Download Vendor Packet - Jungle Jim's

Jungle Jim’s
WEEKEND
of
WEEKENDof
WELLNESS
AUGUST 3 & 4
2013
junglejims.com/weekendofwellness
VENDOR INFORMATION/REGISTRATION

Table of Contents:
I. Show Information
II. Sponsorship Information
III. Vendor Information
IV. The Oscar Event Center (OEC)
Vendor Rules & Regulations
V. Directions & Accommodations
VI. Shipping & Storage

I. Show Information
Weekend of Wellness
DATE & TIME:
Saturday, August 3, 2013, 11 am - 6 pm
Sunday, August 4, 2013, 11 am - 5 pm
WHERE:
The Oscar Event Center at Jungle Jim’s International Market
5440 Dixie Highway, Fairfield, Ohio 45014
PRICES: General Admission: $8.00
Ages 5-12: $1.00
Ages 4 and under: Free with Adult Admission
All children under 16 must be accompanied by an adult.
Tickets available online or in store
CONTACT:
Dianna Hood: Event Coordinator
Office 513.674.6055
Cell 513.869.0770
dhood@junglejims.com
SCHEDULE: Friday, August 2:
9 am - 5 pm: Vendor Set-Up
5 pm - 8 pm: Cash Bar/Complimentary Appetizers,
in the Oscar Pub
Saturday, August 3
10 am - 11 am: Continental Breakfast Opens,
in the Vendor Meeting Space
11 am -6 pm: Show
Sunday, August 4:
10 am - 11 am: Continental Breakfast Opens,
in the Vendor Meeting Space
11 am - 5 pm: Show
5 pm - 8 pm: Vendor Move Out. This will be strictly enforced.

Industry Comments
“Looking forward to next year!”
“We were impressed
with the products
represented. “
- Bob & Darlene N.
- Matt H.
“I loved the Zumba
demonstration.”
- Bonnie K.
“There were so many gluten-free products
here; just what I needed.”
- Ashley K.
“What a great family event. My kids
loved riding the monorail! “
Jungle Jim’s
WEEKEND
of
WEEKENDof
WELLNESS
- Becky P.

II. Sponsorship Information
Sponsorship Packages
A unique marketing opportunity for companies interested in increasing brand and community awareness
during the Weekend of Wellness at Jungle Jim’s International Market.
All Sponsorships Include: *
One day in-store product demonstration
Logo Featured on the Weekend of Wellness website
4 Vendor Badges
8 complimentary tickets
Silver Sponsorship: $750.00
Standard booth package
In-store show special with shelf tag
Gold Sponsorship: $1000.00
Standard booth package
One ad in our weekly circular
A presentation time at our in-show events
Platinum Sponsorship (4 Spots Available): $2,000.00
Prime Location - End Cap Double Booth at the Event
Two ads in our weekly circular
A presentation time at our in-show events
Pricing subject to change
*Must provide high resolution (300 dots per inch or higher) logo artwork, Adobe Illustrator file, or a high quality Adobe PDF (by June 30th, 2013 to
be included in promotions).

III. Vendor Information
Registration Form
Fill in form below and send to:
Jungle Jim’s International Market, Weekend of Wellness
Contact: Dianna Hood
5440 Dixie Highway, Fairfield, OH 45014.
p: 513.674.6055 • f: 513.674.6001 • email: dhood@junglejims.com
Company Name: _______________________________Contact Name: ________________________________
Address: ___________________________________________________________________________________
City: _________________________________________State: ________________Zip: ____________________
Phone: _______________________________________Fax: ( ) - - _________________________________________
( ) - -
Email: ________________________________________Web Address: ________________________________
Type of Booth:
Qty:
Total:
I would like a STANDARD booth $250.00 $
8’x8’ booth, 6’ table, linen and two chairs.
Includes 2 Vendor Badges
I would like a SILVER Sponsorship $750.00 $
I would like a GOLD Sponsorship $1000.00 $
I would like a PLATINUM Sponsorship $2000.00 $
Pricing subject to change
TYPE OF BOOTH TOTAL: $
Additional Items (must be ordered in advance):
Qty:
Total:
6’ table covered and skirted $10.00 ea. $
Protective Floor Mat $10.00 ea. $
Required if food prep./cooking in booth
ADDITIONAL ITEMS TOTAL: $

Electrical Service Order Form:
See guide below to determine usage. Service will be brought to the rear of the booth. Only OEC related UL
rated extension cords and power strips are acceptable. Pricing is subject to change.
Single Phase 120 volts
Qty:
Total:
1-500 watts= 5 amps $15.00 $
501-1000 watts= 10 amps $20.00 $
1001-1500 watts= 15 amps $25.00 $
1501-2000 watts= 20 amps $30.00 $
ELECTRICAL TOTAL: $
Box Lunch, $10.00/each:
This year, we are offering a box lunch program to be delivered to your booth between 12 pm & 12:30 pm on
each day of the show. All lunches come with a pickle spear, chips and a frosted brownie. Free beverages will
be available all day in vendor meeting space. Please make your choices below.
Saturday:
Dagwood Sub with Fruit Salad
Italian Sub with Fruit Salad
Turkey & Swiss Sub with Fruit Salad
Veggie Wrap with Fruit Salad
Qty:
Sunday:
Dagwood Sub with Fruit Salad
Italian Sub with Fruit Salad
Turkey & Swiss Sub with Fruit Salad
Veggie Wrap with Fruit Salad
BOX LUNCH TOTAL: $
Qty:

Booth Selection Request Form
First Choice: Second Choice: Third Choice: Fourth Choice:
To view most current booth availability visit junglejims.com/weekendofwellness or call Dianna Hood at
513.674.6055.
Booth choice will be honored upon receipt of booth reservation payment. Limit of two manufacturers per booth.
Corporate, cashier’s check or money order acceptable by mail, or call Dianna Hood (513.674.6055) with credit
card payment (MasterCard, Visa, American Express, Discover). Please respond by July 11, 2013. Cancellations
after July 9, 2013 are non-refundable.
5 6 7 8
43 44 45 46 47 48 49
VENDOR MEETING SPACE
Bleachers
Activity
& Demo
Area
Bleachers
9
10
11
12
13
14
15
16
17
18
38
37
39
36
40
35
41
34
42
33
32
31
30
29
19 20 21 22 23
24 25 26 27 28
50
Prize Sign up
Presenter
Registration
Ticket Sales
Will Call
Vendor Pass
Map
Cash Bar
RESTROOMS
Balcony
OEC Main Lobby
Entrance
GRAND TOTAL (BOOTH TYPE, ADD. ITEMS, ELECTRIC AND LUNCH): $

Vendor Check-In/Unloading/Parking
N. GILMORE RD.
MICHAEL LN.
Jungle Jim’s International Market
The Oscar Event Center
1
OEC Receiving Doors
(Vendor Check-In)
3
OEC Main Lobby
ROUTE 4
Event Parking
2
Vendor Check-In/Unloading/Packing
1. Vendor Check-In is located at The Oscar Event Center Receiving Doors behind the facility; there will be
orange cones marking the area. Please unload your vehicle completely. DO NOT leave your vehicle in the
The Oscar Event Center Receiving Doors area while you transport cargo and/or set up.
2. Move your vehicle out of the The Oscar Event Center Receiving Doors area, park in the designated Event
Parking (South Lot Along Route 4).
3. Re-enter The Oscar Event Center Main Lobby to set up your booth.
Attendees and General Public
Enter through The Oscar Event Center Main Lobby between Starbucks Coffee and Hallmark. Parking is FREE!
Please park only in areas designated for Event Parking.

IV. The Oscar Event Center (OEC)
Vendor Rules & Regulations
1. All vendors must follow the rules and regulations listed:
2. Vendor booths must be attended at all times.
General Rules
3. Smoking is strictly prohibited at all times in all public places in the State of Ohio.
4. All utility service requests must be received as soon as possible and no later than June 11, 2013.
5. No signage/posting is allowed other than in your booth. Vendors will not glue, tape, tack, nail or in any way affix items to any other interior
or exterior surface of the OEC or on Jungle Jim’s property.
6. Glitter, streamers/adhesive backed (stick on) and decals are strictly prohibited and may not be distributed or used for any purpose within
the OEC.
7. No outside food, beverage or alcohol is allowed inside the OEC other than vendor samples meeting the requirements of these Rules
& Regulations.
8. Do not throw boxes or trash generated during show hours into the aisles. Aisle ways, exit ways and exits must be kept clear of any trash or
debris at all times.
9. All decorations and items within the vendor booth must be fire retardant and meet all requirements of the local Fire Codes.
10. No equipment, booth(s), signs, displays or other items will be allowed to block or obstruct any emergency phones, alarms, sprinkler heads,
sprinkler connections/valves or hose connections.
11. No sternos or open flame lighting devices may be used.
12. No oils, combustibles or any liquids other than water may be poured in the OEC drainage or sewer system. Do NOT use restrooms for
equipment clean-up.
13. Electric cooking apparatus. Vendors demonstrating or using a cooking apparatus must have at least one 2A10BC fire extinguisher in the
booth at all times. Vendors may not use any apparatus producing grease-laden vapors (deep fat fryer, deep fryer, frying pans, etc.). Cooking
apparatus’ must be isolated from spectators by at least four (4) feet or by a barrier between the apparatus and the spectators. Apparatus
must be placed on protective OEC floor mats to protect the carpet. Vendor agrees to pay a clean-up fee or carpet replacement fee for any
spills or damage to the OEC carpet.
14. All carpets will be covered by OEC mats where cooking is being conducted. These mats are available from OEC at a $10 fee and must be
ordered in advance. Vendors will not remove the mats.
15. Loading docks are for loading and unloading only. Vehicles must move to designated parking lot immediately after unloading. All vehicles
left in the loading area will be towed at the owner’s expense. Loading and unloading must be done through the designated OSCAR
RECEIVING DOORS. No vehicle parking is permitted. Material which may require use of any carrier with wheels must go through the
designated loading OSCAR RECEIVING DOORS area. Passenger elevators are designed for passenger use and not intended to carry heavy
weights and may not be used to carry freight of any kind.
16. OEC will accept freight shipments and packages for Vendors. Freight must be consigned through your private source. Vendors MUST use
Weekend of Wellness shipping label (attached) to identify show freight and any packages shipped in advance. Storage and fork lift handling is
also available. Please see Shipping Request Form for rates (if you are going to be shipping anything please contact Ken Fisher at
513.674.6078 and let him know first). OEC and Jungle Jim’s is not responsible for loss or damage to any items shipped or stored.
17. OEC has a minimum number of flatbeds, floor jacks and carts available for Vendor use.
18. No items may be thrown from booth(s) at any time.
19. Helium filled balloons are allowed in the OEC only as part of a display and must be securely fastened to the booth. Balloons may not be
given out and must be used for décor purposes only. Compressed gas/helium cylinders used to inflate balloons must be properly secured
to prevent toppling, tipping, etc. during all event hours. These cylinder(s) must be removed from within the OEC during non-show hours.
20. All live animals are prohibited with the exception of guide and service animals.
21. OEC and Jungle Jim’s are not responsible for lost or stolen items. Vendors should not leave valuable or personal items (laptops, purses,
cameras, briefcases, etc.) on tabletops, behind booth drapes or in any unsecured areas of the OEC. Please remove all such items from the
show floor at the close of the show each day. During tear-down, do not leave your booth unattended until all of your display materials have
been packed and crated.

For those not subject to a Process Authority Review:
1. A copy of the Processor’s permit/license.
2. An actual copy of the latest inspection by the health agency.
Non-Product Food Items
3. Vendors must follow the State of Ohio Health Code Regulations and best practices for food handling and preparation, including without
limitation the following practices:
a. Pre-cooked meats should be used.
b. Product labels must be correct.
c. No bare hand contact with ready-to-eat foods will be allowed. Gloves are required.
d. Food contact surfaces must be smooth and easily cleanable.
e. All booths must have sanitizing solutions or sanitizing wipes for sanitizing surfaces and hand cleaning/sanitizing.
f. Serving containers must be clean and sanitary.
4. Vendors must have documentation stating all products transported have been maintained in a safe manner. This information must be
available to health inspectors. This can be accomplished by providing temperature logs showing temperatures at departures, arrival and
during the event.
5. Vendors must have proper holding temperatures for hot and cold food. Food and meats must be kept in separate coolers, raw and cooked
meat as well as different species of meats must be kept separate. Foods labeled, Keep Refrigerated After Opening, must be maintained at a
temperature of 41 degrees F or below at all times either through adequate use of ice or refrigeration.
6. Vendors must have accurate, calibrated thermometers to ensure correct product temperatures at all times, whether in storage or while
on display.
Vendor Self-Containment
Minimal facilities for cleaning up and cold storage are available at The Oscar Event Center (OEC). Vendors who intend to serve food samples must
provide their own electric cooking apparatus (no open flames allowed); all tools, serving pieces, supplies for sampling and adequate clean-up
materials. A hand washing station is available at OEC. OEC will provide a dishwasher for the last hour of each show day. Please bring your dirty
dishes to the dish tank. It is your responsibility to retrieve your items. Please do not dispose of leftover ice and food items down OEC sinks.
Vendor Show Supplies
You may purchase cooking ingredients and supplies at retail prices inside Jungle Jim’s International Market immediately next door to the OEC.

V. Directions & Accommodations
Directions & Map
Located at Jungle Jim’s International Market
Fairfield just off I-75 and I-275 on Cincinnati’s
North Side. 20 minutes from downtown
Cincinnati. 45 minutes from Cincinnati/Northern
Kentucky International Airport (CVG) and an
hour from Dayton International Airport (DAY).
DIXIE HIGHWAY
Fairfield
4
N
OHIO
Take I-275 to the Rt. 4/Dixie Highway; Exit 41,
Hamilton/Fairfield Exit. Head 3.8 miles North to
Jungle Jim’s International Market.
Cincinnati
32
Accommodations
Hampton Inn & Suites
9266 Schulze Drive,
West Chester, OH, 45069
513.341.2040
Holiday Inn Express
6755 Fairfield Business Center Dr.
Fairfield, OH 45014
513.860.2900
InTown Suites
6785 Fairfield Business Center Dr.
Fairfield, OH 45014
513.942.8004
Staybridge Suites
8955 Lakota Drive West
West Chester, OH 45069
513.874.1900
La Quinta Inn Cincinnati North Hotel
12150 Springfield Pike
Springdale, OH 45246
513.671.2300
Extended StayAmerica Cincinnati
9651 Seward Rd.
Fairfield, OH 45014
513.860.5733
Group discount rate of $114 for standard room (1 king bed or 2 queen beds) including hot
breakfast. Upgraded suites are $119 with a king bed w/pullout sofa or 2 queen beds w/
pullout sofa. Complimentary shuttle will also be provided upon request. Please contact Jeri
Tappan at jeri.tappan@hilton.com for reservations. Please specify room type with check in
and check out dates and payment method.
Amenities include:
Business Center, Cable TV, coffee maker, complimentary breakfast, Data Line, fitness center,
etc.
Amenities include:
Fully furnished efficiencies, complete kitchens, free high-speed internet, premium TV lineup,
guest laundry facility, free local calls, etc.
Amenities include:
Complete kitchens, free high-speed internet, full Cable TV with HBO, laundry and fitness
centers, etc.
Amenities include:
Air conditioning, alarm clock, complimentary breakfast, electronic key card, free local calls,
wireless internet access, etc.
Amenities include:
Kitchen with refrigerator, microwave and stovetop, free local calls, iron and full size ironing
board, on site guest laundry, etc.

VI. Shipping & Storage
Ship products to:
Jungle Jim’s International Market, Weekend of Wellness
International Department Dock 4
5440 Dixie Highway, Fairfield, OH 45014
ALL ORDERS MUST
BE TAGGED FOR
WEEKEND OF
WELLNESS.
Company Name: _______________________________Booth #: ______________________________________
Contact Name: _________________________________Phone #: ______________________________________
( ) - -
Please inform Ken Fisher (513.674.6078) prior to show of your intended shipments via this form and if any
refrigeration is required. You must use Weekend of Wellness shipping labels (attached) for any and all items
shipped into the show. Ship to arrive July 17, 2013 through July 21, 2013.
The show rates do not include drayage or the shipping, handling and storage of merchandise sent early. Shipping must be contracted and paid
through your own supplier. Jungle Jim’s does NOT accept UPS Freight and any charges or fees for refusal of delivery will be passed on to the
vendor. Jungle Jim’s and The Oscar Event Center are not responsible for lost or damaged shipped and stored items.
TOTAL PALLET(S):
(Example Shipping Tag)
Weekend of Wellness
Food Show
Merchandise
Attention:
International Receiving
Deliver to Dock 4 International