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KENYA SUGAR BOARD
TENDER DOCUMENT
FOR
CONSTRUCTION OF A STAFF WELFARE BUILDING
KENYA SUGAR BOARD
SUKARI PLAZA, OFF WAIYAKI WAY,
P.O. BOX 51500, 00100 NAIROBI.
TEL: (+254 2) 8018750-3, 2023316-8
CELL :( +254) 733 - 333378/9
(+254) 722 - 203127/8
FAX: (+254 2) 2021266, 2021277
EMAIL info@kenyasugar.co.ke
29 TH MAY, 2013

Table of Contents
TABLE OF CONTENTS
PAGE
SECTION I: INVITATION TO TENDER …………………………………… 2
SECTION II: INSTRUCTIONS TO TENDERERS ……………………….. 3 - 16
SECTION III:
APPENDIX TO INSTRUCTIONS TO
TENDERERS …………………………………………………… 17 – 24
SECTION IV: CONDITIONS OF CONTRACT …………………………….. 25 - 48
SECTION V:
APPENDIX TO CONDITIONS OF
CONTRACT …………………………………………………… 49 - 51
SECTION VI: SPECIFICATIONS …………………………………………… 52
SECTION VII: BILLS OF QUANTITIES ……………………………………. 53
SECTION VIII: STANDARD FORMS ………………………………………… 54 - 72
1

SECTION I
INVITATION FOR TENDERS
CONSTRUCTION OF A KSB STAFF WELFARE BUILDING
TENDER NO: KSB/T/32/2013
The Kenya Sugar Board (KSB) invites tenders from eligible Contractors to undertake the
construction of a staff welfare building including other Engineering and Specialist
Works as listed below at its Nairobi Headquarter’s premises. The proposed building to
be constructed will have a plinth area of approximately 850 square meters.
Contractors wishing to bid must be registered by former Ministry of Public Works and
be eligible for the equivalent registration by the National Construction Authority.
Main Building Works – Category D and above, Sub-contractors;
Electrical Installations – Category F
Plumbing, drainage and firefighting installations - Category F
Air Conditioning and Mechanical Ventilation - Category F
The Main contractor is expected to form a consortium with all the above listed
engineering and specialist sub-contractors. Their specific requirements are detailed in
the tender document.
Further information may be obtained from the Office of the Senior Procurement
Officer KSB Nairobi, P. O. Box 51500, Nairobi. Tel: 020-8018750/3 or 0722203127/8, Email:
info@kenyasugar.co.ke during normal office working hours from Monday to Friday.
Complete set of Tender documents may be obtained from the KSB website
www.kenyasugar.co.ke or the Office of the Senior Procurement Officer, Head Office
Nairobi during normal office working hours, between 9.00 am and 5.00 pm from
Monday to Friday upon payment of a non – refundable fee of Kshs 4,000.00 (Kenya
shillings Four thousand) in cash or Banker’s Cheque Payable to Kenya Sugar Board
prior to collection of the tender document.
Tender documents duly completed in sealed envelopes clearly marked Tender No.
KSB/T/32/2013 should be deposited in the Tender Box on the Ground floor of the Main
Entrance of the KSB Building Headquarters, Nairobi to be received by 11:00am on or
before 20/6/2013
Tenders will be opened publicly on 20/6/2013 at 11.30 am in the Boardroom Kenya
Sugar Board Nairobi. Interested tenderers or their representatives may attend the
tender opening ceremony. Late bids shall be rejected.
CHIEF EXECUTIVE OFFICER
2

SECTION II
INSTRUCTIONS TO TENDERERS
TABLE OF CONTENTS PAGE
CLAUSE
PAGE
1. General …………………………………………………. 4
2. Tender Documents ………………………………… 7
3. Preparation of Tenders ………………………………… 8 - 10
4. Submission of Tenders ………………………………… 10 - 11
5. Tende r Opening and Evaluation ……………………… 11 - 14
6. Award of Contract ………………………………………… 14 - 15
1. Corrupt and fraudulent practices……………………… 16
3

INSTRUCTIONS TO TENDERERS.
1. General/Eligibility/Qualifications/Joint venture/Cost of tendering
1.1 The Employer as defined in the Appendix to Conditions of Contract
invites tenders for Works Contract as described in the tender documents.
The successful tenderer will be expected to complete the Works by the
Intended Completion Date specified in the tender documents.
1.2 All tenderers shall provide the Qualification Information, a statement
that the tenderer (including all members of a joint venture and
subcontractors) is not associated, or has not been associated in the past,
directly or indirectly, with the Consultant or any other entity that has
prepared the design, specifications, and other documents for the project
or being proposed as Project Manager for the Contract. A firm that has
been engaged by the Employer to provide consulting services for the
preparation or supervision of the Works, and any of its affiliates, shall
not be eligible to tender.
1.3 All tenderers shall provide in the Form of Tender and Qualification
Information, a preliminary description of the proposed work method and
schedule, including drawings and charts, as necessary.
1.4 In the event that pre-qualification of potential tenderers has been
undertaken, only tenders from pre-qualified tenderers will be considered
for award of Contract. These qualified tenderers should submit with
their tenders any information updating their original pre-qualification
applications or, alternatively, confirm in their tenders that the originally
submitted pre-qualification information remains essentially correct as of
the date of tender submission.
1.5 Where no pre-qualification of potential tenderers has been done, all
tenderers shall include the following information and documents with
their tenders , unless otherwise stated: (See appendix for required
details)
(a)
(b)
(c)
copies of original documents defining the constitution or legal
status, place of registration, and principal place of business;
written power of attorney of the signatory of the tender to commit
the tenderer:
total monetary value of construction work performed for each of
the last five years:
experience in works of a similar nature and size for each of the last
five years, and details of work under way or contractually
4

committed; and names and addresses of clients who may be
contacted for further information on these contracts;
(d)
(e)
(f)
(g)
(h)
(i)
(j)
major items of construction equipment proposed to carry out the
Contract and an undertaking that they will be available for the
Contract.
qualifications and experience of key site management and
technical personnel proposed for the Contract and an undertaking
that they shall be available for the Contract.
reports on the financial standing of the tenderer, such as profit
and loss statements and auditor’s reports for the past three years;
evidence of adequacy of working capital for this Contract (access to
line(s) of credit and availability of other financial resources);
authority to seek references from the tenderer’s bankers;
information regarding any litigation, current or during the last five
years, in which the tenderer is involved, the parties concerned and
disputed amount; and
proposals for subcontracting components of the Works amounting
to more than 10 percent of the Contract Price.
1.6 Tenders submitted by a joint venture of two or more firms as partners
shall comply with the following requirements, unless otherwise stated:
(a) the tender shall include all the information listed in clause 1.5
above for each joint venture partner;
(b)
(c)
(d)
(e)
the tender shall be signed so as to be legally binding on all
partners;
all partners shall be jointly and severally liable for the execution
of the Contract in accordance with the Contract terms;
one of the partners will be nominated as being in charge,
authorised to incur liabilities, and receive instructions for and on
behalf of all partners of the joint venture; and
the execution of the entire Contract, including payment, shall be
done exclusively with the partner in charge.
1.7 To qualify for award of the Contract, tenderers shall meet the following
minimum qualifying criteria;
5

(a) annual volume of construction work of at least 2.5 times the
estimated annual cashflow for the Contract;
(b) experience as main contractor in the construction of at least two
works of a nature and complexity equivalent to the Works over the
last 10 years (to comply with this requirement, works cited should be
at least 70 percent complete);
(c) proposals for the timely acquisition (own, lease, hire, etc.) of the
essential equipment listed as required for the Works;
(d) a Contract manager with at least five years’ experience in works of an
equivalent nature and volume, including no less than three years as
Manager; and
(e) liquid assets and/or credit facilities, net of other contractual
commitments and exclusive of any advance payments which may be
made under the Contract, of no less than 4 months of the estimated
payment flow under this Contract.
1.8 The figures for each of the partners of a joint venture shall be added
together to determine the tenderer’s compliance with the minimum
qualifying criteria of clause 1.7 (a) and (e); however, for a joint venture to
qualify, each of its partners must meet at least 25 percent of minimum
criteria 1.7 (a), (b) and (e) for an individual tenderer, and the partner in
charge at least 40 percent of those minimum criteria. Failure to comply
with this requirement will result in rejection of the joint venture’s tender.
Subcontractors’ experience and resources will not be taken into account
in determining the tenderer’s compliance with the qualifying criteria,
unless otherwise stated.
1.9 Each tenderer shall submit only one tender, either individually or as a
partner in a joint venture. A tenderer who submits or participates in
more than one tender (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the
proposals with the tenderer’s participation to be disqualified.
1.10 The tenderer shall bear all costs associated with the preparation and
submission of his tender, and the Employer will in no case be
responsible or liable for those costs.
1.11 The tenderer, at the tenderer’s own responsibility and risk, is encouraged
to visit and examine the Site of the Works and its surroundings, and
obtain all information that may be necessary for preparing the tender
and entering into a contract for construction of the Works. The costs of
visiting the Site shall be at the tenderer’s own expense.
1.12 The procuring entity’s employees, committee members, board members
and their relative (spouse and children) are not eligible to participate in
the tender.
6

1.13 The price to be charged for the tender document shall not exceed
Kshs.5,000/= (See invitation to tender for actual amount)
1.14 The procuring entity shall allow the tenderer to review the tender
document free of charge before purchase.
2. Tender Documents
2.1 The complete set of tender documents comprises the documents listed
below and any addenda issued in accordance with Clause 2.4.
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
These Instructions to Tenderers
Form of Tender and Qualification Information
Conditions of Contract
Appendix to Conditions of Contract
Specifications
Drawings
Bills of Quantities
Forms of Securities
2.2 The tenderer shall examine all Instructions, Forms to be filled and
Specifications in the tender documents. Failure to furnish all
information required by the tender documents, or submission of a tender
not substantially responsive to the tendering documents in every respect
will be at the tenderer’s risk and may result in rejection of his tender.
2.3 A prospective tenderer making an inquiry relating to the tender
documents may notify the Employer in writing or by cable, telex or
facsimile at the address indicated in the letter of invitation to tender.
The Employer will only respond to requests for clarification received
earlier than seven days prior to the deadline for submission of tenders.
Copies of the Employer’s response will be forwarded to all persons issued
with tendering documents, including a description of the inquiry, but
without identifying its source.
2.4 Before the deadline for submission of tenders, the Employer may modify
the tendering documents by issuing addenda. Any addendum thus
issued shall be part of the tendering documents and shall be
communicated in writing or by cable, telex or facsimile to all tenderers.
Prospective tenderers shall acknowledge receipt of each addendum in
writing to the Employer.
7
2.5 To give prospective tenderers reasonable time in which to take an
addendum into account in preparing their tenders, the Employer shall
extend, as necessary, the deadline for submission of tenders, in
accordance with Clause 4.2 here below.
7

3. Preparation of Tenders
3.1 All documents relating to the tender and any correspondence shall be in
English language.
3.2 The tender submitted by the tenderer shall comprise the following:
(a)
(b)
These Instructions to Tenderers, Form of Tender, Conditions of
Contract, Appendix to Conditions of Contract and Specifications;
Tender Security;
(c) Priced Bill of Quantities ;
(d)
(e)
(f)
Qualification Information Form and Documents;
Alternative offers where invited; and
Any other materials required to be completed and submitted by the
tenderers.
3.3 The tenderer shall fill in rates and prices for all items of the Works
described in the Bill of Quantities. Items for which no rate or price is
entered by the tenderer will not be paid for when executed and shall be
deemed covered by the other rates and prices in the Bill of Quantities.
All duties, taxes, and other levies payable by the Contractor under the
Contract, or for any other cause relevant to the Contract, as of 30 days
prior to the deadline for submission of tenders, shall be included in the
tender price submitted by the tenderer.
3.4 The rates and prices quoted by the tenderer shall only be subject to
adjustment during the performance of the Contract if provided for in the
Appendix to Conditions of Contract and provisions made in the
Conditions of Contract.
3.5 The unit rates and prices shall be in Kenya Shillings.
3.6 Tenders shall remain valid for a period of one hundred and twenty (120)
days from the date of submission. However in exceptional
circumstances, the Employer may request that the tenderers extend the
period of validity for a specified additional period. The request and the
tenderers’ responses shall be made in writing. A tenderer may refuse the
request without forfeiting the Tender Security. A tenderer agreeing to the
request will not be required or permitted to otherwise modify the tender,
but will be required to extend the validity of Tender Security for the
period of the extension, and in compliance with Clause 3.7 - 3.11 in all
respects.
8

3.7 The tenderer shall furnish, as part of the tender, a Tender Security in the
amount and form specified in the appendix to instructions to tenderers.
This shall be in the amount not exceeding 2 percent of the tender price
3.8 The format of the Tender Security should be in accordance with the form
of Tender Security included in Section VIII - Standard forms or any other
form acceptable to the Employer . Tender Security shall be valid for 30
days beyond the validity of the tender.
3.9 Any tender not accompanied by an acceptable Tender Security shall be
rejected. The Tender Security of a joint venture must define as
“Tenderer” all joint venture partners and list them in the following
manner: a joint venture consisting of”…………”,”…………”,and “…………”.
3.10 The Tender Securities of unsuccessful tenderers will be returned within
28 days of the end of the tender validity period specified in Clause 3.6.
3.11 The Tender Security of the successful tenderer will be discharged when
the tenderer has signed the Contract Agreement and furnished the
required Performance Security.
3.12 The Tender Security may be forfeited
(a)
(b)
(c)
if the tenderer withdraws the tender after tender opening during
the period of tender validity;
if the tenderer does not accept the correction of the tender price,
pursuant to Clause 5.7;
in the case of a successful tenderer, if the tenderer fails within the
specified time limit to
(i)
(ii)
sign the Agreement, or
furnish the required Performance Security.
3.13 Tenderers shall submit offers that comply with the requirements of the
tendering documents, including the basic technical design as indicated
in the Drawings and Specifications. Alternatives will not be considered,
unless specifically allowed in the invitation to tender. If so allowed,
tenderers wishing to offer technical alternatives to the requirements of
the tendering documents must also submit a tender that complies with
the requirements of the tendering documents, including the basic
technical design as indicated in the Drawings and Specifications. In
addition to submitting the basic tender, the tenderer shall provide all
information necessary for a complete evaluation of the alternative,
including design calculations, technical specifications, breakdown of
prices, proposed construction methods and other relevant details. Only
the technical alternatives, if any, of
9

the lowest evaluated tender conforming to the basic technical
requirements shall be considered.
3.14 The tenderer shall prepare one original of the documents comprising the
tender documents as described in Clause 3.2 of these Instructions to
Tenderers, bound with the volume containing the Form of Tender,
and clearly marked “ORIGINAL”. In addition, the tenderer shall submit
copies of the tender, in the number specified in the invitation to tender,
and clearly marked as “COPIES”. In the event of discrepancy between
them, the original shall prevail.
3.15 The original and all copies of the tender shall be typed or written in
indelible ink and shall be signed by a person or persons duly authorised
to sign on behalf of the tenderer, pursuant to Clause 1.5 (a) or 1.6 (b), as
the case may be. All pages of the tender where alterations or additions
have been made shall be initialled by the person or persons signing the
tender.
3.16 Clarification of tenders shall be requested by the tenderer to be received
by the procuring entity not later than 7 days prior to the deadline for
submission of tenders.
3.17 The procuring entity shall reply to any clarifications sought by the
tenderer within 3 days of receiving the request to enable the tenderer to
make timely submission of its tender.
3.18 The tender security shall be in the amount of 0.5 – 2 per cent of the
tender price. (See appendix to Instructions to tenderers)
4. Submission of Tenders
4.1 The tenderer shall seal the original and all copies of the tender in two
inner envelopes and one outer envelope, duly marking the inner
envelopes as “ORIGINAL” and “COPIES” as appropriate. The inner and
outer envelopes shall:
(a)
(b)
(c)
be addressed to the Employer at the address provided in the
invitation to tender;
bear the name and identification number of the Contract as
defined in the invitation to tender; and
provide a warning not to open before the specified time and date
for tender opening.
4.2 Tenders shall be delivered to the Employer at the address specified above
not later than the time and date specified in the invitation to tender.
However, the Employer may extend the deadline for submission of
tenders by issuing an amendment in accordance with Sub-Clause 2.5 in
which case all rights and obligations of the Employer and the tenderers
10

previously subject to the original deadline will then be subject to the new
deadline.
4.3 Any tender received after the deadline prescribed in clause 4.2 will be
returned to the tenderer un-opened.
4.4 Tenderers may modify or withdraw their tenders by giving notice in
writing before the deadline prescribed in clause 4.2. Each tenderer’s
modification or withdrawal notice shall be prepared, sealed, marked,
and delivered in accordance with clause 3.13 and 4.1, with the outer and
inner envelopes additionally marked “MODIFICATION” and
“WITHDRAWAL”, as appropriate. No tender may be modified after the
deadline for submission of tenders.
4.5 Withdrawal of a tender between the deadline for submission of
tenders and the expiration of the period of tender validity specified in the
invitation to tender or as extended pursuant to Clause 3.6 may result in
the forfeiture of the Tender Security pursuant to Clause 3.11.
4.6 Tenderers may only offer discounts to, or otherwise modify the prices of
their tenders by submitting tender modifications in accordance with
Clause 4.4 or be included in the original tender submission.
5. Tender Opening and Evaluation
5.1 The tenders will be opened by the Employer, including modifications
made pursuant to Clause 4.4, in the presence of the tenderers’
representatives who choose to attend at the time and in the place
specified in the invitation to tender. Envelopes marked “WITHDRAWAL”
shall be opened and read out first. Tenderers’ and Employer’s
representatives who are present during the opening shall sign a register
evidencing their attendance.
5.2 The tenderers’ names, the tender prices, the total amount of each tender
and of any alternative tender (if alternatives have been requested or
permitted), any discounts, tender modifications and withdrawals, the
presence or absence of Tender Security, and such other details as may
be considered appropriate, will be announced by the Employer at the
opening. Minutes of the tender opening, including the information
disclosed to those present will be prepared by the Employer.
5.3 Information relating to the examination, clarification, evaluation, and
comparison of tenders and recommendations for the award of Contract
shall not be disclosed to tenderers or any other persons not officially
concerned with such process until the award to the successful tenderer
has been announced. Any effort by a tenderer to influence the
Employer’s officials, processing of tenders or award decisions may result
in the rejection of his tender.
11

5.4 To assist in the examination, evaluation, and comparison of tenders, the
Employer at his discretion, may ask any tenderer for clarification of the
tender, including breakdowns of unit rates. The request for clarification
and the response shall be in writing or by cable, telex or facsimile but no
change in the price or substance of the tender shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic
errors discovered in the evaluation of the tenders in accordance with
Clause 5.7.
5.5 Prior to the detailed evaluation of tenders, the Employer will determine
whether each tender (a) meets the eligibility criteria defined
in Clause 1.7;(b) has been properly signed; (c) is accompanied by the
required securities; and (d) is substantially responsive to the
requirements of the tendering documents. A substantially responsive
tender is one which conforms to all the terms, conditions and
specifications of the tendering documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in
any substantial way the scope, quality, or performance of the works; (b)
which limits in any substantial way, inconsistent with the tendering
documents, the Employer’s rights or the tenderer’s obligations under the
Contract; or (c) whose rectification would affect unfairly the competitive
position of other tenderers presenting substantially responsive tenders.
5.6 If a tender is not substantially responsive, it will be rejected, and may not
subsequently be made responsive by correction or withdrawal of the
nonconforming deviation or reservation.
5.7 Tenders determined to be substantially responsive will be checked for
any arithmetic errors. Errors will be corrected as follows:
(a)
(b)
(c)
(d)
where there is a discrepancy between the amount in figures and
the amount in words, the amount in words will prevail; and
where there is a discrepancy between the unit rate and the line
item total resulting from multiplying the unit rate by the quantity,
the unit rate as quoted will prevail, unless in the opinion of the
Employer, there is an obvious typographical error, in which case
the adjustment will be made to the entry containing that error.
In the event of a discrepancy between the tender amount as stated
in the Form of Tender and the corrected tender figure in the main
summary of the Bill of Quantities, the amount as stated in the
Form of Tender shall prevail. (See appendix)
The Error Correction Factor shall be computed by expressing the
difference between the tender amount and the corrected tender
sum as a percentage of the corrected Builder’s Work (i.e. Corrected
tender sum less P.C. and Provisional Sums) (See appendix)
12

(e)
(f)
The Error Correction Factor shall be applied to all Builder’s Work
(as a rebate or addition as the case may be) for the purposes of
valuations for Interim Certificates and valuation of variations. (See
appendix)
the amount stated in the tender will be adjusted in accordance
with the above procedure for the correction of errors and, with
Concurrence of the tenderer, shall be considered as binding upon
the tenderer. If the tenderer does not accept the corrected amount,
the tender may be rejected and the Tender Security may be
forfeited in accordance with clause 3.11. (See appendix)
5.8 The Employer will evaluate and compare only the tenders determined to
be substantially responsive in accordance with Clause 5.5.
5.9 In evaluating the tenders, the Employer will determine for each tender
the evaluated tender price by adjusting the tender price as follows:
(a) making any correction for errors pursuant to clause 5.7;
(b)
(c)
(d)
excluding provisional sums and the provision, if any, for
contingencies in the Bill of Quantities, but including Day works
where priced competitively.
making an appropriate adjustment for any other acceptable
variations, deviations, or alternative offers submitted in accordance
with clause 3.12; and
making appropriate adjustments to reflect discounts or other price
modifications offered in accordance with clause 4.6
5.10 The Employer reserves the right to accept or reject any variation,
deviation, or alternative offer. Variations, deviations, and alternative
offers and other factors which are in excess of the requirements of the
tender documents or otherwise result in unsolicited benefits for the
Employer will not be taken into account in tender evaluation.
5.11 The tenderer shall not influence the Employer on any matter relating to
his tender from the time of the tender opening to the time the Contract is
awarded. Any effort by the Tenderer to influence the Employer or his
employees in his decision on tender evaluation, tender comparison or
Contract award may result in the rejection of the tender.
5.12 Firms incorporated in Kenya where indigenous Kenyans own 51% or
more of the share capital shall be allowed a 10% preferential bias
provided that they do not sub-contract work valued at more than 50% of
the Contract Price excluding Provisional Sums to an
Non-indigenous sub-contractor.
13

6. Award of Contract
6.1 Subject to Clause 6.2, the award of the Contract will be made to the
tenderer whose tender has been determined to be substantially
responsive to the tendering documents and who has offered the lowest
evaluated tender price, provided that such tenderer has been determined
to be (a) eligible in accordance with the provision of Clauses 1.2, and (b)
qualified in accordance with the provisions of clause 1.7 and 1.8.
6.2 Notwithstanding clause 6.1 above, the Employer reserves the right to
accept or reject any tender, and to cancel the tendering process and
reject all tenders, at any time prior to the award of Contract, without
thereby incurring any liability to the affected tenderer or tenderers or any
obligation to inform the affected tenderer or tenderers of the grounds for
the action.
6.3 The tenderer whose tender has been accepted will be notified of the
award prior to expiration of the tender validity period in writing or by
cable, telex or facsimile. This notification (hereinafter and in all Contract
documents called the “Letter of Acceptance”) will state the sum
(hereinafter and in all Contract documents called the “Contract
Price”)that the Employer will pay the Contractor in consideration of the
execution, completion, and maintenance of the Works by the Contractor
as prescribed by the Contract. At the same time the other tenderers shall
be informed that their tenders have not been successful.
The contract shall be formed on the parties signing the contract.
6.4 The Agreement will incorporate all agreements between the Employer and
the successful tenderer. Within 14 days of receipt the successful
tenderer will sign the Agreement and return it to the Employer.
6.5 Within 21 days after receipt of the Letter of Acceptance, the successful
tenderer shall deliver to the Employer a Performance Security in the
amount stipulated in the Appendix to Conditions of Contract and in the
form stipulated in the Tender documents. The Performance Security shall
be in the amount and specified form
6.6 Failure of the successful tenderer to comply with the requirements of
clause 6.5 shall constitute sufficient grounds for cancellation of the
award and forfeiture of the Tender Security.
6.7 Upon the furnishing by the successful tenderer of the Performance
Security, the Employer will promptly notify the other tenderers that their
tenders have been unsuccessful.
6.8 Preference where allowed in the evaluation of tenders shall not be
allowed for contracts not exceeding one year (12 months)
14

6.9 The tender evaluation committee shall evaluate the tender within 30 days
of the validity period from the date of opening the tender.
6.10 The parties to the contract shall have it signed within 30 days from the
date of notification of contract award unless there is an administrative
review request.
6.11 Contract price variations shall not be allowed for contracts not exceeding
one year (12 months) (See appendix)
6.12 Where contract price variation is allowed, the valuation shall not exceed
15% of the original contract price.
6.13 Price variation request shall be processed by the procuring entity within
30 days of receiving the request.
6.14 The procuring entity may at any time terminate procurement proceedings
before contract award and shall not be liable to any person for the
termination.
6.15 The procuring entity shall give prompt notice of the termination to the
tenderers and on request give its reasons for termination within 14 days
of receiving the request from any tenderer.
6.16 A tenderer who gives false information in the tender document about its
qualification or who refuses to enter into a contract after notification of
contract award shall be considered for debarment from participating in
future public procurement.
7. Corrupt and Fraudulent practices
7.1 The procuring entity requires that tenderers observe the highest
standards of ethics during procurement process and execution of
contracts. A tenderer shall sign a declaration that he has not and will not
be involved in corrupt and fraudulent practices.
15

SECTION III – APPENDIX TO INSTRUCTIONS TO TENDERERS
The following information regarding the particulars of the tender shall complement, supplement or
amend the provisions of the instructions to tenderers. Wherever there is a conflict between the provision
of the instructions to tenderers and the provisions of the appendix, the provisions of the appendix herein
shall prevail over those of the instructions to tenderers
Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
1. General/Eligibility/Qualifications/Joint venture/Cost of tendering
1.7 Mandatory Requirements
The following mandatory requirements (MR) must be met notwithstanding other
requirements before the applicant is qualified for works.
A. General
i. Provide documentary evidence of the bidder Company’s Certificate of
Incorporation / registration (legal structure), joint venture agreements and
Power of attorney where applicable.
ii. Provide certified copy of the company’s current Certificate of Tax compliance
issued by Kenya Revenue Authority (KRA) and valid beyond the tender
closing date.
iii. Submit a completed company profiles using the Confidential Business
Questionnaire attached.
iv. Provide documentary evidence in form of certified audited accounts for the
company for the last three years( 2012, 2011, 2010) to indicate the company
has had an annual turnover of over Kenya shillings seventy million (Kshs. 50
million)
v. Provide certified documentary evidence of the company’s’ Certificate of
registration with the Ministry of Public Works Category D and above.
vi. Provide a bid security in the amount of 1% of the contract sum in form of a
Bank Guarantee or insurance bond from an Insurance company approved by
the Public Procurement Authority (PPOA)
vii. Provide a certified copy of valid Business Trading License (City or Local
Council Trading Permit)
viii. Provide documentary evidence of having undertaken at least two (2) building
construction works valued at over Kenya shillings seventy million (Kshs. 70
million) in the last five (5) years.
ix. Provide a complete set of tender documents, builder’s works (main contractor
documents) and services (sub-contractor documents).
x. Qualification criteria for sub-contractors shall be as specified in their
respective documents. The main contractor shall be required to ensure that his
set of subcontractors meet the minimum qualification criteria specified in their
respective documents.
B. Specific to work items
16

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
B.1 Electrical installations
i) Registration with Ministry of Public Works (Category F Minimum)
ii) Certificate of Registration under Company’s Act
iii) Class A1 registration as an electrical contractor with the Energy
Regulatory Commission/ Ministry of Energy etc
iv) Valid Tax Compliant Certificate
B.2 Plumbing and drainage installations
i) Registration with Ministry of Public Works (Category F Minimum)
ii) Certificate of Registration under Company’s Act
iii) Valid Tax Compliant Certificate
B.3 Air-conditioning and mechanical ventilation installations
i) Manufacturer’s Letter of Authority to Deal in Particular Brand of
Air-conditioning equipment
ii) Registration with Ministry of Public Works (Minimum Class F)
iii) Certificate of Registration under Company’s Act
iv) Valid Tax Compliant Certificate
i)
B.5 Generator installations
i) Manufacturer’s Letter of Authority to Deal in Particular Brand of
Generator equipment
ii) Registration with Ministry of Public Works as a Generator
Installation Sub-Contractor
iii) Certificate of Registration under Company’s Act
iv) Valid Tax Compliant Certificate
i)
B.11Furniture supplier
i) Manufacturer’s Letter of Authority to Deal in Particular Brand of
furniture
ii) Certificate of Registration under Company’s Act
iii) Valid Tax Compliant Certificate
2. Tender Documents
2.1 The complete set of tender documents comprises the documents listed below and any
addenda issued in accordance with Clause 2.4.
A. These Instructions to Tenderers
B. Appendix to Instructions to Tenderers
C. Form of Tender and Qualification Information
D. Conditions of Contract
E. Appendix to Conditions of Contract
F. Bills of Quantities
G. Forms of Securities
17

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
3 Preparation of tenders
3.14 The tenderer shall prepare one original and one copy of the documents referred to
in clause 3.2 of the Instructions to Tenderers to be composed as follows:
A. The technical envelope will enclose all documentations necessary for
technical evaluation. This shall include:
i. Qualification forms and all mandatory requirements (MR) as listed in
items 1.1 and 1.2 above. Qualification criteria for sub-contractors shall be
as specified in their respective documents. The main contractor shall be
required to ensure that his set of subcontractors meet the minimum
qualification criteria specified in their respective documents.
ii. A duly completed profile of the company (confidential business
questionnaire) and Tender questionnaire
B. The financial envelope will enclose the Form of tender, bills of quantities,
specifications and general instructions as provided, fully filled as specified.
4 Submission of tenders
4.1 The tenderer shall seal the original and copy of the tender in two inner
envelopes and one outer envelope, duly marking the inner envelopes as
“TECHNICAL REQUIREMENTS” and “FINANCIAL
REQUIREMENTS” as appropriate. The inner and outer envelopes shall:
A. be addressed to the Employer at the address provided in the invitation
to tender;
B. bear the name and identification number of the Contract as defined in
the invitation to tender; and
C. provide a warning not to open before the specified time and date for
tender opening
5 Tender Opening and Evaluation
5.2 The envelopes will be opened and the tenderers’ names, the tender prices, the total
amount of each tender and of any alternative tender (if alternatives have been
requested or permitted), any discounts, tender modifications and withdrawals, the
presence or absence of Tender Security, and such other details as may be
considered appropriate, will be announced by the Employer at the opening.
Minutes of the tender opening, including the information disclosed to those
present will be prepared by the Employer.
18

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
5.7 Tender award will be made on the corrected tender sum without adjustment of
rates
5.8 After the initial tender opening, the tenders will be evaluated in 2 stages, namely:
Technical evaluation and Financial evaluation.
Evaluation
i. Preliminary evaluation - Determination of Responsiveness (Mandatory
Requirements)
ii. Detailed Technical Examination
Only tenderers who score 70% and above shall be allowed to go to the
next stage of evaluation.
The Technical evaluation will be conducted according to the following
criteria
Evaluation Attribute
1. Category of Registration by Ministry of Public Works as a
Building Contractor as evidence by certified certificate of
registration
Weighting
%
5
2. Evidence of registration with relevant professional bodies. 2
3. Number of years in operation as an active building construction
company evidenced by projects undertaken.
4. Qualified Technical staff in the company relevant to the
building construction industry who will actively be involved in
the proposed project (Provide detailed CV accompanied by
relevant academic and professional certificates. Telephone
contacts must be provided)
15
15
5. Qualified management staff in the company relevant to
business management who are actively involved in the
management of the company (Provide detailed CV
accompanied by relevant academic and professional
certificates. Telephone contacts must be provided)
5
19

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
6. Accomplishments: (previous & current projects) Details of
building projects undertaken successfully within the last 5 years
each worth Kshs. 50 Million and above evidenced by letters of
reference from clients, certificates of occupation and
completion certificates for the respective projects. (for a project
to qualify it must be at least 70% complete. For Projects that
are not completed, letters of reference from respective
Architects and Clients must be provided)
25
7. Tools and equipment. Give a list and type of relevant building
construction tools and equipment owned by the company
evidenced by ownership documents. Provide documentary
evidence of ability to lease or hire relevant tools and equipment
not owned by the company. Give a description of their
application and performance to demonstrate technical capacity.
Evaluation Attribute
8. Insurance covers. Provide documentary evidence of having the
following valid insurance covers.
a. Injury to person and property
b. Contractors all risk
10
Weighting
%
4
2
2
9. Evidence of access to credit facilities, net of other contractual
commitments and exclusive of any advance payments which
may be made under the contract, of no less than 2 months of
Kshs. 15 Million (Kenya Shillings Sixty Million) per month
3
10. Certified financial statements for the last three years (2012,
2011, 2010). Evaluation shall consider Profitability Index and
Liquidity and Asset ratio
2
11. Certified bank statements for the last six months 2
12. Letter of Reference from bankers 2
13. Proposed construction period for the project accompanied by a
proposed Works Program Chart.
10
Chart format and adaptability to changes ----------------- 4
Tasks broken down and clearly defined to include
20

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
preconstruction tasks e.g. shop drawing submissions and
offsite fabrication timelines --------------------------------- 3
Logically defined critical path ------------------------------ 2
Clear indication of task assignments/ action owners ----- 1
TOTAL 100
EVALUATION CRITERIA FOR SPECIALIST SUBCONTRACTORS
Item Description Max.
Point
i Statement of Compliance
10
Signed and stamped ----------------------------------------------------- 10
Signed but not stamped or vice versa ---------------------------------- 6
Not signed nor stamped -------------------------------------------------- 0
ii Tender Questionnaire Form
10
Completely filled --------------------------------------------------------- 10
Partially filled ------------------------------------------------------------- 6
Not filled ------------------------------------------------------------------- 0
iii Confidential Business Questionnaire Form.
10
Completely filled ---------------------------------------------------------- 10
Partially filled -------------------------------------------------------------- 6
Not filled -------------------------------------------------------------------- 0
iv Key Personnel (Attach evidence) 20
Director of the firm
5
Holder of degree or diploma in relevant field ------ 5
Holder of certificate in relevant field ---------------- 3
Holder of trade test certificate in relevant field --- 2
No relevant certificate --------------------------------- 0
21

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
v
vi
At least 1No. degree/diploma of key personnel in relevant
Engineering field
With over 10 years relevant experience ----------------------- 5
With over 5 years relevant experience ------------------------- 3
With under 5 years relevant experience ----------------------- 1
At least 1No certificate holder of key personnel in relevant
Engineering field
With over 10 years relevant experience ----------------------- 5
With over 5 years relevant experience ------------------------- 3
With under 5 years relevant experience ----------------------- 1
At least 1No artisan (trade test certificate in relevant Engineering
field)
Artisan with over 10 years relevant experience -------------- 5
Artisan with under 10 years relevant experience ------------- 3
Non skilled worker with over 10 years relevant experience - 1
Contract completed in the last five (5) years (Max of 5 No.
Projects)
Project of similar nature, complexity and magnitude ---------- 3
Project of similar nature but of lower value than the one in
consideration------------------------------------------------------- 2
No completed project of similar nature --------------------------- 0
On-going projects (Max of 5 No. Projects)
Project of similar nature, complexity and magnitude ------ -2
Project of similar nature but of lower value than the one in
consideration –---------------------------------------------------- -1
No ongoing project of similar nature - ------------------------- 0
5
5
5
15 15
-15
vii
viii
Schedule of contractors equipment and transport (proof or
evidence of ownership)
Means of transport (Vehicle) -------------------------------------- 5
No means of transport ----------------------------------------------- 0
For each specific equipment required in the installation of the
Work being tendered for.
(Maximum No. of equipment to be considered – 3 No.) --------------- 5
Integration of works within the overall works program.
Tasks broken down and clearly defined to include
preconstruction tasks e.g. shop drawing submissions and offsite
fabrication timelines ------------------------------------------------ 8
Logically defined critical path ------------------------------------- 2
Incorporation into the overall works program ------------------- 5
TOTAL
5 20
15
15
100
A. Financial Evaluation
B.1 Authentication of the tender security; confirming its availability, its sufficiency
22

Instruction
to
tenderers
reference
Particulars of appendix to instruction to tenders
as per clause and authenticity from the issuing bank/entity.
B.2 Confirm the Tenderers conformity with the Central Bank of Kenya’s phase III
Modernisation work plan.
B.3 Evaluation of the tenderers tender price.
6. Award of Contract
6.1 Where the main contractor’s sub-contractor(s) do not qualify, the client shall have
the authority to select the best evaluated sub-contractor for the respective area of
specialisation from another main contractor. The selected sub-contractor shall be
appointed at the terms quoted in his tender.
This is a fixed price contract.
23

SECTION IV
CONDITIONS OF CONTRACT
Table of Contents
1 Definitions ………………………………………………… 27
2 Interpretation……………………………………………… 29
3 Language and Law ………………………………………… 30
4 Project Manager’s Decisions……………………………… 30
5 Delegation………………………………………………… 30
6 Communications ………………………………………… 30
7 Sub Contracting ………………………………………… 30
8 Other Contractors ……………………………………… 30
9 Personnel ………………………………………………… 30 - 31
10 Works……………………………………………………… 31
11 Safety and temporary works ……………………………… 31
12 Discoveries ………………………………………………… 31
13 Work Programme ………………………………………… 31-32
14 Possession of site ………………………………………… 32
15 Access to site …………………………………………… 32
16 Instructions ……………………………………………… 32
17 Extension or Acceleration of completion date ………… 32-33
18 Management Meetings ………………………………… 33
19 Early Warning …………………………………………… 33
20 Defects …………………………………………………… 33-34
21 Bills of Quantities ………………………………………… 34
22 Variations ………………………………………………… 34-35
23 Payment certificates, currency of payments and
Advance Payments ……………………………………… 35-36
24 Compensation events …………………………………… 36-38
25 Price Adjustment ………………………………………… 38-40
26 Retention ………………………………………………… 40-41
27 Liquidated Damages……………………………………… 41
28 Securities ………………………………………………… 41
29 Day Works ……………………………………………… 41
30 Liability and Insurance …………………………………… 41-43
24

31 Completion and taking over ……………………………… 43
32 Final Account …………………………………………… 43
33 Termination ……………………………………………… 43-44
34 Payment upon termination ………………………………… 44-45
35 Release from performance ………………………………… 45
36 Corrupt gifts and payments of commission ………………45-46
37 Settlement of Disputes ……………………………………… 46-48
25

CONDITIONS OF CONTRACT
1. Definitions
1.1 In this Contract, except where context otherwise requires, the following
terms shall be interpreted as indicated;
“Bill of Quantities” means the priced and completed Bill of Quantities
forming part of the tender.
“Compensation Events” are those defined in Clause 24 hereunder.
“The Completion Date” means the date of completion of the Works as
certified by the Project Manager, in accordance with Clause 31.
“The Contract” means the agreement entered into between the
Employer and the Contractor as recorded in the Agreement Form and
signed by the parties including all attachments and appendices thereto
and all documents incorporated by reference therein to execute,
complete, and maintain the Works,
“The Contractor” refers to the person or corporate body whose tender to
carry out the Works has been accepted by the Employer.
“The Contractor’s Tender” is the completed tendering document
submitted by the Contractor to the Employer.
“The Contract Price” is the price stated in the Letter of Acceptance and
thereafter as adjusted in accordance with the provisions of the Contract.
“Days” are calendar days; “Months” are calendar months.
“A Defect” is any part of the Works not completed in accordance with
the Contract.
“The Defects Liability Certificate” is the certificate issued by Project
Manager upon correction of defects by the Contractor.
“The Defects Liability Period” is the period named in the Contract
Data and calculated from the Completion Date.
“Drawings” include calculations and other information provided or
approved by the Project Manager for the execution of the Contract.
“Dayworks” are Work inputs subject to payment on a time basis for
labour and the associated materials and plant.
“Employer”, or the “Procuring entity” as defined in the Public
Procurement Regulations (i.e. Central or Local Government
26

administration, Universities, Public Institutions and Corporations, etc) is
the party who employs the Contractor to carry out the Works.
“Equipment” is the Contractor’s machinery and vehicles brought
temporarily to the Site for the execution of the Works.
“The Intended Completion Date” is the date on which it is intended
that the Contractor shall complete the Works. The Intended Completion
Date may be revised only by the Project Manager by issuing an extension
of time or an acceleration order.
“Materials” are all supplies, including consumables, used by the
Contractor for incorporation in the Works.
“Plant” is any integral part of the Works that shall have a mechanical,
electrical, chemical, or biological function.
“Project Manager” is the person named in the Appendix to Conditions of
Contract (or any other competent person appointed by the Employer and
notified to the Contractor, to act in replacement of the Project Manager)
who is responsible for supervising the execution of the Works and
administering the Contract and shall be an “Architect” or a “Quantity
Surveyor” registered under the Architects and Quantity Surveyors Act
Cap 525 or an “Engineer” registered under Engineers Registration Act
Cap 530.
“Site” is the area defined as such in the Appendix to Condition of
Contract.
“Site Investigation Reports” are those reports that may be included in
the tendering documents which are factual and interpretative about the
surface and subsurface conditions at the Site.
“Specifications” means the Specifications of the Works included in the
Contract and any modification or addition made or approved by the
Project Manager.
“Start Date” is the latest date when the Contractor shall commence
execution of the Works. It does not necessarily coincide with the Site
possession date(s).
“A Subcontractor” is a person or corporate body who has a Contract
with the Contractor to carry out a part of the Work in the Contract,
which includes Work on the Site.
“Temporary works” are works designed, constructed, installed, and
removed by the Contractor which are needed for construction or
installation of the Works.
27

“A Variation” is an instruction given by the Project Manager which varies the
Works.
“The Works” are what the Contract requires the Contractor to construct,
install, and turnover to the Employer, as defined in the Appendix to Conditions
of Contract.
2. Interpretation
2.1 In interpreting these Conditions of Contract, singular also means plural,
male also means female or neuter, and the other way around. Headings
have no significance. Words have their normal meaning in English
Language unless specifically defined. The Project Manager will provide
instructions clarifying queries about these Conditions of Contract.
2.2 If sectional completion is specified in the Appendix to Conditions of
Contract, reference in the Conditions of Contract to the Works, the
Completion Date and the Intended Completion Date apply to any section
of the Works (other than references to the Intended Completion Date for
the whole of the Works).
2.3 The following documents shall constitute the Contract documents and
shall be interpreted in the following order of priority;
(1) Agreement,
(2) Letter of Acceptance,
(3) Contractor’s Tender,
(4) Appendix to Conditions of Contract,
(5) Conditions of Contract,
(6) Specifications,
(7) Drawings,
(8) Bill of Quantities,
(9) Any other documents listed in the Appendix to Conditions of
Contract as forming part of the Contract.
Immediately after the execution of the Contract, the Project Manager
shall furnish both the Employer and the Contractor with two copies
each of all the Contract documents. Further, as and when necessary
the Project Manager shall furnish the Contractor [always with a copy
to the Employer] with three [3] copies of such further drawings or
details or descriptive schedules as are reasonably necessary either
to explain or amplify the Contract drawings or to enable the
28

Contractor to carry out and complete the Works in accordance with
these Conditions.
3. Language and Law
3.1 Language of the Contract and the law governing the Contract shall be
English language and the Laws of Kenya respectively unless
otherwise stated.
4 Project Manager’s Decisions
4.1 Except where otherwise specifically stated, the Project Manager will
decide contractual matters between the Employer and the Contractor in
the role representing the Employer.
5 Delegation
5.1 The Project Manager may delegate any of his duties and responsibilities
to others after notifying the Contractor.
6 Communications
6.1 Communication between parties shall be effective only when in writing.
A notice shall be effective only when it is delivered.
7 Subcontracting
7.1 The Contractor may subcontract with the approval of the Project
Manager, but may not assign the Contract without the approval of the
Employer in writing. Subcontracting shall not alter the Contractor’s
obligations.
8 Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities etc. as listed in the Appendix to Conditions of
Contract and also with the Employer, as per the directions of the Project
Manager. The Contractor shall also provide facilities and services for
them. The Employer may modify the said List of Other Contractors etc.,
and shall notify the Contractor of any such modification.
9 Personnel
9.1 The Contractor shall employ the key personnel named in the
Qualification Information, to carry out the functions stated in the said
Information or other personnel approved by the Project Manager. The
Project Manager will approve any proposed replacement of key personnel
only if their relevant qualifications and abilities are substantially equal to
or better than those of the personnel listed in the Qualification
Information. If the Project Manager asks the Contractor to remove a
29

person who is a member of the Contractor’s staff or work force, stating
the reasons, the Contractor shall ensure that the person leaves the Site
within seven days and has no further connection with the Work in the
Contract.
10 Works
10.1 The Contractor shall construct and install the Works in accordance with
the Specifications and Drawings. The Works may commence on the Start
Date and shall be carried out in accordance with the Program submitted
by the Contractor, as updated with the approval of the Project Manager,
and complete them by the Intended Completion Date.
11 Safety and Temporary Works
11.1 The Contractor shall be responsible for the design of temporary works.
However before erecting the same, he shall submit his designs including
specifications and drawings to the Project Manager and to any other
relevant third parties for their approval. No erection of temporary works
shall be done until such approvals are obtained.
11.2 The Project Manager’s approval shall not alter the Contractor’s
responsibility for design of the Temporary works and all drawings
prepared by the Contractor for the execution of the temporary or
permanent Works, shall be subject to prior approval by the Project
Manager before they can be used.
11.3 The Contractor shall be responsible for the safety of all activities on the
Site.
12. Discoveries
12.1 Anything of historical or other interest or of significant value
unexpectedly discovered on Site shall be the property of the Employer.
The Contractor shall notify the Project Manager of such discoveries and
carry out the Project Manager’s instructions for dealing with them.
13. Work Program
13.1 Within the time stated in the Appendix to Conditions of Contract, the
Contractor shall submit to the Project Manager for approval a program
showing the general methods, arrangements, order, and timing for all the
activities in the Works. An update of the program shall be a program
showing the actual progress achieved on each activity and the effect of
the progress achieved on the timing of the remaining Work, including
any changes to the sequence of the activities.
The Contractor shall submit to the Project Manager for approval an
updated program at intervals no longer than the period stated in the
Appendix to Conditions of Contract. If the Contractor does not submit
30

an updated program within this period, the Project Manager may
withhold the amount stated in the said Appendix from the next payment
certificate and continue to withhold this amount until the next payment
after the date on which the overdue program has been submitted. The
Project Manager’s approval of the program shall not alter the
Contractor’s obligations. The Contractor may revise the program and
submit it to the Project Manager again at any time. A revised program
shall show the effect of Variations and Compensation Events.
14. Possession of Site
14.1 The Employer shall give possession of all parts of the Site to the
Contractor. If possession of a part is not given by the date stated in the
Appendix to Conditions of Contract, the Employer will be deemed to have
delayed the start of the relevant activities, and this will be a
Compensation Event.
15. Access to Site
15.1 The Contractor shall allow the Project Manager and any other person
authorised by the Project Manager, access to the Site and to any place
where work in connection with the Contract is being carried out or is
intended to be carried out.
16. Instructions
16.1 The Contractor shall carry out all instructions of the Project Manager
which are in accordance with the Contract.
17. Extension or Acceleration of Completion Date
17.1 The Project Manager shall extend the Intended Completion Date if a
Compensation Event occurs or a variation is issued which makes it
impossible for completion to be achieved by the Intended Completion
Date without the Contractor taking steps to accelerate the remaining
Work, which would cause the Contractor to incur additional cost. The
Project Manager shall decide whether and by how much to extend the
Intended Completion Date within 21 days of the Contractor asking the
Project Manager in writing for a decision upon the effect of a
Compensation Event or variation and submitting full supporting
information. If the Contractor has failed to give early warning of a delay
or has failed to cooperate in dealing with a delay, the delay caused by
such failure shall not be considered in assessing the new (extended)
Completion Date.
17.2 No bonus for early completion of the Works shall be paid to the
Contractor by the Employer.
31

18. Management Meetings
18.1 A Contract management meeting shall be held monthly and attended by
the Project Manager and the Contractor. Its business shall be to review
the plans for the remaining Work and to deal with matters raised in
accordance with the early warning procedure. The Project Manager shall
record the minutes of management meetings and provide copies of the
same to those attending the meeting and the Employer. The
responsibility of the parties for actions to be taken shall be decided by
the Project Manager either at the management meeting or after the
management meeting and stated in writing to all who attended the
meeting.
19. Early Warning
19.1 The Contractor shall warn the Project Manager at the earliest
opportunity of specific likely future events or circumstances that may
adversely affect the quality of the Work, increase the Contract Price or
delay the execution of the Works. The Project Manager may require the
Contractor to provide an estimate of the expected effect of the future
event or circumstance on the Contract Price and Completion Date. The
estimate shall be provided by the Contractor as soon as reasonably
possible.
19.2 The Contractor shall cooperate with the Project Manager in making and
considering proposals on how the effect of such an event or circumstance
can be avoided or reduced by anyone involved in the Work and in
carrying out any resulting instructions of the Project Manager.
20. Defects
20.1 The Project Manager shall inspect the Contractor’s work and notify the
Contractor of any defects that are found. Such inspection shall not
affect the Contractor’s responsibilities. The Project Manager may
instruct the Contractor to search for a defect and to uncover and test any
Work that the Project Manager considers may have a defect. Should the
defect be found, the cost of uncovering and making good shall be borne
by the Contractor, However, if there is no defect found, the cost of
uncovering and making good shall be treated as a variation and added to
the Contract Price.
20.2 The Project Manager shall give notice to the Contractor of any defects
before the end of the Defects Liability Period, which begins at
Completion, and is defined in the Appendix to Conditions of Contract.
The Defects Liability Period shall be extended for as long as defects
remain to be corrected.
20.3 Every time notice of a defect is given, the Contractor shall correct the
notified defect within the length of time specified by the Project
Manager’s notice. If the Contractor has not corrected a defect within the
32

time specified in the Project Manager’s notice, the Project Manager will
assess the cost of having the defect corrected by other parties and such
cost shall be treated as a variation and be deducted from the Contract
Price.
21. Bills Of Quantities
21.1 The Bills of Quantities shall contain items for the construction,
installation, testing and commissioning of the Work to be done by the
Contractor. The Contractor will be paid for the quantity of the Work
done at the rate in the Bills of Quantities for each item.
21.2 If the final quantity of the Work done differs from the quantity in the Bills
of Quantities for the particular item by more than 25 percent and
provided the change exceeds 1 percent of the Initial Contract price, the
Project Manager shall adjust the rate to allow for the change.
21.3 If requested by the Project Manager, the Contractor shall provide the
Project Manager with a detailed cost breakdown of any rate in the Bills of
Quantities.
22. Variations
22.1 All variations shall be included in updated programs produced by the
Contractor.
22.2 The Contractor shall provide the Project Manager with a quotation for
carrying out the variations when requested to do so. The Project
Manager shall assess the quotation, which shall be given within seven
days of the request or within any longer period as may be stated by the
Project Manager and before the Variation is ordered.
22.3 If the work in the variation corresponds with an item description in the
Bills of Quantities and if in the opinion of the Project Manager, the
quantity of work is not above the limit stated in Clause 21.2 or the
timing of its execution does not cause the cost per unit of quantity to
change, the rate in the Bills of Quantities shall be used to calculate the
value of the variation. If the cost per unit of quantity changes, or
if the nature or timing of the work in the variation does not correspond
with items in the Bills of Quantities, the quotation by the Contractor
shall be in the form of new rates for the relevant items of Work.
22.4 If the Contractor’s quotation is unreasonable, the Project Manager may
order the variation and make a change to the Contract price, which shall
be based on the Project Manager’s own forecast of the effects of the
variation on the Contractor’s costs.
33

22.5 If the Project Manager decides that the urgency of varying the Work
would prevent a quotation being given and considered without delaying
the Work, no quotation shall be given and the variation shall be treated
as a Compensation Event.
22.6 The Contractor shall not be entitled to additional payment for costs that
could have been avoided by giving early warning.
22.7 When the Program is updated, the Contractor shall provide the Project
Manager with an updated cash flow forecast.
23. Payment Certificates, Currency of Payments and Advance Payments
23.1 The Contractor shall submit to the Project Manager monthly applications
for payment giving sufficient details of the Work done and materials on
Site and the amounts which the Contractor considers himself to be
entitled to. The Project Manager shall check the monthly application and
certify the amount to be paid to the Contractor within 14 days. The
value of Work executed and payable shall be determined by the Project
Manager.
23.2 The value of Work executed shall comprise the value of the quantities of
the items in the Bills of Quantities completed; materials delivered on
Site, variations and compensation events. Such materials shall become
the property of the Employer once the Employer has paid the Contractor
for their value. Thereafter, they shall not be removed from Site without
the Project Manager’s instructions except for use upon the Works.
23.3 Payments shall be adjusted for deductions for retention. The Employer
shall pay the Contractor the amounts certified by the Project Manager
within 30 days of the date of issue of each certificate. If the Employer
makes a late payment, the Contractor shall be paid simple interest on
the late payment in the next payment. Interest shall be calculated on the
basis of number of days delayed at a rate three percentage points above
the Central Bank of Kenya’s average rate for base lending prevailing as of
the first day the payment becomes overdue.
23.4 If an amount certified is increased in a later certificate or as a result of
an award by an Arbitrator, the Contractor shall be paid interest upon the
delayed payment as set out in this clause. Interest shall be calculated
from the date upon which the increased amount would have been
certified in the absence of dispute.
23.5 Items of the Works for which no rate or price has been entered in will not
be paid for by the Employer and shall be deemed covered by other rates
and prices in the Contract.
23.6 The Contract Price shall be stated in Kenya Shillings. All payments to
the Contractor shall be made in Kenya Shillings and foreign currency in
the proportion indicated in the tender, or agreed prior to the execution of
34

the Contract Agreement and indicated therein. The rate of exchange for
the calculation of the amount of foreign currency payment shall be the
rate of exchange indicated in the Appendix to Conditions of Contract. If
the Contractor indicated foreign currencies for payment other than the
currencies of the countries of origin of related goods and services the
Employer reserves the right to pay the equivalent at the time of payment
in the currencies of the countries of such goods and services. The
Employer and the Project Manager shall be notified promptly by the
Contractor of an changes in the expected foreign currency requirements
of the Contractor during the execution of the Works as indicated in the
Schedule of Foreign Currency Requirements and the foreign and local
currency portions of the balance of the Contract Price shall then be
amended by agreement between Employer and the Contractor in order to
reflect appropriately such changes.
23.7 In the event that an advance payment is granted, the following shall
apply:-
a) On signature of the Contract, the Contractor shall at his request,
and without furnishing proof of expenditure, be entitled to an
advance of 10% (ten percent) of the original amount of the
Contract. The advance shall not be subject to retention money.
b) No advance payment may be made before the Contractor has
submitted proof of the establishment of deposit or a directly
liable guarantee satisfactory to the Employer in the amount of the
advance payment. The guarantee shall be in the same currency as
the advance.
c) Reimbursement of the lump sum advance shall be made by
deductions from the Interim payments and where applicable from
the balance owing to the Contractor. Reimbursement shall begin
when the amount of the sums due under the Contract reaches
20% of the original amount of the Contract. It shall have been
completed by the time 80% of this amount is reached.
The amount to be repaid by way of successive deductions shall be calculated
by means of the formula:
Where:
R = A(x 1 – x 11 )
80 – 20
R = the amount to be reimbursed
A = the amount of the advance which has been granted
X 1 = the amount of proposed cumulative payments as a
percentage of the original amount of the Contract.
This figure will exceed 20% but not exceed 80%.
35

X 11 = the amount of the previous cumulative payments as a
percentage of the original amount of the Contract.
This figure will be below 80%but not less than 20%.
d) with each reimbursement the counterpart of the directly liable
guarantee may be reduced accordingly.
24. Compensation Events
24.1 The following issues shall constitute Compensation Events:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
The Employer does not give access to a part of the Site by the Site
Possession Date stated in the Appendix to Conditions of Contract.
The Employer modifies the List of Other Contractors, etc., in a way
that affects the Work of the Contractor under the Contract.
The Project Manager orders a delay or does not issue drawings,
specifications or instructions required for execution of the Works
on time.
The Project Manager instructs the Contractor to uncover or to
carry out additional tests upon the Work, which is then found to
have no defects.
The Project Manager unreasonably does not approve a subcontract
to be let.
Ground conditions are substantially more adverse than could
reasonably have been assumed before issuance of the Letter of
Acceptance from the information issued to tenderers (including the
Site investigation reports), from information available publicly and
from a visual inspection of the Site.
The Project Manager gives an instruction for dealing with an
unforeseen condition, caused by the Employer or additional work
required for safety or other reasons.
Other contractors, public authorities, utilities, or the Employer
does not work within the dates and other constraints stated in the
Contract, and they cause delay or extra cost to the Contractor.
The effects on the Contractor of any of the Employer’s risks.
The Project Manager unreasonably delays issuing a Certificate of
Completion.
(k) Other compensation events described in the Contract or
determined by the Project Manager shall apply.
36

24.2 If a compensation event would cause additional cost or would prevent the
Work being completed before the Intended Completion Date, the Contract
Price shall be increased and/or the Intended Completion Date shall be
extended. The Project Manager shall decide whether and by how much
the Contract Price shall be increased and whether and by how much the
Intended Completion Date shall be extended.
24.3 As soon as information demonstrating the effect of each compensation
event upon the Contractor’s forecast cost has been provided by the
Contractor, it shall be assessed by the Project Manager, and the Contract
Price shall be adjusted accordingly. If the Contractor’s forecast is
deemed unreasonable, the Project Manager shall adjust the Contract
Price based on the Project Manager’s own forecast. The
Project Manager will assume that the Contractor will react competently
and promptly to the event.
24.4 The Contractor shall not be entitled to compensation to the extent that
the Employer’s interests are adversely affected by the Contractor not
having given early warning or not having co-operated with the Project
Manager.
24.5 Prices shall be adjusted for fluctuations in the cost of inputs only if
provided for in the Appendix to Conditions of Contract.
24.6 The Contractor shall give written notice to the Project Manager of his
intention to make a claim within thirty days after the event giving rise to
the claim has first arisen. The claim shall be submitted within thirty
days thereafter.
Provided always that should the event giving rise to the claim of
continuing effect, the Contractor shall submit an interim claim within
the said thirty days and a final claim within thirty days of the end of the
event giving rise to the claim.
25. Price Adjustment
25.1 The Project Manager shall adjust the Contract Price if taxes, duties and
other levies are changed between the date 30 days before the submission
of tenders for the Contract and the date of Completion. The adjustment
shall be the change in the amount of tax payable by the Contractor.
25.2 The Contract Price shall be deemed to be based on exchange rates
current at the date of tender submission in calculating the cost to the
Contractor of materials to be specifically imported (by express provisions
in the Contract Bills of Quantities or Specifications) for permanent
incorporation in the Works. Unless otherwise stated in the Contract, if
at any time during the period of the Contract exchange rates shall be
varied and this shall affect the cost to the Contractor of such materials,
then the Project Manager shall assess the net difference in the cost of
37

such materials. Any amount from time to time so assessed shall be
added to or deducted from the Contract Price, as the case may be.
25.3 Unless otherwise stated in the Contract, the Contract Price shall be
deemed to have been calculated in the manner set out below and in subclauses
25.4 and 25.5 and shall be subject to adjustment in the events
specified thereunder;
(i)
(ii)
(iii)
The prices contained in the Contract Bills of Quantities shall be
deemed to be based upon the rates of wages and other emoluments
and expenses as determined by the Joint Building Council of
Kenya (J.B.C.) and set out in the schedule of basic rates issued 30
days before the date for submission of tenders. A copy of the
schedule used by the Contractor in his pricing shall be attached in
the Appendix to Conditions of Contract.
Upon J.B.C. determining that any of the said rates of wages or
other emoluments and expenses are increased or decreased, then
the Contract Price shall be increased or decreased by the amount
assessed by the Project Manager based upon the difference,
expressed as a percentage, between the rate set out
in the schedule of basic rates issued 30 days before the date for
submission of tenders and the rate published by the J.B.C. and
applied to the quantum of labour incorporated within the amount
of Work remaining to be executed at the date of publication of such
increase or decrease.
No adjustment shall be made in respect of changes in the rates of
wages and other emoluments and expenses which occur after the
date of Completion except during such other period as may be
granted as an extension of time under clause 17.0 of these
Conditions.
25.4 The prices contained in the Contract Bills of Quantities shall be deemed
to be based upon the basic prices of materials to be permanently
incorporated in the Works as determined by the J.B.C. and set out in the
schedule of basic rates issued 30 days before the date for submission of
tenders. A copy of the schedule used by the Contractor in his pricing
shall be attached in the Appendix to Conditions of Contract.
25.5 Upon the J.B.C. determining that any of the said basic prices are
increased or decreased then the Contract Price shall be increased or
decreased by the amount to be assessed by the Project Manager based
upon the difference between the price set out in the schedule of basic
rates issued 30 days before the date for submission of tenders and the
rate published by the J.B.C. and applied to the quantum of the relevant
materials which have not been taken into account in arriving at the
amount of any interim certificate under clause 23 of these Conditions
issued before the date of publication of such increase or decrease.
38

25.6 No adjustment shall be made in respect of changes in basic prices of
materials which occur after the date for Completion except during such
other period as may be granted as an extension of time under clause
17.0 of these Conditions.
25.7 The provisions of sub-clause 25.1 to 25.2 herein shall not apply in
respect of any materials included in the schedule of basic rates.
26. Retention
26.1 The Employer shall retain from each payment due to the Contractor the
proportion stated in the Appendix to Conditions of Contract until
Completion of the whole of the Works. On Completion of the whole of the
Works, half the total amount retained shall be repaid to the Contractor
and the remaining half when the Defects Liability Period has passed and
the Project Manager has certified that all defects notified to the
Contractor before the end of this period have been corrected.
27. Liquidated Damages
27.1 The Contractor shall pay liquidated damages to the Employer at the rate
stated in the Appendix to Conditions of Contract for each day that the
actual Completion Date is later than the Intended Completion Date. The
Employer may deduct liquidated damages from payments due to the
Contractor. Payment of liquidated damages shall not alter the
Contractor’s liabilities.
27.2 If the Intended Completion Date is extended after liquidated damages
have been paid, the Project Manager shall correct any overpayment of
liquidated damages by the Contractor by adjusting the next payment
certificate. The Contractor shall be paid interest on the overpayment,
calculated from the date of payment to the date of repayment, at the rate
specified in Clause 23.30
28. Securities
28.1 The Performance Security shall be provided to the Employer no later
than the date specified in the Letter of Acceptance and shall be issued in
an amount and form and by a reputable bank acceptable to the
Employer, and denominated in Kenya Shillings. The Performance
Security shall be valid until a date 30 days beyond the date of issue of
the Certificate of Completion.
29. Dayworks
29.1 If applicable, the Day works rates in the Contractor’s tender shall be
used for small additional amounts of Work only when the Project
Manager has given written instructions in advance for additional work to
be paid for in that way.
39

29.2 All work to be paid for as Day works shall be recorded by the Contractor
on Forms approved by the Project Manager. Each completed form shall
be verified and signed by the Project Manager within two days of the
Work being done.
29.3 The Contractor shall be paid for Day works subject to obtaining signed
Day works forms.
30. Liability and Insurance
30.1 From the Start Date until the Defects Correction Certificate has been
issued, the following are the Employer’s risks:
(a)
The risk of personal injury, death or loss of or damage to property
(excluding the Works, Plant, Materials and Equipment), which are
due to;
(i)
(ii)
use or occupation of the Site by the Works or for the purpose
of the Works, which is the unavoidable result of the Works,
or
negligence, breach of statutory duty or interference with any
legal right by the Employer or by any person employed by or
contracted to him except the Contractor.
(b)
The risk of damage to the Works, Plant, Materials, and Equipment
to the extent that it is due to a fault of the Employer or in
Employer’s design, or due to war or radioactive contamination
directly affecting the place where the Works are being executed.
30.2 From the Completion Date until the Defects Correction Certificate has
been issued, the risk of loss of or damage to the Works, Plant, and
Materials is the Employer’s risk except loss or damage due to;
(a)
(b)
(c)
a defect which existed on or before the Completion Date.
an event occurring before the Completion Date, which was not
itself the Employer’s risk
the activities of the Contractor on the Site after the Completion
Date.
30.3 From the Start Date until the Defects Correction Certificate has been
issued, the risks of personal injury, death and loss of or damage to
property (including, without limitation, the Works, Plant, Materials, and
Equipment) which are not Employer’s risk are Contractor’s risks.
The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start Date to the end of the Defects
40

Liability Period, in the amounts stated in the Appendix to Conditions of
Contract for the following events;
(a) loss of or damage to the Works, Plant, and Materials;
(b) loss of or damage to Equipment;
(c) loss of or damage to property (except the Works, Plant, Materials,
and Equipment) in connection with the Contract, and
(d) personal injury or death.
30.4 Policies and certificates for insurance shall be delivered by the
Contractor to the Project Manager for the Project Manager’s approval
before the Start Date. All such insurance shall provide for compensation
required to rectify the loss or damage incurred.
30.5 If the Contractor does not provide any of the policies and certificates
required, the Employer may effect the insurance which the Contractor
should have provided and recover the premiums from payments
otherwise due to the Contractor or, if no payment is due, the payment of
the premiums shall be a debt due.
30.6 Alterations to the terms of insurance shall not be made without the
approval of the Project Manager. Both parties shall comply with any
conditions of insurance policies.
31. Completion and taking over
31.1 Upon deciding that the Works are complete, the Contractor shall issue a
written request to the Project Manager to issue a Certificate of
Completion of the Works. The Employer shall take over the Site and the
Works within seven [7] days of the Project Manager’s issuing a Certificate
of Completion.
32. Final Account
32.1 The Contractor shall issue the Project Manager with a detailed account of
the total amount that the Contractor considers payable to him by the
Employer under the Contract before the end of the Defects Liability
Period. The Project Manager shall issue a Defects Liability Certificate
and certify any final payment that is due to the Contractor within 30
days of receiving the Contractor’s account if it is correct and complete. If
it is not, the Project Manager shall issue within 30 days a schedule that
states the scope of the corrections or additions that are necessary. If the
final account is still unsatisfactory after it has been resubmitted, the
Project Manager shall decide on the amount payable to the Contractor
and issue a Payment Certificate. The Employer shall pay the Contractor
the amount due in the Final Certificate within 60 days.
33. Termination
33.1 The Employer or the Contractor may terminate the Contract if the other
party causes a fundamental breach of the Contract. These fundamental
41

eaches of Contract shall include, but shall not be limited to, the
following;
(a)
(b)
(c)
(d)
(e)
(f)
the Contractor stops work for 30 days when no stoppage of work is
shown on the current program and the stoppage has not been
authorised by the Project Manager;
the Project Manager instructs the Contractor to delay the progress
of the Works, and the instruction is not withdrawn within 30 days;
the Contractor is declared bankrupt or goes into liquidation other
than for a reconstruction or amalgamation;
a payment certified by the Project Manager is not paid by the
Employer to the Contractor within 30 days (for Interim Certificate)
or 60 days (for Final Certificate)of issue.
the Project Manager gives notice that failure to correct a particular
defect is a fundamental breach of Contract and the Contractor fails
to correct it within a reasonable period of time determined by the
Project Manager;
the Contractor does not maintain a security, which is required.
33.2 When either party to the Contract gives notice of a breach of Contract to
the Project Manager for a cause other than those listed under Clause
33.1 above, the Project Manager shall decide whether the breach is
fundamental or not.
33.3 Notwithstanding the above, the Employer may terminate the Contract for
convenience.
33.4 If the Contract is terminated, the Contractor shall stop work
immediately, make the Site safe and secure, and leave the Site as soon
as reasonably possible. The Project Manager shall immediately
thereafter arrange for a meeting for the purpose of taking record of the
Works executed and materials, goods, equipment and temporary
buildings on Site.
34. Payment Upon Termination
34.1 If the Contract is terminated because of a fundamental breach of
Contract by the Contractor, the Project Manager shall issue a certificate
for the value of the Work done and materials ordered and delivered to
Site up to the date of the issue of the certificate. Additional liquidated
damages shall not apply. If the total amount due to the Employer
exceeds any payment due to the Contractor, the difference shall be a
debt payable by the Contractor.
42

34.2 If the Contract is terminated for the Employer’s convenience or because
of a fundamental breach of Contract by the Employer, the Project
Manager shall issue a certificate for the value of the Work done,
materials ordered, the reasonable cost of removal of equipment,
repatriation of the Contractor’s personnel employed solely on the
Works, and the Contractor’s costs of protecting and securing the Works.
34.3 The Employer may employ and pay other persons to carry out and
complete the Works and to rectify any defects and may enter upon the
Works and use all materials on the Site, plant, equipment and temporary
works.
34.4 The Contractor shall, during the execution or after the completion of the
Works under this clause remove from the Site as and when required,
within such reasonable time as the Project Manager may in writing
specify, any temporary buildings, plant, machinery, appliances, goods or
materials belonging to or hired by him, and in default the Employer may
(without being responsible for any loss or damage) remove and sell any
such property of the Contractor, holding the proceeds less all costs
incurred to the credit of the Contractor.
Until after completion of the Works under this clause the Employer shall
not be bound by any other provision of this Contract to make any
payment to the Contractor, but upon such completion as aforesaid and
the verification within a reasonable time of the accounts therefore the
Project Manager shall certify the amount of expenses properly incurred
by the Employer and, if such amount added to the money paid to the
Contractor before such determination exceeds the total amount which
would have been payable on due completion in accordance with this
Contract the difference shall be a debt payable to the Employer by the
Contractor; and if the said amount added to the said money be less than
the said total amount, the difference shall be a debt payable by the
Employer to the Contractor.
35. Release from Performance
35.1 If the Contract is frustrated by the outbreak of war or by any other event
entirely outside the control of either the Employer or the Contractor, the
Project Manager shall certify that the Contract has been frustrated. The
Contractor shall make the Site safe and stop Work as quickly as possible
after receiving this certificate and shall be paid for all Work carried out
before receiving it.
36. Corrupt gifts and payments of commission
The Contractor shall not;
(a)
Offer or give or agree to give to any person in the service of the Employer
any gift or consideration of any kind as an inducement or reward for
doing or forbearing to do or for having done or forborne to do any act in
relation to the obtaining or execution of this or any other Contract for the
43

Employer or for showing or forbearing to show favour or disfavour to any
person in relation to this or any other contract for the Employer.
(b)
Enter into this or any other contract with the Employer in connection
with which commission has been paid or agreed to be paid by him or on
his behalf or to his knowledge, unless before the Contract is made
particulars of any such commission and of the terms and conditions of
any agreement for the payment thereof have been disclosed in writing to
the Employer.
Any breach of this Condition by the Contractor or by anyone employed
by him or acting on his behalf (whether with or without the knowledge of
the Contractor) shall be an offence under the provisions of the Public
Procurement Regulations issued under The Exchequer and Audit Act
Cap 412 of the Laws of Kenya.
37. Settlement Of Disputes
37.1 In case any dispute or difference shall arise between the Employer or the
Project Manager on his behalf and the Contractor, either during the
progress or after the completion or termination of the Works, such
dispute shall be notified in writing by either party to the other with a
request to submit it to arbitration and to concur in the appointment of
an Arbitrator within thirty days of the notice. The dispute shall be
referred to the arbitration and final decision of a person to be agreed
between the parties. Failing agreement to concur in the appointment of
an Arbitrator, the Arbitrator shall be appointed by the Chairman or Vice
Chairman of any of the following professional institutions;
(i)
(ii)
(iii)
(iv)
(v)
Architectural Association of Kenya
Institute of Quantity Surveyors of Kenya
Association of Consulting Engineers of Kenya
Chartered Institute of Arbitrators (Kenya Branch)
Institution of Engineers of Kenya
On the request of the applying party. The institution written to first by
the aggrieved party shall take precedence over all other institutions.
37.2 The arbitration may be on the construction of this Contract or on any
matter or thing of whatsoever nature arising thereunder or in connection
therewith, including any matter or thing left by this Contract to the
discretion of the Project Manager, or the withholding by the Project
Manager of any certificate to which the Contractor may claim to be
entitled to or the measurement and valuation referred to in clause 23.0
of these conditions, or the rights and liabilities of the parties subsequent
to the termination of Contract.
44

37.3 Provided that no arbitration proceedings shall be commenced on any
dispute or difference where notice of a dispute or difference has not been
given by the applying party within ninety days of the occurrence or
discovery of the matter or issue giving rise to the dispute.
37.4 Notwithstanding the issue of a notice as stated above, the arbitration of
such a dispute or difference shall not commence unless an attempt has
in the first instance been made by the parties to settle such dispute or
difference amicably with or without the assistance of third parties. Proof
of such attempt shall be required.
37.5 Notwithstanding anything stated herein the following matters may be
referred to arbitration before the practical completion of the Works or
abandonment of the Works or termination of the Contract by either
party:
37.5.1 The appointment of a replacement Project Manager
upon the said person ceasing to act.
37.5.2 Whether or not the issue of an instruction by the Project
Manager is empowered by these Conditions.
37.5.3 Whether or not a certificate has been improperly withheld
or is not in accordance with these Conditions.
37.5.4 Any dispute or difference arising in respect of war risks
or war damage.
37.6 All other matters shall only be referred to arbitration after the completion
or alleged completion of the Works or termination or alleged termination
of the Contract, unless the Employer and the Contractor agree otherwise
in writing.
37.7 The Arbitrator shall, without prejudice to the generality of his powers,
have powers to direct such measurements, computations, tests or
valuations as may in his opinion be desirable in order to determine the
rights of the parties and assess and award any sums which ought to
have been the subject of or included in any certificate.
37.8 The Arbitrator shall, without prejudice to the generality of his powers,
have powers to open up, review and revise any certificate, opinion,
decision, requirement or notice and to determine all matters in dispute
which shall be submitted to him in the same manner as if no such
certificate, opinion, decision requirement or notice had been given.
37.9 The award of such Arbitrator shall be final and binding upon the parties.
45

SECTION V – APPENDIX TO CONDITIONS OF CONTRACT
THE EMPLOYER IS
Name: KENYA SUGAR BOARD
Address: P.O. BOX51500 – 00200 NAIROBI
Name of Authorised Representative: ENGINEER FRANCIS INGARA
Telephone: : (+254 2) 8018750-3, 2023316-8
CELL : ( +254) 733 - 333378/9 (+254) 722 - 203127/8
E-mail: info@kenyasugar.co.ke
The Project Manager is
Name: ENG. FRANCIS INGARA
The name (and identification number) of the Contract is PROPOSED CONSTRUCTION OF A
STAFF WELFARE BUILDING AT KENYA SUGAR BOARD HEADQUARTERS
The Works consist of CONSTRUCTION OF A TWO LEVEL WELFARE BUILDING AND
INSTALLATION OF SERVICES, EQUIPMENT AND FURNITURE
Tender validity is 120 days
The Start Date shall be AGREED WITH THE PROJECT MANAGER
The Intended Completion Date for the whole of the Works shall be 52 WEEKS FROM DATE OF
POSSESSION AND THE BIDDER TO QUOTE FOR THE CONSTRUCTION PERIOD ALONG
THIS GUIDELINE AND PROVIDE A WORKS PROGRAM
The following documents also form part of the Contract:
AS LISTED IN CLAUSE 2.30 OF THE CONDITIONS OF CONTRACT
The Contractor shall submit a revised program for the Works within 14 days of delivery of the Letter of
Acceptance.
The Site Possession Date shall be AGREED WITH THE PROJECT MANAGER
The Site is located at KENYA SUGAR BOARD HEADQUARTERS, KANGEMI OFF WAIYAKI
WAY, NAIROBI
The Defects Liability period is 180 days. NOTE: All equipment to have a minimum of 1 (one) year
warranty. The tenderer shall be agreeable to undertake 3 (three) years maintenance period after expiry of
warranty period and if called upon to do so by the employer.
47

The minimum insurance covers shall be;
1. The minimum Insurance cover for person and property is Kshs. 10 million
2. The minimum insurance cover Contractors all risk is Kshs 10 million
The following events shall also be Compensation Events:
1. AS LISTED IN CLAUSE 24 OF THE CONDITIONS OF CONTRACT.
2. __________________________________________________________
3. __________________________________________________________
4. __________________________________________________________
The period between Program updates is 14 days.
The amount to be withheld for late submission of an updated Program is FULL CERTIFICATE
The proportion of payments retained is 5% percent.
The Price Adjustment Clause SHALL NOT APPLY
The liquidated damages for the whole of the Works is Kshs.200,000 (Two hundred) - per week
The Performance Security shall be for the following minimum amounts equivalent as a percentage of the
Contract Price 10 % (percent)
The Completion Period for the Works is 52 WEEKS AND THE BIDDER TO QUOTE FOR THE
CONSTRUCTION PERIOD ALONG THIS GUIDELINE AND PROVIDE A WORKS
PROGRAM
The rate of exchange for calculation of foreign currency payments is the Central Bank of Kenya rate
on the day of tender opening.
The schedule of basic rates used in pricing by the Contractor is as attached [Contractor to attach].
Advance Payment SHALL BE GRANTED for imported goods and equipment only upon submission of
advance payment guarantee from a reputable commercial bank.
Price for VAT should be included at Grand Summary page and amount shown
PREPARATION OF TENDERS
The tenderer shall submit ONE ORIGINAL and ONE COPY (HARD COPY ONLY) of the bid
document in accordance with clause 3.14 page 12 of the Instructions to tenderers.
EVALUATION AND ERROR CORRECTION
48

The evaluation and error correction shall be undertaken in accordance with clause 50 subsections (1) to
(3) of THE PUBLIC PROCUREMENT AND DISPOSAL REGULATIONS (2006) and consequently
the figure to be considered for award by the tender committee shall be the corrected and evaluated price
in accordance with the above referenced clause. Therefore instructions to tenderers herewith shall be
amended, read and construed accordingly. Confirmation shall be sought in writing from the tenderers
whose tender sums will be determined to have any arithmetic errors to confirm whether they accept the
corrected tender sums or not.
COMPARISON OF RATES.
The evaluation committee will compare rates offered by different qualified bidders and note if there is
inconsistency of rates or front loading. The Evaluation Committee will make a judgment and appropriate
decision based on this comparison giving evidence for the decision made.
49

SECTION VI – SPECIFICATIONS AND LIST OF DRAWINGS
Specifications and list of drawings are included in the respective documents
together with the bill of quantities.
SECTION VII - BILL OF QUANTITIES
The Bills of Quantities are annexed in 12 separate volumes as follows;
Volume 2: Builders work
Volume 3: Electrical installations
Volume 4: Plumbing, drainage and fire fighting installations
Volume 5: Furniture suppliers
Kindly note that this Document containing the invitation to tender, instructions to tenderers, conditions
of contract and standard forms constitutes Volume 1 of 5.
50

SECTION VIII – STANDARD FORM
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
(viii)
(ix)
(x)
(xi)
(xii)
Form of Tender
Letter of Acceptance
Form of Agreement
Form of Tender Security
Performance Bank Guarantee
Bank Guarantee for Advance Payment
Qualification Information
Tender Questionnaire
Confidential Business Questionnaire
Statement of Foreign Currency Requirement
Details of Sub-Contractors
Letter of Notification of Award
51

FORM OF TENDER
TO: __________________________[Name of Employer) ____________[Date]
__________________________[Name of Contract]
Dear Sir,
1. In accordance with the Conditions of Contract, Specifications, Drawings and Bills of
Quantities for the execution of the above named Works, we, the undersigned offer to
construct, install and complete such Works and remedy any defects therein for the
sum of Kshs._____________________________[Amount in figures]Kenya
Shillings____________________________________________________________________________
_______________[Amount in words]
2. We undertake, if our tender is accepted, to commence the Works as
soon as is reasonably possible after the receipt of the Project Manager’s notice to
commence, and to complete the whole of the Works comprised in the Contract within
the time stated in the Appendix to Conditions of Contract.
3. We quote to carry out the works in weeks to which we have provided
a works program.
4. We agree to abide by this tender until ___________________[Insert date], and it shall
remain binding upon us and may be accepted at any time before that date.
5. Unless and until a formal Agreement is prepared and executed this tender together with
your written acceptance thereof, shall constitute a binding Contract between us.
6. We understand that you are not bound to accept the lowest or any tender you may
receive.
Dated this ____________________ day of _______20________________
Signature __________________in the capacity of___________________
duly authorized to sign tenders for and on behalf of
_____________________________________________[Name of Employer]
of___________________________________________[Address of Employer]
Witness; Name______________________________________
Address_____________________________________
Signature___________________________________
Date_______________________________________
52

LETTER OF ACCEPTANCE
[letterhead paper of the Employer]
To: _______________________
[name of the Contractor]
Dear Sir,
_____________________
[address of the Contractor]
_______________________[date]
This is to notify you that your Tender dated ___________________________
for the execution of ________________________________________________
[name of the Contract and identification number,as given in the Tender documents] for
the Contract Price of Kshs. __________________________ [amount in figures][Kenya
Shillings______________________________(amount in words) ] in accordance with the
Instructions to Tenderers is hereby accepted.
You are hereby instructed to proceed with the execution of the said Works in
accordance with the Contract documents.
Authorized Signature …………………………………………………………………
Name and Title of Signatory …………………………………………………………
Attachment : Agreement
53

FORM OF AGREEMENT
THIS AGREEMENT, made the _________________ day of ________ 20 ______
between________________________________________________of[or whose registered office
is situated at]__________________________________________
(hereinafter called “the Employer”) of the one part AND
________________________________________________________of[or whose registered office
is situated at]_________________________________________
(hereinafter called “the Contractor”) of the other part.
WHEREAS THE Employer is desirous that the Contractor executes
________________________________________________________________________
(name and identification number of Contract ) (hereinafter called “the Works”) located
at______________________________[Place/location of the Works]and the Employer has
accepted the tender submitted by the Contractor for the execution and completion of
such Works and the remedying of any defects therein for the Contract Price of
Kshs___________________________[Amount in figures],Kenya
Shillings_____________________________________________[Amount in words].
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred
to.
2. The following documents shall be deemed to form and shall be read and
construed as part of this Agreement i.e.
(i)
(ii)
(iii)
(iv)
(v)
(vi)
(vii)
Letter of Acceptance
Form of Tender
Conditions of Contract Part I
Conditions of Contract Part II and Appendix to Conditions of Contract
Specifications
Drawings
Priced Bills of Quantities
3. In consideration of the payments to be made by the Employer to
the Contractor as hereinafter mentioned, the Contractor hereby
covenants with the Employer to execute and complete the Works and remedy
any defects therein in conformity in all respects with the provisions of the
Contract.
54

4. The Employer hereby covenants to pay the Contractor in
consideration of the execution and completion of the Works and the
remedying of defects therein, the Contract Price or such other sum
as may become payable under the provisions of the Contract at the
times and in the manner prescribed by the Contract.
IN WITNESS whereof the parties thereto have caused this Agreement to be executed
the day and year first before written.
The common Seal of _________________________________________________
Was hereunto affixed in the presence of ________________________________
Signed Sealed, and Delivered by the said ______________________________
Binding Signature of Employer ________________________________________
Binding Signature of Contractor _______________________________________
In the presence of (i) Name_______________________________________
Address_____________________________________
Signature___________________________________
[ii] Name _______________________________________
Address_____________________________________
Signature____________________________________
55

FORM OF TENDER SECURITY
WHEREAS ………………………………………..(hereinafter called “the Tenderer”) has
submitted his tender dated ………………………… for the construction of
………………………………………………………………………
…………………… (name of Contract)
KNOW ALL PEOPLE by these presents that WE ……………………… having our
registered office at ………………(hereinafter called “the Bank”), are bound unto
……………………………(hereinafter called “the Employer”) in the sum of
Kshs.……………………… for which payment well and truly to be made to the said
Employer, the Bank binds itself, its successors and assigns by these presents sealed
with the Common Seal of the said Bank this ……………. Day of ………20…………
THE CONDITIONS of this obligation are:
1. If after tender opening the tenderer withdraws his tender during the period of
tender validity specified in the instructions to tenderers
Or
2. If the tenderer, having been notified of the acceptance of his tender by the
Employer during the period of tender validity:
(a)
(b)
fails or refuses to execute the form of Agreement in accordance with the
Instructions to Tenderers, if required; or
fails or refuses to furnish the Performance Security, in accordance with
the Instructions to Tenderers;
We undertake to pay to the Employer up to the above amount upon receipt of
his first written demand, without the Employer having to substantiate his
demand, provided that in his demand the Employer will note that the amount
claimed by him is due to him, owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including thirty (30) days after
the period of tender validity, and any demand in respect thereof should reach
the Bank not later than the said date.
___________________________ ______________________________
[date[
[signature of the Bank]
___________________________
[witness]
______________________________
[seal]
56

PERFORMANCE BANK GUARANTEE
To: _________________________(Name of Employer) ___________(Date)
__________________________(Address of Employer)
Dear Sir,
WHEREAS ______________________(hereinafter called “the Contractor”) has
undertaken, in pursuance of Contract No. _____________ dated _________ to execute
_______________ (hereinafter called “the Works”);
AND WHEREAS it has been stipulated by you in the said Contract that the
Contractor shall furnish you with a Bank Guarantee by a recognised bank for the
sum specified therein as security for compliance with his obligations in accordance
with the Contract;
AND WHEREAS we have agreed to give the Contractor such a Bank Guarantee:
NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to
you, on behalf of the Contractor, up to a total of Kshs. ________________ (amount of
Guarantee in figures) Kenya Shillings__________________________________________
(amount of Guarantee in words), and we undertake to pay you, upon your first written
demand and without cavil or argument, any sum or sums within the limits of Kenya
Shillings _________________________ (amount of Guarantee in words) as aforesaid
without your needing to prove or to show grounds or reasons for your demand for the
sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Contractor
before presenting us with the demand.
We further agree that no change, addition or other modification of the terms of the
Contract or of the Works to be performed thereunder or of any of the Contract
documents which may be made between you and the Contractor shall in any way
release us from any liability under this Guarantee, and we hereby waive notice of any
change, addition, or modification.
This guarantee shall be valid until the date of issue of the Certificate of Completion.
SIGNATURE AND SEAL OF THE GUARANTOR ___________________
Name of Bank ____________________________________________
Address ________________________________________________
Date ______________________________________________________
57

BANK GUARANTEE FOR ADVANCE PAYMENT
To: ________________________ [name of Employer] ___________(Date)
________________________[address of Employer]
Gentlemen,
Ref:
_______________________________________________[name of Contract]
In accordance with the provisions of the Conditions of Contract of the abovementioned
Contract, We,_______________________________________[name and Address
of Contractor] (hereinafter called “the Contractor”) shall deposit with
_______________________________[name of Employer] a bank guarantee to guarantee his
proper and faithful performance under the said Contract in an amount of
Kshs._____________[amount of Guarantee in figurers] Kenya
Shillings_____________________________________[amount of Guarantee in words].
We, ________________[bank or financial institution], as instructed by the Contractor,
agree unconditionally and irrevocably to guarantee as primary obligator and not as
Surety merely, the payment to ___________________________[name of Employer] on his
first demand without whatsoever right of objection on our part and without his first
claim to the Contractor, in the amount not exceeding
Kshs________________________[amount of Guarantee in figures] Kenya Shillings
_____________________________________________________________[amount of Guarantee
in words], such amount to be reduced periodically by the amounts recovered by you
from the proceeds of the Contract.
We further agree that no change or addition to or other modification of the terms of
the Contract or of the Works to be performed thereunder or of any of the Contract
documents which may be made between ________________________[name of Employer]
and the Contractor, shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such change, addition or modification.
No drawing may be made by you under this guarantee until we have received notice
in writing from you that an advance payment of the amount listed above has been
paid to the Contractor pursuant to the Contract.
This guarantee shall remain valid and in full effect from the date of the
advance payment under the Contract until
______________________________________________(name of Employer) receives full
payment of the same amount from the Contract.
Yours faithfully,
Signature and Seal __________________________________________________
58

Name of the Bank or financial institution ______________________________
Address ______________________________________________________________
Date _________________________________________________________________
Witness:
Name: ____________________________________________________
Address: __________________________________________________
Signature: ________________________________________________
Date: _____________________________________________________
59

QUALIFICATION INFORMATION
1. Individual Tenderers or Individual Members of Joint Ventures
1.1 Constitution or legal status of tenderer (attach copy or Incorporation
Certificate);
Place of registration:
____________________________
Principal place of business
_____________________________
Power of attorney of signatory of tender ____________________
1.2 Total annual volume of construction work performed in the last five years
Year
Volume
Currency
Value
1.3 Work performed as Main Contractor on works of a similar nature and
volume over the last five years. Also list details of work under way or
committed, including expected completion date.
Project name Name of client Type of work Value of
and contact performed and Contract
person
year of
completion
_________ ___________ __________ ________
_________ ___________ __________ ________
________ __________ __________ _______
1.4 Major items of Contractor’s Equipment proposed for carrying out the
Works. List all information requested below.
Item of
Equipment
_________
_________
_________
(etc.)
Description,
Make and age
(years)
____________
____________
____________
Condition(new,
good, poor) and
number
available
___________
___________
___________
Owned, leased
(from whom),
or to be
purchased
(from whom)
60

1.5 Qualifications and experience of key personnel proposed for
administration and execution of the Contract. Attach biographical data.
Position Name Years of
experience
(general)
Project Manager
__________________
___________________
Years of
experience in
proposed position
(etc.)
1.6 Financial reports for the last three years: balance sheets, profit and loss
statements, auditor’s reports, etc. List below and attach copies.
________________________________________________________________________
________________________________________________
1.7 Evidence of access to financial resources to meet the qualification
requirements: cash in hand, lines of credit, etc. List below and attach
copies of supportive documents.
____________________________________________________________
____________________________________________________________
_____________________________________________
1.8 Name, address and telephone, telex and facsimile numbers of banks that
may provide reference if contacted by the Employer.
__________________________________________________________________
____________________________________________________________
1.9 Statement of compliance with the requirements of Clause 1.2 of the
Instructions to Tenderers.
____________________________________________________________
____________________________________________________________
_____________________________________________
1.10 Proposed program (work method and schedule) for the whole of the
Works.
61

2 Joint Ventures
2.4 The information listed in 1.1 – 1.10 above shall be provided for each
partner of the joint venture.
2.5 The information required in 1.11 above shall be provided for the joint
venture.
2.6 Attach the power of attorney of the signatory(ies) of the tender
authorizing signature of the tender on behalf of the joint venture
2.7 Attach the Agreement among all partners of the joint venture ( and which
is legally binding on all partners), which shows that:
a) all partners shall be jointly and severally liable for the execution of
the Contract in accordance with the Contract terms;
b) one of the partners will be nominated as being in charge,
authorized to incur liabilities and receive instructions for and on
behalf of any and all partners of the joint venture; and
c) the execution of the entire Contract, including payment, shall be
done exclusively with the partner in charge.
62

Please fill in block letters.
1. Full names of tenderer
TENDER QUESTIONNAIRE
………………………………………………………………………………………
2. Full address of tenderer to which tender correspondence is to be sent (unless
an agent has been appointed below)
………………………………………………………………………………………
3. Telephone number (s) of tenderer
………………………………………………………………………………………
4. Telex address of tenderer
………………………………………………………………………………………
5. Name of tenderer’s representative to be contacted on matters of the tender
during the tender period
………………………………………………………………………………………
6. Details of tenderer’s nominated agent (if any) to receive tender notices. This is
essential if the tenderer does not have his registered address in Kenya (name,
address, telephone, telex)
………………………………………………………………………………………
………………………………………………………………………………………
_______________________
Signature of Tenderer
Make copy and deliver to:_____________________(Name of Employer)
63

CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM
You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or
2 (c ) whichever applied to your type of business
You are advised that it is a serious offence to give false information on this form
Part 1 – General:
Business Name ……………………………………………………………………………..
Location of business premises. ………………………………………………………………..
Plot No…………………………………………………Street/Road ……………………………..
Postal Address ……………………………..
Tel No. ………………….
Fax………………. …………………………………………E-mail …………………………….
Nature of Business ………………………………………………………………………………..
Registration Certificate No. ……………………………………(Attach Copy)
Maximum value of business which you can handle at any one time –
Kshs. ……………………………………
Name of your bankers ……………………………………………..
Branch ………………………………………
KRA Tax Compliance Certificate……………………………….(Attach copy)
Business Permit No.……………………………………………… (Attach copy)
Part 2 (a) – Sole Proprietor
Your name in full …………………………………………………….. Age ……………………..
Nationality ………………………………… Country of origin ……………………………….
Citizenship details …………………………………………………….
Part 2 (b) Partnership
Given details of partners as follows:
Name Nationality Citizenship Details Shares
1. ………………………………………………………………………………………….
2. …………………………………………………………………………………………
3. …………………………………………………………………………………………
4. ………………………………………………………………………………………….
Part 2 (c ) – Registered Company
Private or Public
……………………………………………………………………………………………………….
State the nominal and issued capital of company-
Nominal Kshs. ………………………………
64

Issued Kshs. …………………………………
Given details of all directors as follows
Name Nationality Citizenship Details Shares
1………………………………………………………………………………………………………
2. ………………………………………………………………………………………………………
3. ………………………………………………………………………………………………………
4. ………………………………………………………………………………………………………
5 ………………………………………………………………………………………………………
Date …………………….. Signature of Candidate ………………………………..
If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth,
Naturalization or Registration.
PART III:
CONTACT PERSON(S) DETAIL
3) Provide the contact person (s) name(s), addresses, phone numbers etc.
Contact Person Name
Landline Telephone Number
Cellular Telephone Number
Facsimile Telephone Number
E-mail
Postal Address
Physical Address
4) Please provide evidence of the registered street and postal addresses of the
bidding organization
Registered Street Address Registered Postal Address of your
organisation
LR No.
5) Please provide evidence of current registration with relevant regulatory body
within your industry, if any.
65

PART IX: CERTIFICATION
I/We do hereby certify that the above information is correct in all respects.
FULL NAME: ……………………………………………………………………
DESIGNATION/POSITION:.…………………………………………………
SIGNATURE: …………………………………………………………………….
DATE: …………………………………………………………………………….
COMPANY SEAL AND/OR STAMP: ………………………………………….
66

STATEMENT OF FOREIGN CURRENCY REQUIREMENTS
(See Clause 23] of the Conditions of Contract)
In the event of our Tender for the execution of____________________
__________________________(name of Contract) being accepted, we would require
in accordance with Clause 21 of the Conditions of Contract, which is attached
hereto, the following percentage:
(Figures)………………………… (Words)…………………………………
of the Contract Sum, (Less Fluctuations) to be paid in foreign currency.
Currency in which foreign exchange element is required:
………………………………………………………………………………………
Date: The ………… Day of …………….. 20…………….
Enter 0% (zero percent) if no payment will be made in foreign currency.
Maximum foreign currency requirement shall be _____________(percent) of the
Contract Sum, less Fluctuations.
_____________________
(Signature of Tenderer)
67

DETAILS OF SUB-CONTRACTORS
If the Tenderer wishes to sublet any portions of the Works under any heading,
he must give below details of the sub-contractors he intends to employ for each
portion.
Failure to comply with this requirement may invalidate the tender.
(1) Portion of Works to be sublet: ………………………………
[i)
(ii)
Full name of Sub-contractor
and address of head office:
Sub-contractor’s experience
of similar works carried out
in the last 3 years with
Contract value:
………………………………
………………………………
………………………………
………………………………
………………………………
(2) Portion of Works to sublet: ………………………………
(i)
(ii)
Full name of sub-contractor
and address of head office:
Sub-contractor’s experience
of similar works carried out
in the last 3 years with
contract value:
………………………………
………………………………
………………………………
……………………………
……………………………
____________________
[Signature of Tenderer)
_______________________
Date
68

LETTER OF NOTIFICATION OF AWARD
To:
Address of Procuring Entity
_____________________
_____________________
RE: Tender No.
Tender Name
This is to notify that the contract/s stated below under the above mentioned tender
have been awarded to you.
1. Please acknowledge receipt of this letter of notification signifying your
acceptance.
2. The contract/contracts shall be signed by the parties within 30 days of the
date of this letter but not earlier than 14 days from the date of the letter.
3. You may contact the officer(s) whose particulars appear below on the subject
matter of this letter of notification of award.
(FULL PARTICULARS)
SIGNED FOR ACCOUNTING OFFICER
69

8.9 FORM RB 1
REPUBLIC OF KENYA
PUBLIC PROCUREMENT ADMINISTRATIVE REVIEW BOARD
APPLICATION NO…………….OF……….….20……...
BETWEEN
…………………………………………….APPLICANT
AND
…………………………………RESPONDENT (Procuring Entity)
Request for review of the decision of the…………… (Name of the Procuring Entity) of
……………dated the…day of ………….20……….in the matter of Tender No………..…of
…………..20…
REQUEST FOR REVIEW
I/We……………………………,the above named Applicant(s), of address: Physical
address…………….Fax No……Tel. No……..Email ……………, hereby request the Public
Procurement Administrative Review Board to review the whole/part of the above mentioned
decision on the following grounds , namely:-
1.
2.
etc.
By this memorandum, the Applicant requests the Board for an order/orders that: -
1.
2.
etc
SIGNED ……………….(Applicant)
Dated on…………….day of ……………/…20…
FOR OFFICIAL USE ONLY
Lodged with the Secretary Public Procurement Administrative Review Board on ………… day
of ………....20….………
SIGNED
Board Secretary
70

KENYA SUGAR BOARD
TENDER NO: KSB/T/32/2013
CONSTRUCTION OF A STAFF WELFARE
BUILDING
FOR
KENYA SUGAR BOARD
VOLUME 2
BILLS OF QUANTITIES
MAY 2013

BILLS OF QUANTITIES
FOR
CONSTRUCTION OF STAFF WELFARE BUILDING
FOR
KENYA SUGAR BOARD
The Contract for the above-mentioned Works, entered into on the ............................2013 by the
undersigned parties refers to these Tender Documents, which shall be read and construed as part of the
said Contract.
..................................................... .....................................................
(EMPLOYER)
(CONTRACTOR)
(AUTHORISED SIGNATORY)
(AUTHORISED SIGNATORY)
DATE: ............................ 2013 DATE: ................................ 2013
1

FORM OF TENDER
Kenya Sugar Board
P O Box 51500-00200
Nairobi
Sirs,
CONSTRUCTION OF STAFF WELFARE BUILDING
FOR
KENYA SUGAR BOARD
We the undersigned are willing to contract to perform fully, the whole of the Works,
CONSTRUCTION OF STAFF WELFARE BUILDING AT KENYA SUGAR BOARD
HEADQUARTERS, OFF WAIYAKI WAY, NAIROBI in accordance with the Tender Documents,
Specifications, Drawings and Conditions of Contract and to your entire satisfaction, for the sum stated
below and to enter into a Contract and complete the whole of the Works within the time stated below:
FIXED PRICE TENDER
Tender figure for a ‘Fixed Price’ Contract
K.SHILLINGS (WORDS) ......................................................................................................
.......................................................................................................
K.SHS. (FIGURES) .......................................................................................................
TIME FOR COMPLETION
Further we the undersigned, agree to complete the whole of the works within ……… calendar weeks
from the date of possession of the site as defined within the Conditions of Contract.
2

!""
#
$
$ !
%

SECTION NO. 1
PRELIMINARIES

Item Quantity Rate Amount
No
Shs
SECTION NO 1
PRELIMINARIES
PRELIMINARY PARTICULARS
PARTIES TO THE CONTRACT
A
B
THE EMPLOYER. The "Employer" is Kenya Sugar Board
P.O.Box 51500-00200, Nairobi, Kenya.
DESCRIPTION OF SITE
The site of the works is situated at the offices of Kenya Sugar Board, Sukari
Plaza, off Waiyaki Way, Westlands, Nairobi.
Item
The Contractor is recommended to visit the site and he shall be deemed to
have acquainted himself therewith as to the nature and position, means of
access etc., and no claim in this connection will be allowed for travelling or
other expenses which may be incurred by the Contractor in visiting the site or
preparing the tender for the Works.
The Contractor must obtain the approval of the Architect regarding the use of
any materials found on the site or fill obtained from demolition work.
Item
C DESCRIPTION OF WORKS AND SCOPE OF CONTRACT Item
D
The works to be executed under this contract comprises the construction of a
two storey staff welfare building and associated External Works.
Mechanical Works and Electrical Works will be executed by approved
sub-contractors.
The tenderer is required to submit any proposed sub-contractors names
together with the tender.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
FORM OF CONTRACT
A
The Contractor will be required to enter into a contract, which conditions are
included in Volume 1 of prequalification document.
Item
B APPENDIX TO CONDITIONS OF CONTRACT Item
C
D
E
The Appendix to the Conditions of Contract is included in Volume 1 of
Prequalification Document.
GENERAL MATTERS
SUFFICIENCY OF TENDER
The Contractor shall be deemed to have satisfied himself before tendering as
to the correctness and sufficiency of his Tender for the works and of the rates
and prices used in arriving at the lump sum price(s) stated in the priced Bills
of Quantities which rates and prices shall cover all his obligations under the
Contract and all matters and things necessary for the proper completion and
maintenance of the works.
DEFINITIONS AND ABBREVIATIONS
Abbreviations used in these Bills of Quantities shall be interpreted as follows
:
Item
Item
"Approved" Shall mean approved by the Architect or the
Engineers under the delegated
authority of the Architect
"as directed" shall mean as directed by the Architect
"B.S." shall mean The current British Standard
Specification published by the
British Standards Institution, 2
Park Street, London W.1. England
"Kg" shall mean Kilogrammes
"No." shall mean Number
"L.M" shall mean Linear Metres
"S.M" shall mean Square Metres
"C.M" shall mean Cubic metres
"Ditto" shall mean the whole of the preceding
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /2 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
description except as qualified
in the section in which it
occurs. Where it occurs in
brackets it shall mean the
whole of the preceding
description which is contained
within the approximate
brackets.
(M.S) shall mean Measured separately
"VAT" shall mean Value Added Tax Item
A
SITE BOUNDARIES AND LEVELS
Before commencing work the Contractor must arrange for and agree with the
Consultants the existing site boundaries and levels and similarly establish
and agree a bench mark.
Item
B
SETTING OUT
The Contractor shall set out the Works in accordance with the dimensions
and levels shown on the drawings and shall be responsible for the correctness
of all dimensions and levels so set out by him and will be required to amend
all errors arising from inaccurate setting out at his own cost and expense. In
the event of any error or discrepancy in the dimensions or levels marked on
the drawings being discovered, such errors or discrepancies must be reported
by the Contractor to the Architect for his immediate attention.
No work shall be commenced by the Contractor until he has received written
instructions from the Architect to adjust such discrepancies which may be
proved. Upon receipt of such instruction the Contractor shall thereupon be
responsible for adjustments necessary to comply with such instruction, and
no claim for extra expense or relief from the provisions or clauses 21.0 of the
Conditions of Contract based on any discrepancy or error in the dimensions
or levels shown on the drawings may be made thereafter.
Before any work is commenced by sub-contractors or specialist firms,
dimensions must be checked on the site and/or buildings and agreed with the
Contractor, irrespective of the comparable dimensions shown on the
drawings. The Contractor shall be responsible for the accuracy of such
dimensions.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /3 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
SAMPLES
The Contractor shall furnish at the earliest possible opportunity before works
commences and at his own cost, samples of materials or workmanship that
may be called for by the Architect for his approval or rejection and any
further samples in the case of rejection until such samples are approved by
the Architect and such samples when approved shall be the minimum
standard for the works to which they apply.
Item
B
SHOP DRAWINGS
The Contractor shall prepare for scrutiny and issue to the Architect, copies of
detailed shop drawings of all specialist works. Following the Architect's
checking of these shop drawings the Contractor shall immediately amend
them as necessary and when approved, promptly issue to the Architect four
copies for general use.
The scrutiny of shop drawings by the Architect shall be for general
conformity, including conformity with the work of others and to co-ordinate
the contract work in space. Such approval shall not imply any further
indication of correctness.
Item
C
EXISTING PROPERTY
The Contractor shall take every precaution to avoid damage to all existing
property including beacons, landscaping, roads, cables, drains, other services
etc; and he will be held responsible for all damage thereto, arising from the
execution of this Contract, and he shall make good all such damage when
directed at his own expenses.
Item
D
EXISTING SERVICES
Prior to commencement of any work the Contractor is to ascertain from the
relevant authorities the exact position, depth and level of all existing electric
cables, water pipes or other services in the area and he shall make whatever
provisions may be required by the authorities concerned for the support and
protection of such services. Any damage or disturbance caused to any
service shall be reported immediately to the Architect and the relevant
authority and shall be made good to their satisfaction at the Contractor's
expense.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /4 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
MATERIALS, TOOLS, PLANT AND SCAFFOLDING
All materials and workmanship used in the execution of the works shall be of
the best quality and description unless otherwise described. Any materials
for the works condemned by the Architect shall immediately be removed
from the site at the Contractor's expense.
No timber used for scaffolding, formwork or similar purpose shall be used
afterwards in the permanent work.
All such plant, tools and scaffolding shall comply with all regulations
whether general or local in force throughout the period of the Contract and
shall be altered or adapted during the Contract as may be necessary to comply
with any amendments in or additions to such regulations.
Item
B
LOCAL REGULATIONS AND BYE LAWS
The Contractor is to comply with all local regulations and by-laws of the
Local Authority including serving of notices and paving of fees.
Item
C
SUPERVISION
The said Works shall be executed under the direction and to the entire
satisfaction of the Architect and Engineer's, who shall have the Architect's
specifically delegated authority, and who shall at all times have access to the
works and to the yards and workshops of the Contractor or other places
where work is being prepared for the building works.
Item
D
TRANSPORT TO AND FROM THE SITE
The Contractor shall include in his prices for the transport of materials,
workmen, etc., to and from the site of the proposed Works, at such hours and
by such routes as are permitted by the authorities.
Item
E
ACCOMMODATION ON SITE
No accommodation on site will be permitted for the Contractors staff or work
people including those of sub-contractors, unless agreed to by the
Consultants.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /5 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
FAIR WAGES
The Contractor shall pay rates of wages and observe hours and conditions of
labour not less favourable than the minimum rates of remuneration and
minimum conditions of employment applicable in the district in which the
work is carried out. The relevant notice must be posted up and kept posted
upon the site where it can conveniently be read by the employees concerned.
The Contractor is to comply with the Regulation of Wages and Conditions of
Employment Act, Building and Construction Industry Wages Council and is
to be responsible for compliance by sub-contractors employed in the
execution of the Contract. If required he is to notify the Project Manager
may determine.
Should a claim be made to the Architect alleging the Contractor's default in
payment of Fair Wages of any workman employed on the Contract and if
proof thereof satisfactory to the Architect is furnished by the Labour
Department, the Architect may, falling payment by the contractor, pay the
claim out of any monies due or which may become due to the contractor
under this contract.
The contractor is to furnish to the Architect, if called upon to do so, such
particulars of the rates of wages, hours and conditions of labour referred
above, as the Architect may direct.
Item
B
SECURITY OF WORKS AND FENCING
The Contractor shall be entirely responsible for the security of all the works,
stores, materials, plant, personnel, etc., both his own and sub-contractors and
shall provide all necessary watching, lighting and other precautions as
necessary to ensure the security and the protection of the public.
Item
C
PUBLIC AND PRIVATE ROADS, PAVEMENT, ETC.
The Contractor will be required to make good at his own expense any
damage he may cause to the present approach road surfaces during the period
of the Works.
Item
D
POLICE REGULATIONS
The Contractor is to allow for complying with all instructions and regulations
of the Police Authorities.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /6 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
AREA TO BE OCCUPIED BY CONTRACTOR
The area of the site which may be occupied by the contractor for use as
storage and for the purpose of erecting workshops, etc., shall be defined on
the site by the Architect.
Item
B
PROGRAMME OF WORKS
A programme for the works is to be submitted in accordance with clause 18.0
the Conditions of Contract. The programme is to be a computerised critical
path programme schedule which the Contractor will prepare, develop and
maintain during the course of the Contract. The software programme is to be
a specialised critical path programme to the approval of the Architect. The
schedule shall include construction and procurement activities as well as
other time related factors. The Contractor is to prepare the time related
factors. The Contractor is to prepare the time schedule showing the time and
order in which he proposes to carry out the works within the total
construction time stated in the contract. The schedule shall show in detail the
construction time and order in which each section of the work is to be carried
out and be sub-divided into elements, trades and tasks. The schedule shall
indicate the times when information is required from the Consultants
especially in relation to the ordering of imported materials.
The time schedule is to be agreed with the Architect.
At the end of each month the Contractor is to incorporate actual start and
finish dates into the time schedule and produce a construction schedule
update and analysis for the Architect. The analysis is to show actual start
and finish dates, identify out of sequence work, critical activities and any
constraints which have or may effect the progress of the works.
During the execution of the works the Contractor will incorporate any
changes to the time schedule only if approved `in writing' by the Architect
arising for whatsoever reason, and produce a revised schedule.
The Contractor will provide the Architect with a soft copy of the time
schedule including monthly updates and analyses together with four printed
copies of the relevant data.
Item
C
SITE PHOTOGRAPHS
The Contractor shall allow for taking digital site photographs on a weekly
basis to the satisfaction of the Consultants. Copies of the photographs shall
be provided to the Employer and Consultants as required, and a weekly
record shall be placed on a board in the Site Office.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /7 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
WORKING HOURS AND OVERTIME
The working hours shall be 8.00am to 5.00pm Monday to Saturday.
No work shall be carried out on Sundays, gazetted public holidays or after
the above working hours unless authorized by the Architect.
The Contractor shall be responsible for any extra costs for overtime working
he considers will be necessary in order to complete the work within the
contract period or time for completion apart from overtime working which
may be authorized by the Architect.
If overtime is worked in accordance with a written instruction issued by the
Architect, the Contractor will be reimbursed in respect of such overtime to
the extent only of the additional nett cost of unproductive time payable over
and above the basic hourly rates as laid down by the Regulation of Wages
and Conditions of Employment Act, Building and Construction Industry
Wages Council and excluding any bonuses, profits and overheads.
Item
B
WATER
The Contractor shall provide at his own risk and cost all water for use in
connection with the Works including the work of sub-contractors; make
arrangements with the Local Authority for the installation of a separate meter
for all water used by him throughout the Contract and pay all costs and fees
in connection therewith. The Contractor may however connect (if he so
wishes) into the existing water supply for water for use in connection with the
works including the work of specialists and sub-contractors : but he shall
make arrangements with the Employer for the installation of a separate metre
for all water used by him and the Sub-Contractors through out the contract
and pay all costs and fees in connection therewith at a rate to be agreed with
the Employer in advance. The Contractor shall not use existing water
services unless the said agreement with the Employer has been effected in
writing. He shall also provide temporary storage tanks and tubing, etc., as he
may consider necessary and clear away at completion. All tanks for
permanent retention/incorporation shall not be used for this item.
All water shall be fresh, clean and pure, free from earthy, vegetable or
organic matter, acid or alkaline substance in solution or suspension.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /8 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
LIGHTING AND POWER
The Contractor shall provide at his own risk and cost all artificial lighting and
power for use on the works, including all sub-contractors and specialists
requirements and including all temporary connections, wiring, fittings etc.,
and clearing away on completion, The Contractor shall pay all fees and
obtain all permits in connection therewith.
All such temporary works shall be cleared away on completion.
Item
B
CONCRETE TESTS
NOTE: The Contractor must allow in his rate all costs in connection with
the making of the cubes, curing, transport, crushing by Local Authority and
obtaining the test certificate.
Set of four 150 x 150 x 150 mm concrete test cubes 800 sets (Provisional) @
Shs ....................each * Contractor to insert rate and extend
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /9 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
TEMPORARY WORKS
A
ACCESS TO SITE AND TEMPORARY ROADS
Means of access to the site shall be agreed with the Architect prior to
commencement of the work and the Contractor must allow for building any
temporary access roads for the transport of materials, plant and workmen as
may be required for the complete execution of the works including the
provision of temporary culverts, crossings, bridges or any other means or
gaining access.
Upon the completion of the Works the Contractor shall remove such
temporary roads, temporary culverts, bridges etc., and make good and
reinstate all works and services disturbed to the satisfaction of the Architect.
Item
B
TEMPORARY BUILDINGS AND SERVICES
The Contractor shall provide sheds for storage by the Employer for all
Client supply goods and materials.
The Contractor shall provide site office, mess rooms and all other buildings
required by the contractor for his own use and the use of Sub-contractors.
A Site Office shall be provided for holding of Site Meetings. This shall be
fully equipped with a table and chairs of sufficient size and number.
A seperate 25m² office, equipped with telephone, e-mail facilities and all
furniture, shall be provided for the Consultants use.
A separate 50m² office, unfurnished, shall be provided for the Clients use.
Notice boards and drawers shall be provided for drawings, photographs,
notices, programme, etc.
Artitifical lighting and cleaning shall be provided.
The Contractor shall allow for provision of non-alcoholic refreshments
during the site meetings.
Consumption of alcoholic drinks and substances is not permitted on site.
The entire site is a non-smoking area.
The Contractor shall keep on the site and maintain in good condition one
dumpy or quickset level, metric levelling staff, one 30 metre steel tape for the
use of the Consultants.
Upon completion all temporary buildings are to be removed and cleared
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 0 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
away.
Item
A
TELEPHONE
The Contractor shall pay for a mobile telephone on the site, and shall pay all
costs and charges in connection therewith.
Item
B
SANITATION OF THE WORKS
The sanitation of the Works shall be provided, maintained and removed on
completion by the Contractor to the satisfaction of the Architect and Local
Authorities.
The latrines shall be enclosed with framing and corrugated sheet steel roofs,
sides and partitions with concrete floors, steel trowelled smooth to falls to
facilitate washing. Their location shall be agreed with the Architect and the
Works shall not be commenced before the sanitary accommodation has been
approved by the above-mentioned Authorities.
The Contractor will be required to pay all conservancy charges and shall
ensure clean daily maintenance and disinfecting of the latrines, and not less
than once per week, the whole area shall be sprayed with disinfectant and
insecticide and on completion of the Works the latrines and any temporary
drains shall be removed and all works and surfaces disturbed made good and
the whole area disinfected and left clean and free from pollution to the
satisfaction of the Architect and Local Authorities.
Item
C
NOTICE BOARD
The Contractor shall provide and erect where directed and maintain during
the whole period of building operations and remove at completion, one
approved temporary notice board to the Architects standard design and giving
a brief description of the Works and showing the names of the Employer,
Project Manager, Architects, Quantity Surveyor, Consultant Engineers and
Contractor with sufficient space to append the names of Nominated
Sub-Contractors and Suppliers when known. The lettering concerning the
Architect, Quantity Surveyor and Engineer is to be not more than 50 mm
high.
Item
D
The Contractor shall provide individual plot number sign boards measuring
not more than 300 x 300 mm fixed onto posts for marking of plots
No
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 1 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
HOARDINGS
The Contractor shall provide hoardings to the boundaries and other areas of
the site.
Hoarding around and within site shall be as stated herein before to
contractors design approved by the Architect. The locations shall be as
approved by the Architect before erection.
Item
B
PRIME COST SUMS AND RATES
i) The words "Prime Cost" (or the initials "PC") wherever
appearing in the Contract Documents shall mean net cost exclusive
of any trade, cash or other discount whatsoever but inclusive of the
cost of packing. Such cost shall be the sums due to the
Sub-Contractor or Supplier after adjustment where applicable in
respect of measurements or rates.
ii)
iii)
iv)
Any increases or decreases in these Prime Cost Sums and Rates
resulting from the adjustments and properly paid by the Contractor
shall be added to or deducted from the Contract Sum in the final
account. IN sustantiation the Contractor will be required to
produce to the Quantity Surveyor all quotations, invoices and
receipted accounts as shall be necessary to show the details of the
sums actually paid.
Prime Cost Rates shall be deemed to be exclusive of VAT,
delivery to site and fixing. The Contractor shall allow in the
overall unit rate or in the VAT element of the Main Summary for
these items.
Any sum added by the Contractor in these Bills of Quantities in
respect of profit upon any Prime Cost will be deducted at the final
settlement of accounts and a sum will be added the amount of
which will bear the same proportion to the sum added as the net
amount properly expended bears to the original PC sum.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 2 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
NOMINATED SUB-CONTRACTORS
The Contractor shall accept responsibility for providing the following
services for Nominated Sub-Contractors :
i) GENERAL ATTENDANCE. The following services are
described as "allow for general attendance" :
(a) Use, for the purpose of the Sub-Contract Works of any
scaffolding belonging to or provided by the Contractor while it
remains so erected upon the site, provided that no warranty or other
liability on the part of the Contractor or of his other sub-contractors
shall be created or implied in regard to the fitness, condition or
suitability of the said scaffolding;
(b) Provision of water, lighting, watching and attendance for
the purpose of the Sub-Contract Works;
(c) Use of sanitary accommodation, messrooms and welfare
facilities;
(d) Provision of space for erection of offices or stores or
space for storage of plant and materials;
(e)
Clearing away rubbish produced by them.
ii)
SPECIAL ATTENDANCE. The following services are stated
under a separate item and where described under the following
headings shall mean;
Item
B
NOMINATED SUB-CONTRACTORS
(a)
(b)
(c)
"Taking delivery" shall mean the provision of unskilled
labour necessary to attend upon the sub-contractor's workmen for
the purpose of unloading plant and materials when received upon
the site and placing in position within the Sub-Contractor's storage
space or store;
"Hoisting" shall mean the provision of unskilled labour and the
use of any Contractor's standing plant for the purpose of assisting
the Sub-Contractor's workmen in hoisting the Sub-Contractor's
plant and materials to the various levels but not placing in its final
position;
"Providing Power" shall mean the provision of power during the
course of the Works and during the period of maintenance
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 3 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
NOMINATED SUPPLIERS
The Contractor shall take delivery anywhere in Nairobi of all materials or
goods supplied by the Nominated Suppliers and shall sign a receipt as having
received them in good order and condition. He shall offload, transport to
site, unload, hoist, provide safe storage and thereafter be responsible for any
loss or damage or replacement of any such lost or damaged articles at his own
expense and shall return empty cases if so required.
Provision is made herein following each appropriate P.C. Sum for the cost of
the foregoing services against items reading "Take Delivery and Fix Only".
Item
B
PROTECTION OF WORK
The Contractor shall cover up and protect all finished work liable to damage
including provision of temporary roof, gutters, drains etc, until the
completion of the Works.
Item
C
STANDARDS LEVY
The Contractor's attention is drawn to Legal Notice No 267 of 1990, which
requires payment by the Contractor of a Standard Levy to the Kenya Bureau
of Standards. The Contractor shall allow in the Preliminaries of this Contract
for all costs arising or resulting therefrom.
Item
D
VALUE ADDED TAX (VAT)
The Contractor's attention is drawn to The Finance Bill, 1993 which requires
payment by the Contractor of Value Added Tax (VAT) to the Government of
Kenya for all contracts entered into after 1st September 1993.
The tender amount shall be considered to contain VAT at current rate.
Item
E
WITHHOLDING TAX
The Contractors attention is drawn to the Finance Bill 2002.
The Contractor shall ensure that he has full knowledge of the workings of
withholding tax.
Withholding tax shall be deducted from all payments, as applicable.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 4 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A
COPYRIGHT
The copyright of these documents is vested in the Quantity Surveyor and they
may not be reproduced in whole or in part without the Quantity Surveyor's
written permission.
Item
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Collection
KS HS
-1 /1 /1 5 - 5 / 2 8 / 2 0 1 3

Section No. 1
Element No. 1
PRELIMINARIES
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -1/1/1-
Total Brought Forward from Page No. -1/1/2-
Total Brought Forward from Page No. -1/1/3-
Total Brought Forward from Page No. -1/1/4-
Total Brought Forward from Page No. -1/1/5-
Total Brought Forward from Page No. -1/1/6-
Total Brought Forward from Page No. -1/1/7-
Total Brought Forward from Page No. -1/1/8-
Total Brought Forward from Page No. -1/1/9-
Total Brought Forward from Page No. -1/1/10-
Total Brought Forward from Page No. -1/1/11-
Total Brought Forward from Page No. -1/1/12-
Total Brought Forward from Page No. -1/1/13-
Total Brought Forward from Page No. -1/1/14-
Total Brought Forward from Page No. -1/1/15-
Section No. 1
PRELIMINARIES
Element No. 1
PRELIMINARIES
Carried to Final Summary
KS HS
-1 /1 /1 6 - 5 / 2 8 / 2 0 1 3

SECTION NO. 2
SPECIFICATIONS

GENERAL SPECIFICATIONS
ARCHITECTURAL SPECIFICATIONS
Part 1 : General
Part 2 : Demolitions and alterations
Part 3 : Site clearance and general excavation
Part 4 : Walling
Part 5 : Roofing and rainwater disposal
Part 6 : Carpentry and joinery
Part 7 : Metalwork
Part 8 : Aluminium windows and shop fronts
Part 9 : Finishings
Part 10 : Glazing
Part 11 : Painting and decorating
Part 12 : Landscaping
STRUCTURAL AND CIVIL ENGINEERING SPECIFICATIONS
Part 13 : Excavations and earthworks
Part 14 : Concrete
Part 15 : Fencing
Part 16 : Pipelines, sewers and drains
Part 17 : Roads (subsurfacing)
Part 18 : Roads (surfacing)
Part 19 : Painting
Part 20 : Structural steel
Part 21 : Masonry and blockwork
Part 22 : Materials
Part 23 : Testing of materials and workmanship
GENERAL MECHANICAL AND ELECTRICAL ENGINEERING SPECIFICATIONS
Part 24 : General specifications for plumbing and drainage services
Part 25 : General specifications for Electrical Installations

GENERAL SPECIFICATIONS
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Table 18.1
Mix
Ref.
A
B
C
D
E
F
Description
Nom.
Size
Range of
compacted
Thickness
mm
Grade
Binder
%of Total
Mix
Grading (Percentage passing B.S. Sieve)
38mm 25mm 20mm 12mm 10mm 6mm 3mm No.7 No.14 No.25
Dense bitumen
macadam base
course and
wearing course
19 30 – 50 80/100 4.71+ - 0.5 - 100 95 -100 60-80 50-70 39-55 31-45 - - -
Dense bitumen
macadam base 25 50 – 63 80/100 4.71+ – 0.5 100 90–100 71-95 56-80 - 44-60 31-45 - - -
course
Dense bitumen
macadam 13 19 – 25 80/100 4.91 +– 0.5 - - 100 95-100 65-80 45-65 25-40 - 15-30 -
wearing course
Fine cold
asphalt No. 7 13 – 25 MC250 6.01 +– 0.5 - - - - - 100 - 75-90 - 25-50
Hot rolled
asphalt wearing 12 25 – 30 60/70 8.51 +– 0.5 - - 100 100-97 100-84 93-84 - 83-67 - 62-79
course
Dense bitumen
macadam road 37 50 - 100 80/100 4.01 +– 0.5 95-100 68-92 - 55-75 - 44-60 31-45 25-40 - -
base
9!
9 6 9 6
2 * 9 9 9 9
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SECTION NO. 3
BUILDING WORKS

Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 1
SUBSTRUCTURES (ALL PROVISIONAL)
Site Preparation
A
Chemical anti-termite treatment to subsoil or fillings : Dragnet 38% E.C. or
other equal approved : provide ten year guarantee m2 565
Excavation : (Provisional)
B Excavate to reduce levels not exceeding 1.5 metres deep m3 848
C Excavate trenches for wall foundations : ditto m3 40
D Excavate pits for column bases : ditto m3 19
E Extra over excavation for excavating in soft rock : Class I m3 45
F Ditto : Medium rock : Class II m3 23
G Ditto : Hard rock : Class III m3 23
Disposal of excavated materials : (Provisional)
H Selected excavated material in filling to make up levels under floor bed :
placed in 200 mm layers : watered and compacted to 95% MDD m3 848
J Remove surplus excavated material and deposit on site m3 59
Disposal of water
K Keep excavations free from all water Item
Planking and strutting
L
Planking and strutting to sides of all excavations : keep excavations free from
all fallen materials
Hardcore
Item
M Hardcore Filling : deposited, spread, levelled and compacted to 98%MDD m3 339
N 50 mm quarry dust or murram blinding m2 565
Section No. 3
BUILDING WORKS
Element No. 1
SUBSTRUCTURES
Carried to Collection
KS HS
-3 /1 /1 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
Insitu concrete : grade C15
A 50 mm Blinding layer : under foundations m2 159
B Ditto : under column bases m2 49
Insitu concrete : grade C25 : vibrated : reinforced
C Foundations in trenches m3 32
D Columns bases m3 17
E Columns m3 10
F Ring Beams m3 10
G Beams m3 9
H 200 mm retaining walls m2 163
J 125 mm Surface bed m2 565
K 150 mm Suspended slabs m2 240
Mesh fabric reinforcement to BS 4483: 200 mm laps
L
Fabric mesh reinforcement A142 weighing 2.22kg per square metre : in
surface beds m2 565
High tensile steel bar reinforcement to BS 4449 : (Provisional)
M Assorted bars : 8-25 mm Diameter bars kg 14,085
Mild steel bar : bar reinforcement to BS 4449 : (Provisional)
N 8 mm Diameter bars kg 1,565
Sawn formwork : to
P Vertical sides : foundations m2 106
Q Vertical sides : column bases m2 47
R Vertical sides : columns : (Provisional) m2 110
S Vertical sides : retaining walls : (Provisional) m2 327
Section No. 3
BUILDING WORKS
Element No. 1
SUBSTRUCTURES
Carried to Collection
KS HS
-3 /1 /2 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A Sides of ring beams m2 94
B Sides and soffits of beams m2 94
C Horizontal Soffits of suspended slabs m2 240
D Vertical edges of bed : over 75 but not exceeding 150 mm high m 171
E Vertical edges of suspended slab : ditto m 65
Stone load bearing block walling 3.5 N/mm² : in cement mortar (1:4) :
(Provisional)
F 200 mm Walls m2 348
Labours and sundries
G One layer 1000 gauge polythene sheet damp proof membrane : under bed :
300 mm laps : sealed with tape m2 565
H 150mm wide UPVC water bar with centre bulb : set horizontally in concrete m 62
Damp proofing and Tanking
APP Modified bituminous membrane weighing 4kg/m² : laid on primer
with "torch on" process : prepare surfaces : provide 10 years guarantee
J Vertical wall surfaces : retaining walls m2 163
K Horizontal surfaces m2 79
Cement and sand (1:4) trowelled bed : on concrete : to
L
50 mm Thick cement and sand (1:4) backing and protective screed to receive
waterproofing (ms) : walls m2 327
M Ditto : floors m2 158
Section No. 3
BUILDING WORKS
Element No. 1
SUBSTRUCTURES
Carried to Collection
KS HS
-3 /1 /3 - 5 / 2 8 / 2 0 1 3

Section No. 3
Element No. 1
SUBSTRUCTURES
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/1/1-
Total Brought Forward from Page No. -3/1/2-
Total Brought Forward from Page No. -3/1/3-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 1
SUBSTRUCTURES
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 2
REINFORCED CONCRETE SUPERSTRUCTURE
Insitu concrete : grade C25 : vibrated : reinforced
A Columns m3 24
B Ring Beams m3 19
C Beams m3 15
D 150 mm gutter : 2125 mm girth m 34
Mild steel bar reinforcement to B.S. 4449 : (Provisional)
E 8 mm Diameter bars kg 500
High yield square twisted bar reinforcement to BS 4461 :(Provisional)
F Assorted bars : 8-25 mm Diameter bars kg 4,500
Sawn formwork : to
G Vertical sides : columns m2 189
H Sides of ring beams m2 146
J Sides of beams m2 97
K Sides of gutter m2 72
Damp proofing and Tanking
APP Modified bituminous membrane weighing 4kg/m² : laid on primer
with "torch on" process : prepare surfaces : provide 10 years guarantee
L Gutter surfaces m2 83
Cement and sand (1:4) trowelled bed : on concrete : to
M
50 mm Thick cement and sand (1:4) backing and protective screed to receive
waterproofing (ms) : gutter m2 165
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 2
REINFORCED CONCRETE SUPERSTRUCTURE
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 3
STAIRCASES AND BALUSTRADES
Insitu concrete : class 25/20mm : vibrated : reinforced
A Steps, risers and waists m3 2
B 150mm Suspended landings m2 4
High yield square twisted bar reinforcement to BS 4461 (provisional)
C 8 - 16 mm Diameter bars kg 200
Sawn formwork : to
D Horizontal soffits : suspended landings m2 4
E Sloping soffits : staircases m2 11
F Vertical edge of risers : over 75 mm but not exceeding 150 mm high m 38
G
Ditto : open string edge 300mm (extreme) wide : cut to profile of treads and
risers m 16
Cement and sand (1:4) trowelled beds and pavings : on concrete : to
H 28 mm Floors : finished to receive porcelain floor tiles m2 4
J 20 mm Treads and risers : ditto m2 15
600 x 600 mm Non-slip Porceleain floor tiles with borders : allow a
Prime Cost (PC) rate of KShs. 2500/= per metre squared for purchasing
as selected by the Architect : take delivery in Nairobi : transport to site,
store and lay : bedded on cement and sand screed measured separately :
jointed and grouted in coloured imported proprietary grout :
K Landings m2 4
L 300 mm wide treads m 32
M 150 mm high risers m 38
N 100 mm high Skirtings m 31
Section No. 3
BUILDING WORKS
Element No. 3
STAIRCASES AND BALUSTRADES
Carried to Collection
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Item Quantity Rate Amount
No
Shs
12mm Lime plaster : steel trowelled finish : on concrete : to
A Horizontal soffits : landings m2 4
B Sloping soffits : staircases m2 11
C Vertical edge : open string edge to steps 300mm (extreme) wide m 16
Prepare and apply three coats 1st grade emulsion paint : to
D Plastered horizontal soffits : landings m2 4
E Plastered sloping soffits : staircases m2 11
F Plastered sloping vertical edge : waists to steps m2 5
BALUSTRADES
900mm High stainless steel balustrading comprising 60mm diameter x
3mm handrail : 4No equidistant 25mm diameter x 3mm horizontal rails
fixed to 23mm long, 50 x 10mm lugs on balusters : 1060mm long, 50 x
10mm plate balusters at 1100mm centres on 100 x 75mm plate on 150mm
long, 50 x 10mm plate bracket, one end fish tailed built into concrete
work : all joints ground smooth : stainless steel finish on all exposed
surfaces
G Main Staircase m 8
H Void Area m 8
900 mm High balustrades comprising 50 x 10mm thick plate baluster,
fish tailed and cast into concrete : 100 x 75 mm base plate : 4 Nos 25 mm
diameter pipe intermediate rails on brackets : 60 mm diameter mild steel
pipe handrail : welded smooth; gloss painted to Architect's details
J Terraces m 47
Section No. 3
BUILDING WORKS
Element No. 3
STAIRCASES AND BALUSTRADES
Carried to Collection
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Section No. 3
Element No. 3
STAIRCASES AND BALUSTRADES
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/3/1-
Total Brought Forward from Page No. -3/3/2-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 3
STAIRCASES AND BALUSTRADES
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 4
ROOFING & STEELWORK
MAIN ROOF
The following in framed structural steelwork : complete with and
including all welded and bolted connections : delivery to site and erection
with and including one shop coat red oxide
A 100 x 50 x 3 mm RHS Top Chord : 6.79kg/m m 275
B 100 x 50 x 3 mm RHS Bottom Chord : 6.79kg/m m 254
C 50 x 50 x 3 mm SHS Internals : 4.43kg/m m 511
D Z- Purlins : 152.4 x 50.8 x 19 x 2 mm x 4.34kg/m m 560
E 10 mm diameter sag rods m 184
Roof Covering
0.7 mm Thick pre painted IT4 metal roofing sheet: manufactured by
Mabati Rolling Mills or other approved : fixed with and including J.
bolts : at 250 mm centres: on purlins (ms) : fixed approximately : 10.0
metres from ground level : to Engineers detail
F Roofing coverings : to slopes not exceeding 15 degrees from horizontal m2 338
Super sisalation foil type 420 from Galsheet (K) Ltd. or equal and
approved : laid in accordance with the manufacturers printed
instructions : including straining wipes laid under roof cover
G Roof m2 338
Rainwater Disposal
14 gauge (2 mm thick) mild steel gutters and downpipes : welded
connections : allow for blocked end, mitre connections. outlets : with
metal brackets at 750 mm centres : 25 x 25 mm RHS brackets fixed to
wall : bituminous pointed internally
H
150 mm diameter, 24 gauge Downpipes fixed with holder bats at 900 mm
centres m 32
Section No. 3
BUILDING WORKS
Element No. 4
ROOFING & STEELWORK
Carried to Collection
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Item Quantity Rate Amount
No
Shs
A 100 mm diameter shoe/bend No 4
Prepare touch up primer and apply one undercoat and two finishing
coats approved enamel gloss paint : to
B Steel members m2 417
PERGOLA ROOF
The following in framed structural steelwork : complete with and
including all welded and bolted connections : mounted and grouted on
wall : delivery to site and erection with and including one shop coat red
oxide
C 75 x 50 x 3 mm RHS : 5.61kg/m m 205
Prepare touch up primer and apply one undercoat and two finishing
coats approved enamel gloss paint : to
D Steel members m2 26
Section No. 3
BUILDING WORKS
Element No. 4
ROOFING & STEELWORK
Carried to Collection
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Section No. 3
Element No. 4
ROOFING & STEELWORK
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/4/1-
Total Brought Forward from Page No. -3/4/2-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 4
ROOFING & STEELWORK
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 5
WALLING
Selected load bearing (3.5N/mm²) concrete block walling to Architect's
approval in 200 mm course heights : in cement mortar (1:4)
A
100 mm Walls : reinforced with 20 gauge 20 mm hoop iron strips laid
horizontaly every alternate course m2 111
B 150 mm Walls : ditto m2 57
C 200 mm Walls internally m2 137
D 200 mm Walls externally m2 225
E Ditto : parapet m2 36
Aluminium Partitions :
Powder coated aluminium frame partitions : 100 x 50 mm main frame;
50 x 40 mm subframe; 15 x 10 mm beading : 8 mm thick laminate glass :
windows with proprietery projected out type friction stays : corner
glazing butt jointed with silicon sealant : fixed to block work or concrete
: pointed externally in mastc sealer : to Architect's approval
F Partitions m2 294
Stone copings : bedded, jointed and pointed in cement mortar (1:4)
G 350 x 50 mm Coping : twice weathered and throated m 36
Damp proof courses : hessian based felt : bedded in cement and sand
(1:4) mortar : 300 mm laps
H Horizontal : 200 mm wide m 265
Stainless Steel Chimney
J
Allow a Provisional Sum of KShillings Two Hundred Thousand Only (KShs
200,000) for Stainless Steel Chimney Item 200,000 00
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 5
WALLING
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 6
WINDOWS
Precast concrete sill with rounded edge : 10 mm diameter throat and drip
on one side : bedded, jointed and pointed in coloured cement mortar (1:4)
A 25 mm Thick window sill 225 mm wide : splay cutting stone wall m 57
Wrot hardwood : selected and kept clean
B 125 x 25 mm Window board : one labour : plugged and pellated m 100
C
15 x 15 mm quadrant beading : one labour
Sawn cypress : selected and kept clean
m 100
D 100 x 25 mm Packing piece : plugged m 300
Powder coated aluminium frame windows and Curtain walling : 100 x 50
mm main frame; 50 x 40 mm subframe; 15 x 10 mm beading : 8 mm thick
laminate glass : windows with proprietery projected out type friction
stays : Supply and fix SAA ironmongery or equal and approved : corner
glazing butt jointed with silicon sealant : fixed to block work or concrete
: pointed externally in mastc sealer : to Architect's approval
E Sliding Window overall size 1700 x 1800 mm high No 2
F Sliding Window overall size 1900 x 1200 mm high No 1
G Sliding Window overall size 2000 x 1200 mm high No 1
H Sliding Window overall size 2750 x 1800 mm high No 1
J Sliding Window overall size 3200 x 1200 mm high No 1
K Sliding Window overall size 3400 x 1200 mm high No 1
L Sliding Window overall size 3550 x 1800 mm high No 2
M Sliding Window overall size 3700 x 1200 mm high No 2
Section No. 3
BUILDING WORKS
Element No. 6
WINDOWS
Carried to Collection
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Item Quantity Rate Amount
No
Shs
A Curtainwalling overall size 3950 x 2850 mm high No 1
B Sliding Window overall size 4950 x 1800 mm high No 1
C Curtainwalling overall size 5000 x 3600 mm high No 1
D Curtainwalling overall size 5350 x 3600 mm high No 2
E Curtainwalling overall size 5400 x 3600 mm high No 1
F Sliding Window overall size 5500 x 1200 mm high No 1
G Curtainwalling overall size 5500 x 3600 mm high No 2
H Sliding Window overall size 7500 x 1200 mm high No 1
J Curtainwalling overall size 7525 x 3600 mm high No 1
K Sliding Window overall size 7550 x 1200 mm high No 1
Glass Block Walling : 6 mm thick : comprising 200 x 200 mm block
panels at 300 mm centres
L Vents m2 41
Pelmets
M
20 mm Wrought iron curtain rods : on brackets with double semi-circular
holders : from 'Iron Art' or 'Stanley Interior Design, Karen' or equal and
approved : including 5 No. 40 mm diameter curtain rings per linear metre :
23 No windows m 114
N Decorative ends to ditto No 46
Aluminium Louvres
Supply, assemble and fix the following purpose made Aluminium
Louvres : stainless steel : 150 x 75 mm Aluminium main frame (front) :
150 x 50 mm stailess steel frame (back) : 150 x 50 mm stainless steel
intermediate frames at 1350 mm centres : 175 x 10 mm thick stainless
steel steel louvre blades at 150 mm centres : building in steel anchor lugs
to concrete or block work
P Aluminium Louvres m2 96
Section No. 3
BUILDING WORKS
Element No. 6
WINDOWS
Carried to Collection
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Item Quantity Rate Amount
No
Shs
Prepare and apply three coats polyurethane clear varnish : on woodwork
A Window boards m2 20
B Timber : not exceeding 75 mm girth m 100
Section No. 3
BUILDING WORKS
Element No. 6
WINDOWS
Carried to Collection
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Section No. 3
Element No. 6
WINDOWS
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/6/1-
Total Brought Forward from Page No. -3/6/2-
Total Brought Forward from Page No. -3/6/3-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 6
WINDOWS
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 7
DOORS
Precast concrete unit class 25/20 mm : vibrated : reinforced
A 200 x 200mm Lintol : reinforced with 2 No 12 mm diameter ms bars m 49
B 100 x 200 mm Lintol : ditto m 21
45 mm Flush doors : solid cored : imported veneer facing to both sides :
hardwood lipping all edges : 10 x 10 mm planted beading to both sides :
painted three coats white gloss oil paint
C Door overall size 900 x 2100 mm high No 13
D Ditto : 800 x 2150 mm high No 4
E Ditto : 800 x 2100 mm high No 15
50 mm Panelled Flush doors : solid cored : imported veneer facing to
both sides : hardwood lipping all edges : 10 x 10 mm planted beading to
both sides : painted three coats white gloss oil paint
F Folding/Swinging door overall size 1000 x 2400 mm high No 1
Service panels
G Single door overall size 600 x 2100 mm high No 2
H Double door overall size 1550 x 2100 mm high No 1
Powder coated aluminium doors : comprising 100 x 50 mm external
frame and glazing bead; neoprene gasket strips : 8 mm thick clear
toughened glass and glazing : fixed to block walls or concrete : pointed
externally in mastic sealant : including all ironmongery
J Single leaf door overall size 900 x 2400 mm high No 2
K Single leaf door overall size 1100 x 3600 mm high No 1
L Double leaf door overall size 1500 x 2850 mm high No 1
M Double leaf door overall size 1900 x 3600 mm high No 1
Section No. 3
BUILDING WORKS
Element No. 7
DOORS
Carried to Collection
KS HS
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Item Quantity Rate Amount
No
Shs
A Double leaf door overall size 2500 x 3600 mm high No 2
B Double leaf door overall size 3000 x 3600 mm high No 1
C Sliding door overall size 3600 x 2400 mm high No 4
Metal Doors
Louvred Doors
D Single door size 900 x 2850 mm high comprising 50 x 25 x 3mm thick ;
2.23kg/m sub frame; infilled with 50 x 6mm fixed louvres at 50mm centres :
50 x 6mm flat vertical reinforcement No 1
Supply and fix the following ironmongery with matching screws to steel
doors
E 180 Degrees washered heavy duty stainless steel hinges Pairs 1.5
F Deadlocks No 1
G Padlock hoop and stale No 1
H 300 mm Long steel tower bolt No 2
J 50 mm Diameter steel pull handles No 1
Sawn cypress : selected and kept clean
K 100 x 25 mm Packing piece : plugged m 182
Wrot Mahogany : selected and kept clean
L 20 mm Quadrant beading m 364
M 25 x 25 mm Moulded architrave : two labours m 364
N 150 x 50 mm Frame : two labours : plugged, screwed and pellated m 182
Ironmongery
P
Provide the Prime Cost Sum of KShs 800,000/= (KShillings Eight Hundred
Thousand Only) for ironmongery to be obtained from a Nominated Supplier Item 800,000 00
Q Add for profit %
Section No. 3
BUILDING WORKS
Element No. 7
DOORS
Carried to Collection
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Item Quantity Rate Amount
No
Shs
A Allow for general attendance Item
Take delivery in Nairobi, transport to site and fix only the following
ironmongery to Architect's approval to timber : with matching screws
B 100 x 76 x 3 mm Satin SS Butt Hinge No 114
C Cylinder Mortice Lock 72 mm Centres No 29
D Cylinder Mortice Deadlock SS No 29
E Door Closers No 29
F Push plate No 23
G Pull Plate No 23
H Indicator Bolt No 15
J Hat & Coat Hook SC No 15
K Male/Female Symbols No 8
Prepare and prime before fixing : apply three coats polyeurethane
varnish : to
L Timber Doors m2 130
M Frames : over 100 but not exceeding 200 mm girth m 182
Prepare and apply three coats gloss oil paint : on metal
N General surfaces : doors m2 5
P Frames : over 100 and not exceeding 200 mm girth m 7
Section No. 3
BUILDING WORKS
Element No. 7
DOORS
Carried to Collection
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Section No. 3
Element No. 7
DOORS
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/7/1-
Total Brought Forward from Page No. -3/7/2-
Total Brought Forward from Page No. -3/7/3-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 7
DOORS
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 8
BUILT-IN FITTINGS (ALL PROVISIONAL)
Kitchen Cupboards
A
Provide the Prime Cost Sum of KShs. 500,000/= (KShillings Five Hundred
Thousand Only) for Kitchen Cupboards Item 500,000 00
B Allow for Profit %
C Allow for general attendance Item
Reception Desk
D
Provide the Provisional Sum of KShs 300,000/= (KShillings Three Hundred
Thousand Only) for Reception Desk Item 300,000 00
Lockers
E
Provide the Provisional Sum of KShs 300,000/= (KShillings Three Hundred
Thousand Only) for Lockers Item 300,000 00
Shelves
F
Provide the Provisional Sum of KShs. 100,000/= (KShillings One Hundred
Thousand Only) for Shelves Item 100,000 00
Bathroom Mirrors and Accessories
G
Provide the Provisional Sum of KShs. 50,000/= (KShillings Fifty Thousand
Only) for Bathroom mirrors and accessories Item 50,000 00
Signage
H
Provide the Provisional Sum of KShs. 250,000/= (KShillings Two Hundred
Fifty Thousand Only) for Signage Item 250,000 00
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 8
BUILT-IN FITTINGS
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO 9
INTERNAL FINISHES
FLOOR FINISHES
Cement and sand (1:4) trowelled beds and pavings : on concrete : to
A 32 mm Floors : finished to receive porcelain floor tiles m2 227
B Ditto : ceramic floor tiles m2 153
C Ditto : rubber mat floor m2 103
600 x 600 mm Non-slip Porceleain floor tiles with borders : allow a
Prime Cost (PC) rate of KShs. 2500/= per metre squared for purchasing
as selected by the Architect : take delivery in Nairobi : transport to site,
store and lay : bedded on cement and sand screed measured separately :
jointed and grouted in coloured imported proprietary grout :
D Floors m2 227
E 150 mm high Skirtings m 156
Glazed ceramic floor tiles : allow a prime cost rate of KShs 1,500 for
purchasing as selected by the Architect : take delivery in Nairobi,
transport to site, store and fix : bedded on cement and sand screeds
(measured separately) : jointed and grouted in coloured cement mortar
F 300 x 300 x 8 mm : Washrooms m2 180
G 300 x 300 x 8 mm : Stores/Utility m2 17
H 300 x 300 x 8 mm : Kitchens m2 39
J 100 mm high skirting m 241
Rubber Mat : Allow a P.C. rate Kshs. 5,000/= per m² for purchasing as
selected by the Architect : take delivery in Nairobi : transport to site,
store and fix : on cement and sand screed (measured separately) : using
approved adhesive
K
Floors
m2 103
Section No. 3
BUILDING WORKS
Element No. 9
INTERNAL FINISHES
Carried to Collection
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Item Quantity Rate Amount
No
Shs
Division strips
A 40 x 3 mm Plastic dividing strips : set between different floor finishes m 30
WALL FINISHES
12 mm Lime plaster : steel trowelled finish : on concrete, blockwork or
stonework : to
B Walls m2 431
Glazed ceramic wall tiles : allow a prime cost rate of KShs 1,500 per
square metre for purchasing : take delivery in Nairobi transport to site,
store and fix : on and including cement and sand backing : fixed with
approved quality adhesive : grouted, jointed and pointed in coloured
cement
C Bathroom walls size 400 x 250 mm m2 609
D Kitchen walls size 200 x 200 m2 44
E Extra : standard white plastic corner strip m 220
Prepare and apply one undercoat, one coat 1st grade plastic emulsion
paint and top coat washable Crown Solo Pure Satin Emulsion paint : to
F Plastered walls m2 431
CEILING FINISHES
15 mm Lime plaster : steel finish : to concrete : to
G Horizontal soffits of slabs m2 65
Suspended accoustic ceiling : 600 x 600 x 15 mm fine fissured mineral
fibre tiles on and including aluminium 'T' frame grid system, tegular
edges and shadow gaps trim : including cutting and trimming to light
fittings
H Ceilings m2 248
Suspended gypsum plasterboard ceiling : taper and fitted joints ; on and
including proprietary pressed metal brandering system, cornices, all
cutting and trimming to light fittings (1st floor office ceiling excluded)
J Horizontal soffits m2 218
Section No. 3
BUILDING WORKS
Element No. 9
INTERNAL FINISHES
Carried to Collection
KS HS
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Item Quantity Rate Amount
No
Shs
A Extra for 900 x 900 mm access door No 2
Prepare and apply one undercoat, one coat 1st grade plastic emulsion
paint and top coat washable Crown Solo Pure Satin Emulsion paint : to
B Horizontal Plastered soffits m2 65
C Horizontal soffits : plasterboard m2 218
Section No. 3
BUILDING WORKS
Element No. 9
INTERNAL FINISHES
Carried to Collection
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Section No. 3
Element No. 9
INTERNAL FINISHES
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/9/1-
Total Brought Forward from Page No. -3/9/2-
Total Brought Forward from Page No. -3/9/3-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 9
INTERNAL FINISHES
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO 3
ELEMENT NO. 10
EXTERNAL FINISHES
FLOOR FINISHES
Cement and sand (1:4) trowelled bed : on concrete : to
A 25 mm Floors : finished to receive Eurocon floor tiles m2 233
300 x 300 x 25 mm Eurocon floor tiles obtained from an approved
supplier : including 300 mm wide tile border : bedded on cement and
sand screeds (measured separately) : jointed and square recessed pointed
and grouted in matching coloured cement mortar :
B Floors m2 233
C 25 mm Skirting : 100 mm high m 162
WALL FINISHES
12 mm Cement and sand (1:4) render : wood float finish : on concrete or
stonework : to
D Walls : to receive specialist finish m2 335
Specialist applied finish as "conmix" or equal : allow for purchasing as
selected by the Architect : take delivery in Nairobi : transport to site,
store and fix : on cement and sand screed (measured separately) : colour
and pattern as selected by the Architect : applied as per manufacturer's
recommendation by a specialist
E Rendered walls m2 197
F Ditto : column surfaces m2 180
G Ditto : beam surfaces m2 158
CEILING FINISHES
Section No. 3
BUILDING WORKS
Element No. 10
EXTERNAL FINISHES
Carried to Collection
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Item Quantity Rate Amount
No
Shs
Suspended gypsum plasterboard ceiling : taper and fitted joints ; on and
including proprietary pressed metal brandering system, cornices, all
cutting and trimming to light fittings (1st floor office ceiling excluded)
A Horizontal soffits m2 150
Prepare and knot coated surfaces, prime and apply two undercoats and
one finishing coat gloss paint : on woodwork
B Horizontal soffits : plasterboard m2 150
Section No. 3
BUILDING WORKS
Element No. 10
EXTERNAL FINISHES
Carried to Collection
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Section No. 3
Element No. 10
EXTERNAL FINISHES
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/10/1-
Total Brought Forward from Page No. -3/10/2-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 10
EXTERNAL FINISHES
KS HS
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Item Quantity Rate Amount
No
Shs
SECTION NO. 3
ELEMENT NO. 11
MECHANICAL INSTALLATIONS
Plumbing, Drainage and Fire Fighting Installations
A
Provide the Prime Cost Sum of KShillings Three Million Five Hundred
Thousand Only (KShs 3,500,000/-) for Plumbing, Drainage and Fire Fighting
Installations. Item 3,500,000 00
B Allow for Profit %
C Allow for general attendance Item
Mechanical Ventillation Installations
D
Provide the Prime Cost Sum of KShillings One Million One Hundred
Thousand Only (KShs 1,100,000/-) for Mechanical Ventillation Installations Item 1,100,000 00
E Allow for Profit %
F Allow for general attendance Item
Builders work in connection with plumbing installations
Cut away for sanitary fittings and pipework : form all holes, chases, etc,
and make good after the plumber
G W.C. suite No 8
H Wash hand basin No 6
J Urinals No 4
K Shower No 4
L Stainless steel sink No 1
M Water storage tank No 1
N Towel rail No 6
P Soap Tray No 6
Section No. 3
BUILDING WORKS
Element No. 11
MECHANICAL INSTALLATIONS
Carried to Collection
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Item Quantity Rate Amount
No
Shs
A Toilet Roll Holder No 8
B Robe Hook No 8
Builders Work in Connection with Mechanical Ventillation Installations
C
Provide the Provisional Sum of KShillings Fifty Thousand Only (KShs
50,000/-) for Builders Work in Connection with Mechanical Ventillation
Installations Item 50,000 00
Section No. 3
BUILDING WORKS
Element No. 11
MECHANICAL INSTALLATIONS
Carried to Collection
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Section No. 3
Element No. 11
MECHANICAL INSTALLATIONS
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -3/11/1-
Total Brought Forward from Page No. -3/11/2-
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 11
MECHANICAL INSTALLATIONS
KS HS
-3 /1 1 /3 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
SECTION NO. 3
ELEMENT NO. 12
ELECTRICAL INSTALLATIONS
A
Provide the Prime Cost Sum of KShillings Three Million Nine Hundred
Thousand Only (KShs 3,900,000/-) for Electrical Installations. Item 3,900,000 00
B Allow for Profit %
C Allow for general attendance Item
Builders Work in Connection with Electrical Installations
D
Provide the Provisional Sum of KShillings One Hundred Fifty Thousand
Only (KShs 150,000/-) for Builders Work in Connection with Electrical
Installations Item 150,000 00
Carried Forward to Summary of Section No. 3
Section No. 3
BUILDING WORKS
Element No. 12
ELECTRICAL INSTALLATIONS
KS HS
-3 /1 2 /1 - 5 / 2 8 / 2 0 1 3

SECTION SUMMARY - BUILDING WORKS
Element Page Amount
No
No
1 SUBSTRUCTURES
-3/1/4-
2 REINFORCED CONCRETE SUPERSTRUCTURE
-3/2/1-
3 STAIRCASES AND BALUSTRADES
-3/3/3-
4 ROOFING & STEELWORK
-3/4/3-
5 WALLING
-3/5/1-
6 WINDOWS
-3/6/4-
7 DOORS
-3/7/4-
8 BUILT-IN FITTINGS
-3/8/1-
9 INTERNAL FINISHES
-3/9/4-
10 EXTERNAL FINISHES
-3/10/3-
11 MECHANICAL INSTALLATIONS
-3/11/3-
12 ELECTRICAL INSTALLATIONS
-3/12/1-
Section No. 3
BUILDING WORKS
Carried to Final Summary
KS HS
-3 /1 3 /1 - 5 / 2 8 / 2 0 1 3

SECTION NO. 4
EXTERNAL WORKS AND SERVICES

Item Quantity Rate Amount
No
Shs
SECTION NO. 4
EXTERNAL WORKS AND SERVICES
BILL NO. 1
SITE PREPARATION (PROVISIONAL)
A
Clear site of bushes scrub and undergrowth and cut down small trees and
grup up roots : remove from site m2 1,000
B Strip top soil, 150 mm (average) deep : deposit on site for re-use m2 1,000
C Excavate to reduce levels not exceeding 1.5 metres deep m3 1,500
D Remove surplus excavated material and deposit on site m3 1,500
Carried Forward to Summary of Section No. 4
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 1
SITE PREPARATION
KS HS
-4 /1 /1 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
SECTION NO. 4
EXTERNAL WORKS AND SERVICES
BILL NO. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP :
(PROVISIONAL)
Excavation and filling
A Excavate to reduce levels commencing from ground level : not exceeding 1.5
metres deep m3 216
B
Selected excavated material in filling to make up levels watered and
compacted to 200 mm layers (95% MDD) m3 104
C Remove surplus excavated material and deposit on site m3 112
Surface treatment
D
Grade and compact to falls, crossfalls, and slopes, bottom of excavations or
filling : compact to 95% M.D.D. (Standard Compaction) m2 360
Stone filling
E 200 mm Base course : hand packed and graded to falls, crossfalls and slopes :
blind with qurry waste : compact by rolling m2 360
Precast concrete units : grade 25 : vibrated
F
125 mm x 250 mm Half-battered kerbs and 125 x 100 mm channel : 350 mm
x 100 mm concrete grade 15 bed : 100 mm x 250 mm concrete grade 15
haunching one side : formwork m 83
60 mm Medium duty paving blocks 45N/mm² : 'Bamburi Blox' from
Bamburi concrete Products or equal and approved : laid in herringbone
pattern : on and including sand bed : on
G Driveway and Parking m2 360
PAVED FOOTPATHS : (PROVISIONAL)
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
KS HS
-4 /2 /1 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
Excavation and filling
A Excavate to reduce levels commencing from ground level : not exceeding 1.5
metres deep m3 107
B
Selected excavated material in filling to make up levels watered and
compacted to 200 mm layers (95% MDD) m3 71
C Remove surplus excavated material and deposit on site m3 36
Murram filling
D 200 mm Filling : compact by rolling m2 36
Supply and lay light concrete paving blocks size 600 x 600 x 50 mm :
light duty : manufactured by Cabroworks Ltd or Bamburi Concrete
Product Limited : complete with 50 mm sand bed : to
E Footpaths m2 86
300 x 300 x 25 mm Eurocon floor tiles obtained from an approved
supplier : including 300 mm wide tile border : bedded on cement and
sand screeds (measured separately) : jointed and square recessed pointed
and grouted in matching coloured cement mortar :
F Floors m2 92
Precast concrete units : grade 25 : vibrated
G 125 x 150 mm Channel and concrete grade 15 bed and haunching m 145
STEPS, STAIRCASES AND RAMP
Insitu concrete : class 25/20mm : vibrated : reinforced
H Steps, risers and waists m3 5
J 150mm suspended landings m2 5
K Ditto : ramp m2 62
High yield square twisted bar reinforcement to BS 4461 (provisional)
L 8 - 16 mm Diameter bars kg 1,255
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
KS HS
-4 /2 /2 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
Sawn formwork : to
A Horizontal soffits : suspended landings m2 5
B Sloping soffits : staircases m2 23
C Ditto : ramp m2 62
D Vertical edge of risers : over 75 mm but not exceeding 150 mm high m 113
E
Ditto : open string edge 300mm (extreme) wide : cut to profile of treads and
risers m 30
Cement and sand (1:4) trowelled beds and pavings : on concrete : to
F 28 mm Floors : finished to receive eurocon floor tiles m2 5
G 20 mm Treads and risers : ditto m2 45
H Tamp finish : ramp m2 62
300 x 300 x 25 mm Eurocon floor tiles obtained from an approved
supplier : including 300 mm wide tile border : bedded on cement and
sand screeds (measured separately) : jointed and square recessed pointed
and grouted in matching coloured cement mortar :
J Floors m2 5
K 300 mm wide treads m 92
L 150 mm high risers m 113
12mm Lime plaster : steel trowelled finish : on concrete : to
M Horizontal soffits : landings m2 5
N Sloping soffits : staircases m2 23
P Ditto : ramp m2 62
Q Vertical edge : open string edge to steps 300mm (extreme) wide m 30
Prepare and apply three coats 1st grade emulsion paint : to
R Plastered horizontal soffits : landings m2 5
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
KS HS
-4 /2 /3 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
A Plastered sloping soffits : staircases m2 23
B Ditto : ramps m2 62
C Plastered sloping vertical edge : waists to steps m2 9
900 mm High balustrades comprising 50 x 10mm thick plate baluster,
fish tailed and cast into concrete : 100 x 75 mm base plate : 4 Nos 25 mm
diameter pipe intermediate rails on brackets : 60 mm diameter mild steel
pipe handrail : welded smooth; gloss painted to Architect's details
D Staircases m 15
E Ramp m 39
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
KS HS
-4 /2 /4 - 5 / 2 8 / 2 0 1 3

Section No. 4
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -4/2/1-
Total Brought Forward from Page No. -4/2/2-
Total Brought Forward from Page No. -4/2/3-
Total Brought Forward from Page No. -4/2/4-
Carried Forward to Summary of Section No. 4
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 2
DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
KS HS
-4 /2 /5 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
SECTION NO. 4
EXTERNAL WORKS AND SERVICES
BILL NO. 3
STORM WATER DRAINAGE (PROVISIONAL)
Open Drain
A
Precast concrete shallow invert block drain (IBD) overall size 850 x 500mm
high : 300 mm wide x 150mm radius : 2 side slabs high both sides : jointed in
cement and sand 1:4 mortar : 100mm thick murram bed : all necessary
excavation and disposal m 23
Carried Forward to Summary of Section No. 4
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 3
STORM WATER DRAINAGE
KS HS
-4 /3 /1 - 5 / 2 8 / 2 0 1 3

Item Unit Quantity Rate Amount
No
Shs
SECTION NO. 4
EXTERNAL WORKS AND SERVICES
BILL NO 4
FOUL WATER DRAINAGE (PROVISIONAL)
Excavate the following trenches : part backfill and compact selected
excavated material : remove surplus spoil from site : grade and
compact bottoms : planking and strutting : including excavating in
compacted fill : for :
A
150mm Diameter UPVC pipe : not exceedng 1500mm deep : 1200mm
(average) deep m 175
B Extra over excavation for excavating in hard rock m 10
C Keep all excavations free from all water Item
Heavy duty UPVC drain pipes and fittings to BS 5481 : Class D :
solvent welded joints
D
150mm Diameter pipe : laid and jointed in trenches (measured
separately) m 175
Plain insitu concrete : class 15 : as detailed in Engineer's drawings
E 150 mm Bed and surround : to 160 mm diameter pipe : formwork m 175
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 4
FOUL WATER DRAINAGE
KS HS
-4 /4 /1 - 5 / 2 8 / 2 0 1 3

Item Unit Quantity Rate Amount
No
Shs
Rectangular Manholes as per Engineer's details : consisting of : 150
mm class 25 reinforced concrete bed : 150 mm blockwork wall : 300
mm PCC cover slab with 600 x 450 mm openning : all insitu concrete
reinforced to detail : 600 x 450 Cast Iron Airtight Rectangular
Manhole Cover to BS EN 124; including frame : 100 mm (average)
benching : 50 mm class 7 concrete blinding : allow for buiding in all
ends of pipes to manhole to detail : 12mm thick (1:3) cement and sand
render to sides of walls and benching : G.M.S step irons to BS 1247
built into concrete at 300 mm centres : channels and bends :
excavation and disposal from site : formwork : to Engineer's Detail
A 600 x 450 mm Internally : 600 mm depth No 2
B 600 x 450 mm Internally : 900 mm depth No 3
C 600 x 450mm Internally : 1200 mm depth No 2
Rectangular Gulley Traps as per Engineer's details : consisting of :
150 mm class 25 reinforced concrete bed : 150 mm blockwork wall :
300 mm PCC cover slab with 450 x 450 mm openning : all insitu
concrete reinforced to detail : 600 x 450 Cast Iron Airtight
Rectangular Manhole Cover to BS EN 124; including frame : 100 mm
(average) benching : 50 mm class 7 concrete blinding : allow for
buiding in all ends of pipes to manhole to detail : 12mm thick (1:3)
cement and sand render to sides of walls and benching : channels and
bends : excavation and disposal from site : formwork : to Engineer's
Detail
D 450 x 450 mm Internally : 600 mm depth No 2
E 450 x 450 mm Internally : 900 mm depth No 3
F 450 x 450mm Internally : 1200 mm depth No 2
Testing
G
Allow for testing the whole of the sewer line and foul drainage
installation to the satisfaction of the Engineer and the relevant
Authorities and making good any defects
Item
Carried to Collection
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 4
FOUL WATER DRAINAGE
KS HS
-4 /4 /2 - 5 / 2 8 / 2 0 1 3

Section No. 4
Element No. 4
FOUL WATER DRAINAGE
COLLECTION
Page
No
Amount
Total Brought Forward from Page No. -4/4/1-
Total Brought Forward from Page No. -4/4/2-
Carried Forward to Summary of Section No. 4
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 4
FOUL WATER DRAINAGE
KS HS
-4 /4 /3 - 5 / 2 8 / 2 0 1 3

Item Quantity Rate Amount
No
Shs
SECTION NO. 4
EXTERNAL WORKS AND SERVICES
BILL NO. 5
EXTERNAL SERVICES
External Lighting
A
Provide Prime Cost Sum of KShillings Three Hundred Thousand Only
(KShs 300,000/-) for Landscaping Item 300,000 00
B Allow for Profit %
C Allow for general attendance Item
External Water Connection and Reticulation
D
Provide Prime Cost Sum of KShillings Three Hundred Thousand Only (KShs
300,000/-) for External Water Connection and Reticulation Item 300,000 00
E Allow for Profit %
F Allow for general attendance Item
Carried Forward to Summary of Section No. 4
Section No. 4
EXTERNAL WORKS AND SERVICES
Element No. 5
EXTERNAL SERVICES
KS HS
-4 /5 /1 - 5 / 2 8 / 2 0 1 3

SECTION SUMMARY - EXTERNAL WORKS AND SERVICES
Element Page Amount
No
No
1 SITE PREPARATION
-4/1/1-
2 DRIVEWAY, PARKING, FOOTPATHS, STEPS & RAMP
-4/2/5-
3 STORM WATER DRAINAGE
-4/3/1-
4 FOUL WATER DRAINAGE
-4/4/3-
5 EXTERNAL SERVICES
-4/5/1-
Carried to Final Summary
Section No. 4
EXTERNAL WORKS AND SERVICES
KS HS
-4 /6 /1 - 5 / 2 8 / 2 0 1 3

MAIN SUMMARY

FINAL SUMMARY
Section Page Amount
No
No
1 PRELIMINARIES
-1/1/16-
2 SPECIFICATIONS
-2/1/1-
3 BUILDING WORKS
-3/13/1-
4 EXTERNAL WORKS AND SERVICES
-4/6/1-
CONTINGENCY SUM Item 3,000,000 00
Sub total
ADD VAT 16%
KS HS
KS HS
Carried to Form of Tender
KS HS
-5 /1 /1 - 5 / 2 8 / 2 0 1 3

APPENDIX 'A'
SCHEDULE OF DRAWINGS

APPENDIX 'A'
SCHEDULE OF DRAWINGS
DRAWING NO.
TITLE
Architectural Drawings
001 Floor Plans
002 Elevations
003 Elevation & Sections
004 Site Plan
005 Roof Plan
13-04-01 Structural Engineering Drawings
13-04-02 Foundation & Strip Layout
13-04-03 Columns & Bases layout
13-04-04 RC Beam Elevation
13-04-05 Roof Layout & Truss Profile
A/1

APPENDIX 'B'
SCHEDULE OF PRIME COST &
PROVISIONAL SUMS

APPENDIX B
SCHEDULE OF PC AND PROVISIONAL SUMS
BQ DESCRIPTION PRIME COST PROVISIONAL
REF SUMS SUMS
(KSHS)
(KSHS)
BUILDING WORKS
3/5/1 J Stainless Steel Chimney - 200,000
3/7/2 P Ironmongery 800,000 -
3/8/1 A Kitchen Cupboards 500,000 -
3/8/1 D Reception Desk - 300,000
3/8/1 E Lockers - 300,000
3/8/1 F Shelves - 100,000
3/8/1 G Bathroom mirrors & accessories - 50,000
3/8/1 H Signage - 250,000
3/11/1 A Plumbing, Drainage & Fire Fighting 3,500,000 -
3/11/1 D Mechanical Ventilation 1,100,000 -
3/11/2 C BWIC - Mechanical Ventilation - 50,000
3/12/1 A Electrical Installations 3,900,000 -
3/12/1 D BWIC - Electrical Installation - 150,000
EXTERNAL WORKS AND SERVICES
4/5/1 A External Lighting 300,000 -
4/5/1 D External Water Connection & Reticulation 300,000 -
MAIN SUMMARY
5/1/1 Contingencies - 3,000,000
TOTAL 10,400,000 4,400,000
TOTAL PRIME COST & PROVISIONAL SUMS 14,800,000
A/2

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GENERAL NOTES
1 ALL DIMENSIONS TO BE CHECKED ON SITE.
WRITTEN DIMENSIONS RULES OVER SCALED DRAWINGS.
ANY DISCREPANCY IN DIMENSIONS TO BE REPORTED TO
THE ARCHITECT BEFORE PROCEEDING.
2 DEPTH AT FOUNDATION TO BE DETERMINED ON SITE, ALL
FOUNDATIONS R.C. COLUMNS AND R.C. WORKS TO
STRUCTURAL ENGINEERS' DETAIL.
3. HEAVY DUTY POLYTHENE SHEETING AND TERMITE
TREATMENT TO BE PROVIDED UNDER GROUND FLOOR
SLAB. DPC TO BE THREE PLY BITUMINOUS FELT LAID
UNDER ALL WALLS.
4 P.V. DENOTES PERMANENT VENTILATION .
$&))*+,-./*012.34+
F.L. DENOTES FANLIGHT ABOVE.
.56.12+2*.500-67
5 ALL WALLS TO BE REINFORCED WITH HOOP IRON AT
EVERY ALTERNATIVE COURSE.
E56.12+2*7:++21*+5*D>=4
B2+3-94
.--+/,010,
6 ALL SANITARY WORKS TO BE EXECUTED IN ACCORDANCE
WITH M.O.H. RULES AND REGULATIONS.
7 ALL DRAINS UNDER BUILDING, DRIVEWAY , AND PARKING
TO BE 150mm CAST IRON PIPE ENCASED IN 150mm
CONCRETE INSPECTION CHAMBERS WITHIN BUILDING TO
BE FITTED WITH HEAVY DUTY DOUBLE SEAL AIR TIGHT
COVERS
REV.
FIRE FIGHTING NOTES
1 ALTERNATIVE MEANS OF LIGHTING USING SECONDARY
MEANS
TO BE INSTALLED
2 HEAT/SMOKE DETECTORS TO BE INSTALLED
3. BREAK-GLASS FIRE ALARM SYSTEM TO BE INSTALLED
4 4500LTR WATER TANK WITH A BOOSTER PUMP TO BE
PROVIDED
5 1x9LTR WATER/CO2 AT EACH FIRE POINT TO BE PROVIDED
6 1x10KG DRY POWDER AT EACH FIRE POINT TO BE PROVIDED
7 FIRE NOTICE AND FIRE EXIT SIGNS AT STRATEGIC POSITIONS
TO BE PROVIDED
!&& '#%&& (#&$&
D+3-69244*4+229*.,-)62;
+5*402.-39-4+4*B2+3-94
$&))*+,-./*012.34+
.56.12+2*.500-67
E56)-F*126B21*56*!&&))
+,-./*)34561;*A399*+5
G1.,4*30015H39
@5AB21*.53+2B*39:)-6:)*C13)2
49-B-67*A-6B5A*+5*93+21*4.,2B:92
'%&&FIJ&&))*05AB21
.53+2B*39:)-6:)*B551
+5*93+21*4.,2B:92
@936+21
D+3-69244*4+229*.,-)62;
+5*402.-39-4+4*B2+3-94
"$F$&))*A399*)5:6+2B
LUD*0217593*03-6+2B*+5*30015H39
@5AB21*.53+2B*39:)-6:)*C13)2
A-6B5A*+5*93+21*4.,2B:92
E56)-F*126B21*56*!&&))
+,-./*)34561;*13)0*A399*+5
G1.,4*30015H39
! " # $ % &
0>H 0>H 0>H 0>H 0>H
0,01567-3/8$
0>H
0>H
0>H
0>H
@5AB21*.53+2B*39:)-6:)*C13)2
.:1+3-6*A399*+5*93+21*4.,2B:92
8399*,367*42.:1-+;*9-7,+
=4*402.4>
2.-(34/+,--./,010,
8399*,367*42.:1-+;*9-7,+
=4*402.4>
E56)-F*126B21*56*!&&))
+,-./*)34561;*A399*+5
G1.,4*30015H39
'()*+,--./,010,
5 ) D 4 0 + 2
'$#&$&
(#&&& K#&&& K#&&& K#&&& %#&&& I#&$&
.99:/39;
L55C*@-+.,*M*$>& 5
8 1000 GALLON WATER FOR FIRE FIGHTING TO BE PROVIDED
9 1 NO. 4.5KG FIRE EXTINGUISHER AND 1 NO. BLANKET TO BE
PROVIDED
10 SPRINKLER SYSTEM TO BE INSTALLED IN THE PARKING
11 6 NO. HYDRAULIC HOSE REELS 30 METRES LONG
WITH OPEN SHUT-OFF JET NOZZLE TO BE PROVIDED
DATE DESCRIPTION
BY
&>())*+,-./*739H36-N2B
+1302N5-B39*015=4*B2+3-94
$&))*+,-./*012.34+
.56.12+2*.500-67
!&&F($&))*LE*P23)
.--+/,010,
+5*D>=4*402.4>
0>H 0>H 0>H 0>H 0>H 0>H 0>H 0>H 0>H 0>H 0>H
%&&F%&&))*4:4026B2B
3.5:4+-.*.2-9-67
,-(320
@5AB21*.53+2B*39:)-6:)*C13)2
.:1+3-6*A399*+5*93+21*4.,2B:92
I$&))*+,-./*LE
493P*+5*D>=4*B2+3-94
2.-(34/+,--./,010,
%&&F%&&))*4:4026B2B
0>H
0>H 0>H
0>H 0>H
3.5:4+-.*.2-9-67
.0D0F67-3
@5AB21*.53+2B*39:)-6:)*C13)2
,-))G
50.-)7D'
.:1+3-6*A399*+5*93+21*4.,2B:92
LE*4+3-1.342*A-+,*.26+139*1-P
4:0051+*+5*D>=4*B2+3-94
R123B4M'&&))
1-4214MI$&))
S9-7,+*A-B+,*M*I#&$&))
S9-7,+4*5T42+*M*I&&))
'0D67-3/E*E
&
%
$
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+9@AB;C9@/39;
I$&))*+,-./*.56.12+2*493P*56 '()*+,--./,010,
*$&&7*059;+,262*B0)
56*$&))*P9-6B-67*93;21
'&&))*.5)03.+2B*,31B.512>
Q*C5:6B3+-56*B20+,*+5*P2
B2+21)-62B*56*4-+2
%&&F!&&))*4+1-0*C5:6B3+-56
C55+-67*+5*D>=4*B2+3-94
PROPOSED NEW WORKS
DEMOLITIONS
EXISTING WORKS
!"#!!$
!#"&& (#&&& %#&&& %#&&& %#&&& !#$!$
.99:/39;
L55C*@-+.,*M*$>& 5
&>())*+,-./*739H36-N2B
+1302N5-B39*015=4*B2+3-94
8399*,367*39:)-6:)*95:H214
+5*93+21*B2+3-9
!&&))*+,-./*)34561;*A399
A-+,*.56*)-F*=4*B2+3-94
!&&F%&&))*LE*.59:)6
3+*K$ 5 *9236-67*36792*+5
D>=4*B2+3-94
($&F%&&))*.213)-.
A399*+-924*+5*93+21*4292.+-56
I$&))*+,-./*715:6B*493P
+5*D>=4*B2+3-94
Client
Project:
Plot No.
Location
KENYA SUGAR BOARD
PROPOSED STAFF WELFARE BUILDING
+9@AB;C9@/39;
I$&))*+,-./*.56.12+2*493P*56
0,01567-3/K/'0D67-3'
*$&&7*059;+,262*B0)
56*$&))*P9-6B-67*93;21
0>H 0>H
'&&))*.5)03.+2B*,31B.512>
88#
Q*C5:6B3+-56*B20+,*+5*P2
57.
.0D0F67-3
2GI35'7(I
B2+21)-62B*56*4-+2
,-DJ
,-))G
%&&F!&&))*4+1-0*C5:6B3+-56
C55+-67*+5*D>=4*B2+3-94
!&&))*+,-./*LE*12+3-6-67
A399*+5*D>=4*B2+3-94
L.R No. 21705
WESTLANDS
Road
Town
NAIROBI
I#"&& I#I$& %&&
'#'&& '&& (#&$&
$&))*+,-./*012.34+
.56.12+2*.500-67
E56.12+2*7:++21*+5*D>=4
B2+3-94
.--+/,010,
@WE*.2-9-67*56*+-)P21
P136B21-67*+5*30015H39
($&F%&&))*.213)-.
A399*+-924*+5*93+21*4292.+-56
($&))*,-7,*+-)P21
P26.,*+5*93+21*B2+3-9
2.-(34/+,--./,010,
I$&))*+,-./*LE*493P
+5*D>=4*B2+3-94
'()*+,--./,010,
($&F%&&))*059-4,2B
.213)-.*A399*+-924
0>H
0>H
H
.0'6
5.05
.0'6
5.05
0>H
57.
,-DJ
0>H 0>H
0>H 0>H
0>H
,-(320 036.G
,-))G
.0'65(.536
0>H
V-9B*4+229*155C*+1:44
+5*D>=4*B2+3-94
!>!88
'0D67-3/G*G

!"&'(
GENERAL NOTES
1 ALL DIMENSIONS TO BE CHECKED ON SITE.
WRITTEN DIMENSIONS RULES OVER SCALED DRAWINGS.
ANY DISCREPANCY IN DIMENSIONS TO BE REPORTED TO
THE ARCHITECT BEFORE PROCEEDING.
2 DEPTH AT FOUNDATION TO BE DETERMINED ON SITE, ALL
FOUNDATIONS R.C. COLUMNS AND R.C. WORKS TO
STRUCTURAL ENGINEERS' DETAIL.
3. HEAVY DUTY POLYTHENE SHEETING AND TERMITE
TREATMENT TO BE PROVIDED UNDER GROUND FLOOR
SLAB. DPC TO BE THREE PLY BITUMINOUS FELT LAID
UNDER ALL WALLS.
4 P.V. DENOTES PERMANENT VENTILATION .
F.L. DENOTES FANLIGHT ABOVE.
5 ALL WALLS TO BE REINFORCED WITH HOOP IRON AT
EVERY ALTERNATIVE COURSE.
6 ALL SANITARY WORKS TO BE EXECUTED IN ACCORDANCE
WITH M.O.H. RULES AND REGULATIONS.
7 ALL DRAINS UNDER BUILDING, DRIVEWAY , AND PARKING
TO BE 150mm CAST IRON PIPE ENCASED IN 150mm
CONCRETE INSPECTION CHAMBERS WITHIN BUILDING TO
BE FITTED WITH HEAVY DUTY DOUBLE SEAL AIR TIGHT
COVERS
FIRE FIGHTING NOTES
1 ALTERNATIVE MEANS OF LIGHTING USING SECONDARY
MEANS
TO BE INSTALLED
2 HEAT/SMOKE DETECTORS TO BE INSTALLED
3. BREAK-GLASS FIRE ALARM SYSTEM TO BE INSTALLED
4 4500LTR WATER TANK WITH A BOOSTER PUMP TO BE
PROVIDED
5 1x9LTR WATER/CO2 AT EACH FIRE POINT TO BE PROVIDED
6 1x10KG DRY POWDER AT EACH FIRE POINT TO BE PROVIDED
7 FIRE NOTICE AND FIRE EXIT SIGNS AT STRATEGIC POSITIONS
TO BE PROVIDED
8 1000 GALLON WATER FOR FIRE FIGHTING TO BE PROVIDED
9 1 NO. 4.5KG FIRE EXTINGUISHER AND 1 NO. BLANKET TO BE
PROVIDED
10 SPRINKLER SYSTEM TO BE INSTALLED IN THE PARKING
11 6 NO. HYDRAULIC HOSE REELS 30 METRES LONG
WITH OPEN SHUT-OFF JET NOZZLE TO BE PROVIDED
REV.
DATE DESCRIPTION
BY
PROPOSED NEW WORKS
DEMOLITIONS
EXISTING WORKS
Client
KENYA SUGAR BOARD
Project:
PROPOSED STAFF WELFARE BUILDING
Plot No.
L.R No. 21705
Road
Location
Town
WESTLANDS
NAIROBI
:4.1
240,
*$("'
,-./0.12
240,6;9.@.12
!"#$%
$(+#+&"
1
,-./0.12
340,560417
,-./0.12
89:86;
/.0,6841
/.0,6841 $F)&"
""'
,-./0.12
/04BB6C9450,5/
(&#)*)
@4:
4

!"!#$%&'
GENERAL NOTES
1 ALL DIMENSIONS TO BE CHECKED ON SITE.
WRITTEN DIMENSIONS RULES OVER SCALED DRAWINGS.
ANY DISCREPANCY IN DIMENSIONS TO BE REPORTED TO
THE ARCHITECT BEFORE PROCEEDING.
2 DEPTH AT FOUNDATION TO BE DETERMINED ON SITE, ALL
FOUNDATIONS R.C. COLUMNS AND R.C. WORKS TO
STRUCTURAL ENGINEERS' DETAIL.
3. HEAVY DUTY POLYTHENE SHEETING AND TERMITE
TREATMENT TO BE PROVIDED UNDER GROUND FLOOR
SLAB. DPC TO BE THREE PLY BITUMINOUS FELT LAID
UNDER ALL WALLS.
4 P.V. DENOTES PERMANENT VENTILATION .
F.L. DENOTES FANLIGHT ABOVE.
5 ALL WALLS TO BE REINFORCED WITH HOOP IRON AT
EVERY ALTERNATIVE COURSE.
6 ALL SANITARY WORKS TO BE EXECUTED IN ACCORDANCE
WITH M.O.H. RULES AND REGULATIONS.
7 ALL DRAINS UNDER BUILDING, DRIVEWAY , AND PARKING
TO BE 150mm CAST IRON PIPE ENCASED IN 150mm
CONCRETE INSPECTION CHAMBERS WITHIN BUILDING TO
BE FITTED WITH HEAVY DUTY DOUBLE SEAL AIR TIGHT
COVERS
FIRE FIGHTING NOTES
1 ALTERNATIVE MEANS OF LIGHTING USING SECONDARY
MEANS
TO BE INSTALLED
2 HEAT/SMOKE DETECTORS TO BE INSTALLED
3. BREAK-GLASS FIRE ALARM SYSTEM TO BE INSTALLED
4 4500LTR WATER TANK WITH A BOOSTER PUMP TO BE
PROVIDED
5 1x9LTR WATER/CO2 AT EACH FIRE POINT TO BE PROVIDED
6 1x10KG DRY POWDER AT EACH FIRE POINT TO BE PROVIDED
7 FIRE NOTICE AND FIRE EXIT SIGNS AT STRATEGIC POSITIONS
TO BE PROVIDED
8 1000 GALLON WATER FOR FIRE FIGHTING TO BE PROVIDED
9 1 NO. 4.5KG FIRE EXTINGUISHER AND 1 NO. BLANKET TO BE
PROVIDED
10 SPRINKLER SYSTEM TO BE INSTALLED IN THE PARKING
11 6 NO. HYDRAULIC HOSE REELS 30 METRES LONG
WITH OPEN SHUT-OFF JET NOZZLE TO BE PROVIDED
REV.
DATE DESCRIPTION
BY
PROPOSED NEW WORKS
DEMOLITIONS
EXISTING WORKS
Client
KENYA SUGAR BOARD
Project:
PROPOSED STAFF WELFARE BUILDING
Plot No.
L.R No. 21705
Road
Location
Town
WESTLANDS
NAIROBI
!"!#$%&(
+ +
!"!#$%&)
!"!#$%&*
,
-
,
-
. / 0 1 ! 2 3
'
(
)
*
4
5
. / 0 1 ! 2 3
8992%:".;
'
(
)
*
4
5
6
8992%:".;
'7'&&
&&4

!"!#$%&'
GENERAL NOTES
1 ALL DIMENSIONS TO BE CHECKED ON SITE.
WRITTEN DIMENSIONS RULES OVER SCALED DRAWINGS.
ANY DISCREPANCY IN DIMENSIONS TO BE REPORTED TO
THE ARCHITECT BEFORE PROCEEDING.
2 DEPTH AT FOUNDATION TO BE DETERMINED ON SITE, ALL
FOUNDATIONS R.C. COLUMNS AND R.C. WORKS TO
STRUCTURAL ENGINEERS' DETAIL.
3. HEAVY DUTY POLYTHENE SHEETING AND TERMITE
TREATMENT TO BE PROVIDED UNDER GROUND FLOOR
SLAB. DPC TO BE THREE PLY BITUMINOUS FELT LAID
UNDER ALL WALLS.
4 P.V. DENOTES PERMANENT VENTILATION .
F.L. DENOTES FANLIGHT ABOVE.
5 ALL WALLS TO BE REINFORCED WITH HOOP IRON AT
EVERY ALTERNATIVE COURSE.
6 ALL SANITARY WORKS TO BE EXECUTED IN ACCORDANCE
WITH M.O.H. RULES AND REGULATIONS.
7 ALL DRAINS UNDER BUILDING, DRIVEWAY , AND PARKING
TO BE 150mm CAST IRON PIPE ENCASED IN 150mm
CONCRETE INSPECTION CHAMBERS WITHIN BUILDING TO
BE FITTED WITH HEAVY DUTY DOUBLE SEAL AIR TIGHT
COVERS
FIRE FIGHTING NOTES
1 ALTERNATIVE MEANS OF LIGHTING USING SECONDARY
MEANS
TO BE INSTALLED
2 HEAT/SMOKE DETECTORS TO BE INSTALLED
3. BREAK-GLASS FIRE ALARM SYSTEM TO BE INSTALLED
4 4500LTR WATER TANK WITH A BOOSTER PUMP TO BE
PROVIDED
5 1x9LTR WATER/CO2 AT EACH FIRE POINT TO BE PROVIDED
6 1x10KG DRY POWDER AT EACH FIRE POINT TO BE PROVIDED
7 FIRE NOTICE AND FIRE EXIT SIGNS AT STRATEGIC POSITIONS
TO BE PROVIDED
8 1000 GALLON WATER FOR FIRE FIGHTING TO BE PROVIDED
9 1 NO. 4.5KG FIRE EXTINGUISHER AND 1 NO. BLANKET TO BE
PROVIDED
10 SPRINKLER SYSTEM TO BE INSTALLED IN THE PARKING
11 6 NO. HYDRAULIC HOSE REELS 30 METRES LONG
WITH OPEN SHUT-OFF JET NOZZLE TO BE PROVIDED
REV.
DATE DESCRIPTION
BY
PROPOSED NEW WORKS
DEMOLITIONS
EXISTING WORKS
Client
KENYA SUGAR BOARD
Project:
PROPOSED STAFF WELFARE BUILDING
Plot No.
L.R No. 21705
Road
Location
Town
WESTLANDS
NAIROBI
!"!#$%&(
+ +
!"!#$%&)
!"!#$%&*
,
-
,
-
. / 0 1 ! 2 3
'
(
)
*
4
5
. / 0 1 ! 2 3
8992%:".;
'
(
)
*
4
5
6
8992%:".;
'7'&&
&&4

!"!#$%&'
GENERAL NOTES
1 ALL DIMENSIONS TO BE CHECKED ON SITE.
WRITTEN DIMENSIONS RULES OVER SCALED DRAWINGS.
ANY DISCREPANCY IN DIMENSIONS TO BE REPORTED TO
THE ARCHITECT BEFORE PROCEEDING.
2 DEPTH AT FOUNDATION TO BE DETERMINED ON SITE, ALL
FOUNDATIONS R.C. COLUMNS AND R.C. WORKS TO
STRUCTURAL ENGINEERS' DETAIL.
3. HEAVY DUTY POLYTHENE SHEETING AND TERMITE
TREATMENT TO BE PROVIDED UNDER GROUND FLOOR
SLAB. DPC TO BE THREE PLY BITUMINOUS FELT LAID
UNDER ALL WALLS.
4 P.V. DENOTES PERMANENT VENTILATION .
F.L. DENOTES FANLIGHT ABOVE.
5 ALL WALLS TO BE REINFORCED WITH HOOP IRON AT
EVERY ALTERNATIVE COURSE.
6 ALL SANITARY WORKS TO BE EXECUTED IN ACCORDANCE
WITH M.O.H. RULES AND REGULATIONS.
7 ALL DRAINS UNDER BUILDING, DRIVEWAY , AND PARKING
TO BE 150mm CAST IRON PIPE ENCASED IN 150mm
CONCRETE INSPECTION CHAMBERS WITHIN BUILDING TO
BE FITTED WITH HEAVY DUTY DOUBLE SEAL AIR TIGHT
COVERS
FIRE FIGHTING NOTES
1 ALTERNATIVE MEANS OF LIGHTING USING SECONDARY
MEANS
TO BE INSTALLED
2 HEAT/SMOKE DETECTORS TO BE INSTALLED
3. BREAK-GLASS FIRE ALARM SYSTEM TO BE INSTALLED
4 4500LTR WATER TANK WITH A BOOSTER PUMP TO BE
PROVIDED
5 1x9LTR WATER/CO2 AT EACH FIRE POINT TO BE PROVIDED
6 1x10KG DRY POWDER AT EACH FIRE POINT TO BE PROVIDED
7 FIRE NOTICE AND FIRE EXIT SIGNS AT STRATEGIC POSITIONS
TO BE PROVIDED
8 1000 GALLON WATER FOR FIRE FIGHTING TO BE PROVIDED
9 1 NO. 4.5KG FIRE EXTINGUISHER AND 1 NO. BLANKET TO BE
PROVIDED
10 SPRINKLER SYSTEM TO BE INSTALLED IN THE PARKING
11 6 NO. HYDRAULIC HOSE REELS 30 METRES LONG
WITH OPEN SHUT-OFF JET NOZZLE TO BE PROVIDED
REV.
DATE DESCRIPTION
BY
PROPOSED NEW WORKS
DEMOLITIONS
EXISTING WORKS
Client
KENYA SUGAR BOARD
Project:
PROPOSED STAFF WELFARE BUILDING
Plot No.
L.R No. 21705
Road
Location
Town
WESTLANDS
NAIROBI
!"!#$%&(
+ +
!"!#$%&)
!"!#$%&*
,
-
,
-
. / 0 1 ! 2 3
'
(
)
*
4
5
. / 0 1 ! 2 3
8992%:".;
'
(
)
*
4
5
6
8992%:".;
'7'&&
&&4