RFR - Community Partners

1. Commonwealth of Massachusetts Standard Contract
2. Commonwealth Terms and Conditions
3. Request for Taxpayer Identification Number and Certification (W-9)
4. Contractor Authorized Signatory Listing
5. Affirmative Market Program Plan (see Section 6.2 for more information)
6. Authorization for Electronic Funds Payment Form (see Section 6.9 for more information)
7. Business Associate Agreement (This form is only included with the RFR for bidders’
information – see Attachment B, Exhibit 7 and Section 6.11 for more information. Bidders
are not required to return this form with their proposal. Only those bidders awarded grants
will be required to execute the Business Associate Agreement.)
3.4 Cost Response Requirements (Budget Worksheet and narrative): Bidders shall complete the
Budget Worksheet, attached to the RFR as Attachment C. Bidders must also submit narrative (no
more than one page) to clarify any elements of their Budget Worksheet.
SECTION 4.
RESPONSE EVALUATION PROCESS
Responses to this RFR shall be evaluated by an Evaluation Committee (also known as a “Procurement
Management Team,” or PMT) appointed by EOHHS.
4.1 Response Review and Evaluation Criteria
A. Initial Review: All responses shall be initially reviewed to determine compliance with the general
response submission instructions in Section 3.1 and inclusion of the mandatory forms described in
Section 3.3. Responses that meet those requirements shall have their Programmatic (Section 3.2) and
Cost (Section 3.4) responses reviewed and evaluated by the Committee against the criteria in
Sections 4.1.B and C, below.
B. Programmatic Response Review: The Committee shall qualitatively rate each Programmatic
Response by evaluating each element for comprehensiveness, appropriateness, feasibility, clarity,
effectiveness, innovation, and responsiveness to the needs of EOHHS. In addition to the
Programmatic response, the Committee may consider any relevant information about the bidder
known to EOHHS.
C. Cost Response Review: Each Cost Response shall be reviewed and rated by the Committee for its
reasonableness, effectiveness, and ability to identify those resources, both grant-related and internal,
to be used in the bidder’s project implementation.
D. SOMWBA: The Committee shall give preference to any bidder’s aggregate Programmatic and
Budget response rating over an equal aggregate rating where the bid is submitted by an organization
that is certified as a Minority Business Enterprise (MBE) by the State Office of Minority and Women
Business Assistance (SOMWBA). See Section 6.2.
E. Noncompliance: EOHHS reserves the right to reject a bidder’s response at any time during the
evaluation process if the bidder:
• Fails to demonstrate to EOHHS’s satisfaction that it meets all RFR requirements;
RFR for MassHealth and Commonwealth Care Enrollment Outreach Grants
FY 2008
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