John V. Gottschall, Vice Chair - Towamencin Township

of the vehicle, and perhaps the license number of the vehicle. Sales tax would be
automatically excluded from payment.
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Such cards could be used at local gas stations during emergency events should the
Township’s fueling facility not be operable or accessible, or during out of area travel for
training.
Committee Recommendation: The Committee is in favor of this proposal, but
recommends that a use policy be drafted and approved prior to implementation.
7. Individual (Department) Credit Cards
Currently the Township has one Visa credit card that is in the Township and Manager’s
name. The card is checked out from the Manager’s office by Staff for small purchases,
on-line purchases and travel. Receipts and Use reports are turned in to the Finance
Department and reconciled with the credit card bill each month.
The Committee discussed the issue of having separate cards for each functional
department (i.e., Police, Admin, and Public Works) that would be retained and controlled
by the Department Heads. This would permit more efficient access as well a better
tracking of expenses.
Committee Recommendation: The Committee is in favor of this proposal, but
recommends that a use policy be drafted and approved prior to implementation.
8. Rittenhouse Culvert Bid
The Committee discussed the Rittenhouse Road Culvert Replacement project noting that
three bids had recently been received with the lowest proposal coming from Beta
Construction at $95,027. This cost combined with the engineering expenses results in a
total estimated project cost of $132,181 whereby $80,000 was budgeted. The additional
$52,200 for the project would have to come from the General Fund. The most recent
budget projection estimates the General Fund balance at year end to be $658,440. If we
move forward with the Culvert project, the fund balance is estimated to be $606,241.
Overall, that’s $108,000 less than the $714,140 predicted in the original budget for the
end of year General Fund balance.
The committee noted that Staff would obtain additional proposals for the Construction
Management to see if a cost reduction could be realized with that phase. Additionally,
Staff will reexamine the Debt Fund expenses for 2012 since the interest rates have
continued to be lower than budgeted and there might be some savings there that could
make additional monies available in the General Fund.
Committee Recommendation: The Committee recommends that Staff report to the Board
at the September 14 th meeting the results of the Construction Management proposals and
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