Rajasthan State Road Develop. & Construction Corpn ... - Rsrdc.com

Rajasthan State Road Develop. & Construction Corpn. Ltd.
(A GOVERNMENT OF RAJASTHAN UNDERTAKING)
Regd. Office : Setu Bhawan, Opposite Jhalana Doongri, Jaipur-Agra Bypeass, Jaipur-
302004
MINUTES OF THE 5th MEETING OF THE BOARD OF DIRECTORS HELD ON
30.3.2002
The 5th Meeting of the Board of Directors of Rajasthan State Road Development &
Construction Corporation Limited was held on 30th day of March 2002 at 11.00 AM at
the Registered Office of the Corporation "Setu Bhawan," Opp. Jhalana Doongri, Jaipur.
The following were present:
1. Sh. Ram Lubhaya, Vice Chairman
Sec . to Govt.,
PWD, Rajasthan
2. Shri R.C. Sinha Director
Spl. Chief Secretary to Govt. of A.P.
3. Shri Khemraj Choudhary Director
Spl. Secy. to Govt.
Finance (Exp.) Deptt.
4. Shri J.P. Madan Director
Chief Engineer (Roads)
PWD, Rajasthan
5. Shri J.N. Mathur Managing Director & Director
Managing Director
RSRDC Ltd.
The Chairman & Hon'ble Minister for Public works Deptt. has sent a note intimating that
as he will be out of Station on the date of meeting he will be unable to preside over the
meeting and he has authorized the Vice Chairman to preside over the meeting. According
the Vice Chairman presided over the meeting.
Leave of absence:
The leave of absence was granted by the Board to Shri K.L. Meena, Secy. to Govt.,
UD&H, Shri V. Suresh, CMD, HUDCO, Shri Mukopadhaya, Secy to govt. Planning and
Smt. Asha Singh, Secretary to Govt. Transport who has shown their inability to attend the
meeting due to preoccupations.

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5.1 Confirmation of the minutes of the last (4th) Board Meeting held on
12.12.2001
It was Resolved that the minutes of the last (4th) Board Meeting held on
12.12.2001 be confirmed.
5.2. Confirmation of the minutes of the last (4th) Executive Committee meeting
held on 24-1-2002.
The minutes of the last (4th) Executive Committee Meeting held on 24-1-2002
were placed before the Board of Directors and the Board approved the same.
5.3 Review /Follow up action on the previous decisions
Review/follow up action on the decisions taken in the last 4th Board Meeting is
as under:-
Item No. of 5th Subject
& Item No. of
4th
503.1/ 1.4.2 Appraisal of Recovery
(Outstanding against various
Departments.
Decision of the Board
Details of outstanding amount
against vanous departments
are to be worked out and
receivable amounts are to be
identified, details of which
should be submitted within IS
days.
5.4 Review/follow up action of decisions of the 4th EC Meeting held on
24.1.2002
Item
No.
EC-1.3
Subject
Specific reasons for changing of
clauses of conditions of contract
agreement may be placed in the
next Board Meeting in a
comparative form.
Decision of the Board
In case of labour contracts SD
amount shall be 1 % of the gross
value of running bills. Milestones of
the work shall be as per provisions
laid down in Govt. contract
agreements.

For material contract the matter
should be placed in the next EC
meeting
12) PR W shall have option to take
machinery on hire from the market
or from the Corporation if available.
PRW shall be responsible for
following statutory provisions of the
Minimum wages Act, ESI and
Provident Fund of Workers.
20) It should be Indian Arbitration
and Reconciliation Act 1996.
EC 1.4 Percentage of Administrative
Over-heads should also be
indicated with respect to turnover
of the Corporation in the
next Board Meeting.
Turnover of the Corporation should
be increased in the year 2002-2003
EC 3.3
EC 4.4
Repatriation orders of all 7 Jr.
Accountants working in the
Corporation on deputation from
DTA be issued immediately
Revision in agreement of toll tax
collection for complete toll
The remaining one Junior
Accountant should be repatriated
immediately
Agreement of toll tax collection is to
be reviewed and legally vetted as per

collection period instead of one
year for B.O.T. Projects
EC 4.5.2 Chief Engineer-cum-Addl.
Secretary PWD to be Director
on the Board
EC 4.5.3 Agreement for back to back/
joint venture and M.O.U.
between Employer and RSRDC
EC 4.5.5 Repartition of H.L.A.
EC 4.5.6 Term Loan of Rs. 15.00 Crores
& C.C. Limit of Rs. 30.00
Crores
EC 4.5.7 Repayment of HUDCO High
Cost Loan
modification proposed by Mr. R.C.
Sinha
The Board Resolved that Shri H.L.
Meena, Addl. Secretary-cum-Chief
Engineer, PWD may be appointed as
Director on the Board.
Agreement for back to back / Joint
Venture and MOU between
employer and RSRDC are to be
modified as per corrections made by
Shri R.C. Sinha which are to be got
legally vetted.
HLA working in the Corporation be
repatriated immediately. An
advocate who has sufficient
experience in relevant field be kept
as retainer of the Corporation to give
opinion on legal matters.
Term loan of Rs. 15.00 Crores is to
be availed from Dena bank. Further
it was suggested that account of the
Corpn. be opened with one bank
with whom terms and conditions be
negotiated for all transactions so that
loaning may be facilitated.
Outstanding HUDCO loan of high
interest rate is to be paid off from the
term loan of Rs. 15.00 crores

proposed to be taken from Dena
Bank.

5.5 EX-POST FACTO APPROVAL OF AIR JOURNEY OF SHRI J.N.
MATHUR, MANAGING DIRECTOR, RSRDC.
RESOLVED that Ex-post facto approval be and is hereby accorded to Mr. J.N.
Mathur Managing Director, RSRDC for journey by air to Hyderabad and back.
It was further RESOLVED that in future for journey by air the Managing
Director must seek permission from Vice Chairman.
5.6 APPOINTMENT OF ADDL. SECRETARY -CUM- CHIEF ENGINEER,
PWD AS DIRECTOR ON THE BOARD.
RESOLVED that Shri H.L.Meena, Addl. Secretary-cum-Chief Engineer, PWD
be taken as a Director on the Board of RSRDC.
5.7 RESOLUTION FOR WORKING CAPITAL LOAN OF RS.30.00
CRORES FROM BANK OF RAJASTHAN
RESOLVED THAT working capital loan of Rs.30.00 crores be availed from the
Bank of Rajasthan on interest @ 12.5% without Govt. Guarantee or @ 12% with
Govt. Guarantee on the same terms and conditions as given in the Bank's
sanction.
Further RESOLVED that the Managing Director of the Corporation be and is
hereby authorized to complete all the formalities required for taking loan and
execute loan documents. The Managing Director, in presence of Company
Secretary/Chief Accounts Officer, is authorized to affix the common seal of the
Corporation on the documents required for taking loan.
5.8 RESOLUTION FOR AVAILING BANK GUARANTEE FROM BANK OF
RAJASTHAN AND SYNDICATE BANK, RSRDC PREMISES
RESOLVED THAT Bank Guarantee of RS.20.00 crores be also availed from the
Bank of Rajasthan and RS.5.00 crores from Syndicate Bank,(RSRDC Premises)
time to time as may be required. The Managing Director/General Manager and
Financial advisor/Chief Accounts Officer are hereby authorized to sign the
required documents and submit counter guarantee.
5.9 APPOINTMENT OF MANAGING DIRECTOR & NEW DIRECTORS
The board noted the same.

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5.10. TRANSFER OF SHARES
under:
shares.
RESOLVED that approval be and is hereby accorded for transfer of shares as
S.No. Name of Transferor Name of transferee No of
1. Sh.G.S.Sandhu Sh.K.L.Meena 1
2 Sh.Shyam S.Agarwal Sh. Ramlubhaya 1
3. Sh. G.S. Taunk Sh.J.N.Mathur 1
5.11 REIMBURSEMENT OF MEDICAL EXPENSES
RESOLVED that existing medical treatment facilities as per order dated 28.5.99
be continued. As regards operation charges etc. rates for surgical treatment in
approved hospitals be compared and the Relief Department of SMS Hospital be
enquired of the charges for surgical treatment to the employees working in the
Corporation and the matter be again put up to the Board.
5.12 ESTIMATE FOR THE YEAR 2002-03 AND REVISED BUDGET
ESTIMATES FOR THE YEAR 2001-02
RESOLVED that Budget of RSRDC for the year 2002-03 be reframed for a
turnover of RS.200 crores and it should be prepared in the statutory format as per
Companies Act. and the same be put up in the Executive Committee meeting
5.13 ITEM WITH PERMISSION OF THE CHAIRMAN
5.13.1 REVISION IN SCHEDULE OF POWERS OF RSRDC
RESOLVED that the Chairman & Hon'ble Minister for Public Works be and is
hereby authorized to review the delegation of powers of RSRDC
5.13.2 APPOINTMENT OF MANAGING DIRECTOR & CHIEF PROJECT
MANAGER
RESOLVED THAT the Post of Managing Director and Chief Project Manager,
RSRDC be kept open for appointment of suitable persons by the Government
and the Service Rules of RSRDC stand amended accordingly.

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5.13.3 RESIGNATION OF DIRECTOR.
A letter of Mr. V.Suresh, CMD HUDCO New Delhi was placed before the
Board, who had intimated that due to his pre-occupation he is unable to continue
as Director of the Corporation. However, he has suggested that in place the
Regional Chief, HUDCO, Jaipur Mr. GR Pahilajani be considered for
appointment as Director. It was decided to take up the issue in the next meeting
of the Board.
5.13.4 BOT PROJECTS.
Toll bids of following BOT projects were placed before the Board.
1) Masi Bridge
2) Dantiwara-Merta City Road
3) Mangalwar-Nimbahera Road
In the sealed toll bids for the Mangalwar-Nimbahera road the highest bid
received was in favour of M/s.Sh. Prem Prakash Sharda for an amount of
RS.182.00 lacs. After opening of the bid the second highest bidder has
voluntarily given a revised offer of Rs.191.00 lacs. The Board RESOLVED that
since the revised offer of the second highest bidder is an afterthought it should
not be considered. It was Resolved that the highest bid as received originally be
considered as per procedure and rules.
5.13.5 SHORTFALL IN ACHIEVEMENT OF TARGETS.
The Board expressed unhappiness for shortfall in achievement of financial
targets and directed Managing Director to put up his explanation in writing and
also fix responsibility of the poor performing units. Chairman and Vice
Chairman would be informed of the action taken within 15 days by MD,
RSRDC.
The meeting concluded with vote of thanks to the chair.