Polycom video conference suites (PDF, 140.3 KB)

UWS Videoconference Systems
UWS Videoconferencing
The UWS videoconference network has the ability to deliver high definition
video, audio and data to specifically equipped videoconference rooms
across UWS campuses, external universities and many places across the
world.
To deliver this quality we use equipment that has been designed for H.323
protocols which basically means that equipment with brand names such as
Polycom, Tandberg, Lifesize and Cisco are compatible with our Polycom
systems.
Our videoconference network relies on products (but is not limited to) from
the Polycom HD range, which includes devices allowing several videoconference
rooms to be included in the same call (Multipoint). Additionally we
have a facility allowing calls to leave the UWS network and connect to anywhere
in the world that has a similar system.
Videoconference Rooms
At each campus we have at least two rooms equipped with videoconference
Systems, some are single screen, but most have two screens, providing
simultaneous views of documents and the other site/s.
Booking a Videoconference
Use your MyUWSAccount to login to the web room booking system at
https://wrb.uws.edu.au. Once opened, look for the Campus/Site dropdown
list. Select AV Video Conferencing and enter your desired date and time and
click Next. You will see a list of sites available for the times that you have
selected. Make your selection of two or more sites, including external sites if
required. Complete the rest of the questions as per a normal room booking.
Usually within a day you will receive a confirmation from IT Services stating
that your videoconference has been programmed into our automated
system.
Participating in a Videoconference
On the day, please ensure that all your guests have been directed to the
correct rooms, it is possible that a room change may have happened which
may not have been passed on to all your participants. Due to the popularity
Ken Wright
Information Technology Services
18 October 2012

of the rooms, it may also be possible that there is videoconference in progress
right up to the time that your videoconference is due to start. Please use
discretion before entering a videoconferencing room.
Upon entering the room, please familiarise yourself with the room instructions
and the setup procedure that is required. These procedures include placing the
microphone on the table and powering on the monitors. When the call is made,
we ask that you un-mute the microphone.
Our videoconference network is configured so all calls are made via the automated
system, this ensures that your videoconference call will commence and
disconnect at the booking times you nominated in the web room booking
system. Usually an extension in time is not possible as we need to be sure that
another group has not booked any of the rooms, which can only be confirmed
through casual room bookings.
As explained earlier, the calls are all automated, you do not need to type in
numbers. At the nominated time the videoconference system will start to ring
and will automatically answer the call and
simultaneously mute the microphone (for
privacy reasons). When you are ready, simply
un-mute the microphone.
Should you have any problems please call the
IT Services Support Desk on extension 5111 -
(02) 9852 5111
Videoconference Rooms
Blg 1 Room 1.114
Blg 1 Room 1.119
Blg 1.1.97 C.Classroom
Campbelltown
Blg 11 Room 1.32
Blg 7 Room G.12
Blg 30 Room LT 213
Blg 30 Room LT 206
Hawkesbury
Blg G10 Room G-43
Blg H4 Room 04
Kingswood
Blg K Room 1.61
Blg O Room 2.02
Blg K Room 2.20
Blg P Room G.26
Blg C Room G4
Blg I 1.117 C. Classroom
Parramatta
Blg EB Room 2.21
Blg EB Room 3.23
Blg LY Room LG04
Werrington
Blg AD Room G.41
Blg BA -1.24
Bld AD LG 20
Ken Wright
Information Technology Services
18 October 2012
Bathurst
Bathurst Clinical School