Fire Department and the Wastewater 

Department for various services that are budgeted through the Water Department Budget. 

Fire and Wastewater Departments pay an amount equal to 2% of their operating expenses to 

the Water Department for services such as payroll, accounts payable & receivable, 

miscellaneous office support, Board of Directors administration, benefits administration, 

planning and budget administration, audit and financial statement administration, investment 

and fund balance management, human resources and personnel issues, medical 

reimbursement program, health/life/disability insurance administration, property/liability and 

workers compensation administration and management, public information and community 

outreach . The net increase in this revenue source is a result of an increase in Fire Department 

and Wastewater Department operating expenses. 

2.6) Meter Unlocking Charges, Page 1 

Revenue decrease from $8,200 to $6,500 

Revenue decrease of $1,700 or 20.7% 

This is the revenue received from requests to unlock meters that have been shut off due to 

delinquent fee payments. This revenue varies from year to year, based on the trend in fee 

payment. The afterhours unlocking charge is $70 and the working hours unlocking charge is 

$35. 

2.7) Meter Reconnection Charges, Page 1 

Revenue projected to remain at $10,500 

This is the charge for reestablishing service for a customer that has requested the deactivation 

of their account. This revenue varies from year to year, based on the trend in fee payment. 

The charge per reconnection is $150. 

2.8) Customer Service Fees, Page 1 


WA-7

These are the fees charged when a customer requests that a service person come to their 

address to provide service. The service is generally a customer request to turn a meter on or 

off. This revenue varies from year to year and is based on the trend in fee payment. 

2.9) Availability Charges, Page 1 


This is the Water Standby or Availability Charge that is billed to undeveloped property 

within the District. The charge is $30 per year per acre, or $30 per parcel smaller than one 

acre. 

2.10) Interest Income, Page 1 


This is the interest revenue derived from the District’s Local Agency Investment Fund 

(LAIF) minus the interest paid to restricted funds. 

2.11) Miscellaneous Income, Page 1 


This is the revenue from a variety of sources including non-sufficient fund (NSF) check 

charges and lien fees. This revenue varies from year to year, based on the trend in fee 

payment. 

2.12) Cost of Sales, Page 1 


This is the revenue from the services billed out and the sales of parts. This revenue varies 

from year to year, based on the trend in payment received. 

2.13) Transfer from General Fund, Page 1 

Revenue projected to remain at $0 

There is no planned transfer from the general fund to supplement operating revenue. 

3. OPERATING EXPENSES 

3.1) Administrative Salaries, 50510, Page 4 


This projected increase is based on a 2% cost of living adjustment (COLA) and projected 

merit adjustments. 

WA-8

3.2) Operating Wages, 50520, Page 5 


This projected decrease is primarily due to the transfer of one water operator position to the 

Wastewater Collections Division. There is a 2% COLA adjustment and earned merit 

increases proposed for this budget year. 

3.3) Administration Office Wages, 50530, Page 6 


This projected increase is based on projected merit and promotional increases and a proposed 

2% COLA. 

3.4) Directors Compensation, 50610, Page 7 

Expense is projected to remain at $4,517 

3.5) Group Insurance, 51410, Page 8 


The majority of the projected increase is based on a 2% increase to the medical insurance 

cap. Due to the change in insurance broker the premiums will be reduced for long term 

disability, accidental death and dismemberment and life insurance. 

3.6) CalPERS Retirement, 51420, Page 9 


The majority of the projected increase is based on CalPERS increasing the Classic 

Miscellaneous Members Employer Contribution Rate from 22.591% of wages to 22.974% of 

wages for the fiscal year. 

3.7) Uniforms, 51430, Page 10 


The projected decrease is primarily due to the transfer of one water operator to the 

Wastewater Collections Division. 

3.8) Office Supplies and Materials, 50720, Page 11 

Expense is projected to remain at $18,000 based on the current trend. 

WA-9

3.9) Office Equipment, Repair & Maint, 51610, Page 12 


This projected decrease is based on more closely matching the budgeted expense to the actual 

expense. 

3.10) Office Equipment, Maint Agreements, 51620, Page 13 

Expense increase of $1,965 due to the Priority Mail Systems three station folder, inserter 

billing machine maintenance agreement. 

3.11) Office Equipment, Rental and Leases, 50730, Page 14 


This projected increase is based on more closely matching the budgeted expense to the actual 

expense. 

3.12) Office Janitorial Service, 51630, Page 15 

Expense is projected to remain at $6,050 

3.13) Computer Technical Support, 50910, Page 16 


This projected increase is primarily based on the need for an increase in computer technical 

support labor, mobile devise management, VPN tunnel reconfigurations and workstation 

upgrades. 

3.14) Utilities, Heat and Lights, 51210, Page 17 



expense. 

3.15) Utilities, Power for Pumping, 50110, Page 18 



expense. 

3.16) Telephone, 51310, Page 19 


WA-10

This projected increase is based on adjusting budgeted expenses to more closely match actual 

expenses. 

3.17) Liability Insurance, 52210, Page 20 

Expense projected to remain at $23,663 

3.18) Workers Comp Insurance, 52220, Page 21 


This projected decrease is the result of a transfer of staff. 

3.19) Medicare Hospital Tax, 51510, Page 22 


This projected decrease is the result of a transfer of staff. 

3.20) Postage, 50750, Page 23 


This projected increase is due to the U.S. Postal Service increase in first class postage from 

$0.45 to $0.46 and also based on adjusting budgeted expenses to more closely match actual 

expenses. 

3.21) Community Relations, 50760, Page 24 



expense. 

3.22) Printing and Publication, 50780, Page 25 



expense. 

3.23) Memberships and Subscriptions, 51910, Page 26 



expense. 

WA-11

3.24) Professional Services, 51810, Page 27 


This projected increase is based primarily on the 2013 Board of Directors mail ballot election 

and an anticipated need for additional financial consulting services based on the current fiscal 

year expenses. 

3.25) Purchased Water, 50020, Page 28 


This projected increase is based on the mild 2012/2013 wet season and an anticipated 

increase in customer water consumption, which will increase the need to purchase imported 

water. 

3.26) Water Quality Testing, 50220, Page 29 


This projected increase is based on a detailed projection of the required testing and related 

costs for water quality analysis in Fiscal Year 2013/14. 

3.27) General Maint. Office and Grounds, 51640, Page 30 



expense. 

3.28) Repair & Maint, Source of Supply, 50030, Page 31 


3.29) Maintenance Mains, 50320, Page 32 



expense. 

3.30) Repair & Maint, Pumps & Motors, 50120, Page 33 


WA-12

3.31) Repair & Maint, Pump Buildings, 50130, Page 34 


3.32) Repair & Maint, Storage Tanks, 50330, Page 35 


3.33) Maint. Fuel Storage Tanks, 50340, Page 36 

Expense projected to remain at $700 

3.34) Gas, Fuel, Oil and Grease, 51010, Page 37 



expense. 

3.35) Truck Repair and Maintenance, 51110, Page 38 


3.36) Tractor & Equip, Repair & Maint, 51120, Page 39 


3.37) Radio, Repair & Maintenance, 52310, Page 40 



expense. 

3.38) Blacktop, Street Repair, 50350, Page 41 


3.39) Meters & Services, Repair & Maint, 50420, Page 42 


3.40) Fire Hydrants, Repair & Maint, 50360, Page 43 

Expense projected to remain at $600 

WA-13

3.41) Fees and Permits, 51710, Page 44 


3.42) Small Tools & Equipment, 52410, Page 45 



expense. 

3.43) Safety Clothing & Devices, 52420, Page 46 



expense. 

3.44) Safety Equipment, 52430, Page 47 



expense. 

3.45) Education and Seminars, 52110, Page 48 



expense. 

3.46) Misc Supplies and Expenses, 52010, Page 49 



expense. 

4. CAPITAL IMPROVEMENT REVENUE 

4.1) Water Facilities Capacity Charge, Page 1 


Revenue increase of $167 or 4.0% 

This is the new water service connection fee used to purchase capacity in the existing water 

system. This number is based on one new connection projected for fiscal year 2013/2014. 

WA-14

4.2) Property Tax Revenue, Page 1 

Revenue Remains at $0 

This year, all of the property tax revenue has been allocated to the Fire Department. With the 

recent reduction of the annual property tax allocation, there were no surplus taxes to 

distribute to the Water Department. 

4.3) DWR Loan Fee, Page 1 

Revenue is projected to be $0 

This was the revenue generated for payment of the Department of Water Resources (DWR) 

loan. The District elected to pay off this loan early by utilizing cash from the general fund. 

The fee is expected to pay back the General Fund by approximately September 2013. The 

$3.90 per month fee applied to each water connection will be rolled into the fixed monthly 

water base charge. 

4.4) Transfer to CIP from Operating Revenue, Page 1 

Transfer $189,980 from operating revenue to fund CIP. 

4.5) Transfer to CIP from Designated & Reserve Funds, Page 1 & 3 

In order to fund the proposed CIP projects $214,238 is proposed to be utilized from the 

designated and reserve funds. 

4.6) Transfer from Capital Improvement Funds (AD 9 & 10), Page 1 & 3 

Assessment District (AD) Nos. 9 & 10 are restricted accounts that are used to fund projects 

exclusively in these ADs. As the need for O&M and other CIP projects in these ADs arises 

staff will recommend utilizing these funds. 

4.7) Interest Income, Page 1 

This year the Water Department will not be using Interest Income as Capital Improvement 

Revenue. 

4.8) Transfer from San Bernardino County Lease Revenue, Page 1 


This is the County lease payment funding that is collected annually for the property lease to 

house the local library. 

WA-15


5.1) Pumping Equipment, 12165, Page 3 & 50 


5.3) Office Equipment and Furniture, 12205, Page 3 & 51 



expense. 

5.4) Special Purpose Equipment, 12225, Page 3 & 52 


This projected increase is based on the need for Phase 2 of the SCADA and telemetry system 

upgrade. 

5.5) Water Department Inventory, 11310, Page 3 & 53 



expense. 

5.6) DWR Loan General Fund Reimbursement, 52820, Page 3 & 54 

Approximately $32,976 is expected to remain for the first three months of fiscal year 

2013/2014 in order to fully reimburse the General Fund for the early payoff of this loan. 

5.6) AD #9 O&M and CIP, 10410, Page 3 

No projects have been identified at this time. 

5.7) AD #10 O&M and CIP, 10445, Page 3 

Approximately $115,000 in O&M and CIP projects have been identified in AD 10. Staff is 

prioritizing and will recommend a course of action to the Board of Directors at the 

appropriate time. 

5.8) Ayers Acres Groundwater Development, 12615, Page 3 & 54 

Proposed groundwater booster station and pipeline to connect the Ayers Acres groundwater 

well to the District’s water distribution system. Estimated cost is $500,000. 

WA-16

6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES 



Reserve Policy. The cash fund balance for the Water Division Operating Fund has a target of 

four (4) months of budgeted operating expenses. Once this target level is reached any 

remaining cash would be placed into the Water Capital Improvement Fund with a minimum 

annual allocation amount of annual budgeted depreciation plus 10%. Allocation of cash to 

the Rate Stabilization Fund occurs after pooled cash has first been allocated to the Operating 

Fund and the Capital Improvement Fund. The maximum target for the Rate Stabilization 

Fund is 20% of budgeted revenue. 

The reserve fund balance target for fiscal year 2013/2014 is $523,101. The following 

designated fund balances as of March 31, 2013 total $379,562 (not including assessment 

district funds) which is $143,539 short of the reserve fund target. The projected reserve fund 

balance at the end of fiscal year 2013/2014 is $0. This does not include the restricted 

assessment district funds which total $204,906. 

a) Water Capital Improvement Fund, NEW, Page 3 

This designated reserve fund is a new proposed fund for Water Division CIP projects. This 

new fund would consolidate all of the existing water designated funds. 

b) San Bernardino County Lease Payments, 41710, Page 3 

This reserve fund was established to accumulate the funds from the lease of District property 

to San Bernardino County. Approximately $9,600 is expected to be collected this fiscal year. 

The fund balance as of March 31, 2013 was $22,907 which is proposed to be used to fund a 

portion of the Ayers Acres Groundwater Development project. 

c) Zone 3 Reservoir, N/A, Page 3 

Additional funds into this account will be deferred this year. The fund balance as of March 

31, 2013 was $4,377. The fund balance is projected to be $0 at the end of fiscal year 

2013/2014. 

d) Water Development, 12615, Page 3 

This reserve fund was established to accumulate funds for future groundwater development. 

Additional funds into this account will be deferred this year. The fund balance as of March 

31, 2013 was $11,267 which is being used to fund the groundwater investigation by Thomas 

Harder and Company that was approved by the Board of Directors on January 16, 2013. The 

fund balance is projected to be $0 in June 2013. 

e) Water Treatment, 12170, Page 3 

This reserve fund was established to accumulate funds for water treatment and/or future 

groundwater development. Additional funds into this account will be deferred this year. The 

WA-17

fund balance as of March 31, 2013 was $277,215 which is being used to fund the Ayers 

Acres Groundwater Development Project. The fund balance is projected to be $0 at the end 

of fiscal year 2013/2014. 

f) Water Facility Capacity Fees & Charges, 12615, Page 3 

This restricted reserve fund was established to accumulate funds from new water service 

connection fees used to purchase capacity in the existing water system. Additional funds into 

this account will be deferred this year. The fund balance as of March 31, 2013 was $63,795 

which is being used to fund the Ayers Acres Groundwater Development Project. The fund 

balance is projected to be $0 at the end of fiscal year 2013/2014. 

g) Assessment District No. 9 Construction Funds, 10410, Page 3 

This restricted reserve fund is for construction, operations and maintenance of water system 

facilities within the boundary of Assessment District No. 9 (AD 9). The fund balance as of 

March 31, 2013 was $71,091. AD 9 funds is a restricted account that is used to fund projects 

exclusively in AD 9. As the need for O&M and other CIP projects in AD 9 arises staff will 

recommend utilizing these funds. 

h) Assessment District No. 10 Construction Funds, 10410, Page 3 

This restricted reserve fund is for construction, operations and maintenance of water system 


March 31, 2013 was $30,104. AD 10 funds is a restricted account that is used to fund 

projects exclusively in AD 10. As the need for O&M and other CIP projects in AD 10 arises 


i) Assessment District No. 10 O&M Funds, 10445, Page 3 

This restricted reserve fund is for operations and maintenance (O&M) of water system 


March 31, 2013 was $103,710. AD 10 funds is a restricted account that is used to fund 



j) DWR Loan Payback to General Fund, 52820, Page 54 

The District took out a $1.5 million loan that was originally obtained through the State 

Department of Water Resources (DWR) for water main replacement. This loan was to be 

paid off by the fiscal year ending 2014. The District paid the loan off in December 2010 and 

will continue collecting the DWR loan fee until approximately September 2013 when the 

General Fund has been reimbursed. The balance as of March 31, 2013 was ($69,243). 

WA-18

Administration & Water Division 




RUNNING SPRINGS WATER DISTRICT WATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET 


Projected Rate Increase Budgeted % 

OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change 

Total Monthly Base Charges: $859,361 $692,618 24.1% 

Monthly Base Charges for 3/4" Meters (2,895 x 12 mos. x $23.50) $816,529 $4.65 24.7% 

Monthly Base Charges for 3/4" Irr. Meters (2 x 12 mos. x $13.71) $329 45.4% 

Monthly Base Charges for 1" Meters (30 x 12 mos. x $52.93) $19,053 12.3% 

Monthly Base Charges for 1" Fire Meter (1 x 12 mos. x $36.49) $438 16.4% 

Monthly Base Charges for 1.5" Meters (1 x 12 mos. x $101.93) $1,223 8.1% 



Monthly Base Charges for 4" Fire Meter (1 x 12 mos. x $88.43) $1,061 8.8% 

Monthly Base Charges for Smiley Park (1 x 12 mos. x $576.50) $6,918 0.0% 

Water Sales (19.87 MCF x $.0352) $699,424 $1.40 $672,620 4.0% 

Delinquent Fees $41,100 $41,100 0.0% 

Meter Installations ($1,063 x 1) $1,063 $1,022 4.0% 

Interdepartmental Reimbursements $66,380 $63,604 4.4% 

Meter Unlocking Charges $6,500 $8,200 -20.7% 

Meter Reconnect Charges $10,500 $10,500 0.0% 

Customer Service Fees $2,200 $2,200 0.0% 

Availability Charges (100%) $41,066 $41,066 0.0% 

Interest Income (100% of total available interest) $3,000 $3,000 0.0% 

Miscellaneous Income $26,190 $26,190 0.0% 

Cost of Sales $2,500 $2,500 0.0% 

Transfer From General Fund $0 $0 0.0% 

TOTAL OPERATING REVENUE: 

TOTAL OPERATING EXPENSES (See Page 2): 

$1,759,284 $1,564,620 12.4% 

$1,569,304 $1,547,640 1.4% 

CAPITAL IMPROVEMENT REVENUE: 

Water Facilities Capacity Charge ($4,338 x 1) $4,338 $4,171 4.0% 

Property Taxes $0 $0 0.0% 

DWR Loan Fee (Rolled Into Fixed Monthly Base Rate) $0 $139,698 -100.0% 

Transfer from Operating Revenue $189,980 $0 100.0% 

Transfer from Designated Reserve Funds (See Page 3) $214,238 $0 100.0% 

Transfer from Capital Improvement Reserve Funds (AD #9 & 10) $0 $5,000 -100.0% 

Interest Income (0% of total available interest) $0 $0 0.0% 

San Bernardino County Lease Revenue $9,600 $9,600 0.0% 

TOTAL CAPITAL IMPROVEMENT REVENUE: $418,156 $158,469 163.9% 

TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $608,136 $175,449 246.6% 

TOTAL PROJECTED REVENUE: 

TOTAL PROJECTED EXPENSES: 

$2,177,440 $1,723,089 26.4% 

$2,177,440 $1,723,089 26.4% 

Difference Between Operating Revenue/Expenses $189,980 $16,980 

Difference Between Capital Improvement Revenue/Expenses ($189,980) ($16,980) 




OPERATION AND MAINTENANCE ACCOUNTS 

SALARIES, WAGES & BENEFITS 




50520 OPERATING WAGES $334,360 $366,190 -8.7% 5 

50530 ADMINISTRATION OFFICE WAGES $246,158 $231,340 6.4% 6 

50610 DIRECTORS' COMPENSATION $4,517 $4,516 0.0% 7 

51410 GROUP INSURANCE $111,255 $107,713 3.3% 8 

51420 CALPERS RETIREMENT $200,190 $197,123 1.6% 9 

51430 UNIFORMS $2,641 $3,152 -16.2% 10 

SALARIES, WAGES & BENEFITS SUB-TOTAL: $951,121 $960,584 -1.0% $0 

SERVICES & SUPPLIES ACCOUNTS 



50720 OFFICE SUPPLIES/MATERIALS $18,000 $18,000 0.0% 11 

51610 OFFICE EQUIPMENT REPAIR/MAINTENANCE $1,700 $2,300 -26.1% 12 

51620 OFFICE EQUIPMENT MAINT AGREEMENTS $1,965 $0 100.0% 13 

50730 OFFICE EQUIPMENT RENTALS & LEASES $7,190 $5,970 20.4% 14 

51630 OFFICE JANITORIAL SERVICE $6,050 $6,050 0.0% 15 

50910 COMPUTER TECHNICAL SUPPORT $26,355 $20,370 29.4% 16 

51210 UTILITIES - HEAT & LIGHTS $12,000 $12,960 -7.4% 17 

50110 UTILITIES - POWER FOR PUMPING $88,500 $88,000 0.6% 18 

51310 TELEPHONE $5,916 $5,868 0.8% 19 


52220 WORKERS COMP INSURANCE $17,415 $24,178 -28.0% 21 

51510 MEDICARE HOSPITAL INSURANCE TAX (FIC $9,391 $9,610 -2.3% 22 

50750 POSTAGE $26,484 $23,748 11.5% 23 

50760 COMMUNITY RELATIONS $1,000 $1,500 -33.3% 24 

50780 PRINTING & PUBLICATION $2,472 $3,472 -28.8% 25 

51910 MEMBERSHIPS & SUBSCRIPTIONS $5,049 $5,320 -5.1% 26 


50020 PURCHASED WATER $189,035 $167,430 12.9% 28 

50220 WATER QUALITY TESTING $28,392 $24,554 15.6% 29 

51640 GENERAL MAINTENANCE OFFICE & GROUN $2,250 $5,350 -57.9% 30 

50030 REPAIR/MAINTENANCE (SOURCE OF SUPPL $2,480 $2,480 0.0% 31 

50320 MAINTENANCE MAINS $3,350 $3,450 -2.9% 32 

50120 REPAIR/MAINTENANCE PUMPS & MOTORS $2,000 $2,000 0.0% 33 

50130 REPAIR/MAINTENANCE PUMP BUILDINGS $1,000 $1,000 0.0% 34 

50330 REPAIR/MAINTENANCE STORAGE TANKS $5,500 $5,500 0.0% 35 

50340 MAINTENANCE FUEL STORAGE TANKS $700 $700 0.0% 36 

51010 GAS, FUEL, OIL & GREASE $13,575 $14,250 -4.7% 37 

51110 TRUCK REPAIR & MAINTENANCE $6,400 $6,400 0.0% 38 

51120 TRACTOR & EQUIPMENT REPAIR/MAINT $4,000 $4,000 0.0% 39 

52310 RADIO REPAIR/MAINTENANCE $100 $1,000 -90.0% 40 

50350 BLACKTOP/STREET REPAIRS $4,000 $4,000 0.0% 41 

50420 METERS & SERVICES REPAIR/MAINT $1,012 $1,012 0.0% 42 

50360 FIRE HYDRANT REPAIR/MAINTENANCE $600 $600 0.0% 43 

51710 FEES & PERMITS $20,306 $20,306 0.0% 44 

52410 SMALL TOOLS/EQUIPMENT $1,500 $1,837 -18.3% 45 

52420 SAFETY CLOTHING/DEVICES $1,945 $2,445 -20.4% 46 

52430 SAFETY EQUIPMENT $1,000 $2,250 -55.6% 47 

52110 EDUCATION & SEMINARS $2,500 $3,000 -16.7% 48 

52010 MISCELLANEOUS SUPPLIES & EXPENSES $1,468 $2,091 -29.8% 49 

SERVICES & SUPPLIES SUB-TOTAL: 

$618,183 $586,456 5.4% $0 

TOTAL OPERATING EXPENSES: 

$1,569,304 $1,547,040 1.4% $0 



CAPITAL IMPROVEMENT ACCOUNTS 



12165 PUMPING EQUIPMENT $5,500 $5,500 0.0% 50 

12205 OFFICE FURNITURE & EQUIPMENT $7,540 $11,390 -33.8% 51 

12225 SPECIAL PURPOSE EQUIPMENT $50,000 $10,200 390.2% 52 

11310 WATER DEPARTMENT INVENTORY $12,120 $18,120 -33.1% 53 

52820 DWR LOAN PAYMENT (P&I) $32,976 $123,489 -73.3% 54 

10410 ASSESSMENT DISTRICT #9 $0 $5,000 -100.0% n/a 

10445 ASSESSMENT DISTRICT #10 $0 $0 0.0% n/a 

12615 CIP AYERS ACRES GROUNDWATER WELL $500,000 $0 0.0% 54 

11116.20 PURIFICATION SYSTEM $0 $1,750 -100.0% n/a 

TOTAL CAPITAL IMPROVEMENTS: $608,136 $175,449 246.6% $0 

TOTAL BUDGET: 

$2,177,440 $1,722,489 26.4% $0 

DESIGNATED & RESERVE FUNDS 

ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND % 

NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE BALANCE CHANGE 

NEW Water Capital Improvement Fund $0 

41710 San Bernardino County Lease Payments $22,907 $22,907 0% 

Zone 3 Reservoir $4,377 $4,377 0% 

12615 Water Development $11,267 $11,267 0% 

12170 Water Treatment $214,238 $62,977 $277,215 -77% 

12615 Water Facility Capacity Fees & Charges $63,795 $63,795 0% 

10410 Assessment District No. 9 Construction Funds $71,091 $71,091 0% 

10410 Assessment District No. 10 Construction Funds $30,104 $30,104 0% 

10445 Assessment District No. 10 O&M Funds $103,710 $103,710 0% 

TOTAL DESIGNATED RESERVE FUND BALANCE: $214,238 $0 $370,230 $584,468 -37% 


G/L ACCOUNT 


50510 ADMINISTRATIVE SALARIES $ 52,000 


33% Water Department $ 52,000 

33% Sewer Department 

16.5% Fire Department 

16.5% Ambulance Department 

$52,000 

$51,000 

$50,000 

$49,000 

$48,000 

$47,000 

$46,000 

$45,000 

$44,000 

$43,000 

$42,000 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $51,050 $49,068 $48,848 $48,423 


Actual 


G/L ACCOUNT 


50520 OPERATING WAGES $ 334,360 


ALLOCATION OF WAGES: 

Water Division: 

Supervision 

Division Supervisor + 3 Certification Incentives $ 101,301 

Operations 

Compliance & Safety Officer / Operator 3 + 2 Certification Incentives * $ 54,509 

Distribution Operator 2 (2 positions) + 8 Certification Incentives $ 110,988 

Meter Reader $ 38,055 

Overtime 

On-Call Time - 292 Days X 1Hr. Ea. Night X $43.39/Hr.= Average OT Rate $ 12,671 

Holiday Coverage - 13 Days X 3 Hrs. X $43.39/Hr. = 43.39 $ 1,692 

Weekend Coverage - 83 Days X 3 Hrs. X $43.39/Hr. = $ 10,805 

After Hours and Emergency Call-Outs - 100Hrs. X $43.39/Hr. = $ 4,339 

Certification Incentive Pay = $0.50 per hour for each approved certificate Total: $ 334,360 

Wages include 2.0% Cost of Living Adjustment (COLA) and earned merit raises where applicable. 

*Does Not Include Estimated Wages ($15,016) Paid by Fire and Wastewater Departments. 

$400,000 

$350,000 

$300,000 

$250,000 

$200,000 

$150,000 


Actual 

$100,000 

$50,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $396,302 $356,086 $356,690 $313,483 


G/L ACCOUNT 


50530 ADMINISTRATION OFFICE WAGES $ 246,158 



Administration Supervisor $ 108,245 

Administration Staff (3 Fulltime Positions) $ 126,913 

Overtime (Other than Administration Supervisor) $ 1,000 

Temporary Records Retention Employee $ 10,000 

Wages include 2.0% Cost of Living Adjustment (COLA) and Total: $ 246,158 

earned merit raises where applicable. 

$250,000 

$200,000 

$150,000 

$100,000 


Actual 

$50,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $198,300 $216,106 $226,986 $215,488 


G/L ACCOUNT 


50610 DIRECTORS' COMPENSATION $4,517 








Total: $4,517 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,377 $3,883 $4,166 $2,383 


Actual 


G/L ACCOUNT 


51410 GROUP INSURANCE $111,255 


Medical, Dental and Vision 1 ($930/mo. x 12 mos. x 9.33 employees) $104,123 

Long Term Disability 2 ($632,518 x 0.62%) $3,922 

Accidental Death and Dismemberment 3 ($1,274,000 x 0.048%) $612 

Life Insurance 4 (1,274,000 x 0.204%) $2,599 

1 

Monthly Cap on Medical, Dental and Vision Premiums. 

Total $111,255 

2 

0.62% of annual base salaries plus certification incentive pay for 9.33 employees. 

3 

0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max 

of $175,000 per employee for 9.33 employees. 

4 


of $175,000 per employee for 9.33 employees. 

$120,000 

$100,000 

$80,000 

$60,000 


Actual 

$40,000 

$20,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $81,574 $81,853 $71,022 $52,769 


G/L ACCOUNT 


51420 CALPERS RETIREMENT $200,190 



Classic Miscellaneous Members 1 

District's Contribution Percentage (22.974% x $632,518) $145,315 


Paying and Reporting the Value of EPMC (0.64% x $632,518) $4,048 

Survivor Benefit ($0.93 per employee per pay period) $226 

1 One new miscellaneous members contribution rate will be less than the 22.974% Total $200,190 

under Assembly Bill (AB) 340, Public Employees' Pension Reform Act (PEPRA). 

$250,000 

$200,000 

$150,000 

$100,000 


Actual 

$50,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $191,033 $174,525 $142,349 $172,934 


G/L ACCOUNT 


51430 UNIFORMS $2,641 


Uniform Service (5 employees x $8.67/week x 52 weeks) $ 2,254 

District Logo Silk Screen T-Shirts (3 per employee x $20 x 5 employees) $ 300 

District Logo Silk Screen Golf Style Shirts (4 x $21,75/shirt) $ 

87 

Total: $2,641 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,507 $3,485 $3,432 $2,428 


Actual 


G/L ACCOUNT 


50720 OFFICE SUPPLIES/MATERIALS $ 18,000 


Copy & Computer Paper, Ribbons, Printer Cartridges & Miscellaneous Items. $ 6,000 

Miscellaneous Supplies, Pencils, Pens, Folders, Binders, Notepads, Office Items, etc. $ 7,000 

Water Bills & Envelopes (1yr. Supply). $ 5,000 

Total: $ 18,000 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009- 2010-11 2011-12 2012-13 2013-14 

10 

(FYTD) 


Actual $21,983 $22,578 $19,376 $13,916 


G/L ACCOUNT 


51610 OFFICE EQUIPMENT REPAIR/MAINTENANCE $ 1,700 


Miscellaneous Repairs to Office Equipment $ 500 

Sensus Metering System Maintenance Agreement $ 1,200 

Total: $ 1,700 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,623 $1,958 $1,588 $1,868 


G/L ACCOUNT 


51620 OFFICE EQUIPMENT MAINT AGREEMENTS $ 1,965 


Priority Mail Systems three station folder, inserter, billing machine parts & labor ($1,965/yr.) $ 1,965 

$2,000 

$1,800 

$1,600 

$1,400 

$1,200 

$1,000 

$800 

$600 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $1,353 $1,488 $1,000 $0 $1,965 

Actual $1,353 $1,488 $0 $0 


Actual 


G/L ACCOUNT 


50730 OFFICE EQUIPMENT RENTALS & LEASES $ 7,190 


Pitney Bowes Postage Machine ($497.52 X 4 Quarters) - Contract Expires in 2016 $ 1,990 

Lease of Xerox Color Cube Copier for 12 Months $ 3,200 

Xerox Copies Excess Print Charge $ 2,000 

Total: $ 7,190 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 

$1,000 

$0 

2009- 

10 

2010- 

11 

2011- 

12 

2012- 

13 

(FYTD) 

2013- 

14 


Actual $1,980 $1,980 $1,653 $5,540 


Actual 


G/L ACCOUNT 


51630 OFFICE JANITORIAL SERVICE $ 6,050 


Janitorial Services to clean District office - 4 Times/Mo. ($450 x 12) $ 5,400 

Annual Carpet Cleaning $ 400 

Annual Window Cleaning $ 250 

Total: $ 6,050 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,969 $5,348 $5,929 $4,950 


G/L ACCOUNT 


50910 COMPUTER TECHNICAL SUPPORT $ 26,355 


Software Systems Associates: 

Comet Software Tech Support, Annual Fee $ 1,780 

Comet Software General Support 30 Hrs. X $100/Hr. $ 3,000 

Comet Renewal & Anywhere License $ 900 

California Computer Options: 

Computer Technical Support - Labor $ 8,500 

Managed Service Contract - Maintenance & Monitoring $ 4,860 

Managed Endpoint Protection Subscription - anti-virus & spyware $ 1,035 

Cloud Backup Solution (off site backup) $ 1,800 

Sonic Wall Content Filtering/VPN Subscription $ 495 

MDM Mobile Device Management $ 985 

VPN Tunnel Reconfigurations $ 1,500 

Upgrade Workstations $ 1,500 

Total: $ 26,355 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $15,614 $25,691 $22,686 $24,822 


G/L ACCOUNT 


51210 UTILITIES - HEAT & LIGHTS $ 12,000 


Heat and Lights for District Office and Shops: $ 12,000 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 


Actual 

$4,000 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $12,131 $11,143 $10,193 $9,142 


G/L ACCOUNT 


50110 UTILITIES - POWER FOR PUMPING $ 88,500 

Cost of Power to Operate Pumps at Wells and to Transfer $ 88,500 

Water in the Distribution System. 

Cost of Power in 2012-13 Per Acre Foot is Approximately: $275 

Anticipated Cost Per Acre Foot for 2013-14 is: $295 

Estimated District Production for 2013-14 is 300 Acre Feet 

300AF X $295/AF = $88,500 


$90,000 

$80,000 

$70,000 

$60,000 

$50,000 

$40,000 

$30,000 

$20,000 

$10,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $82,938 $87,789 $89,781 $67,577 


Actual 


G/L ACCOUNT 


51310 TELEPHONE $ 5,916 


Telephone Service Charges for District Office and Shops: 

Current Monthly Average = $ 392 x 12 Months $ 4,704 

Service & Toll Charges for 1 Cellular Phone: 

Current Monthly Average for 1 Phone = $ 25 x 12 Months $ 300 

Verizon Internet Services Average = $ 76 x 12 Months $ 912 

Total: $ 5,916 

$6,600 

$6,400 

$6,200 

$6,000 

$5,800 

$5,600 

$5,400 

$5,200 

$5,000 

$4,800 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $5,931 $5,583 $5,741 $5,478 


Actual 


G/L ACCOUNT 


52210 LIABILITY INSURANCE $ 23,663 


General Liability and Property Insurance Coverage $ 23,663 

Special District Risk Management Authority (SDRMA) 

Water Department Annual Premium = $23,663 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $20,410 $24,354 $23,812 $22,322 


G/L ACCOUNT 


52220 WORKERS COMP INSURANCE $ 17,415 


SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY $ 17,415 

Estimated Premiums for Water Department, Administration, and 33% GM 

$40,000 

$35,000 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $23,198 $26,456 $23,969 $20,888 


G/L ACCOUNT 


51510 MEDICARE HOSPITAL INSURANCE TAX (FICA) $ 9,391 

Federal Requirement for Employees Hired After April 1986 

Rate: 1.45% of Payroll (Includes Base Pay and All Overtime) 

1.45% x $647,624 (GM+Ops+Admin+$15,106) $ 9,391 

* 33% General Managers Salary, Administration Office wages and 

Operating wages including 100% of Compliance / Safety Officer. 


$10,000 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $9,373 $8,394 $8,445 $9,855 


Actual 


G/L ACCOUNT 


50750 POSTAGE $ 26,484 


Water Bills - 36,000 @ $0.46 Ea. $ 16,560 

Shut-Off Notices - 7,200 @ $0.46 Ea. $ 3,312 

Availability Bills $ 552 

Postage Meter $ 6,060 

(Based on Actual Postage for 2012) 

Total: $ 26,484 

Cost of Postage for Mailing Water Bills and General Business Mail. 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $20,600 $22,701 $24,597 $20,332 


G/L ACCOUNT 


50760 COMMUNITY RELATIONS $ 1,000 


Water Conservation Handout Materials & Other Unanticipated Expenses $ 1,000 

Total: $ 1,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $980 $1,690 $946 $447 


G/L ACCOUNT 


50780 PRINTING & PUBLICATION 2,472 


Letterhead Stationery, Envelopes, Service Applications, Door Tags, Business Cards & Special Printings $ 1,500 

Legal Advertisements & Classified Advertisements $ 600 

Pre-Printed Checks $ 372 

Total: 2,472 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,194 $3,657 $2,011 $1,490 


G/L ACCOUNT 


51910 MEMBERSHIPS & SUBSCRIPTIONS $ 5,049 


Chamber of Commerce $ 125 

American Waterworks Association (AWWA) $ 500 

California Special Districts Association ($4,576/3 Departments) $ 1,525 

San Bernardino County Special Districts ($840/3 Departments) $ 280 

AWWA Publications Standards Updating $ 450 

Cross-Connection Control Foundation $ 125 

Alpenhorn Newspaper $ 

20 

Mountain News Newspaper $ 

30 

Top Health & Top Performance Newsletter ($674/3 Departments) $ 225 

Unanticipated Additional Memberships/Subscriptions $ 250 

Fair Labor Standards Act Updating Service ($537/2 Water-Wastewater Departments) $ 269 

Employee Health Club Memberships $ 1,250 

Total: $ 5,049 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,917 $3,584 $4,049 $4,919 


G/L ACCOUNT 


51810 PROFESSIONAL SERVICES $ 71,921 


Engineering (Engineering Resources) $ 3,000 

Legal (Best, Best & Krieger) $1500/Mo. Average $ 18,000 

Financial Advisers (Rogers, Anderson, Malody & Scott) $ 20,000 

Auditing (Teaman, Ramirez & Smith) $ 8,333 

ADP Payroll Service: 26 Pay Periods $ 17,200 

C.N.A. Surety Bond (Administration) $ 150 

Inland Desert Answering Service $ 400 

Recording Lien Fees $ 600 

ACH Debit Fee $25/Mo. $ 300 

Misc. Services and Unanticipated Costs $ 1,000 

2013 Board of Directors Election Cost ($8,813/3) $ 2,938 

Total: $ 71,921 

$100,000 

$90,000 

$80,000 

$70,000 

$60,000 

$50,000 

$40,000 

$30,000 

$20,000 

$10,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $76,448 $92,482 $63,817 $55,018 


Actual 


G/L ACCOUNT 


50020 PURCHASED WATER $ 189,035 

2013-14 Estimated Water Consumption = 485 Acre Feet (AF) 

All District Sources: 300 AF 

Purchased Water: 185 AF CLAWA: 100 AF X $1,150/AF= $ 115,000 

Arrowbear: 85 AF x $871/AF= $ 74,035 

2012-13 Estimated Purchased Water - 165 AF Total: $ 189,035 

2012-13 Estimated District Production - 320 AF 

2012-13 Total - 485 AF 

(1) CLAWA Rate Estimated to Remain Unchanged at $1,150/AF (+0%) 

(2) APCWD Rate Estimated to Remain Unchanged at $871/AF (+0%) 


$400,000 

$350,000 

$300,000 

$250,000 

$200,000 

$150,000 


Actual 

$100,000 

$50,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $211,415 $132,300 $115,013 $216,464 


G/L ACCOUNT 


50220 WATER QUALITY TESTING $ 28,392 


Routine Bac-t System Samples (22 Samples/Wk. X 52/Wks. @ $7.00 Ea.) $ 8,008 

Bac-t Rechecks/Special Samples (60 Samples @ $7.00 Ea.) $ 420 

General Physical System Samples (10 Samples/Mo.X 12 Mo. @ $4.00 Ea.)(+4 Sources @$4 Ea.) $ 496 

Plate Count Samples (6 Samples/Mo. X 12 Mo. @ $4.00 Ea.) $ 288 

Gross Alpha Samples (27 Samples/Year @ $40.00 Ea.) $ 1,080 

Nitrate as NO3 (8 @ $10.00 Ea.) $ 

80 

Uranium Samples (40 @ $75.00 Ea.) $ 3,000 

Inorganic Samples (2 @ $140.00 Ea.) $ 280 

General Mineral Samples (2 @ $90.00 Ea.) $ 180 

Rimwood & Weiss Canyon Well Chemical Treatment for Corrosivity $ 3,600 

Liquid Chlorine (500 Gallons @ $3.50/Gal.) $ 1,750 

TTHM Samples (16 @ $30.00 Ea.) $ 480 

Radium 226 Samples (16 @ $115.00 Ea.) $ 1,840 

Corrosivity (26 @ $40.00 Ea.) $ 1,040 

HAA5 (16 @ $100.00 Ea.) $ 1,600 

Additional Unanticipated Sampling $ 2,500 

LMI Replacement Pumps $ 1,750 

Total: $ 28,392 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $24,233 $19,240 $24,621 $15,307 


G/L ACCOUNT 


51640 GENERAL MAINTENANCE OFFICE & GROUNDS $ 2,250 


Monitoring of District Office Alarm System $ 450 

Maintenance at District Complex (Lights, Landscaping, Miscellaneous Repairs & Supplies) $ 1,800 

Total: $ 2,250 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 


Actual 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,121 $3,723 $1,326 $2,086 


G/L ACCOUNT 


50030 REPAIR/MAINTENANCE (SOURCE OF SUPPLY) $ 2,480 


Backflow Assembly Testing (8 @ $60.00 Ea.) $ 480 

Miscellaneous Repairs and Maintenance $ 2,000 

Total: $ 2,480 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $5,830 $726 $6,894 $627 


G/L ACCOUNT 


50320 MAINTENANCE MAINS $ 3,350 


Miscellaneous Maintenance and Repairs to Telemetry System $ 2,000 

Underground Service Alert Location Request Charges: $ 

50 

Marking Paint for USA Location Requests (6 cases @ $50/case) $ 300 

Repair Costs for the Pressure Regulating Valves $ 500 

Valve Maintenance Program 

Unanticipated Repairs $ 500 

Total: $ 3,350 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $5,424 $2,864 $3,362 $710 


G/L ACCOUNT 


50120 REPAIR/MAINTENANCE PUMPS & MOTORS $ 2,000 


Miscellaneous Repairs to Pumps and Motors $ 2,000 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 


Actual 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,282 $2,418 $10,117 $1,495 


G/L ACCOUNT 


50130 REPAIR/MAINTENANCE PUMP BUILDINGS $ 1,000 


Miscellaneous Repair/Maintenance to Pump Buildings $ 1,000 

$1,000 

$900 

$800 

$700 

$600 

$500 

$400 

$300 

$200 

$100 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $97 $502 $858 $47 


Actual 


G/L ACCOUNT 


50330 REPAIR/MAINTENANCE STORAGE TANKS $ 5,500 


Wet Inspection and Cleaning of Two Tanks $ 4,500 

Miscellaneous Repairs to Storage Tanks $ 1,000 

Total: $ 5,500 

$80,000 

$70,000 

$60,000 

$50,000 

$40,000 

$30,000 


Actual 

$20,000 

$10,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $59 $5,251 $32 $712 


G/L ACCOUNT 


50340 MAINTENANCE FUEL STORAGE TANKS $ 700 


Miscellaneous Repairs $ 500 

Annual Tank Testing $ 200 

Total: $ 700 

$1,600 

$1,400 

$1,200 

$1,000 

$800 

$600 


Actual 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $600 $1,000 $1,600 $700 $700 

Actual $515 $657 $352 $654 


G/L ACCOUNT 


51010 GAS, FUEL, OIL & GREASE $ 13,575 


2,500 Gallons of 87 Octane Gas @$4.50/Gal. $ 11,250 

250 Gallons Diesel Fuel for Backhoe & Generators @$4.50/Gal. $ 1,125 

70 Gallons 15/40W Motor Oil @ $15.00/Gal. $ 1,050 

10 Gallons Hydraulic Fluid (Tractors) @ $15.00/Gal. $ 150 

Total: $ 13,575 

$18,000 

$16,000 

$14,000 

$12,000 

$10,000 

$8,000 

$6,000 

$4,000 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $8,709 $11,288 $13,554 $11,061 


Actual 


G/L ACCOUNT 


51110 TRUCK REPAIR & MAINTENANCE 6,400 


12 Tires for Service Trucks $ 2,000 

Campbell #2821 Truck Tire Chains (4 sets @ $100 ea.) $ 400 

Repairs, Tune-Ups, Servicing and Miscellaneous Repairs $ 4,000 

Total: 6,400 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,460 $5,227 $6,890 $3,994 


G/L ACCOUNT 


51120 TRACTOR & EQUIPMENT REPAIR/MAINT $ 4,000 


Miscellaneous Repair/Maintenance to Tractors, Thiokol & Equipment (Welder, Jack Hammers, Compressor, etc.) $ 4,000 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,073 $3,163 $3,761 $1,268 


G/L ACCOUNT 


52310 RADIO REPAIR/MAINTENANCE $ 100 


Repair/Maintenance of Radios: $ 100 

1 - Base Station 

8 - Pagers & Paging System 

11 - Mobiles 

$1,400 

$1,200 

$1,000 

$800 

$600 


Actual 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $1,000 $1,000 $1,000 $1,000 $100 

Actual $250 $0 $0 $1,220 


G/L ACCOUNT 


50350 BLACKTOP/STREET REPAIRS $ 4,000 


Routine Paving, Service Installations, Main Repairs (600 SF @ $5/SF) $ 3,000 

(SC 800) Temporary Asphalt $ 1,000 

Total: $ 4,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,900 $3,976 $2,352 $0 


G/L ACCOUNT 


50420 METERS & SERVICES REPAIR/MAINT $ 1,012 


Miscellaneous Repairs (Gaskets, Meter Chambers, Registers, etc.) $ 500 

Repairs to Existing Services for Erosion and Meter Protection $ 200 

Padlocks for Locking Meters $ 312 

Total: $ 1,012 

$10,000 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $998 $681 $9,637 $371 


Actual 


G/L ACCOUNT 


50360 FIRE HYDRANT REPAIR/MAINTENANCE $ 600 


Repair Parts; Gaskets, Caps, Couplings, Flanges, Bolts, Paint, Etc. $ 600 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 


Actual 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $600 $600 $600 $600 $600 

Actual $597 $421 $3,730 $111 


G/L ACCOUNT 


51710 FEES & PERMITS $ 20,306 


Annual Permit Fees to County, State & Federal Regulatory Agencies: 

San Bernardino County Fire Dept. Permit Fees (Generators, Hazardous Waste, Fuel Dispensing) $ 1,832 

Equipment - South Coast Air Quality Management District $ 2,120 

Excavating Permit - San Bernardino County Road Department ($150/2 departments + Inspection fees 6 x $150) $ 975 

Water System Service Fee - State Department of Health Services $ 10,000 

Forest Service Permit (Owl Rock Well) (Renew in Dec. 2015) $ 

- 

San Bernardino County LAFCO Funding - Estimated at $10,000/3 Depts. $ 3,333 

State Water Resources Control Board Permit $ 1,943 

San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) $ 103 

Total: $ 20,306 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $13,475 $12,511 $14,406 $27,863 


G/L ACCOUNT 


52410 SMALL TOOLS/EQUIPMENT $ 1,500 


Miscellaneous Hand Tools, Wrenches, Shovels, Pry Bars, Hand Pumps, Etc. $ 1,500 

$2,000 

$1,800 

$1,600 

$1,400 

$1,200 

$1,000 

$800 

$600 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,170 $1,435 $1,494 $398 


Actual 


G/L ACCOUNT 


52420 SAFETY CLOTHING/DEVICES $ 1,945 


35 Pair Leather Work Gloves @ $12.00 Ea. $ 420 

Steel Toed Safety Boots, 6 @ $100 Ea. $ 600 

One Pair of Insulated Safety Coveralls $ 135 

Employee Radiation Detection Badges $ 290 

Additional Safety Items $ 500 

Total: $ 1,945 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,460 $1,342 $2,010 $1,582 


G/L ACCOUNT 


52430 SAFETY EQUIPMENT $ 1,000 


Annual Fire Extinguisher Inspection $ 250 

Miscellaneous Equipment - Barricades, Batteries, Flashlights, Etc. $ 750 

Total: $ 1,000 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $931 $739 $1,102 $139 


G/L ACCOUNT 


52110 EDUCATION & SEMINARS $ 2,500 


Travel, lodging, meals and registration expenses for various conferences and training $ 2,500 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 

$1,500 

$1,000 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $4,381 $104 $1,572 $2,399 


Actual 


G/L ACCOUNT 


52010 MISCELLANEOUS SUPPLIES & EXPENSES $ 1,468 


Miscellaneous Supplies, Business Meeting Expenses, Etc. $ 100 

Miscellaneous Supplies Purchased at Home Depot, Costco, Etc. $ 400 

Trash Pick Up and Disposal Fees ($80.66 x 12 months) $ 968 

Total: $ 1,468 

$2,500 

$2,000 

$1,500 

$1,000 


Actual 

$500 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $960 $956 $1,458 $1,151 


G/L ACCOUNT 


12165 PUMPING EQUIPMENT $ 5,500 


Purchase of a Replacement Pump for Groundwater Well $ 5,500 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $3,560 $6,103 $0 $4,123 


G/L ACCOUNT 


12205 OFFICE FURNITURE & EQUIPMENT $ 7,540 


Ink Jet 6500 Printer & Ink Cartridges (3 x $200) $ 600 

Laptop For Administration Supervisor $ 750 

Computer Tablet For Daily Water Operations $ 600 

Five replacement workstations $ 3,245 

Five Microsoft Office Software Licenses $ 1,245 

Upgrade Server RAM to 16GB $ 500 

LCD Monitor Replacements $ 600 

Total: $ 7,540 

$12,000 

$10,000 

$8,000 

$6,000 


Actual 

$4,000 

$2,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $1,981 $1,745 $0 $9,780 


G/L ACCOUNT 


12225 SPECIAL PURPOSE EQUIPMENT $ 50,000 


SCADA and Telemetry system Upgrade Phase 2 ($100,000 / 2 Departments) $ 50,000 

$50,000 

$45,000 

$40,000 

$35,000 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 

Budgeted $2,950 $2,700 $0 $10,200 $50,000 

Actual $756 $2,572 $0 $2,826 


Actual 


G/L ACCOUNT 


11310 WATER DEPARTMENT INVENTORY $ 12,120 


Miscellaneous Fittings, Clamps and Replacement Parts $ 9,000 

30 - Christy Meter Lid Sets @ $36 Ea. $ 1,080 

60 - Christy Meter Boxes @ $34 Ea. $ 2,040 

Total: $ 12,120 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 

2009-10 2010-11 2011-12 2012-13 2013-14 

(FYTD) 


Actual $9,930 $15,826 $10,257 $7,607 


G/L ACCOUNT 


52820 DWR LOAN PAYMENT (P&I) $ 32,976 


$1.5 Million loan was originally obtained through the State Department of Water Resources for water $ 32,976 

main replacement. This loan was to be paid off by the fiscal year ending 2014. The District paid the 

loan off in December 2010 and will continue collecting the DWR loan fee until approximately September 

2013 when the General Fund has been reimbursed. 

G/L ACCOUNT 


12615 CIP AYERS ACRES GROUNDWATER WELL $ 500,000 


Equip groundwater well, design and construction of pump station and pipeline. $ 500,000 



DIVISION SUPERVISORS 

2013-14 HOURLY WAGE SCHEDULE 

Exempt Positions 

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, 

but in no case less than the Federal or State minimum wage. 

STEP 

CLASSIFICATION A B C D E F 

DIVISION SUPERVISOR 

SUPERVISOR 3 Hourly $47.20 $49.56 $52.04 $54.64 $57.37 $60.24 

Monthly $8,182 $8,591 $9,020 $9,471 $9,945 $10,442 

Annual $98,181 $103,090 $108,245 $113,657 $119,340 $125,307 


Monthly $6,411 $6,731 $7,068 $7,421 $7,792 $8,182 

Annual $76,927 $80,774 $84,812 $89,053 $93,506 $98,181 


Monthly $5,023 $5,274 $5,538 $5,815 $6,105 $6,411 

Annual $60,275 $63,288 $66,453 $69,775 $73,264 $76,927 

Cost of Living Adjustment (COLA): 2.0% 

Water Division Supervisor (3 CI's) $101,301 

Administration Division Supervisor $108,245 

FY 2013-2014 Budget 5/8/2013 Page 55


ADMINISTRATION DIVISION 


Non-Exempt Positions 

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's 

STEP 

CLASSIFICATION A B C D E 

SENIOR BILLING CLERK Hourly $23.06 $23.64 $24.23 $24.84 $25.46 

Monthly $3,997 $4,097 $4,200 $4,305 $4,412 

Annual $47,969 $49,169 $50,398 $51,658 $52,949 

BILLING CLERK 3 Hourly $20.91 $21.43 $21.97 $22.52 $23.08 

Monthly $3,624 $3,715 $3,808 $3,903 $4,001 

Annual $43,493 $44,580 $45,695 $46,837 $48,008 


Monthly $3,204 $3,284 $3,366 $3,450 $3,536 

Annual $38,443 $39,404 $40,390 $41,399 $42,434 


Monthly $2,841 $2,912 $2,985 $3,060 $3,136 

Annual $34,094 $34,946 $35,820 $36,716 $37,634 

RECEPTIONIST / Hourly $18.92 $19.39 $19.88 $20.38 $20.89 

SECRETARY 3 Monthly $3,280 $3,362 $3,446 $3,532 $3,620 

Annual $39,356 $40,340 $41,348 $42,382 $43,441 



Annual $34,815 $35,686 $36,578 $37,492 $38,430 



Annual $30,806 $31,576 $32,365 $33,174 $34,004 

UTILITY CLERK Hourly $14.81 $15.18 $15.56 $15.95 $16.35 

Monthly $2,567 $2,631 $2,697 $2,765 $2,834 

Annual $30,806 $31,576 $32,365 $33,174 $34,004 


Senior Billing Clerk (1 CI) $53,989 

Receptionist/Secretary 3 $41,348 

Receptionist/Secretary 1 $31,576 


STEP 


COMPLIANCE/SAFETY OPERATOR 3 Hourly $29.38 $30.11 $30.86 $31.63 $32.43 

(Grade 3 Distribution & Grade 2 Treatment) Monthly $5,092 $5,219 $5,350 $5,483 $5,620 

Annual $61,102 $62,630 $64,195 $65,800 $67,445 

OPERATOR 3 Hourly $26.70 $27.37 $28.06 $28.76 $29.48 


Annual $55,543 $56,932 $58,355 $59,814 $61,310 



Annual $49,433 $50,669 $51,936 $53,234 $54,565 



Annual $43,663 $44,754 $45,873 $47,020 $48,195 

METER READER/CUSTOMER Hourly $16.58 $16.99 $17.41 $17.85 $18.30 

SERVICE REPRESENTATIVE Monthly $2,873 $2,945 $3,018 $3,094 $3,171 

Annual $34,476 $35,338 $36,221 $37,127 $38,055 

OPERATIONS ASSISTANT Hourly $15.09 $15.46 $15.85 $16.25 $16.65 

Monthly $2,615 $2,680 $2,747 $2,816 $2,886 

Annual $31,378 $32,163 $32,967 $33,791 $34,636 



WATER DIVISION 


Non-Exempt Positions 

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and 

Operator 2 (3 CI's) $56,354 

Compliance/Safety Operator 3 (2 CI's) $69,525 


Meter Reader/CSR $38,055 


Water Division Vehicle Replacement Schedule 

Vehicle Description Year Mileage Use Status Planned Estimated Cost 

Hours Retirement Date of Replacement 

Nissan 4x4 Truck 1995 63,256 Daily 2015 (20 Yrs. Old) $ 24,500 

Unit #52 

Nissan 4x4 Truck 1998 60,543 Reserve 2015 (17 Yrs. Old) $ 24,500 

Unit #60 

Ford 555 Backhoe 1990 3465 Hrs. Treatment 2015 (25 Yrs. Old) $ 100,000 

Unit #42 Plant 

Thiokol - Snow Cat 1965 797 Hrs. Winter 2015 (50 Yrs. Old) $ 100,000 

Unit #36 Activities 

Ford 4x4 Ranger Truck 2001 50,444 Daily 2016 (15 Yrs. Old) $ 24,500 

Unit #68 

Ford 4X4 Plow Truck 1997 123,726 Utility 2017 (20 Yrs. Old) $ 35,000 

Unit #58 Vehicle 

Ford 575E Backhoe 1998 3659 Hrs. Special 2020 (22 Yrs. Old) $ 125,000 

Unit #59 Projects 

Ford 4X4 Ranger Truck 2007 23,809 Daily 2022 (15 Yrs. Old) $ 24,500 

Unit #76 


Unit #82 


Unit #83 

Portable Compressor 1998 525 Hrs. Limited 2018 (20 Yrs. Old) $ 18,000 

Portable Welder 2002 140 Hrs. Limited 2022 (20 Yrs. Old) $ 10,000 

Portable Cat Generator 1996 97 Hrs. Limited 2021 (25 Yrs. Old) $ 40,000 



GENERAL MANAGER 

2013-14 WAGE SCHEDULE 

Exempt Position 

Salary shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but in no case less than the 

Federal or State minimum wage. 

STEP 


GENERAL MANAGER Hourly $60.69 $63.72 $66.91 $70.26 $73.78 

Monthly $10,520 $11,045 $11,598 $12,178 $12,788 

Annual $126,235 $132,536 $139,177 $146,136 $153,455 


Additional Compensation 

Hourly Monthly Annual 

Professional Engineering License, B.S., M.S., BCEE $1.50 $260 $3,120 

Certification Incentive Water Treatment Grade 2 $0.50 $87 $1,040 

Certification Incentive Water Distribution Grade 3 $0.50 $87 $1,040 

Certification Incentive Wastewater Collection Grade 4 $0.50 $87 $1,040 

Certification Incentive Mechanical Technologist Grade 2 $0.50 $87 $1,040 

Certification Incentive Plant Maintenance Grade 1 $0.50 $87 $1,040 

Certification Incentive Backflow Prevention & CCC $0.50 $87 $1,040 

Telecommunications Allowance $0.46 $80 $960 

Total $4.96 $860.00 $10,320 

Total Compensation 

Hourly $75.22 

Biweekly $6,017.53 

Monthly $13,038 

Annual $156,456 

FY2013/2014 Budget 6/19/13 Page 59

Wastewater Collection & 

Treatment Division 



Wastewater Collection and Treatment Service Vision: The Running Springs Wastewater 

Division will provide extraordinary wastewater collection service for the Running Springs area 

and wastewater transmission and treatment service for the Running Springs, Arrowbear, and 

Green Valley Lake areas that protects the environment, complies with regulatory requirements, 

satisfies the needs of our customers, and provides beneficial uses for our reclaimed water. 

Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives 

 

 

 

 

 

 

 

 

 

 

 

 

 




Manage, repair & replacement of 

Respond to USA to accurately mark sewer 

wastewater collection system 

mains to prevent contractors, or agencies 

Ensure the California Integrated Water from exposing or destroying infrastructure 

Quality System (CIWQS) requirements Maintain accurate records of all 

pertaining to Sanitary Sewer Overflow preventative maintenance, maps & 

(SSO) reporting procedures are adhered to improvements 

Customer service related to service orders 

Ensure Fats, Oils & Grease (FOG) program 

is administered 

 

 

 

 

-Inspect all Food Service Establishments 

(FSE’s) to ensure full compliance with 

FOG. ordinance 

Maintain compliance with state, regional & 

local requirements of sewer collection 

system 

Ensure a safe, efficient & educated work 

force 

Maintain an outstanding level of customer 

service 


Preventative maintenance 

Investigate smoke testing program to 

Inspection & maintenance of 60 miles of minimize illegal connections & I&I 

sewer collection pipeline 

Clean & video inspect 3.3 miles of sewer 

Clean 1.75 miles per year of sewer 

collection pipeline & all manholes in 

collection pipeline identified hot spots Assessment District No. 6 (AD6) 

Inspection of sewer manholes & lift station Repair several mainline deficiencies 

wet wells for infiltration & inflow (I&I) & identified in CCTV work throughout the 

degredation 

District 

Repair broken mortar on sewer manhole 

grade rings throughout the District 

Sewer Collection System 

O&M of over 60 miles of sewer collection -Reduce I&I by sealing manhole & 

pipeline 

cleanout lids throughout the District 

O&M of 2.25 miles of sewer force mains Prevent sewer backups or spills by cleaning 

O&M of over 2,000 sewer manholes 

known hot spots every three months 

Raise manholes to ensure proper 

Install locking manhole covers at key 

accessibility 

Control odors to minimize harmful & 

corrosive gasses & customer complaints 

 

inspection & hot spot locations 

Repair sewer easement in interceptor 

pipeline in Little Mill Canyon 

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Wastewater Collection Division Core Functions & FY 2013/2014 Goals & Objectives 

(continued) 

 

 

 



Sewer Lift Stations 

O&M of 9 sewer lift stations 

Upgrade control panels at Sewer Lift 

O&M of 7 standby generators 

Stations 1 & 2 

Control odors to minimize harmful & General maintenance, monthly testing, 

corrosive gasses & customer complaints inspection & repairs of lift station 

generators 

Inspect pumps for performance, efficiency 

& premature wear to prevent failures 

SCADA System 

O&M of Supervisory Control & Data Testing at least monthly of SCADA alarms 

Acquisition (SCADA) system 

to ensure proper performance 

Testing at least monthly of AD 2000 back 

up alarms to ensure proper performance 

SCADA Upgrade Phase 2 project 


O&M of District vehicles & equipment General maintenance of all Division 

vehicles & equipment 

Inspections weekly, monthly & annually of 

all vehicles & equipment to ensure 

maximum operation & efficiency 

 

 

 












environment 



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Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 




Manage treatment plant & disposal Successfully complete Huber Screw Press 

facilities 

dewatering project 

Maintain compliance with Santa Ana Complete installation of 14 Kubota EK300 

Regional Water Quality Control Board Submerged Membrane Units (SMUs) 

(SARWQCB) Waste Discharge 

Implement changes identified by continued 

Requirements (WDR) 

process evaluation 

Maintain United States Forest Service 

(USFS) Special Use Permit (SUP) 

Train staff on new processed & procedures 

Review & implement staff recommended 

process & procedure changes 

Reporting to regulatory agencies 


Preventative maintenance 

500 new 510 Membrane Bioreactor (MBR) 

Perform necessary repairs revealed by cartridges 

routine / preventative maintenance Rebuild 2 MBR recycle pumps 

Respond to equipment / machinery failures Perform Annual MBR take down & 

mechanical inspection 

Wastewater Treatment Plant 

O&M of 1MGD MBR plant 

Complete Huber Screw Press dewatering 

Perform process control laboratory analysis project 

Manage disposal of 648 wet tons per year Continue to evaluate effluent reuse options 

of biosolids 

Complete upgrade to headworks aeration 

Continue to evaluate treatment processes to Complete installation of 14 Kubota EK300 

maintain an efficient operation 

SMUs 

Respond to after hour emergencies & 

equipment failures 

Complying with unfunded mandates from 

regulatory agencies 

Treated Wastewater Disposal Facilities 

O&M of 1.58 miles of outfall pipeline -Complete Habitat Mitigation & 

O&M of 18 acre disposal site 

Monitoring Plan (HMMP) 

O&M of 13 percolation ponds 

Replace the remaining 4 pond isolation 

valve assemblies 

Grade roads & scarify ponds to maintain 

access & pond performance 

Complete repairs to spray irrigation 

telemetry 

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Wastewater Treatment Division Core Functions & FY 2013/2014 Goals & Objectives 

(continued) 

 

 

 

 

 

 


O&M of Supervisory Control & Data 

Acquisition (SCADA) system to provide 

remote monitoring & operation of 

treatment plant processes & disposal 

facilities 

Log, analyze & archive operational data 

Continued improvement of process 

automation 


SCADA System 

Evaluate SCADA system 

Upgrade SCADA based on the continuing 

treatment process evaluation 












environment 



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Capital Improvement Revenue 




1.1) Total Operating Revenue, Page 1 

Revenue increase from $1,402,510 to $1,447,378 


Includes a $2.80 per month increase in the residential base charge. 

As explained in more detail in the Operating Revenue analysis section below, the major 

changes to revenue for fiscal year 2013/2014 include: 

Projected water consumption remains the same. 

Projected number of commercial customers to remain the same. 

Projected water consumption for commercial service system usage to remain the same. 

Fixed residential base charge would be increased by $2.80 per month or $33.60 per year 

per average customer. 

Revenue from CSA 79 and Arrowbear Park County Water District (APCWD) has been 

adjusted based on anticipated flows to determine their percentage share of Treatment 

Plant Operations & Maintenance (O&M) expenses. 

1.2) Total Operating Expenses, Page 1 & 2 

Operating expense increase from $1,379,966 to $1,447,378 

Operating expense increase of $67,412 or 4.9% 

As explained in more detail in the Operating Expenses analysis section below, we have 

continued to scrutinize each category of operating expenses and have made adjustments 

where we were able, so the overall operating expenses would stay within the limits of the 

operating revenue available. 

1.3) Total Capital Improvement Revenue, Page 1 

Capital improvement revenue increase from $301,496 to $438,640 

Capital improvement revenue increase of $137,144 or 45.5% 

As explained in more detail in the Capital Improvement Revenue analysis section below, this 

increase is primarily due to the transfer of funds from the Facility Capacity Charge Account 

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and Leachate Reserve Fund for Capital Improvement Projects (CIP). In order to fund only a 

portion of the recommended CIP projects $44,095 would be transferred from the Wastewater 

Facility Capacity Charge Reserve Fund and $167,151 from the Leachate Reserve Fund. 

1.4) Total Capital Improvement Expenses, Page 1 & 3 

Capital improvement expense increase from $324,040 to $438,640 

Capital improvement expense increase of $114,600 or 35.4% 

As explained in more detail in Capital Improvement Expenses analysis section below, this 

increase is due to a net expansion in overall capital improvement projects and expenses 

planned for the year. Pages 56 and 57 of the budget document lists the proposed Collection 

and Treatment System CIP projects and also those that are proposed to be deferred due to 

lack of funding. The total deferred CIP amount is $295,000 for the Collection System and 

$47,500 for the Treatment System. 

1.5) Total Difference, Revenue and Expenses, Page 1 

Operating revenue in excess of operating expenses, decrease from $22,544 to $0. 

Capital improvement revenue less capital improvement expenses, increase from ($22,544) to 

$0. 

Net Difference, Total Revenue in Excess of Total Expenses, remains at $0. 

A total of $44,095 would be transferred from the Facility Capacity Charge Reserve Fund and 

$167,151 from the Leachate Reserve Fund to cover the proposed Capital Improvement 

Projects. 


2.1) Residential Base Service Charges, Page 1 

This is the monthly sewer charge per residential connection. 

Revenue increase from $971,091 to $1,068,027 

Revenue increase of $96,936 or 10% 

Increase in the fixed monthly sewer base charge of $2.80 per month or $33.60 per year for an 

average customer compared to last year. 

2.2) Residential Sewer System Usage Charge, Page 1 

This is the additional sewer charge for residential customers, which is 15% of a residential 

customer’s water consumption charge. An average customer typically uses 1,000 cubic feet 

of water per month. 



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The increase in the residential sewer system usage charge would by $0.21 per month or $2.52 

per year for an average use customer. 

2.3) Commercial Base Service Charge, Page 1 

The Commercial Base Service Charge is the monthly sewer charge per commercial 

connection. There are 59 commercial connections this year which is consistent with the 

previous year. The Commercial Base Service Charge is the same amount as the Residential 

Base Service Charge. 



2.4) Commercial Sewer System Usage Charge, Page 1 

The Commercial Service Sewer System Usage Charge is the additional sewer charge for 

commercial customers, which is 33.3% of a commercial customer’s water consumption 

charge. The commercial water consumption is projected to be 0.75 million cubic feet (MCF), 

which is the same as the prior year. 


Revenue increase of $337 or 4% 

2.5) Arrowbear O&M Reimbursement Charge, Page 1 


Revenue increase of $373 or 0.4% 

This is the reimbursement received from Arrowbear Park County Water District (APCWD) 

for the O&M of joint use facilities which includes a portion of the sewer interceptor pipeline, 

Sewer Lift Station #2, the wastewater treatment plant and effluent disposal facilities. The 

estimated joint use O&M expense has been increased from the fiscal year 2012/2013 budget. 

APCWD reimburses the District based on the percentage of flow contributed to the treatment 

plant. 

2.6) CSA-79 O&M Reimbursement Charge, Page 1 

Revenue decrease from $178,448 to $121,997 

Revenue decrease of $56,451 or 31.6% 

This is the reimbursement received from San Bernardino County Special District’s County 

Service Area 79 (CSA-79) for the O&M of joint use facilities which primarily includes a 

portion of the sewer interceptor pipeline, the wastewater treatment plant and effluent disposal 

facilities. The estimated joint use O&M expense has been decreased from the fiscal year 

2012/2013 budget. CSA-79 reimburses the District for a percentage of the total joint use 

facilities O&M expenses based on flow which has been reduced from 20% to 14%. 

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2.7) CSA 79 Odor Control Reimbursement, Page 1 


This is reimbursement received from CSA 79 for the operating costs, primarily chemical 

purchase, related to the odor control system installed at the CSA 79 pump station. 

2.8) Leachate, Page 1 

Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional 

revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow 

operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund. 

This is the revenue from the disposal of the Heaps Peak landfill leachate into the District 

wastewater system. This revenue can be used for operating or capital expenses depending on 

where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 

of the budget document lists the accounting of the Leachate Reserve Fund. 

2.9) Sewer Service Availability Charges, Page 1 


This is the Sewer Standby or Availability Charge that is billed to undeveloped property 

within the District. The charge is $10 per year per acre or $10 per parcel smaller than one 

acre. 

2.10) SCE Demand Response Program, Page 1 

Revenue expected to remain at $3,500 

The District is enrolled in the Southern California Edison (SCE) EnerNOC program to 

reduce power consumption at the District’s wastewater treatment plant by at least 50% when 

requested to do so to help reduce the overall SCE system power demand in our area. We can 

safely do this by modifying our operation at the plant for the anticipated time period for such 

requests. We estimate the District will receive approximately $3,500 from SCE for 

participating in this program. 

2.11) Assessment District No. 7 Surplus Funds, Page 1 

Revenue expected to be $0 

3. OPERATING EXPENSES 

3.1) Administrative Salaries, 55320.90, Page 4 

Expense increase of $1,450 or 2.9%. 

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This projected increase is based on a 2% Cost of Living Adjustment (COLA), additional 

certification incentive pay and potential merit based increase to the existing General 

Manager’s salary. 

3.2) Operating Wages (Collections), 55330.00, Page 5 

Expense increase of $60,141 or 30%. 

This projected increase is primarily due to the transfer of an employee from the Water 

Division to the Collections Division. There is also a 2% COLA, additional certification 

incentive pay and earned merit raises proposed for this budget year. 

3.3) Operating Wages (Treatment), 55340.90, Page 6 

Expense decrease of $25,940 or 9.5%. 

This projected decrease is primarily due to the transfer of the vacant operator position to the 

Collections Division due to the employee transfer. There is also a 2.0% COLA, additional 

certification incentive pay and earned merit raises proposed for this budget year. 

Overall operating wages in the Wastewater Division are projected to increase by $34,201 or 

7.2%. 

3.4) Office Reimbursement, 56910.90, Page 7 

Expense increase of $1,322 or 4.9%. 

This projected increase is based on the projected overall increase of the Wastewater 

Operating Expenses. The office reimbursement expense is calculated as 2% of each 

department’s budgeted operating expenses. 

3.5) Director’s Compensation 55410.90 Page 8 

Expense is expected to remain at $4,517. 

3.6) Employee Benefits (Collections), 55910.00, Page 9 



Division to the Collections Division. The projected increase is also based on adjustments to 

the base salaries used for benefit calculations and a proposed 2.0% COLA. 

3.7) Employee Benefits (Treatment), 55920.90, Page 10 


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Collections Division due to the employee transfer. 

Overall employee benefits in the Wastewater Division are projected to decrease by $7,517 or 

8.2%. 

3.8) CalPERS Retirement (Collections), 55930.00, Page 11 



Division to the Collections Division. The projected increase is partly a result of the CalPERS 

Employer Contribution Rate being increased from 22.591% to 22.974% of wages. The 

increase is also partly due to earned merit raises and a 2.0% COLA. 

3.9) CalPERS Retirement (Treatment), 55940.90, Page 12 



Collections Division due to the employee transfer. 

3.10) Uniform Allowance, 55950.90, Page 13 


The projected increase is due to the expected minor increase in uniform costs. 

3.11) Office Supplies, 55620 & 55110.90, Page 14 


Based on the District’s financial consultant recommendations and journal entries the cost for 

this item is projected to increase to more closely match the upcoming fiscal year 

expenditures. A new Collections Division account has also been added to more closely track 

this expense. 

3.12) Utilities, Lift Stations, 55120.00, Page 15 

Expense is expected to remain at $30,609 

3.13) Utilities, Joint Use / Plant, 55130.90, Page 16 

Expense is expected to remain at $85,433 

3.14) Telephone, 55820.90, Page 17 


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expense and also the potential addition of some cellular data plans. 

3.15) Liability Insurance, 56710.90, Page 18 

Expense is expected to remain at $23,663 based on letter from SDRMA dated February 22, 

2013. 

3.16) Workers Comp Insurance (Collections), 56720.00, Page 19 


The projected decrease is a result of a lower premium being charged by SDRMA to provide 

Workers Comp Insurance coverage for the Collection Division. 

3.17) Workers Comp Insurance (Treatment), 56730.90, Page 20 


3.18) Medicare Hospital Tax, 56010.90, Page 21 


This projected increase is based on a projected increase in the base salary as a result of merit 

raises and a 2% COLA. 

3.19) Postage, 55550.90, Page 22 

Expense is expected to remain at $400 

3.20) Community Relations, 55560.90, Page 23 

Expense decrease of $525 or 46.7%. 


expense. 

3.21) Printing and Publication, 55570.00, Page 24 

Expense decrease of $300 or 37.5%. 


expense. 

3.22) Memberships and Subscriptions, 56410.90, Page 25 


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This projected decrease is based on the addition of several membership and subscription 

services being included with this year’s budgeted items. 

3.23) Professional Services (Collections), 56310.00, Page 26 



expense. 

3.24) Professional Services (Treatment), 56320.90, Page 27 



expense. 

3.25) Wastewater Analysis, 55140.90, Page 28 

Expense is expected to remain $4,750. 

3.26) Maintenance Plant Structures, 55140.90, Page 29 


This projected increase is based on the addition of $1,000 to replace exterior doors on the 

operations building. 

3.27) Maintenance Lift Station Roads, 55220.00, Page 30 

Expense is expected to remain $4,000. 

3.28) Maintenance Plant Road, 55230.90, Page 31 

Expense increase of $5,000 

There are significant repairs required at the wastewater treatment plant sludge bin loading 

area. There was nothing budgeted last year. 

3.29) Maintenance Collection System, 55010 & 55010.90, Page 32 


This projected increase is for routine maintenance activities as listed on Page 32 of the 

budget document. A new account number has also been added for sewer interceptor 

maintenance. 

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3.30) Lift Station Maintenance, 55020.00, Page 33 

Expense decrease of $977or 2.4% 

This projected decrease is based on the need to perform decreased levels of maintenance at 

many of the lift stations and the reduction in the use of Bioxide used for odor control. 

3.31) Plant Equipment Maintenance, 55250.90, Page 34 


This projected decrease is based on the anticipated maintenance needs for this fiscal year. 

3.32) Effluent Disposal, 55260.90, Page 35 


3.33) Maintenance - Solids Handling, 55270.90, Page 36 


This increase is based on the actual expense for the last two years and also conservatively 

assumes that half of fiscal year 2013/2014 biosolids dewatering will be accomplished with 

the existing belt press and the second half of fiscal year will be using the new screw press 

process. This expense is expected to be reduced by approximately $47,000 annually once the 

new system is online. 

3.34) Gas, Fuel & Oil (Collections), 55710.00, Page 37 

Expense increase of $900 or 17% 

This projected increase is based on an anticipated increase in the cost associated with gas, 

fuel, oil and waste oil disposal. 

3.35) Gas, Fuel & Oil (Treatment), 55720.90, Page 38 


3.36) Vehicle Maintenance (Collections), 55730.00, Page 39 


3.37) Vehicle Maintenance (Treatment), 55740.90, Page 40 


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3.38) Misc. Equipment Maintenance (Collections), 55750.00, Page 41 

Expense is expected to remain at $820. 

3.39) Misc. Equipment Maintenance (Treatment), 55760.90, Page 42 


3.40) Radio Maintenance, 56110.90, Page 43 



expense. 

3.41) Special Purpose Equipment R&M, 55280.90, Page 44 



expense. 

3.42) Permits/Fees (Collections), 56210.00, Page 45 


This projected decrease is based on the anticipated cost of obtaining regulatory permits. 

3.43) Permits/Fees (Treatment), 56220.90, Page 46 


This projected increase is based on the increased cost of obtaining regulatory permits. 

3.44) Small Tools (Collections), 56510.00, Page 47 


The projected expense is anticipated to increase because of the need for additional manhole 

entry and line cleaning tools. 

3.45) Small Tools (Treatment), 56520.90, Page 48 


3.46) Safety Clothing/Devices (Collections), 56530.00, Page 49 


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expense. 

3.47) Safety Clothing/Devices (Treatment), 56540.90, Page 50 



expense. 

3.48) Safety Equipment (Collections), 56550.00, Page 51 


3.49) Safety Equipment (Treatment), 56560.90, Page 52 


3.50) Education/Seminars (Collections), 56610.00, Page 53 



expense. 

3.51) Education/Seminars (Treatment), 56620.90, Page 54 


This projected inrease is based on more closely matching the budgeted expense to the actual 

expense. 

3.52) Mileage & Travel, 55580.90, Page 55 



expense. 

4. CAPITAL IMPROVEMENT REVENUE 

4.1) Property Tax Revenue, Page 1 

Revenue Remains at $0 

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This year, all of the property tax revenue has been allocated to the Fire Department. With the 

reduction of the annual property tax allocation, there were no surplus property taxes to 

distribute to the Wastewater Department. 

4.2) Transfer from Facilities Capacity Charge Account, Page 1 

Revenue increase from $0 to $44,095 

A total of $44,095 is being proposed to be transferred from the Facility Capacity Charge 

Reserve Fund to cover the cost of the recommended Capital Improvement Projects. 

4.3) Arrowbear Capital Improvement Reimbursement, Page 1 



This is the reimbursement received from APCWD for capital improvements to joint use 

facilities which primarily includes a portion of the sewer interceptor pipeline, Sewer Lift 

Station #2, the wastewater treatment plant and effluent disposal facilities. These are 

improvements not otherwise paid for by the Water Pollution Control Plan (WPCP) loan. The 

increase is based on the need to go forward with needed capital improvement projects as 

listed on Pages 55 of the budget document. APCWD reimburses the District for 13.9147% of 

the total joint use facilities capital improvement expense which is based on assessed value. 

4.4) CSA-79 Capital Improvement Reimbursement, Page 1 



This is the reimbursement received from CSA-79 for capital improvements to joint use 

facilities which is primarily a portion of the sewer interceptor pipeline, the wastewater 

treatment plant and effluent disposal facilities. These are improvements not otherwise paid 

for by the WPCP loan. The increase is based on the need to go forward with needed capital 

improvement projects as listed on Page 55 of the budget document. CSA-79 reimburses the 

District for 18.6407% of the total joint use facilities capital improvement expense based on 

assessed value. 

4.5) Leachate Reserve Fund, Page 1 

Increase from $95,099 to $167,151 

Increase of $72,052 or 75.8% 

This is the revenue derived from the disposal of the Heaps Peak landfill leachate into the 

District wastewater system. This revenue can be used for operating or capital expenses; 

depending on where the revenue is most needed. A total of $167,151 from the Leachate 

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Reserve Fund is being proposed to be transferred to cover the proposed Capital Improvement 

Projects. 

4.6) Arrowbear Payment for Filtration Plant, Page 1 & 57 

Revenue is projected to be $32,832 based on the APCWD’s proportionate share payment of 

the WPCP loan. 

4.7) CSA-79 Payment for Filtration Plant, Page 1 & 57 

Revenue is projected to be $49,350 based on CSA-79’s proportionate share payment of the 

WPCP loan. 

4.8) District Payment for Filtration Plant, Page 1 & 57 

District’s share of the WPCP loan payment is $105,758. 

This is the District’s proportionate share payment of the WPCP loan. We collect this 

payment through a $3.00 per month charge applied to each sewer connection. Those accounts 

that are disconnected from sewer are accumulating the $3.00 per month fee which will be 

collected when re-connection is requested. 


5.1) Collection Facilities, 12245.00, Page 55 


This projected expense is based on the identified cost to perform needed projects throughout 

the collection system. A total of $295,000 in CIP projects are being deferred due to lack of 

funding. 

5.2) Treatment Facilities, 12250.00, Page 55 


This projected expense is based on the identified cost to perform needed projects throughout 

the treatment system. A total of $47,500 in treatment system CIP projects are being deferred 

due to lack of funding. 

5.3) Disposal Facilities, 12255.00, Page 55 

No CIP projects are proposed. 

5.4) Special Purpose Equipment 12270.00, Page 55 


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5.6) Tools & Equipment 12275.00, Page 55 


5.7) Sewer Division Inventory 11430.20, Page 56 

Expense increase of $500 or 25% 

Increase due to the need for additional sewer collection system inventory such as repair 

clamps, couplings, manhole frames and covers, etc. 

5.8) Filtration Project Loan Payment 22230.00/56825.00, Page 57 

Refer to Page 57 of the Budget document. Annual payments for $2,000,000, 4.75% interest 

rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01). Each sewer 

account is charged $3.00 per month for loan payments. Those accounts that are disconnected 

from sewer are accumulating the $3.00 per month which will be collected when reconnection 

is requested. The loan matures in 2016/2017 and the total payments remaining as 

of February 2013 are $845,729.19. 

6. DESIGNATED/RESERVE FUND CONTRIBUTIONS AND BALANCES 



Reserve Policy. The cash fund balance for the Wastewater Division Operating Fund has a 

target of four (4) months of budgeted operating expenses. Once this target level is reached 

any remaining cash would be placed into the Wastewater Capital Improvement Fund with a 

minimum annual allocation amount of annual budgeted depreciation plus 10%. Allocation of 

cash to the Rate Stabilization Fund occurs after pooled cash has first been allocated to the 

Operating Fund and the Capital Improvement Fund. The maximum target for the Rate 

Stabilization Fund is 20% of budgeted revenue. 

The operating reserve fund balance target for fiscal year 2013/2014 is $482,459. The 

following designated fund balances as of March 2013 total $752,104 (not including 

assessment district funds). The projected reserve fund balance at the end of fiscal year 

2013/2014 is $366,766 which is $115,693 short of the operating reserve fund target. This 

does not include the assessment district funds which total $39,329. 

a) Wastewater Operating Reserve Fund, NEW, Page 3 

The Operating Reserve Fund established by Resolution No. 7-13 has a target balance equal to 

four months of budgeted operating expenses. 

b) Wastewater Capital Improvement Fund, NEW, Page 3 

This designated reserve fund is a new reserve fund for Wastewater Division CIP projects. 

This new fund would consolidate all of the existing wastewater designated funds. This 

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eserve fund has a minimum annual allocation amount of annual budgeted depreciation plus 

10%. 

c) Assessment District No. 5, 10410, Page 3 

This restricted reserve fund is for construction, operations and maintenance of wastewater 

system facilities within the boundary of Assessment District No. 5 (AD 5). The fund balance 

as of March 31, 2013 was $6,704. AD 5 funds is a restricted account that is used to fund 



d) Assessment District No. 7, 10425, Page 3 

This restricted reserve fund is for construction, operations and maintenance of wastewater 

system facilities within the boundary of Assessment District No. 7 (AD 7). The fund balance 

as of March 31, 2013 was $32,625. AD 7 funds is a restricted account that is used to fund 



e) Leachate Reserve Fund, 55030, Page 3 

This is the revenue from the disposal of the Heaps Peak landfill leachate into the District 

wastewater system. This revenue can be used for operating or capital expenses depending on 

where the revenue is most needed. A total of $941,387 has been collected since 2002. Page 3 

of the budget document lists the accounting of the Leachate Reserve Fund. The balance as of 

April 30, 2013 was $447,096. 

Due to the anticipated start-up of the Heap’s Peak Leachate Treatment System additional 

revenue is expected to be $0. The rate adjustment for fiscal year 2013/2014 will allow 

operating revenue to cover operating expenses without utilizing the Leachate Reserve Fund. 

f) WPCP Filtration Project Loan Reserve Fund, 40610, Page 3 

District’s share of the WPCP loan payment is $105,758. This is the District’s proportionate 

share payment of the WPCP loan. We collect this payment through a $3.00 per month charge 

applied to each sewer connection. Those accounts that are disconnected from sewer are 

accumulating the $3.00 per month fee which will be collected when re-connection is 

requested. The reserve fund balanace as of March 31, 2013 was $23,351. 

g) Arrowbear Share of WPCP Loan Reserve Fund, 40580 Page 3 

This is a reserve fund for APCWD’s proportionate share payment of the WPCP loan. The 

reserve fund balance as of March 31, 2013 was $88,381. 

h) CSA-79 Share of WPCP Loan Reserve Fund, 40590 Page 3 

This is a reserve fund for the CSA-79 proportionate share payment of the WPCP loan. The 

reserve fund balance as of March 31, 2013 was $132,867. 

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i) Wastewater Facility Capacity Fees & Charges, 41210, Page 3 

This restricted reserve fund was established to accumulate funds from new wastewater 

service connection and capacity fees and can be used to expand capacity in the existing 

wastewater system. The fund balance as of March 31, 2013 was $74,562. 

j) Arrowbear Connection, 55010, Page 3 

This reserve fund was established to accumulate funds to pay for a proportionate share for an 

emergency sewer lift station overflow connection between ABPCWD and CSA-79 lift 

stations. The fund balance as of March 31, 2013 was $21,738. 

k) Lift Station Improvements, Page 3 

This reserve fund was established to accumulate funds to pay for District sewer lift station 

improvements. The fund balance as of March 31, 2013 was $6,436. 

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Wastewater Collection & 

Treatment Division 




RUNNING SPRINGS WATER DISTRICT WASTEWATER DEPARTMENT FISCAL YEAR 2013/2014 BUDGET 


Projected Rate Increase Budgeted % 

OPERATING AND MAINTENANCE REVENUE: 2013-2014 ($/month) 2012-2013 Change 

Residential Base Service Charges (2885 EDU's. x $30.85 / month x 12 mos.) $1,068,027 $2.80 $971,091 10.0% 

Residential Sewer System Usage Charge (18.175 mil. cu. ft. x $0.0352 x 15%) $95,964 $0.21 $92,274 4.0% 

Commercial Base Service Charges (59 EDU's. x $30.85 / month x 12 mos.) $21,842 $2.80 $19,859 10.0% 

Commercial Sewer System Usage Charge (0.749 mil cu.ft. x $0.0352 x 33.3%) $8,779 $0.47 $8,442 4.0% 

Arrowbear O&M Reimbursement (12% of Total $ in .90 Accounts) $104,569 $104,196 0.4% 

CSA 79 O&M Reimbursement (14% of Total $ in .90 Accounts) $121,997 $178,448 -31.6% 

CSA 79 Odor Control Reimbursement $8,700 $8,700 0.0% 

Leachate Reserve Fund (Non-Operating Revenue) $0 $0 0.0% 

Sewer Service Availability Charges (Vacant lots) $14,000 $14,000 0.0% 

SCE Demand Response Program (EnerNOC) $3,500 $3,500 0.0% 

Assesment District No. 7 Surplus Funds $0 $2,000 -100.0% 

TOTAL OPERATING REVENUE: $1,447,378 $1,402,510 3.2% 

TOTAL OPERATING EXPENSES (See Page 2): $1,447,378 $1,379,966 4.9% 

CAPITAL IMPROVEMENT REVENUE: 

Property Taxes $0 $0 0.0% 

Transfer from Facility Capacity Charge Account $44,095 $0 100.0% 

Arrowbear Proportionate Share (13.9147% AV x $167,000 Cap. Imp.) $23,238 $17,129 35.7% 

CSA 79 Proportionate Share (18.6407% AV x $87,000 Cap. Imp.) $16,217 $5,890 175.3% 

Leachate Reserve Fund $167,151 $95,099 75.8% 

Arrowbear Payment for Filtration Project $32,832 $32,055 2.4% 

CSA 79 Payment for Filtration Project $49,350 $48,183 2.4% 

Water Pollution Control Plant Filtration Project Loan Payment 1 $105,758 $103,140 2.5% 

TOTAL CAPITAL IMPROVEMENT REVENUE: $438,640 $301,496 45.5% 

TOTAL CAPITAL IMPROVEMENT EXPENSES (See Page 3): $438,640 $324,040 35.4% 

TOTAL PROJECTED REVENUE: $1,886,018 $1,704,006 10.7% 

TOTAL PROJECTED EXPENSES: $1,886,018 $1,704,006 10.7% 

Difference Between Operating Revenue/Expenses $0.00 $22,544 

Difference Between Capital Improvement Revenue/Expenses $0.00 ($22,544) 


1 Refer to Page 60 for information on the Water Pollution Control Plant (WPCP) Loan. 



OPERATION AND MAINTENANCE EXPENSE ACCOUNTS 

SALARIES, WAGES & BENEFITS 

ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAIL 


55320.90 ADMINISTRATIVE SALARIES $52,000 $50,550 2.9% 4 

55330.00 OPERATING WAGES (COLLECTIONS) $260,319 $200,178 30.0% 5 

55340.90 OPERATING WAGES (TREATMENT) $247,006 $272,946 -9.5% 6 

56910.90 OFFICE REIMBURSEMENT $28,380 $27,058 4.9% 7 

55410.90 DIRECTOR'S COMPENSATION $4,517 $4,517 0.0% 8 

55910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503 $37,208 27.7% 9 

55920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534 $54,346 -32.8% 10 

55930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780 $58,757 32.4% 11 

55940.90 CALPERS RETIREMENT (TREATMENT) $89,578 $96,936 -7.6% 12 

55950.90 UNIFORM ALLOWANCE $4,540 $4,500 0.9% 13 

SALARIES, WAGES & BENEFITS SUB-TOTAL: $848,157 $806,996 5.1% $0 

SERVICES & SUPPLIES ACCOUNTS 

ACCOUNT O&M ACCOUNT REQUESTED APPROVED % APPROVED DETAIL 


55110.90 OFFICE SUPPLIES (TREATMENT) $5,000 $3,400 47.1% 14 

55620.00 OFFICE SUPPLIES (COLLECTIONS) $600 $0 new acct 14 

55120.00 UTILITIES - LIFT STATIONS $30,609 $30,609 0.0% 15 

55130.90 UTILITIES - JOINT USE FACILITIES $85,433 $85,432 0.0% 16 

55820.90 TELEPHONE $6,936 $5,736 20.9% 17 

56710.90 LIABILITY INSURANCE $23,663 $23,663 0.0% 18 

56720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865 $15,146 -8.5% 19 

56730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913 $20,936 -33.5% 20 

56010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110 $7,593 6.8% 21 

55550.90 POSTAGE $400 $400 0.0% 22 

55560.90 COMMUNITY RELATIONS $600 $1,125 -46.7% 23 

55570.00 PRINTING AND PUBLICATION $500 $800 -37.5% 24 

56410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694 $7,281 -8.1% 25 

56310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475 $3,200 -22.7% 26 

56320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283 $55,414 8.8% 27 

55140.90 WASTEWATER TESTING & ANALYSIS $4,750 $4,750 0.0% 28 

55210.90 MAINTENANCE PLANT STRUCTURES $4,500 $5,500 -18.2% 29 

55220.00 LIFT STATION ROAD MAINTENANCE $4,000 $4,000 0.0% 30 

55230.90 PLANT ROAD MAINTENANCE $5,000 $0 100.0% 31 

55010.00 COLLECTION SYSTEM MAINTENANCE $67,560 $69,800 -3.2% 32 

55010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000 $0 new acct 32 

55020.00 LIFT STATION MAINTENANCE $40,203 $41,180 -2.4% 33 

55250.90 PLANT EQUIPMENT MAINTENANCE $36,850 $47,465 -22.4% 34 

55260.90 EFFLUENT DISPOSAL $6,000 $6,000 0.0% 35 

55270.90 MAINTENANCE - SOLIDS HANDLING $91,600 $64,800 41.4% 36 

55710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180 $5,280 17.0% 37 

55720.90 GAS, FUEL & OIL (TREATMENT) $4,850 $4,850 0.0% 38 

55730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740 $4,740 0.0% 39 

55740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975 $2,975 0.0% 40 

55750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820 $820 0.0% 41 

55760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000 $2,000 0.0% 42 

56110.90 RADIO MAINTENANCE $100 $500 -80.0% 43 

55280.90 SPECIAL PURPOSE EQUIPMENT R&M $500 $750 -33.3% 44 

56210.00 PERMITS/FEES (COLLECTIONS) $9,231 $9,557 -3.4% 45 

56220.90 PERMITS/FEES (TREATMENT) $25,556 $22,253 14.8% 46 

56510.00 SMALL TOOLS (COLLECTIONS) $4,400 $1,600 175.0% 47 

56520.90 SMALL TOOLS (TREATMENT) $1,200 $1,200 0.0% 48 

56530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432 $1,032 38.8% 49 

56540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843 $1,593 15.7% 50 

56550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250 $2,250 0.0% 51 

56560.90 SAFETY EQUIPMENT (TREATMENT) $2,500 $2,500 0.0% 52 

56610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500 $1,570 -4.5% 53 

56620.90 EDUCATION/SEMINARS (TREATMENT) $2,600 $2,270 14.5% 54 

n/a MILEAGE & TRAVEL $0 $1,000 -100.0% n/a 

SERVICES & SUPPLIES SUB-TOTAL: $599,221 $572,970 4.6% $0 

TOTAL OPERATING EXPENSES: $1,447,378 $1,379,966 4.9% $0 



CAPITAL IMPROVEMENT ACCOUNTS 

ACCOUNT CAPITAL IMPROVEMENT REQUESTED APPROVED % APPROVED DETAIL 

NUMBER ACCOUNT DESCRIPTION THIS YEAR LAST YEAR CHANGE THIS YEAR PAGE # 

12245.00 COLLECTION FACILITIES $173,200 $116,500 48.7% 55 

12250.00 TREATMENT FACILITIES $75,000 $0 55 

12255.00 DISPOSAL FACILITIES $0 $6,000 -100.0% 55 

12270.00 SPECIAL PURPOSE EQUIPMENT $0 $10,400 -100.0% 55 

12275.00 TOOLS & EQUIPMENT $0 $1,200 -100.0% 55 

11320.20 SEWER DIVISION INVENTORY $2,500 $2,000 25.0% 56 

56825.00 FILTRATION PROJECT LOAN PAYMENT $187,940 $187,940 0.0% 57 

TOTAL CAPITAL IMPROVEMENTS: $438,640 $324,040 35.4% $0 

TOTAL BUDGET: $1,886,018 $1,704,006 10.7% $0 

DESIGNATED & RESERVE FUNDS 

ACCOUNT REQUESTED APPROVED 6/30/14 FUND 3/31/13 FUND 

% CHANGE 

NUMBER DESCRIPTION THIS YEAR LAST YEAR BALANCE 2 BALANCE FUND BALANCE 

new Operating Reserve Fund 

new Capital Improvement Fund 

10410 Assessment District No. 5 $6,704 $6,704 0.0% 

10425 Assessment District No. 7 $32,625 $32,625 0.0% 

55030 Leachate Reserve Fund 1 $167,151 $95,099 $105,853 $447,096 -76.3% 

40610 WPCP Filtration Project Loan $23,351 $23,351 0.0% 

40580 Arrowbear Share of WWTP Filtration Project Loan $88,381 $88,381 0.0% 

40590 CSA 79 Share of WWTP Filtration Project Loan $132,867 $132,867 0.0% 

41210 Wastewater System Connection & Capacity Charges $44,095 $0 $30,467 $74,562 -59.1% 

55010 Arrowbear Connection $21,738 $21,738 0.0% 

Lift Station Improvements $6,436 $6,436 0.0% 

TOTAL DESIGNATED FUND CONTRIBUTIONS: $211,246 $95,099 $448,421 $833,759 -46.2% 

1 Leachate Reserve Fund Balanace as of April 30, 2013: $447,096 

Remaining Outfall Pipeline Work: ($15,000) 

Biosolids Dewatering Project: ($260,000) 

Arrowbear & CSA 79 Reimbursement: $100,908 

FY 2013/2014 O&M Shortfall: $0 

FY 2013/2014 CIP: ($167,151) 

Leachate Reserve Fund Balance FYE 2013/2014: $105,853 

(Total Leachate Revenue Collected Since 2002: $941,387) 

2 Projected fund balances at the end of fiscal year 2013/2014 


G/L ACCOUNT 

NUMBER DESCRIPTION / O & M REQUEST 

55320.90 ADMINISTRATIVE SALARIES $52,000 


33% Water Department 

33% Sewer Department $52,000 

16.5% Fire Department 

16.5% Ambulance Department 

$60,000 

$50,000 

$40,000 


$30,000 

Actual 

$20,000 

$10,000 

$0 

2009-10 2010-11 2011-12 2012-13 (FYTD) 2013-14 


Actual $54,005 $55,366 $54,690 $48,837 


G/L ACCOUNT 


55330.00 OPERATING WAGES (COLLECTIONS) $260,319 



Collections Division: 

Supervision 

Division Supervisor (base salary + 2 certification incentives) $95,586 

Operations 

Three Operators (base salary + 9 certification incentives combined) $145,962 

Collections Division share of Safety/Compliance operator $3,754 

Overtime: 

On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $8,561 

Holidays (8 days x 1.5 hrs./day x Avg OT Rate) $35.09 $421 

Emergency Time (67 hrs. x Avg OT Rate) $2,351 

Weekend Coverage (70 days x 1.5 hrs./day x Avg OT Rate) $3,684 

TOTAL: $260,319 

Certification Incentive Pay = $0.50 per hour for each approved certificate 


$300,000 

$250,000 

$200,000 

$150,000 


$100,000 

Actual 

$50,000 

$0 



Actual $189,311 $126,659 $214,444 $196,219 


G/L ACCOUNT 


55340.90 OPERATING WAGES (TREATMENT) $ 247,006 



TREATMENT DIVISION: 

Supervision 

Division Supervisor (base salary + 6 certification incentives) $104,421 

Operations 

2 Treatment Plant Operators (base salary + 12 certification incentives) $121,985 

Treatment Division share of Safety/Compliance position $3,754 

Overtime: 

On-Call Time (244 nights x 1 hr./night x Avg OT Rate) Average OT Rate $10,732 

Holidays (13 days x 1.5 hrs./day x Avg OT Rate) $43.98 $858 

Emergency Time (67 hrs. x Avg OT Rate) $2,947 

Weekend Coverage (35 days x 1.5 hrs./day x Avg OT Rate) $2,309 

TOTAL: $247,006 

Certification Incentive Pay = $0.50 per hour for each approved certificate 


$350,000 

$300,000 

$250,000 

$200,000 


$150,000 

Actual 

$100,000 

$50,000 

$0 



Actual $312,472 $258,352 $237,247 $204,057 


G/L ACCOUNT 


56910.90 OFFICE REIMBURSEMENT $28,380 


ADMINISTRATIVE SUPPORT (2% of Operating Budget) $28,380 

Payroll 

Accounts Payable/Receivable 

Miscellaneous Office Support 



Planning & Budget Administration 

Audit & Financial Statement Administration 

Investment & Fund Balance Management 

Human Resources/Personnel 

Medical Reimbursement & Health/Life/Disability Insurance Administration 

Property/Liability Insurance, Workers Compensation Administration & Loss Control Coordination 

Public Information & Outreach/Community Relations 

$35,000 

$30,000 

$25,000 

$20,000 


$15,000 

Actual 

$10,000 

$5,000 

$0 



Actual $25,645 $26,136 $28,400 $24,803 


G/L ACCOUNT 


55410.90 DIRECTOR'S COMPENSATION $4,517 








Total $4,517 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 


Actual 

$1,500 

$1,000 

$500 

$0 



Actual $3,377 $3,383 $4,166 $2,383 


G/L ACCOUNT 


55910.00 EMPLOYEE BENEFITS (COLLECTIONS) $47,503 


Medical, Dental and Vision 1 ($930/mo. x 12 mos. x 4 employees) $44,640 


Accidental Death and Dismemberment 3 ($542,000 x 0.048%) $260 

Life Insurance 4 (542,000 x 0.204%) $1,106 

1 


Total $47,503 

2 

0.62% of annual base salaries plus certification incentive pay for Division Supervisor and 3 Operators (Account #55330.00). 

3 


of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00). 

4 


of $175,000 per employee for Division Supervisor and 3 Operators (Account #55330.00). 

$50,000 

$45,000 

$40,000 

$35,000 

$30,000 


$25,000 

$20,000 

Actual 

$15,000 

$10,000 

$5,000 

$0 



Actual $36,621 $36,593 $34,791 $26,457 


G/L ACCOUNT 


55920.90 EMPLOYEE BENEFITS (TREATMENT) $36,534 


Medical, Dental and Vision 1 ($930/mo. x 12 mos. x 3 employees) $33,480 


Accidental Death and Dismemberment 3 ($527,000 x 0.048%) $253 

Life Insurance 4 (527,000 x 0.204%) $1,075 

1 


Total $36,534 

2 

0.62% of annual base salaries plus certification incentive pay for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General 

Manager's Salary (Account #55320.90). 

3 

0.048% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per 

employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90). 

4 

0.204% of annual base salaries plus certification incentive pay x 2 + $25,000, rounded to the nearest thousand up to a max of $175,000 per 

employee for Division Supervisor, 2 Operators (Account #55340.90) and 1/3 of General Manager's Salary (Account #55320.90). 

$60,000 

$50,000 

$40,000 

$30,000 

$20,000 


Actual 

$10,000 

$0 



Actual $43,143 $40,961 $37,855 $34,064 


G/L ACCOUNT 


55930.00 CALPERS RETIREMENT (COLLECTIONS) $77,780 








1 Includes: 

- Collection Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) 

- Base and Holiday portions of Division Supervisor and 3 operator's salary 

Total $77,780 

$80,000 

$70,000 

$60,000 

$50,000 


$40,000 

$30,000 

Actual 

$20,000 

$10,000 

$0 



Actual $46,291 $38,689 $42,016 $56,322 


G/L ACCOUNT 


55940.90 CALPERS RETIREMENT (TREATMENT) $89,578 








1 Includes: Total $89,578 

- 1/3 General Manager's Salary 

- Treatment Division's share for Safety / Compliance position's salary (2013-2014: $15,016/4 = $3,754) 

- Base and Holiday portions of Division Supervisor and 2 operator's salary 

$110,000 

$90,000 

$70,000 


$50,000 

Actual 

$30,000 

$10,000 

($10,000) 



Actual $88,162 $83,885 $58,193 $73,473 


G/L ACCOUNT 


55950.90 UNIFORM ALLOWANCE $4,540 


Uniforms & Laundry Service ($75/wk. x 52 wks.) $3,900 

District Shirts (3 shirts per employee x $20/shirt x 7.5 employees) $450 

District Hats (9.5 baseball caps w/ RSWD logo x $20/cap) $190 

*Includes 7 department employee's + 50% of General Managers District Shirts & Hats Total $4,540 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 


$2,500 

$2,000 

Actual 

$1,500 

$1,000 

$500 

$0 



Actual $3,312 $3,579 $3,711 $2,865 


G/L ACCOUNT 


55110.90 OFFICE SUPPLIES (TREATMENT) $5,000 

55620.00 OFFICE SUPPLIES (COLLECTIONS) $600 


Miscellaneous cleaning and office supplies: 

Anti-bacterial hand cleaner, glass cleaner, pens, pencils, computer paper, drinking water, Treatment $5,000 

printer ink cartridges, etc. Collections $600 

$6,000 

$5,000 

$4,000 


$3,000 

Actual 

$2,000 

$1,000 

$0 



Actual $1,071 $3,022 $3,983 $1,758 


G/L ACCOUNT 


55120.00 UTILITIES - LIFT STATIONS $30,609 


CURRENT MONTHLY ENERGY CONSUMPTION AVERAGE* 

*Includes electric and natural gas charges at Lift Stations and Collection Division facilities. 

($2,550.75 / mo. average x 12 mos.) $30,609 

*Includes a projected 8% increase from Southern California Edison for electricity. 

$35,000 

$30,000 

$25,000 

$20,000 


$15,000 

Actual 

$10,000 

$5,000 

$0 



Actual $29,409 $31,110 $27,671 $22,964 


G/L ACCOUNT 


55130.90 UTILITIES - JOINT USE FACILITIES $85,433 


PROJECTED MONTHLY POWER CONSUMPTION AT THE TREATMENT PLANT AND LIFT STATION NO. 2 

($7,119.40 * 12 months) $85,433 

$140,000 

$120,000 

$100,000 

$80,000 


$60,000 

Actual 

$40,000 

$20,000 

$0 



Actual $122,382 $93,277 $74,794 $62,152 


G/L ACCOUNT 


55820.90 TELEPHONE $6,936 


VERIZON LAND LINES: 

Current Monthly Average ($400 x 12 mos.) $4,800 

CELLULAR PHONE: 

Monthly Charge ($48 x 12 mos.) $576 

Estimate For Cellular Air-Time ($30/mo. x 12 mos.) $360 

Cellular Data Plans $1,200 

Total $6,936 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 



Actual $5,783 $5,870 $5,509 $4,551 


G/L ACCOUNT 


56710.90 LIABILITY INSURANCE $23,663 


PROJECTED PREMIUM FOR YEAR: 

Current Wastewater Department's Share $23,663 

$30,000 

$25,000 

$20,000 


$15,000 

Actual 

$10,000 

$5,000 

$0 



Actual $23,094 $24,429 $22,997 $25,510 


G/L ACCOUNT 


56720.00 WORKERS COMP INSURANCE (COLLECTIONS) $13,865 


Collection Division's share of Workers Compensation Insurance $13,865 

$25,000 

$20,000 

$15,000 


$10,000 

Actual 

$5,000 

$0 



Actual $9,860 $13,216 $15,982 $12,362 


G/L ACCOUNT 


56730.90 WORKERS COMP INSURANCE (TREATMENT) $13,913 


Treatment Division's share of Workers Compensation Insurance $13,913 

$32,000 

$27,000 

$22,000 

$17,000 


$12,000 

Actual 

$7,000 

$2,000 

($3,000) 



Actual $12,898 $29,053 $21,445 $17,739 


G/L ACCOUNT 


56010.90 MEDICARE HOSPITAL INSURANCE TAX (FICA) $8,110 


Federal Requirement for Employees Hired After April 1986 (1.45% OF PAYROLL) 

(1.45% x $553,407*) $8,110 

*Base, holiday and overtime portions of Account Nos. 55330.00, 55340.90 & 55320.90 and wastewater departments 

share of Safety/Compliance 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 



Actual $6,014 $6,651 $5,916 $5,509 


G/L ACCOUNT 


55550.90 POSTAGE $400 


Wastewater Treatment Divisions share of postage for upcoming community relations $400 

$400 

$350 

$300 

$250 


$200 

Actual 

$150 

$100 

$50 

$0 



Actual $150 $150 $150 $0 


G/L ACCOUNT 


55560.90 COMMUNITY RELATIONS $600 


Community Relations $200 

Employee Recognition* $300 

Board Meeting Refreshments $100 

*Includes service awards and plaques given at five year employment intervals. 

Total $600 

$1,500 

$1,300 

$1,100 

$900 


$700 

Actual 

$500 

$300 

$100 

($100) 


Budgeted $1,000 $1,200 $1,200 $1,125 $600 

Actual $412 $355 $456 $207 


G/L ACCOUNT 


55570.00 PRINTING AND PUBLICATION $500 


Wastewater Department's share of letterhead stationary, envelopes, business cards, 

time cards and special printings, and public outreach materials $500 

$1,200 

$1,000 

$800 

$600 


Actual 

$400 

$200 

$0 


Budgeted $750 $1,000 $650 $800 $500 

Actual $74 $373 $923 $264 


G/L ACCOUNT 


56410.90 MEMBERSHIPS AND SUBSCRIPTIONS $6,694 


California Water Environment Association Memberships (CWEA) $3,000 

Association of San Bernardino County Special Districts $75 

California Special District's Association (CSDA) $1,500 

Fair Labor Standard Act (FLSA) Information $269 

Top Health News (Employee Wellness) $200 

State of California Wastewater Certifications $450 

Gym Memberships $1,000 

District Safety Information Network Subscription $100 

JJ Kealler OSHA Updates $100 

Total $6,694 

$8,000 

$7,000 

$6,000 

$5,000 


$4,000 

Actual 

$3,000 

$2,000 

$1,000 

$0 



Actual $5,185 $6,677 $6,475 $7,937 


G/L ACCOUNT 


56310.00 PROFESSIONAL SERVICES (COLLECTIONS) $2,475 


Engineering Resources of Southern California (SSMP & Update Sewer Mapping) $2,000 

Exterminator for Collections Building $475 

Total $2,475 

$30,000 

$25,000 

$20,000 

$15,000 

$10,000 


Actual 

$5,000 

$0 


Budgeted $21,500 $0 $0 $3,200 $2,475 

Actual $25,451 $99,791 $2,290 $5,512 


G/L ACCOUNT 


56320.90 PROFESSIONAL SERVICES (TREATMENT) $60,283 


Engineering Resources of Southern California & BB&K Legal Services $29,086 

Auditing and Financial Consulting $25,000 

District Patrol Service $350 

Exterminator for Treatment Plant $475 

SSMP annual updates $2,000 

SBCO Auditor Property Tax $34 

Answering Service $400 

2013 Board of Directors Election Cost ($8,813/3) $2,938 

Total $60,283 

$70,000 

$60,000 

$50,000 

$40,000 


$30,000 

Actual 

$20,000 

$10,000 

$0 



Actual $34,919 $59,993 $62,775 $43,477 


G/L ACCOUNT 


55140.90 WASTEWATER TESTING & ANALYSIS $4,750 


WASTEWATER TREATMENT PLANT PERMEATE SAMPLES 

Weekly Water Quality Sampling for Regional Water Quality Control Board $2,258 

Biochemical Oxygen Demand (BOD) 

Non Filterable Residue (NFR) 

Total Filterable Residue (TFR) 

Electrical Conductivity (EC) 

Chloride 

POTABLE WATER SAMPLES 

Monthly Water Quality Sampling for Regional Water Quality Control Board $192 

Total Filterable Residue (TFR) 

Chloride 

STORM WATER SAMPLING $500 

OTHER MISCELLANEOUS SAMPLING $1,800 

Total $4,750 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 



Actual $3,072 $2,966 $6,786 $3,378 


G/L ACCOUNT 


55210.90 MAINTENANCE PLANT STRUCTURES $4,500 


Building Maintenance $2,000 

Replace exterior doors on Operations Building $2,500 

Total $4,500 

$10,000 

$9,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 


Actual 

$3,000 

$2,000 

$1,000 

$0 



Actual $624 $1,547 $3,906 $3,623 


G/L ACCOUNT 


55220.00 LIFT STATION ROAD MAINTENANCE $4,000 


General Asphalt Repair (1,000 square feet @ $4.00/ square foot) $4,000 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 


$2,500 

$2,000 

Actual 

$1,500 

$1,000 

$500 

$0 



Actual $2,189 $350 $2,289 $0 


G/L ACCOUNT 


55230.90 PLANT ROAD MAINTENANCE $5,000 


Significant repairs needed at sludge bin loading area $5,000 

$5,000 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 


Actual 

$2,000 

$1,500 

$1,000 

$500 

$0 


Budgeted $250 $2,575 $2,575 $0 $5,000 

Actual $0 $225 $0 $0 


G/L ACCOUNT 


55010.00 COLLECTION SYSTEM MAINTENANCE $67,560 

55010.90 INTERCEPTOR PIPELINE MAINTENANCE $5,000 


Snow plow damage, manhole cover lowering, concrete/asphalt repair and sewer main repair $12,000 

Collections building maintenance (new energy efficient lighting, seal coat and driveway repair) $6,000 

Underground Service Alert (USA/Digalert) $50 

Miscellaneous emergency and collections system repairs $10,510 

Video inspection of approximately 17,488 feet in Enchanted Forest $39,000 

Collection System Maintenance Subtotal $67,560 

Sewer interceptor pipeline maintenance (upstream reimburseable) $5,000 

Interceptor Pipeline Maintenance Subtotal $5,000 

$160,000 

$140,000 


$120,000 

$100,000 

Actual 

$80,000 

$60,000 

$40,000 

$20,000 

$0 



Actual $9,815 $114,231 $52,541 $61,316 


G/L ACCOUNT 


55020.00 LIFT STATION MAINTENANCE $40,203 


Backflow Device Testing at Lift Station Nos. 3, 4, 5, 6, 7, 8 & 9 (7 x $40) $280 

Clean and Filter Above Ground Fuel Tanks at Lift Stations $2,500 

Generator Maintenance at Lift Stations (Batteries, General Maintenance, EPA Canisters, etc.) $4,000 

Emergency Repairs of pumps, motors, control panels, fuses, relays, ventilation fans, etc.) $8,500 

Odor Control at Wet Wells for Lift Station Nos. 1, 2, 5, 6, 7, 8, & 9 (Deodorant Blocks/De-greaser) $2,000 

Bioxide for Lift Station Nos. 1,2, 4, 5, 7, 8, & 9 (1,300 gallons @ $2.27) $2,951 

Bioxide System CSA 79 (3,600 gallons @ $2.27) $8,172 

Wet Well Cleaning and Vacuuming $3,000 

Miscellaneous Lift Station Repairs $5,000 

Energy Efficient Lighting at Lift Station Nos. 1,2,7,8 & 9 $3,800 

Total $40,203 

$60,000 

$50,000 

$40,000 

$30,000 


Actual 

$20,000 

$10,000 

$0 



Actual $36,446 $30,200 $26,166 $21,461 


G/L ACCOUNT 


55250.90 PLANT EQUIPMENT MAINTENANCE $36,850 


GENERATOR REPAIR/MAINTENANCE: 

Filters, Hoses, Electrical Repair Parts, Controls, etc. $1,000 

Miscellaneous Generator Repairs $2,500 

PROCESS EQUIPMENT REPAIR/MAINTENANCE: 

Motor Control Center (MCC) Panel (Fuses, Relays, Starters, etc) $2,000 

Membrane Bioreactor (MBR) take down and cleaning $8,000 

MPE Polymer (Cold Weather/High Flows Only) $12,000 

MBR Chemical Cleaning (Performed Once A Month) $3,500 

Miscellaneous Repairs $7,500 

FIRE EXTINGUISHERS: 

Recharge $350 

Total $36,850 

$55,000 

$45,000 

$35,000 


$25,000 

Actual 

$15,000 

$5,000 

($5,000) 



Actual $31,450 $31,548 $49,689 $27,113 


G/L ACCOUNT 


55260.90 EFFLUENT DISPOSAL $6,000 


POND MAINTENANCE: 

Scarify disposal ponds as needed for routine maintenance $3,000 

Repair disposal pond dikes & access roads $3,000 

Total $6,000 

$30,000 

$25,000 

$20,000 

$15,000 


Actual 

$10,000 

$5,000 

$0 



Actual $8,843 $23,914 $5,230 $5,133 


G/L ACCOUNT 


55270.90 MAINTENANCE - SOLIDS HANDLING $91,600 


SOLIDS PROCESSING: 

Polymer for Sludge De-Watering $11,000 

DEWATERED SLUDGE DISPOSAL: 

6 months with current belt press operation $50,000 

6 months with new screw press operation $30,000 

DEWATERED SLUDGE SAMPLING (solids disposal facility requirement) 

($600 per sample x 1 sample) $600 

Total $91,600 

$130,000 

$110,000 

$90,000 

$70,000 


$50,000 

Actual 

$30,000 

$10,000 

($10,000) 



Actual $93,208 $118,569 $118,177 $107,792 


G/L ACCOUNT 


55710.00 GAS, FUEL & OIL (COLLECTIONS) $6,180 


LIFT STATION DAILY O&M (4 Compact 4 x 4 's) 

800 Gallons Gasoline @ $4.50/Gal $3,600 

Diesel Fuel - 100 gal's @ $4.50/Gal (Lift Station Generators) $450 

Oil Changes $75 

Gear Lube/Grease $38 

Anti-Freeze $25 

COLLECTION SYSTEM SUPPORT VEHICLES: 2007 Ford F350 & 1995 Ford Dump/Tank Truck 

275 Gallons Gasoline @ $4.50/Gal $1,238 




HYDRO CLEANER: 

50 Gallons Diesel @ $4.50/Gal $225 




WASTE OIL PICK UP: $330 

Total $6,180 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 



Actual $3,047 $5,715 $5,162 $6,715 


G/L ACCOUNT 


55720.90 GAS, FUEL & OIL (TREATMENT) $4,850 


PLANT OPERATIONS (Plant O&M, Effluent & Solids Disposal) 6 VEHICLES: 

250 Gallons Gasoline @ $4.50/Gal - $1,125 


Transmission Fluid $100 



Diesel / Plant standby generator - 500 Gal's @ $4.50/Gal $2,250 

Waste Oil Pick-Up $500 

Total $4,850 

$15,000 

$13,000 

$11,000 


$9,000 

Actual 

$7,000 

$5,000 

$3,000 

$1,000 

($1,000) 



Actual $6,594 $2,926 $11,291 $3,829 


G/L ACCOUNT 


55730.00 VEHICLE MAINTENANCE (COLLECTIONS) $4,740 


LIFT STATION / COLLECTION SYSTEM O&M (5 Vehicles): 

Oil & Air Filters $90 

Tires (8 @ $200) $1,600 

Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,750 

Snow chains $600 

2007 FORD F350 PLOW TRUCK UNIT 75: 

Plow maintenance $700 

Total $4,740 

$6,000 

$5,000 

$4,000 


$3,000 

Actual 

$2,000 

$1,000 

$0 



Actual $2,767 $4,294 $3,761 $4,209 


G/L ACCOUNT 


55740.90 VEHICLE MAINTENANCE (TREATMENT) $2,975 


PLANT OPERATIONS (Plant O & M, Effluent & Solids Disposal) 5 VEHICLES: 

Oil & Air Filters $75 

Minor Repairs (Brakes, Hoses, Belts, Bulbs, etc.) $1,500 

Snow Plow Maintenance $950 

Transmission Service $250 

Chain Repair $200 

Total $2,975 

$6,000 

$5,000 

$4,000 


$3,000 

Actual 

$2,000 

$1,000 

$0 



Actual $2,020 $484 $5,258 $1,682 


G/L ACCOUNT 


55750.00 MISC EQUIPMENT MAINTENANCE (COLLECTIONS) $820 


HYDRO CLEANER / AIR COMPRESSOR 

Oil & Hydraulic Filters $50 

Hoses, Tune-up Parts, Belts, etc. $120 

Tool Replacement (Tips , Nozzles, Blades) $500 

Mechanical Repair $150 

TOTAL $820 

$1,200 

$1,000 

$800 


$600 

Actual 

$400 

$200 

$0 



Actual $601 $318 $1,064 $380 


G/L ACCOUNT 


55760.90 MISC EQUIPMENT MAINTENANCE (TREATMENT) $2,000 


Need Maintenance on Bobcat, Backhoe and Loader at Treatment Plant $2,000 

$8,000 

$7,000 

$6,000 

$5,000 

$4,000 

$3,000 


Actual 

$2,000 

$1,000 

$0 


Budgeted $0 $6,500 $3,500 $2,000 $2,000 

Actual $44 $6,065 $1,393 $228 


G/L ACCOUNT 


56110.90 RADIO MAINTENANCE $100 


RADIO REPAIR & MAINTENANCE: 

8 Mobile Radios (Trucks/Tractors) $100 

$600 

$500 

$400 

$300 


Actual 

$200 

$100 

$0 



Actual $0 $240 $0 $549 


G/L ACCOUNT 


55280.90 SPECIAL PURPOSE EQUIPMENT R&M $500 


PLANT LAB EQUIPMENT REPAIR & MAINTENANCE: 

Turbidity meter, Ovens, Balance, etc. $500 

$1,800 

$1,600 

$1,400 

$1,200 

$1,000 

$800 


Actual 

$600 

$400 

$200 

$0 


Budgeted $500 $1,500 $750 $750 $500 

Actual $350 $1,094 $306 $255 


G/L ACCOUNT 


56210.00 PERMITS/FEES (COLLECTIONS) $9,231 


SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (SCAQMD): 

Stand-by Generator permits @ Lift Station Nos. 1, 3, 4, 5, 6, 7 & 50% of portable generator $3,396 

EXCAVATION PERMIT: 

Annual road cut permit ($150/2 + 6 road cuts at $150 each) $975 

STATE REGIONAL WATER QUALITY CONTROL BOARD: 

State Waste Discharge Requirements (WDR) Permit $1,287 

SAN BERNARDINO COUNTY CERTIFIED UNIFIED PROGRAM AGENCY (CUPA): 

Bioxide storage at Harris Property $450 

Lift Station generator permits $2,742 

Waste oil generator permit 1/3 of main office $381 

Total $9,231 

$10,000 

$9,000 

$8,000 

$7,000 

$6,000 


$5,000 

Actual 

$4,000 

$3,000 

$2,000 

$1,000 

$0 



Actual $6,985 $6,410 $8,511 $8,913 


G/L ACCOUNT 


56220.90 PERMITS/FEES (TREATMENT) $25,556 


AIR QUALITY MANAGEMENT DISTRICT(AQMD): 

Stand-by Generators @ Lift Station No. 2 & Wastewater Treatment Plant $2,920 

STATE REGIONAL WATER QUALITY CONTROL BOARD: 

Treatment Plant Process Permit $15,000 

U.S. FOREST SERVICE: 

Special Use Permit (Disposal Ponds, Outfall Line & Spray Irrigation) $2,500 

SAN BERNARDINO COUNTY FIRE DEPARTMENT: 

Waste Oil Handling / Generation $1,500 

LOCAL AGENCY FORMATION COMMISSION (LAFCO) ANNUAL FEE $3,333 

AQMD Above Ground Fuel Storage Tank Testing $200 

San Bernardino County Assessors Data ($256/3 depts. + $54/3 depts.) $103 

Total $25,556 

$30,000 

$25,000 

$20,000 


$15,000 

Actual 

$10,000 

$5,000 

$0 



Actual $19,798 $21,203 $22,793 $22,892 


G/L ACCOUNT 


56510.00 SMALL TOOLS (COLLECTIONS) $4,400 


SMALL HAND TOOL REPLACEMENT: 

8 Lift Stations $800 

Collection System Maintenance (hole entry tools & line cleaning tools) $2,500 

Metal detector $650 

Chain saw $450 

Total $4,400 

$4,500 

$4,000 

$3,500 

$3,000 

$2,500 


$2,000 

Actual 

$1,500 

$1,000 

$500 

$0 


Budgeted $500 $750 $750 $1,600 $4,400 

Actual $445 $658 $751 $1,848 


G/L ACCOUNT 


56520.90 SMALL TOOLS (TREATMENT) $1,200 


SMALL HAND TOOL REPLACEMENT: 

Treatment Plant, Solids Handling, Lift Station No. 2 & Spray Irrigation $1,200 

$2,500 

$2,000 


Actual 

$1,500 

$1,000 

$500 

$0 



Actual $904 $2,111 $1,239 $496 


G/L ACCOUNT 


56530.00 SAFETY CLOTHING/DEVICES (COLLECTIONS) $1,432 


Radiation Detection Badges (3 badges x $15.20 x 4 times per year) $182 

Gloves, Safety Glasses & Hearing Protection $500 

Steel Toed Safety Boots $400 

Jumpsuits, Cold Weather Operations & District Jackets $350 

Total $1,432 

$2,000 

$1,800 

$1,600 

$1,400 

$1,200 


$1,000 

$800 

Actual 

$600 

$400 

$200 

$0 

2009-10 2010-11 2011-12 2012-13 

(FYTD) 

2013-14 


Actual $1,086 $886 $1,808 $1,216 


G/L ACCOUNT 


56540.90 SAFETY CLOTHING/DEVICES (TREATMENT) $1,843 


. 

Rain Gear & Boots (Foul Weather/Raw Sewage) $500 

Gloves, Safety Glasses & Hearing Protection $450 

Steel Toed Safety Boots $450 

Replacement Cold Weather Jump Suit $200 

Radiation Detection Badges $243 

Total $1,843 

$3,500 

$3,000 


$2,500 

Actual 

$2,000 

$1,500 

$1,000 

$500 

$0 



Actual $2,805 $2,978 $1,440 $1,495 


G/L ACCOUNT 


56550.00 SAFETY EQUIPMENT (COLLECTIONS) $2,250 


Safety equipment & supplies (8 Lift Stations) $750 

Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500 

Total $2,250 

$2,500 

$2,000 

$1,500 


$1,000 

Actual 

$500 

$0 



Actual $2,008 $672 $1,241 $927 


G/L ACCOUNT 


56560.90 SAFETY EQUIPMENT (TREATMENT) $2,500 


Confined Space Entry Gas-Tech Calibration and Sensor Replacement $1,500 

Safety Equipment / Supplies (Plant & 1 Lift Station) $1,000 

TOTAL $2,500 

$3,000 

$2,500 

$2,000 


$1,500 

Actual 

$1,000 

$500 

$0 



Actual $1,014 $697 $619 $239 


G/L ACCOUNT 


56610.00 EDUCATION/SEMINARS (COLLECTIONS) $1,500 


Collection System Classes, OSHA Training, Education & Seminars $1,000 

Reimbursement for use of personal vehicles for education and seminars $100 

Meals and lodging $300 

Special District Registration (Board Meetings) $100 

Total $1,500 

$2,000 

$1,800 

$1,600 

$1,400 

$1,200 


$1,000 

$800 

Actual 

$600 

$400 

$200 

$0 



Actual $667 $457 $698 $892 


G/L ACCOUNT 


56620.90 EDUCATION/SEMINARS (TREATMENT) $2,600 


General Manager & Board of Directors for Meetings & Seminars $1,800 

Wastewater Treatment Classes, OSHA Training, Education & Seminars $800 

TOTAL $2,600 

$4,000 

$3,500 

$3,000 

$2,500 

$2,000 


$1,500 

Actual 

$1,000 

$500 

$0 



Actual $991 $572 $513 $478 


G/L ACCOUNT 

NUMBER Description - Capital Improvement REQUEST 

12245.00 COLLECTION FACILITIES $173,200 


Capital Improvement Projects in order of priority: Deferred* FY 2013/2014 

1) Little Mill Canyon sewer easement bench repair $12,000 

2) 2,000 watt generator for video inspection on easements $1,200 

3) Lift Station Nos. 1 & 2 control panels improvements (VFDs, PLC's and Bubbler's) $160,000 

4) Sewer sag repair at school trunk line $80,000 

5) Seal 6 Sewer Manholes ($2,500 each) $15,000 

6) SCADA and Telemetry Upgrade Phase 2 Project $50,000 

7) Lift Station No. 1 Overflow Tank Project $130,000 

8) Paving at Lift Station Nos. 5 & 9 (5,000 square feet x $4.00) $20,000 

Total $295,000 $173,200 

*Deferred CIP due to lack of funding. 

G/L ACCOUNT 


12250.00 TREATMENT FACILITIES $75,000 


Request: Deferred* FY 2013/2014 

1) 500 "510" Kubota replacement Cartridges $60,000 

2) Submersible Pump Rebuilds $15,000 

3) Upgrade MBR 2 scouring air diffusers $40,000 

4) Upgrades to MBR SCADA $7,500 

Total $47,500 $75,000 

*Deferred CIP due to lack of funding. 

G/L ACCOUNT 


12255.00 DISPOSAL FACILITIES $0 


Requested Amount: $0 

G/L ACCOUNT 


12270.00 SPECIAL PURPOSE EQUIPMENT $0 


Requested Amount: $0 

G/L ACCOUNT 


12275.00 TOOLS & EQUIPMENT $0 


Amount Requested: $0 


G/L ACCOUNT 


11320.20 SEWER DIVISION INVENTORY $2,500 


Repair Clamps, Pipe, Couplings, Manhole Frames and Covers, etc. for system repairs $2,500 

$2,500 

$2,000 

$1,500 


$1,000 

Actual 

$500 

$0 



Actual $1,485 $2,000 $2,000 $2,163 


G/L ACCOUNT 


56825.00 FILTRATION PROJECT LOAN PAYMENT $187,940 


REQUEST: 

Annual payments for $2,000,000, 4.75% interest rate, 15 year loan for Filtration Project at Treatment Plant (Resolution 12-01) 

Both principle and interest are included in the payments. Two payments are made each year and each wastewater account is 

charged $3.00 per month. Those accounts that are disconnected from sewer are accumulating the $3.00 per month which will 

be collected when re-connection is requested. The loan matures in 2016/2017 and the total payments remaining as of February 

2013 are $845,729.19. 

Total $187,940 



DIVISION SUPERVISORS 


Exempt Positions 

Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, 

but in no case less than the Federal or State minimum wage. 

STEP 

CLASSIFICATION A B C D E F 

DIVISION SUPERVISOR 


Monthly $8,182 $8,591 $9,020 $9,471 $9,945 $10,442 

Annual $98,181 $103,090 $108,245 $113,657 $119,340 $125,307 


Monthly $6,411 $6,731 $7,068 $7,421 $7,792 $8,182 

Annual $76,927 $80,774 $84,812 $89,053 $93,506 $98,181 


Monthly $5,023 $5,274 $5,538 $5,815 $6,105 $6,411 

Annual $60,275 $63,288 $66,453 $69,775 $73,264 $76,927 


Collections Division Supervisor (2 CI's) $95,586 

Treatment Division Supervisor (6 CI's) $104,421 



TREATMENT DIVISION 


Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but 

in no case less than the Federal or State minimum wage. 

STEP 

CLASSIFICATION* A B C D E 


(Grade 3 WWTP Operator & Grade 1 Collections) Monthly $4,629 $4,744 $4,863 $4,985 $5,109 

Annual $55,543 $56,932 $58,355 $59,814 $61,310 



Annual $49,433 $50,669 $51,936 $53,234 $54,565 



Annual $43,663 $44,754 $45,873 $47,020 $48,195 

OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84 

(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439 

Annual $37,383 $38,317 $39,275 $40,257 $41,263 


*Requires Appropriate Wastewater Treatment and Collection System Maintenance Certification. 

All hourly rates in wage schedule include required certifications. 





COLLECTION DIVISION 


Emergency or part-time hourly wages shall be determined at the time of hiring to be commensurate with the person's ability and qualifications, but 

in no case less than the Federal or State minimum wage. 

STEP 

CLASSIFICATION* A B C D E 


(Grade 3 Collection System Maintenance) Monthly $4,535 $4,648 $4,765 $4,884 $5,006 

Annual $54,419 $55,780 $57,174 $58,603 $60,068 



Annual $48,309 $49,517 $50,754 $52,023 $53,324 



Annual $42,538 $43,602 $44,692 $45,809 $46,954 

OPERATOR IN TRAINING Hourly $17.97 $18.42 $18.88 $19.35 $19.84 

(Entry Level / No Certification Required) Monthly $3,115 $3,193 $3,273 $3,355 $3,439 

Annual $37,383 $38,317 $39,275 $40,257 $41,263 


*Requires Appropriate Collection System Maintenance Certification. 

All hourly rates in wage schedule include required certifications. 

Operator-in-training (3 CI's) $46,722 



2013-2014 Budget 5/8/2013 Page 60

Wastewater Division Vehicle Replacement Schedule 

Vehicle Year Mileage / Use Status Planned Estimated Cost 

Description Hours Retirement Date of Replacement 

Plant Plow Truck* 1990 26,618 Seasonal/Limited 2005-06 $30,000 

(Unit #39) Purch. 1989 Miles Now 23 years old 

Coll.Div.Hydro Tow 2007 6,410 1 - 2 times / week 2022-23 $40,000 

(Unit # 75) Miles Now 6 years old 

Coll. Div. Utility 2001 51,378 Daily 2014-15 $25,000 

(Unit # 69) Miles @ 13 years old 

Plant Utility* 2008 23,162 Daily 2018-2019 $25,000 





(Unit # 67) Miles now 14 years old 

Coll. Div. Utility 2003 41,366 Daily 2014-15 $21,500 


Coll. Dump Truck 1995 121,092 Limited 2014-15 $60,000 


Coll. Div. Utility 2007 29,099 Daily 2017-18 $21,500 

(Unit # 77) Purch. 2006 Miles @ 10 years old 

Sport tract/Utility* 2007 18,441 Daily 2019-20 $30,000 

(Unit # 78) Purch. 2006 Miles @ 12 years old 

John Deere Loader** 1992 396 3 times / week 2012-13 $125,000 

(Plant) Now 21 years old 

Melroe Bobcat* 1989 1750 Daily 2009-10 $75,000 

(Plant) Now 24 years old 

Air Compressor 1985 1230 Hrs. Limited 2014-15 $25,000 

Collection Div. 

Now 28 years old 

Hydro 2010 48.1 Hrs. Limited 2030-31 $50,000 

Collection Div. 


Treatment Plant 1979 911 Hrs Limited 2007-08 $135,000 

Generator * 


Coll. Div. Utility 2011 5,266 Daily 2021-22 $21,500 


Collections Building 2008 23.8 hrs Limited 2018-19 $5,000 

Generator 

@ 10 years old 

* Shared Cost between Arrowbear, CSA-79 and Running Springs 



APPENDIX A 

PROP 218 NOTICE



A MULTI-SERVICE INDEPENDENT SPECIAL DISTRICT 

31242 Hilltop Boulevard • P.O. Box 2206 

Running Springs, CA 92382 


NOTICE TO PROPERTY OWNERS 

PROPOSED RATE ADJUSTMENT BY RUNNING SPRINGS WATER DISTRICT 

A California Supreme Court decision has mandated that under Proposition 218, water and wastewater customers must be notified of 

proposed rate increases. 

The Board of Directors of the Running Springs Water District (RSWD or District) will be considering adjusting some water and 

wastewater rates and fees effective July 1, 2013. The increase in wastewater rates is primarily due to the loss of the non-operating 

revenue that has been collected since 2002 from the County of San Bernardino for the disposal of leachate from the Heap’s Peak 

landfill. Water rates are being adjusted to move the $3.90 Department of Water Resources (DWR) loan fee into the fixed monthly 

water service charge and adding an additional $0.75 per month to the monthly fixed water rate. Landscape Irrigation and Fire 

Service Water Meter Monthly Base Charges are proposed to increase by up to 4%. The Residential and Commercial Sewer Monthly 

Base Charge is proposed to increase $2.80 per month. The actual rate and fee increases are identified in the table below. 

CURRENT RATES & FEES 

Water Rates & Fees 

DWR Loan Fee: $3.90 

Residential/Commercial Monthly Base Charge: 

3/4" Meter - $18.85 

1" Meter - $47.14 

1-1/2" Meter - $94.26 

2" Meter - $150.83 

3" Meter - $329.91 

4" Meter - $942.65 

PROPOSED RATES & FEES 

Water Rates & Fees 

DWR Loan Fee: $0 

Residential/Commercial Monthly Base Charge: 

3/4" Meter - $23.50 

1" Meter - $52.93 

1-1/2" Meter - $101.93 

2" Meter - $160.76 

3" Meter - $347.01 

4" Meter - $984.26 

Water Consumption Charge: 

$0.0338 per cubic foot 

(1 cubic foot = 7.48 gallons) 

Water Consumption Charge: 


(1 cubic foot = 7.48 gallons) 

Construction Water: 

Outside District Water: 



Construction Water: 

Outside District Water: 



Landscape Irrigation Water Meter Monthly Base Charge: 

3/4" Meter - $9.43 

1" Meter - $23.57 

1-1/2" Meter - $47.13 

2" Meter - $75.42 

Fire Service Water Meter Monthly Base Charge: 

3/4" Meter - $18.85 

1" Meter - $31.34 

1-1/2" Meter - $43.83 

2" Meter - $56.32 

3" Meter - $68.79 

4" Meter - $81.28 

6” Meter - $93.77 

8” Meter - $106.26 

Landscape Irrigation Meter Monthly Base Charge: 

3/4" Meter - $9.81 

1" Meter - $24.51 

1-1/2" Meter - $49.02 

2" Meter - $78.44 

Fire Service Water Meter Monthly Base Charge: 

3/4" Meter - $19.60 

1" Meter - $32.59 

1-1/2" Meter - $45.58 

2" Meter - $58.57 

3" Meter - $71.54 

4" Meter - $84.53 

6” Meter - $97.52 

8” Meter - $110.51 

Wastewater Rates: 

Residential & Commercial Sewer Monthly Base Charge: $28.05 

Residential Sewer Usage Charge: 15% of water usage charge 

Commercial Sewer Usage Charge: 1/3 of water usage charge 

Continued on Page 2 

Wastewater Rates: 

Residential & Commercial Sewer Monthly Base Charge: $30.85 

Residential Sewer Usage Charge: 15% of water usage charge 

Commercial Sewer Usage Charge: 1/3 of water usage charge 

WATER (909) 867-2766 • WASTEWATER COLLECTION (909) 867-7352 • WASTEWATER TREATMENT (909) 867-3689 • FIRE (909) 867-2630

Page 2 of 2 

NEED FOR THE RATE AND FEE INCREASE 

The majority of the rates and fees in the Water and Wastewater Budgets for Fiscal Year 2013/14 include an increase to generate 

additional revenue needed to: offset the loss of the leachate disposal revenue from the County of San Bernardino, offset lower 

property tax allocations, fund increases in several operating expense categories, funding for capital improvement projects and to 

minimize the use of designated reserves to fund expenses. The rate increases were not the only measures used to generate a balanced 

budget. Other measures required to balance the budget included reductions in operating expenses where possible and deferral of 

nonessential activities and projects. Three mid-level management positions have also been eliminated since 2007 and that workload 

has been absorbed and spread throughout the existing staff. 

WHAT THIS MEANS TO OUR AVERAGE CUSTOMERS WATER & SEWER BILL 

For an average District customer who uses 1,000 cubic feet of water per month the monthly impacts would be as follows: 

CURRENT RATES & FEES 

PROPOSED RATES & FEES 

Water Rates 

Monthly DWR Loan Fee $ 3.90 Monthly DWR Loan Fee $0 

Monthly Water Base Charge $18.85 Monthly Water Base Charge $23.50 

Monthly Water Usage Charge $33.80 Monthly Water Usage Charge $35.20 

Total Water Charges: $56.55 Total Water Charges: $58.70 

Sewer Rates 

Monthly Sewer Base Charge $28.05 Monthly Sewer Base Charge $30.85 

Monthly Sewer Usage Charge $ 5.07 Monthly Sewer Usage Charge $ 5.28 

Monthly Treatment Plant Loan Fee $ 3.00 Monthly Treatment Plant Loan Fee $ 3.00 

Total Sewer Charges: $36.12 Total Sewer Charges: $39.13 

Total Water & Sewer Charges 

Total Current Water & Sewer Charges: $92.67 Total Current Water & Sewer Charges: $97.83 

As you can see from the information in the table above, for an average customer, the proposed rate and fee adjustments result in a 

$5.16 per month increase in the total bill for water and sewer. 

PUBLIC HEARING 

A public hearing to consider the water and wastewater rate and fee increases will be held at a regular meeting of the RSWD Board 

of Directors on June 19, 2013 at 6:00 pm at the District office, 31242 Hilltop Blvd., Running Springs, CA. At the hearing, the 

RSWD Board of Directors will consider adoption of a resolution that adjusts water and wastewater rates and fees as shown on the 

previous page. Affected property owners or tenants responsible for paying the bills for service may protest the proposed rate 

increases prior to the public hearing in writing. A valid protest must contain; (1) a description of the property (address or assessor’s 

parcel number) sufficient to identify the property, (2) state the specific rate increase for which the protest is being submitted, (3) the 

signature of the property owner of record as shown on the last equalized assessment roll used by the County of San Bernardino for 

assessing taxes or signature accompanied by written evidence that the signer is the owner if he or she is not identified as the owner 

of record on the last tax roll or signature of the tenant responsible for paying the bills for service. Only one written protest will be 

counted per parcel. 

Protests may be mailed, or personally delivered to: 

Running Springs Water District 

P.O. Box 2206, 31242 Hilltop Blvd. 

Running Springs, CA 92382 

All valid protests must be received by the District prior to the June 19, 2013 public hearing being closed. 

A WORD ABOUT YOUR WATER BILL 

Please note that in the RSWD rate structure the most important impact on your bill is the amount of water you use each day. As our 

customer, you regulate control in lowering your bill by reducing the amount of water that you use. District staff is available to talk 

with you about your specific water conservation needs. Please feel free to contact us at (909) 867-2766. 

NOTE: This notice was mailed using information contained on the last equalized assessment roll obtained from the County of San 

Bernardino. You may receive more than one copy if you own multiple properties or own property under more than one name. While 

District policy holds property owners responsible for payment of the Districts bills for water and/or wastewater, if the property in 

question is occupied by a tenant that you hold directly responsible for payment of the District’s bills for water and/or wastewater 

service, please forward this notice to that tenant.

APPENDIX B 

MISCELLANEOUS RATES AND FEES


MISCELLANEOUS FEES AND CHARGES 2013/2014 

FEE 

Delinquent Fee 

RSWD 

Proposed FY 13/14 

$6.00 or 3% if greater 

Collect in Field $17.50 

Shut off/Lock Meter $35 

Unlock After Hours $35 

Lien Fee $30 

Water Off/On Fee 

(due to leak or by customer request) 

$17.50 

each 

visit 

Turn on After Hours $35 

Return Check Fee $20 

Meter Reconnection $150 

+ unpaid Loan pmts 

Collection Fee $30 

Plan Check Fees 

$50 water/sewer 

$75 

Fire 

New Installation/ Capacity Fees 

Water: 

Sewer: 

$5,318 

$5,579 

Annual Availability 

Improved Parcels 

Unimproved/Water 

Unimproved/Sewer 

$65 

$30 

$10 


B-1

BASIS FOR JULY 1, 2013 ADJUSTMENTS TO WATER CONNECTION FEES, 

WATER FACILITIES CAPACITY CHARGES AND SEWER FACILITIES 

CAPACITY CHARGES 

At its regular meeting of July 19, 2006, the Board of Directors of Running Springs Water 

District adopted Resolution No. 10-06 adjusting the District’s Meter Installation and 

Reconnection Fee, the District’s Water Facilities Capacity Charge and the District’s 

Sewer Facilities Capacity Charge (Connection and Capacity Charges) pursuant to 

Government Code Section 66016. 

The last rate and fee adjustment occurred during the 2012/13 fiscal year. At a Public 

Hearing scheduled on June 20, 2012, the Board of Directors adjusted Connection and 

Capacity Charges to correspond to increases in actual costs, based upon the U.S. Bureau 

of Labor Statistics Consumer Price Index, Los Angeles Riverside Metropolitan Area for 

Urban Wage Earners and Clerical Workers, Percent Change Year Ending December, 

2011 (CPI-W), which was 2.2%. 

At a Public Hearing scheduled for June 19, 2013, the Board will consider adjusting 

Connection and Capacity Charges to correspond to actual costs based on the February, 

2013 Year Ending CPI-W which is 2.4%. The adjusted Connection and Capacity 

Charges, if approved, would become effective July 1, 2013 and would be as follows: 

METER INSTALLATION FEE 

Size of Meter Old Installation Fee New Fee 

5/8” x 3/4” $1,022 $1,047 

1” $1,228 $1,257 

1 ½” or larger Cost of meter Cost of meter 

and installation, plus 

and installation, plus 

10%, plus $679 10%, plus $695 

WATER FACILITY CAPACITY CHARGE 

Old Charge 

New Charge 

$4,171 per EDU $4,271 per EDU 

SEWER FACILITIES CAPACITY CHARGE 

Old Charge 

New Charge 

$5,448 per EDU $5,579 per EDU 

B-2

APPENDIX C 

AMBULANCE SERVICE RATES & FEES



APPENDIX D 

SUPPLEMENTAL INFORMATION


WATER/SEWER RATE COMPARISON SURVEY 2012/2013 

District 

Monthly 

Base 

Water 

Rate 

DWR Loan 

Fee 

Rate per 

Cu. Ft. 

Monthly 

Water 

Bill with 

1000 Cu. 

Ft. 

Usage 

Monthly 

Sewer 

Fee 

WPCP 

Loan 

Monthly 

Water/Sewer 

Bill 

Running Springs 

Water District 

(Proposed FY 13/14) 

$23.50 $0 $0.0352 $58.70 $30.85 + 

15% of usage 

$5.28 

$3.00 $97.83 

Running Springs 


(Existing FY 12/13) 

$18.85 $3.90 $0.0338 $56.55* $28.05 + 

15% of usage 

$5.07 

$3.00 $92.67 

Arrowbear Park Co. 


$21.50** .0570 $44.30 $29.00 $3.00 $76.30 

Crestline Village 

Crestline 

Lake Gregory 

$17.50 

$22.00 

.042 

.042 

$59.50 

$64.00 

$35.95← 

$35.95← 

$95.45 

$99.95 

Lake Arrowhead CSD $30.60 .0118 (400) 

$85.89# $45.50 $131.39 

Crestline Lake 

Arrowhead Water 

Agency 

Area A 

Area B 

Area C 

$15.00+ 

$10.00+ 

$15.00+ 

.0725 

.0500 

.0725 

$69.38 

$47.50 

$69.38 

$35.95← 

$35.95← 

$35.9R← 

$105.33 

$83.45 

$105.33 

Big Bear CSD $28.83 .0148 $43.63 $29.18 $72.18 

City of Big Bear/DWP $40.66~ .0245 $45.56 $28.57 $74.13 

Green Valley Lake 

Mutual Water 

Company 

$30.50 .017952869 

$70.36*** $63.24▼ $133.60 

*Includes $3.90 DWR Loan Repayment **600 Cu. Ft. allowed ***Includes $200.00 annual assessment 

+ 250 Cu. Ft. Allowed ←Sewer provided by Crestline Sanitation ▼Sewer provided by CSA 79 

~Includes 800 Cu. Ft. 

#Includes $445.55 Supplemental Water Supply Fee 

Updated 05/08/13 

D-1

MISCELLANEOUS FEES COMPARISON SURVEY 2012/2013 

FEE 

RSWD 

Proposed FY 

13/14 

Delinquent Fee $6.00 or 3% 

if greater 

RSWD 

Current 

FY 12/13 

$6.00 or 

3% if 

greater 

ARROWBE 

AR 

$3.00 

+1.5% 

each 

month 

CRESTLINE 

VILLAGE 

$15.00 or 

7% if 

greater 

LACSD CLAWA GVL 

10.5% of 

bill 

N/A $15.00 

Collect in Field $17.50 $12.50 N/A N/A N/A N/A N/A 

Shut off/Lock 

Meter 

Unlock After 

Hours 

$35.00 $35.00 $30.00 $90.00 $80.00 $50.00 $30.00 

disconnect 

$35.00 $35.00 $50.00 $75.00 $100.00 N/A N/A 

Lien Fee $30.00 $25.00 $23.00 N/A $25.00 $21.00 N/A 

Water Off/On 

Fee 

(due to leak or by 

customer request) 

$17.50 

each 

visit 

$17.50 

each 

visit 

No charge 

during 

business 

hours 

no charge 

during 

business 

hours 

N/A 

N/A-leak 

$50.00 

cust req 

$100 

fine + 

$30 

shut-off 

Turn on After 

Hours 

Return Check 

Fee 

$35.00 $35.00 $50.00 $75.00 $100.00 N/A N/A 

$20.00 $20.00 $20.00 $35.00 $29.00 $50.00 $12.00 

Meter 

Reconnection 

$150.00 

+ unpaid Loan 

pmts 

$150.00 

+ unpaid 

Loan pmts 

$100.00 $275.00 $70.00 N/A N/A 

Collection Fee $30.00 $30.00 N/A N/A N/A N/A N/A 

Plan Check Fees $50.00 

water/sewer 

$75.00 

Fire 

$25.00 

water/sewer 

$75.00 

Fire 

$100.00 $50.00 

water 

only 

$172.00 N/A N/A 

New Installation/ 

Capacity Fees 

Water: 

Sewer: 

$5318 

$5579 

$5192.78 

$5448.28 

$3450.00 

$2850.00 

$3010.00 

water only 

$20588.18 

$9033.00 

$4000.00 

(1” 

meter) 

$3500.00 

Annual 

Availability 

Improved Parcels 

Unimproved/Wat 

er 

Unimproved/Sew 

er 

$65.00 

$30.00 

$10.00 

$65.00 

$30.00 

$10.00 

N/A $15.00 

$30.00 

N/A $30.00 

standby 

fee 

$200.0 

0 

stock 

assessme 

nt 

D-2


35 

30 

25 

20 

15 

10 


30 29 28.5 28.5 29.5 29.5 

5.5 

5.5 

28 28 28 27 

5.5 5.5 

26 26 

5.5 5.5 

4 4 4 

4 3 3 

3.5 

3.5 3.5 3.5 

3.5 3.5 3 3 3 

3 3 4 

7.5 6.5 6 6 7 7 7 7 7 6 6 5 

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5 

5 

0 

9 9 9 9 9 9 9 9 9 9 9 9 




$2.5 

RSWD Wages (All) 

$2.0 

$1.5 

$1.0 

$0.5 

$0.0 


Million $ $1.38 $1.60 $1.71 $1.89 $1.86 $1.98 $2.05 $2.18 $2.33 $2.26 $2.12 $2.21 $2.19 $2.24 

D-3

RSWD Wages (Admin, Water & Wastewater) 

$1,400,000 

$1,200,000 

$1,000,000 

$800,000 

$600,000 

$400,000 

$200,000 

$0 


Admin $309,990 $291,504 $308,692 $292,420 $303,648 $336,735 $314,150 $272,335 $287,480 $283,294 $250,163 $266,593 $281,890 $298,158 

Water $111,945 $179,120 $185,685 $240,275 $222,821 $218,339 $229,002 $279,864 $324,785 $340,929 $355,745 $356,690 $366,190 $334,360 

Treatment $159,723 $251,016 $240,544 $260,088 $248,937 $266,981 $276,573 $260,140 $314,028 $325,412 $292,858 $268,491 $298,221 $273,006 

Collections $180,742 $175,842 $177,814 $195,473 $204,377 $215,133 $221,480 $229,699 $203,263 $201,981 $161,165 $207,383 $225,453 $286,319 

$1,400,000 

RSWD Wages (Fire & Ambulance) 

$1,200,000 

$1,000,000 

$800,000 

$600,000 

$400,000 

$200,000 

$0 


Ambulance $109,400 $114,399 $130,047 $126,453 $188,229 $213,040 $318,054 $355,629 $396,055 $404,179 $487,904 $466,803 $508,922 $266,030 

Fire $511,539 $592,453 $668,028 $772,500 $695,241 $724,805 $691,631 $786,487 $801,021 $707,930 $569,025 $641,380 $508,923 $781,565 

D-4

Actual 

Rate Inc. 

(%) 

Water Rate History 

Actual 

Rate Inc. 

($/month) 

Actual 

Rate Inc. 

($/year) 

FMP Rec. Base 


Rate Inc. (%) Rate 

2001 $11.53 

2002 $11.53 

2003 0.0% $0.00 $0.00 ‐ $11.53 

2004 30.8% $3.55 $42.60 ‐ $15.08 

2005 6.6% $1.00 $12.00 ‐ $16.08 

2006 0.0% $0.00 $0.00 ‐ $16.08 

2007 4.5% $0.72 $8.64 ‐ $16.80 

2008 3.3% $0.55 $6.60 ‐ $17.35 

2009 4.6% $0.80 $9.60 ‐ $18.15 

2010 0.0% $0.00 $0.00 ‐ $18.15 

2011 0.0% $0.00 $0.00 ‐ $18.15 

2012 1.6% $0.29 $3.48 4.0% $18.44 

2013 (Budgeted) 2.2% $0.41 $4.92 4.0% $18.85 

2014 (Proposed) 24.7% $4.65 $55.80 4.0% $23.50 

*2014 Rate adjustment includes rolling the $3.90 DWR loan fee into the fixed 

monthly rate. The net increase in a typical customers water rate proposed for fiscal 

year 2013/2014 is 4%. 

D-5

Wastewater Rate History 

FMP Rec. Rate Inc. 

Fiscal Year Ending Rate Inc. (%) (%) Base Rate 

2001 $13.90 

2002 $13.90 

2003 0.0% ‐ $13.90 

2004 43.4% ‐ $19.93 

2005 30.1% ‐ $25.92 

2006 ‐7.7% ‐ $23.92 

2007 4.5% ‐ $25.00 

2008 3.3% ‐ $25.83 

2009 4.6% ‐ $27.02 

2010 0.0% ‐ $27.02 

2011 0.0% ‐ $27.02 

2012 1.6% 5.0% $27.45 

2013 (Budgeted) 2.2% 5.0% $28.05 

2014 (Proposed) 10.0% 4.0% $30.85 

D-6

Fire & Ambulance Department 

Fiscal Year 

Ambulance 

Fire Expenditures Variance 

Variance Total Expenditures 

Expenditures 

(%) 

(%) 

Actual Budget Actual Budget Actual Budget 

Variance (%) 

2012-2013 $1,318,739 - - $641,858 - - $1,960,597 - 

2011-2012 $1,400,269 $1,475,230 -5.1% $755,280 $623,286 21.2% $2,155,549 $2,098,516 2.7% 

2010-2011 $1,338,249 $1,349,437 -0.8% $727,289 $671,021 8.4% $2,065,538 $2,020,458 2.2% 

2009-2010 $1,417,690 $1,198,675 18.3% $630,172 $606,358 3.9% $2,047,862 $1,805,032 13.5% 

2008-2009 $1,502,770 $1,306,113 15.1% $586,387 $661,603 -11.4% $2,089,157 $1,967,716 6.2% 

2007-2008 $1,514,476 $1,129,055 34.1% $543,486 $593,804 -8.5% $2,057,962 $1,722,859 19.5% 

2006-2007 $1,368,131 $1,090,899 25.4% $477,398 $571,386 -16.4% $1,845,529 $1,662,285 11.0% 

2005-2006 $1,636,317 $1,001,101 63.5% $378,867 $535,613 -29.3% $2,015,184 $1,536,713 31.1% 

2004-2005 $1,757,611 $1,017,608 72.7% $321,412 $542,682 -40.8% $2,079,023 $1,560,289 33.2% 

2003-2004 $1,711,710 $936,137 82.8% $214,822 $423,226 -49.2% $1,926,532 $1,359,362 41.7% 

2002-2003 $1,055,759 $897,211 17.7% $276,560 $274,051 0.9% $1,332,319 $1,171,262 13.8% 

2001-2002 $1,005,825 $878,367 14.5% $383,389 $298,805 28.3% $1,389,214 $1,177,171 18.0% 

2000-2001 $918,220 $898,516 2.2% $313,878 $319,826 -1.9% $1,232,098 $1,218,341 1.1% 

D-7


APPENDIX E 

JUNE 8, 2013 PUBLIC OUTREACH PRESENTATION


Public Outreach Meeting 

Running Springs Water District (RSWD) 

1

RSWD Overview 

• Locally Governed Independent Special District 

• Administrative Services, Fire & Emergency Medical, 

Water, Wastewater Collection & Treatment 

• Approximately 3,000 customers served 

• $5 million combined annual operating budget 

• $2 million in reserves 

• 26 full‐time employees & 17 paid‐call firefighters 

2

RSWD Mission Statement 

The mission of the Running Springs Water 

District is to provide water, fire, emergency 

medical service, sewer, and other beneficial 

services to the community: The goal of the 

District shall be to do so with the highest level of 

integrity and ethical principles and in the most 

efficient and cost effective manner possible. 

3

Service Area 

4


35 

30 

25 

20 

15 

10 


30 29 28.5 28.5 29.5 29.5 

5.5 

5.5 

28 28 28 27 

5.5 5.5 

26 26 

5.5 5.5 

4 4 4 

4 3 3 

3.5 

3.5 3.5 3.5 

3.5 3.5 3 3 3 

3 3 4 

7.5 6.5 6 6 7 7 7 7 7 6 6 5 

4.5 4.5 4.5 4.5 4.5 4.5 5 5 5 5 5 5 

5 

0 

9 9 9 9 9 9 9 9 9 9 9 9 




6

• Each Division Supervisor will go over their 

• Core Functions 

• Fiscal Year 2013/2014 Goals & Objectives 

7

Administration Division 

• General Administration 

• Board of Directors Administration 

• Customer Service 

• Public Information & Outreach 

• Budget & Finance 

• Human Resources, Personnel & Risk Management 

• Information Technology 

8

Administration Division 


Administrative Costs (District-Wide) 

• Administrative Support to all Divisions 

• Professional Services (Engineering & Financial 

Consultants, Legal Counsel) 

• Automated Data Processing (Payroll) 

• Public Notices 

• Copiers/Phone/Postage/Equipment Lease & 

Purchase 

• Insurance/Property Liability/Workers Comp 

• Computer Technical Support 

• Office Supplies & Materials/Furniture & Equipment 

• Printing & Publications 

• Memberships & Subscription 

• Office Utilities & Janitorial Service 

Legal Compliance 

Staffing Plans 

Manage Consultants 

Project Coordination 

General Administration 


• Review & Update District Policies 

• Develop & Maintain Short & Long Range Plans 

• Obtain Funds to Support Plans 

• Evaluate Outside Funding & Grant Options 

• Public Records Act Requests 

• Board Meeting Administration 

• Form 700 Statements of Economic Interest 

• Maintain Resolutions, Ordinances & Minutes 

• Registrar of Voters/Board Election Coordination 


• Records Management/Retention Program 

• Implement & Enforce Board Policy 

• Recommend New Policies & Procedures 

• Records Retention Implementation 

9

Administration Division (continued) 


• Customer Relations 

• Customer Correspondence 

• Customer Payments 

• Billing 

• Accounts Payable 

• Accounts Receivable 

• Customer Account Analysis 

• Provide Public Outreach Support to all Divisions 

• Design/Distribution of Public Outreach 

• Materials/District Newsletters 

• District Representation at Community Events 

• Prepare Annual Budget 

• Annual Financial Audit 

• Payroll Processing 

• Accounts Payable 

• Accounts Receivable 

• Investment & Fund Balance Administration 

• Availability/Standby Charges to Tax Roll 

• Maintain General Ledger 

• Billing 

• Cash Management & Projections 

• Financial Reporting & Analysis 

Customer Service 

Public Outreach & Information 

Budget & Finance 


• Continue to Improve Customer Service 

• Evaluate Alternative Billing/Payment Methods 

• Research Accounting & Billing Software 

• Cross Training Staff 

• Refine & Document all Administration Procedures 


• Fine Tune District Website 

• Inform Customers on District Core Functions 

• Improve Financial Reporting Capabilities 

• Continue to Explore Investment Options 

• Refine Budget & Investment Policies 

• Implement ADP Time & Attendance 

• Recommend/Develop Policies & Procedures 


10

Administration Division (continued) 


• Human Resources 

• Succession Planning 

• Benefits Administration 

• Medical Reimbursement Administration 

• Health/Life/Disability Insurance Admin. 

• Property & Liability Insurance Admin. 

• Workers Compensation Administration 

• CalPERS (Pension Administration) 

• Risk Management & Loss Control 

• Employee Recruitment & Retention 

• Employee Development, Orientation & Training 

• Employee & Labor Relations 

Personnel & Risk Management 


• Continue to Administer Employee/Labor Relations & 

Benefits 


• Administer Computer Support Services 

Information Technology 

• Continue to Administer Support 

• Services/Liaison for Computer Technical Issues and 

Upgrades 

11

Fire & Emergency Medical Services 

• 2 Stations 

• 600 – 800 alarms per year 

• $1.94 million annual operating budget 

12


• The protection of life & property within the 

boundaries of the Fire District. 

• The prevention of public losses by 

education, public awareness & an active 

fire suppression & prevention program. 

• Maintaining the safety & welfare of the 

Firefighters that work for the Fire 

Department. 

• The pre-planning of emergencies to 

reduce losses in the event of a local 

disaster. 

• To be an active participant in the Fire 

Service & with other emergency service 

agencies, to meet the needs of the public. 




• To reduce cost of maintaining the 

programs of the Fire Department 

whenever possible. 

• Maintain staffing numbers to meet the 

needs of the community & to maintain the 

mission of the Fire Department. 

• Reduction of job related injuries. 

• Conduct 2 to 5 community functions such 

as an Open House, Christmas Function, 

Community Emergency Response Team 

(CERT) Meetings, Senior Blood Pressure 

Testing, etc. during the fiscal year. 

• Maintaining a positive involvement within 

the community by the Fire Department. 

13

Fire Department (continued) 


• The protection of life & bodily harm by 

rendering aid to the sick & injured. 

• Maintaining a highly efficient staff to 

provide pre-hospital medical attention to 

the public we provide service to. 

• Maintaining & using medical emergency 

equipment to serve the needs of the 

public. 



• Continue to pursue & support cost 

recovery efforts to support the 

expenditures to maintain the Ambulance 

Service. 

• Continue to pursue cost cutting measures 

of medical emergency equipment & 

supplies. 

• (2) KME Pumper Type 2 

• (1) BME Engine Type 3 

• (3) Ambulance 

• (1) Snow Cat 

• (1) Ford Squad 

• (2) Staff Vehicles 

• (1) Utility Truck 

• (1) Plow Truck 

Vehicle & Equipment Maintenance 

• Continue current vehicle & equipment 

maintenance schedule 

14

Water Division 

• Imported water (CLAWA) 

• Groundwater wells 

• 45 miles of water mains 

• 11 water storage tanks 

• 500 acre‐feet per year consumption 

• $1.57 million annual operating budget 

15


• Manage safe & reliable water supplies 

• Operation & Maintenance (O&M) of over 43 

miles of water pipelines 

• Manage security in the distribution system 

• Public health protection 

• Maintain a good relationship with customers & 

employees 

• Operate efficiently & meet customer 

expectations 

• Technical advice & training of system operators 

• Day to day management of the system 

• Reporting to State & Local regulatory agencies 

• Monitor State Health regulatory requirements 

• Monitor South Coast Air Quality Management 

District (AQMD) requirements 

• Monitor Certified Unified Program Agency 

(CUPA) requirements 

• Monitor disinfection, treatment, sampling & lab 

analysis 

• Update, revise & review safety practices & 

programs within the District 

Water Division 

Operations & Maintenance 

Regulatory Compliance 


• Improve safety & emergency response 

programs 

• Manage backflow prevention & cross 

connection program for 60 devices 

• Access source & storage facilities to meet 

today’s standards 

• Reduce power for pumping costs 

• Continue monitoring updates & requirements 

from State & Local regulatory agencies to 

maintain compliance in the District 

16

Water Division (continued) 


• Preventative maintenance of water system 

• Annual valve maintenance 

• Leak detection program & repairs 

• Service orders, closing reads, collections, 

repairs & investigating customer complaints 

• Annual dead end main flushing program 

• Conduct weekly distribution sampling 

• O&M of 10 vertical & 16 horizontal groundwater 

wells 

• O&M of 4 remote treatment plants 

• Monitor well head protection 

• Monitor source water protection plan 

• Conduct weekly sampling of sources 

O&M of: 

• 7 booster pump stations 

• 11 water storage tanks 

• 4 fore bays & 2 hydro-pneumatic systems 

• 3 standby generators 

Repair & Preventative Maintenance 

Groundwater Wells 

Pump Stations & Storage Tanks 


• Review emergency response program 

• Replace old steel mains 

• Underground Service Alert (USA) 

• Relocate back lot water mains & service 

connections 

• Complete Ayers Acres groundwater well 

• Continue researching sources for future water 

well development 

• Annual inspection & cleaning of a minimum of 

two water storage tanks 

• Improve security, safety & access to storage 

tanks 

• Replacement of Nob Hill hydro tank 

• Installation of fire flow valve in Rimwood 

17

Water Division (continued) 


Supervisory Control & Data Acquisition (SCADA) System 

• O&M of SCADA system for remote 

management of water storage tanks & booster 

pumping stations 

• Maintain safe operating vehicles for all weather 

conditions 

• O&M of snow cat & backhoe 

• O&M of main office generator & portable 

emergency generator 

• Maintain required water operator certifications 

• Emergency operations training 

• Safety training 




• Upgrade front end processor 

• Install new Win911 dialer program 

• Upgrade system to include remote controlled 

fire flow valves at Rimwood Booster Station, 

Enchanted Forest Tank & Booster station #9 

• Continue current vehicle & equipment 

maintenance schedule 

• Provide opportunities for training & classes to 

maintain District approved certifications 

• Provide monthly, bi-annual & annual training for 

emergency response & preventative 

maintenance 

• Provide safety training at least weekly to 


environment 

• Work closely with District Compliance Safety 

Officer to improve Safety Program 18

Wastewater Collection Division 

• 60 miles of sewer collection pipeline 

• 2.25 miles of sewer force main pipeline 

• 9 sewer lift stations 

• 7 standby generators 

• 2,000 sewer manholes 

• $650,000 annual operating budget 

19

Wastewater Collection Division 


• Manage, repair & replacement of wastewater 

collection system 

• Ensure the California Integrated Water Quality 

System (CIWQS) requirements pertaining to 

Sanitary Sewer Overflow (SSO) reporting 

procedures are adhered to 

• Customer service related to service orders 

• Ensure Fats, Oils & Grease (FOG) program is 

administered 

• Preventative maintenance 

• Inspection & maintenance of 60 miles of sewer 

collection pipeline 

• Clean 1.75 miles per year of sewer collection 

pipeline identified hot spots 

• Inspection of sewer manholes & lift station wet 

wells for infiltration & inflow (I&I) & degradation 




• Respond to USA to accurately mark sewer 

mains to prevent contractors, or agencies from 

exposing or destroying infrastructure 

• Maintain accurate records of all preventative 

maintenance, maps & improvements 

• Inspect all Food Service Establishments (FSE’s) 

to ensure full compliance with FOG. ordinance 

• Maintain compliance with state, regional & local 

requirements of sewer collection system 

• Ensure a safe, efficient & educated work force 

• Maintain an outstanding level of customer 

service 

• Investigate smoke testing program to minimize 

illegal connections & I&I 

• Clean & video inspect 3.3 miles of sewer 

collection pipeline & all manholes in 

Assessment District No. 6 (AD6) 

• Repair several mainline deficiencies identified in 

CCTV work throughout the District 

• Repair broken mortar on sewer manhole grade 

rings throughout the District 

20

Wastewater Collection Division (cont.) 


O&M of: 

• Over 60 miles of sewer collection pipeline 

• 2.25 miles of sewer force mains 

• Over 2,000 sewer manholes 

• Raise manholes to ensure proper accessibility 

• Control odors to minimize harmful & corrosive 

gasses & customer complaints 

• O&M of 9 sewer lift stations 

• O&M of 7 standby generators 

• Control odors to minimize harmful & corrosive 

gasses & customer complaints 

• O&M of Supervisory Control & Data Acquisition 

(SCADA) system 

Sewer Collection System 

Sewer Lift Stations 

SCADA System 


• Reduce I&I by sealing manhole & cleanout lids 

throughout the District 

• Prevent sewer backups or spills by cleaning 

known hot spots every three months 

• Install locking manhole covers at key inspection 

& hot spot locations 

• Repair sewer easement in interceptor pipeline in 

Little Mill Canyon 

• Upgrade control panels at Sewer Lift Station 

Nos. 1 & 2 

• General maintenance, monthly testing, 

inspection & repairs of lift station generators 

• Inspect pumps for performance, efficiency & 

premature wear to prevent failures 

• Testing at least monthly of SCADA alarms to 

ensure proper performance 

• Testing at least monthly of AD 2000 back up 

alarms to ensure proper performance 

• SCADA Upgrade Phase 2 project 

21

Wastewater Collection Division (cont.) 




• O&M of District vehicles & equipmen • General maintenance of all Division vehicles & 

equipment 

• Inspections weekly, monthly & annually of all 

vehicles & equipment to ensure maximum 

operation & efficiency 

• Maintain required certifications 








maintenance 



environment 


Officer to improve Safety Program 

22

Wastewater Treatment Division 

• State of the art 1 MGD MBR treatment plant 

• 1.6 mile wastewater effluent outfall pipeline 

• 18 acre effluent disposal site 

• 13 percolation ponds and spray irrigation 

• $800,000 annual operating budget 

23

Wastewater Treatment Division 


• Manage treatment plant & disposal facilities 

• Maintain compliance with Santa Ana Regional 

Water Quality Control Board (SARWQCB) 

Waste Discharge Requirements (WDR) 

• Maintain United States Forest Service (USFS) 

Special Use Permit (SUP) 

• Train staff on new processed & procedures 

• Review & implement staff recommended 

process & procedure changes 

• Reporting to regulatory agencies 



• Successfully complete Huber Screw Press 

dewatering project 

• Complete installation of 14 Kubota EK300 

Submerged Membrane Units (SMUs) 

• Implement changes identified by continued 

process evaluation 

• O&M of 1MGD MBR plant 

• Perform process control laboratory analysis 

• Manage disposal of 648 wet tons per year of 

biosolids 

• Continue to evaluate treatment processes to 

maintain an efficient operation 

• Respond to after hour emergencies & 

equipment failures 

• Complying with unfunded mandates from 

regulatory agencies 

Wastewater Treatment Plant 

• Complete Huber Screw Press dewatering 

project 

• Continue to evaluate effluent reuse options 

• Complete upgrade to headworks aeration 

• Complete installation of 14 Kubota EK300 

SMUs 

24

Wastewater Treatment Division (cont.) 


• Preventative maintenance 

• Perform necessary repairs revealed by routine / 


• Respond to equipment / machinery failures 



• 500 new 510 Membrane Bioreactor (MBR) 

cartridges 

• Rebuild 2 MBR recycle pumps 

• Perform Annual MBR take down & mechanical 

inspection 

O&M of: 

• 1.58 miles of outfall pipeline 

• 18 acre disposal site 

• 13 percolation ponds 

Treated Wastewater Disposal Facilities 

• Complete Habitat Mitigation & Monitoring Plan 

• Replace the remaining 4 pond isolation valve 

assemblies 

• Grade roads & scarify ponds to maintain access 

& pond performance 

• Complete repairs to spray irrigation telemetry 

25

Wastewater Treatment Division (cont.) 


• O&M of Supervisory Control & Data Acquisition 

(SCADA) system to provide remote monitoring 

& operation of treatment plant processes & 

disposal facilities 

• Log, analyze & archive operational data 

• Continued improvement of process automation 

SCADA System 


• Evaluate SCADA system 

• Upgrade SCADA based on the continuing 

treatment process evaluation 

• Maintain required certifications 








maintenance 



environment 


Officer to improve Safety Program 

26

ADMINISTRATION DIVISION 

INSERT PHOTOS 

28

FIRE DEPARTMENT 

INSERT PHOTOS 

29


30


INSERT PHOTOS 

31

WASTEWATER COLLECTIONS DIVISION 

32

WASTEWATER TREATMENT DIVISION 

33

Challenges the District Faces 

• Fixed costs to ensure services are always (24/7) available 

• Lower property tax revenue 

• Increasing electricity & gas costs 

• Repair & replacement of aging infrastructure 

• Increasing regulatory requirements 

• Retaining highly skilled & qualified professional staff 

• Ensuring all customers are contributing their fair share 

• Potential consolidation 

34

• On 4/17/13 the District had to write‐off $250,000 in 

unpaid ambulance fees 

• In March 2013 we were notified by AQMD/CARB that we 

needed to upgrade our fuel tanks at a cost of $25,000 

• Electricity Rate Increase for WWTP = 28.3% ($20,000) 

• Electricity Rate Increase for RSWD = 14% ($20,000) 

• Increasing regulatory requirements = $$$ 

• Outfall & interceptor pipeline failures ($800K) 

• Wildfires 

Challenges – Specific Examples 

35


• The Board adopts an annual budget each year around this time 

• The budget is mainly a planning tool to help guide staff 

• Ten (10) Public Meetings have been held so far including today: 

• Annual Board Budget Workshop in January 

• Fire Department Budget Reviewed in February 

• Wastewater Budget Reviewed in March 

• Water/Admin Budget Reviewed in April 

• Rate & Budget Workshop was held on Saturday, April 13 th 

• Draft budget document was reviewed on May 15 th 

• Public Outreach Workshop on Saturday, June 8 th 

• Prop 218 Hearing is set for June 19 th at 6pm 

36

3.2% 

4.9% 

38

12.4% 

1.4% 

39

Proposed Rate Adjustments 

RSWD Board of Directors will be considering the following rate 

adjustments at a public hearing on June 19, 2013 at 6pm: 

• $0.75 per month increase in the fixed monthly water rate 

• Transfer of the existing $3.90 per month DWR loan fee to 

the fixed monthly water base charge 

• $2.80 per month increase in the fixed sewer rate 

• 4% increase in water usage charge, fire service & residential 

landscape irrigation water meter rates 

40

Need for Rate Adjustments* 

• Offset the loss of the leachate loads revenue from County 

• Offset lower property tax allocations ($0 to W&WW FY 13/14) 

• Increases in operating expenses (electricity & gas) 

• Minimize use of reserve funds for operating expenses 

• Build reserves to target levels in Cash Reserve Policy 

• Big picture, strategic and long range planning 

• *Rate increases were not the only measure used to generate a balanced budget. 

Other measures required to balance the budget included reductions in operating 

expenses where possible and deferral of nonessential activities and projects. 

41

Projected Monthly Water Rate Impacts 

• Low Use (300cf/mo): $1.17 

• Average Use (1,000cf/mo): $2.15 

• High Use (2,500cf/mo): $4.25 

• Very High Use (4,000cf/mo): $6.35 

(The existing $3.90/mo. DWR loan fee is rolled into the fixed monthly 

base rate + $0.75/mo. increase to base rate & 4% increase in usage 

charge. Approximately $190,000 generated to fund needed CIP.) 42

Projected Monthly Sewer Rate Impacts 

Residential (Assuming 4% Water Usage Rate Increase) 

• Low Use (300cf/mo): $2.86 


• High Use (2,500cf/mo): $3.33 

• Very High Use (4,000cf/mo): $3.64 

Commercial (Assuming 4% Water Usage Rate Increase) 

• Low Use (300cf/mo): $2.94 


• High Use (2,500cf/mo): $3.97 

• Very High Use (4,000cf/mo): $4.67 43

Combined Projected Rate Impacts 

Water & Sewer Monthly Impact ($/mo) Annual Impact ($/yr) 

Low Use 

(300cf/mo) 

Average Use 

(1,000cf/mo) 

Hi Use 

(2,500cf/mo) 

Very High Use 

(4,000cf/mo) 

$4.03 $48.36 

$5.16 $61.92 

$7.58 $90.96 

$9.99 $119.88 

44

Questions 

We welcome your input! 

http://www.runningspringswaterdistrict.com/ 

Contact: Ryan Gross 

909‐867‐2766 

rgross@runningspringswd.com 

45

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