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1.13 The price to be charged for the tender document shall not exceed Kshs.5,000/= (See invitation to tender for actual amount) 1.14 The procuring entity shall allow the tenderer to review the tender document free of charge before purchase. 2. Tender Documents 2.1 The complete set of tender documents comprises the documents listed below and any addenda issued in accordance with Clause 2.4. (a) (b) (c) (d) (e) (f) (g) (h) These Instructions to Tenderers Form of Tender and Qualification Information Conditions of Contract Appendix to Conditions of Contract Specifications Drawings Bills of Quantities Forms of Securities 2.2 The tenderer shall examine all Instructions, Forms to be filled and Specifications in the tender documents. Failure to furnish all information required by the tender documents, or submission of a tender not substantially responsive to the tendering documents in every respect will be at the tenderer’s risk and may result in rejection of his tender. 2.3 A prospective tenderer making an inquiry relating to the tender documents may notify the Employer in writing or by cable, telex or facsimile at the address indicated in the letter of invitation to tender. The Employer will only respond to requests for clarification received earlier than seven days prior to the deadline for submission of tenders. Copies of the Employer’s response will be forwarded to all persons issued with tendering documents, including a description of the inquiry, but without identifying its source. 2.4 Before the deadline for submission of tenders, the Employer may modify the tendering documents by issuing addenda. Any addendum thus issued shall be part of the tendering documents and shall be communicated in writing or by cable, telex or facsimile to all tenderers. Prospective tenderers shall acknowledge receipt of each addendum in writing to the Employer. 7 2.5 To give prospective tenderers reasonable time in which to take an addendum into account in preparing their tenders, the Employer shall extend, as necessary, the deadline for submission of tenders, in accordance with Clause 4.2 here below. 7
3. Preparation of Tenders 3.1 All documents relating to the tender and any correspondence shall be in English language. 3.2 The tender submitted by the tenderer shall comprise the following: (a) (b) These Instructions to Tenderers, Form of Tender, Conditions of Contract, Appendix to Conditions of Contract and Specifications; Tender Security; (c) Priced Bill of Quantities ; (d) (e) (f) Qualification Information Form and Documents; Alternative offers where invited; and Any other materials required to be completed and submitted by the tenderers. 3.3 The tenderer shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items for which no rate or price is entered by the tenderer will not be paid for when executed and shall be deemed covered by the other rates and prices in the Bill of Quantities. All duties, taxes, and other levies payable by the Contractor under the Contract, or for any other cause relevant to the Contract, as of 30 days prior to the deadline for submission of tenders, shall be included in the tender price submitted by the tenderer. 3.4 The rates and prices quoted by the tenderer shall only be subject to adjustment during the performance of the Contract if provided for in the Appendix to Conditions of Contract and provisions made in the Conditions of Contract. 3.5 The unit rates and prices shall be in Kenya Shillings. 3.6 Tenders shall remain valid for a period of one hundred and twenty (120) days from the date of submission. However in exceptional circumstances, the Employer may request that the tenderers extend the period of validity for a specified additional period. The request and the tenderers’ responses shall be made in writing. A tenderer may refuse the request without forfeiting the Tender Security. A tenderer agreeing to the request will not be required or permitted to otherwise modify the tender, but will be required to extend the validity of Tender Security for the period of the extension, and in compliance with Clause 3.7 - 3.11 in all respects. 8
Page 1 and 2: KENYA SUGAR BOARD TENDER DOCUMENT F
Page 3 and 4: SECTION I INVITATION FOR TENDERS CO
Page 5 and 6: INSTRUCTIONS TO TENDERERS. 1. Gener
Page 7: (a) annual volume of construction w
Page 11 and 12: the lowest evaluated tender conform
Page 13 and 14: 5.4 To assist in the examination, e
Page 15 and 16: 6. Award of Contract 6.1 Subject to
Page 17 and 18: SECTION III - APPENDIX TO INSTRUCTI
Page 19 and 20: Instruction to tenderers reference
Page 25 and 26: SECTION IV CONDITIONS OF CONTRACT T
Page 27 and 28: CONDITIONS OF CONTRACT 1. Definitio
Page 29 and 30: “A Variation” is an instruction
Page 31 and 32: person who is a member of the Contr
Page 33 and 34: 18. Management Meetings 18.1 A Cont
Page 35 and 36: 22.5 If the Project Manager decides
Page 37 and 38: X 11 = the amount of the previous c
Page 39 and 40: such materials. Any amount from tim
Page 41 and 42: 29.2 All work to be paid for as Day
Page 43 and 44: eaches of Contract shall include, b
Page 45 and 46: Employer or for showing or forbeari
Page 48 and 49: SECTION V - APPENDIX TO CONDITIONS
Page 50 and 51: The evaluation and error correction
Page 52 and 53: SECTION VIII - STANDARD FORM (i) (i
Page 54 and 55: LETTER OF ACCEPTANCE [letterhead pa
Page 56 and 57: 4. The Employer hereby covenants to
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PERFORMANCE BANK GUARANTEE To: ____
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Name of the Bank or financial insti
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1.5 Qualifications and experience o
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Please fill in block letters. 1. Fu
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Issued Kshs. …………………
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STATEMENT OF FOREIGN CURRENCY REQUI
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LETTER OF NOTIFICATION OF AWARD To:
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KENYA SUGAR BOARD TENDER NO: KSB/T/
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FORM OF TENDER Kenya Sugar Board P
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SECTION NO. 1 PRELIMINARIES
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Item Quantity Rate Amount No Shs FO
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Item Quantity Rate Amount No Shs A
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Page 84 and 85:
Page 86 and 87:
Item Quantity Rate Amount No Shs TE
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Section No. 1 Element No. 1 PRELIMI
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GENERAL SPECIFICATIONS ARCHITECTURA
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SPECIFICATIONS DEMOLITIONS & ALTERA
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SPECIFICATIONS SITE CLEARANCE & GEN
Page 100 and 101:
SPECIFICATIONS WALLING
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SPECIFICATIONS WALLING ! ( (3,5%!'
Page 104 and 105:
SPECIFICATIONS ROOFING & R.W. DISPO
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SPECIFICATIONS ROOFING & R.W. DISPO
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SPECIFICATIONS CARPENTRY & JOINERY
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SPECIFICATIONS CARPENTRY & JOINERY
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SPECIFICATIONS ALUMINIUM WINDOWS &
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SPECIFICATIONS FINISHINGS
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SPECIFICATIONS FINISHINGS &
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SPECIFICATIONS GLAZING
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SPECIFICATIONS PAINTING & DECORATIN
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SPECIFICATIONS PAINTING & DECORATIN
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SPECFICIATIONS LANDSCAPING
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SPECFICIATIONS LANDSCAPING )
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SPECFICIATIONS LANDSCAPING
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SPECIFICATIONS ELECTRICAL INSTALLAT
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Item Quantity Rate Amount No Shs SE
Page 216 and 217:
Page 218 and 219:
Page 220 and 221:
Item Quantity Rate Amount No Shs 12
Page 222 and 223:
Page 224 and 225:
Section No. 3 Element No. 4 ROOFING
Page 226 and 227:
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Item Quantity Rate Amount No Shs Pr
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Page 234 and 235:
Page 236 and 237:
Item Quantity Rate Amount No Shs Di
Page 238 and 239:
Section No. 3 Element No. 9 INTERNA
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Item Quantity Rate Amount No Shs Su
Page 242 and 243:
Page 244 and 245:
Section No. 3 Element No. 11 MECHAN
Page 246 and 247:
SECTION SUMMARY - BUILDING WORKS El
Page 248 and 249:
Page 250 and 251:
Item Quantity Rate Amount No Shs Ex
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Page 254 and 255:
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Item Unit Quantity Rate Amount No S
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MAIN SUMMARY
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APPENDIX 'A' SCHEDULE OF DRAWINGS
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APPENDIX 'B' SCHEDULE OF PRIME COST
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Page 273:
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