Minutes of the 8th Meeting of Board of Directors - Rajasthan State ...

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Rajasthan State Road Development & Construction Corporation
Ltd.
(Formerly RSBCC Ltd.)
(A GOVERNMENT OF RAJASTHAN UNDERTAKING)
Regd. Office : Setu Bhawan, Opposite, Jhalana Doongri, Jaipur-Agra Byepass, Jaipur-302004
D-2 (113)/15526-39 Date 27.01.03
Sh. V. K. Gag,
Managing Director
RSRDC Ltd., Jaipur.
Sub.:- Minutes of the 8 th Board Meeting.
Sir,
Please find enclosed herewith a copy of the minutes of 8 th meeting of the Board of
Director of the Corporation held on 20.12.2002 at the Register Office of the Corporation,
for your kindly information.
Thanking you,
Yours faithfully,
(R.K. SINGHAL)
Company Secretary
Encl :- As Above.

Rajasthan State Road Develop. & Construction Corpn. Ltd.
(A GOVERNMENT OF RAJASTHAN UNDERTAKING)
Regd. Office : Setu Bhawan, Opposite Jhalana Doongri, Jaipur-Agra Bypeass, Jaipur-
302004
Minutes of the 8 th meeting of the Board of Directors of Rajasthan State Road
Development & Construction Corporation Limited was held on 20 th day of December,
2002 at 10.00 A.M. at the Registered Office of the Corporation "Setu Bhawan", Opp.
Jhalan Doongri, Jaipur.
The following were present :
1. Sh. Ram Lubhaya, Vice-Chairman
Secy. to Govt. PWD, Rajasthan
2. Shri R.C. Sinha Director
Spl. Chief Secretary to Govt. of A.P.
Hyderabad.
3. Dr. Ashok Singhvi Director
Secretary to Govt., Transport Deptt.,
Rajasthan, Jaipur
4. Shri J.P. Madan Director
Chief Engineer (Roads), PWD, Rajasthan,
\ Jaipur
5. Shri V.K. Garg, Managing Director
Managing Director, RSRDC, Jaipur
Special Invitee : Shri M.K. Gupta, Statutory Auditors.
In attendance:
1. Shri R.K. Singhal, Company Secretary.
2. Shri M.L. Chhabra, Chief Accounts Officer.
Leave of absence:
The leave of absence was granted by the Board to Sh. Harendra Mirdha,
Chairman, Hon'ble Minister for Public Works, Sh. N.C. Goyal, Secy. to Govt., Jaipur,
Shri Deepak Upreti, Spl. Secretary to Govt. Finance Deptt., Rajasthan, Jaipur, Shri H.L.
Meena, Chief Engineer-cum Addl. Secy, PWD, Rajasthan, Jaipur, who had shown his
inability to attend the meeting due to preoccupations.
8.1 Confirmation of Minutes of the last (7 th ) Board Meeting
Resolved that the minutes of the last (7 th ) Board Meting held on 26.9.2002 be
confirmed.
8.2 Consideration of 6 th EC meeting minutes.
Resolved that the minutes of the last (6 th ) E.C. Meeting held on 13.11.2002 be confirmed.

8.3 Review/follow up action on previous decisions.
The following decisions were taken.
Reference Subject
EC 5.4 Steps on CAG comments year 2000
Reply sent by RSRDC Ltd. The PWD
Govt. of Raj. has also sent the reply to
Raj. Legislative Assembly
5.4 HUDCO Loan to be shifted on low
interest loan.
Dena Bank has sent the proposal for
sanction to their H.O. and to be
considered for approval during their
Board meeting likely to be held on
2.1.2003
6.7.7 Ajmer Road, Sikar road bridges in
Jaipur etc. Files to Chairman with
comments of CAO
Decisions
Board noted the same.
Board noted the same. The
status of loan taken on behalf of
Govt. may be appraised to F.d.
For Ajmer road and Sikar road
bridges detailed report about
wrong assessment of cost be
worked out. In case of
concerned record is missing than
FIR may be lodged.
Inquiry of Sahakar Bhawan and
Malviya Nagar bridge be got
conducted through a retired
engineer.
8.4 Appointment of new directors.
Board noted the appointment of Sh. N.C. Goyal, Secretary to Govt. U.D. & H Deptt. and
Sh. Deepak Upreti Spl. Secretary to Govt., Finance Deptt. as new Directors. In place of
Sh. K.L. Meena and Sh. Khemraj Chowdary as new Director The Board welcomed the
new appointee and place on record its appreciation for the valuable contribution made by
outgoing Directors.

8.5 Approval of Transfer of Share.
RESOLVED THAT approval be and is hereby accorded for the transfer of shares as
under :-
S.
No
Name of Transferor Name of Transferee No. of
Share
Distinctive
No.
Share
Certificate No.
.
1 Sh. Khemraj Sh. Deepak Uprati 1
2. Sh. K. L. Meena Sh. N.C. Goyal 1
RESOLVED FURTHER THAT Secretary be and is hereby authorized to register the
same in the Company's books and to take all further necessary steps for its
implementation.
8.6 Authentication of Balance Sheet and Profit and Loss Account for the year
ended 31 st March 2002
RESOLVED that approval be and is hereby accorded to the Balance Sheet as on 31 st
March, 2002 and profit & lass accounts for the year ended 31 st March, 2002 together with
the notes there on and schedules annexed there to.
FURTHER RESOLVED that Shri V.K. Garg, Managing Director and Sh. J.P. Madan,
Director on the Board, and Shri R.K. Singhal, Secretary of the Corporation be and are
here by authorized to sign the Annual Accounts as required under section 215 (i) (ii) of
the Companies Act, 1956 on behalf of the Board. The Chief Accounts Officer shall also
sign the Annual Accounts. The authenticated Annual Accounts shall further be submitted
to Statutory Auditors for certification and to Accountant General (Audit), Rajasthan,
Jaipur for their further comments, if any, under section 619 (4) of the Companies Act,
1956 on behalf of the Comptroller & Auditor General of India.
FURTHER RESOLVED that Managing Director be and is hereby authorized for
providing explanations/replies to further comments of Statutory Auditors as well as of
comptroller & Auditor General of India, if any, on behalf of the Board of Directors and
the same shall from as an addendum to the Directors Report.
FURTHER RESOLVED that Secretary be and is hereby authorized to circulate to the
Shareholders/ Members the comments of the Statutory Auditors and Comptroller &
Auditor General of India along with the replies of management consequent upon

supplementary audit under section 619(4)n of the Companies Act, 1956.
8.7 Approval of the Directors Reports to the Shareholders for the year ended
31 st March 2002.
RESOLVED that Director report be get approved as resolution by circulation.
8.8 Approval of Date, Time and places of the Second Annual General Meeting
of the Corporation.
RESOLVED that 2 nd A.G.M. be held on Tuesday the 31 st day of December, 2002
at Registered Office at 3.00 P.M. and Company Secrtary be and is hereby
authorized to issue the notice of the same.
RESOLVED FURTHER THAT M.D. be and is hereby authorized to fix the date
of any adjournment of A.G.M.
8.9 Registration of contractors in RSRDC.
M.D. will study the system of UP Bridge Corporation and put his report in next
meeting.
8.10 Empanelment of Newspaper. List of state level papers be Obtained from D.P.R.
Size of NIT may be examined to reduce the space.
8.11 Empanelment of Advertising Agencies : RESOLVED that M.D. be and is
hereby authorized for negotiation and approval.
8.12 Empanelment of Hospital : All empanelment hospitals and proposal under
consideration may be asked about the discount/rebate in their printed rates and be
placed in next meeting.
The meeting concluded with vote of thanks to the Chair.
(R.K. Singhal)
(V.K. Garg)
Co. Secretary M.D. Chairman