Personnel Specialist - California Victim Compensation and ...

ADMINISTRATION AND FINANCE DIVISION
HUMAN RESOURCES SECTION
PERSONNEL SPECIALIST
PERMANENT / FULL-TIME
$2,602.00 - $3,257.00 (RANGE A)
$2,993.00 - $3,749.00 (RANGE B)
$3,098.00 - $3,879.00 (RANGE C)
$3,346.00 - $4,189.00 (RANGE D)
FINAL FILING DATE: AUGUST 13, 2013
In order to be considered for this position, you MUST submit a State Application (Std. 678) and a Criminal
Record Supplemental Questionnaire (CRSQ). Link to State Application (Std. 678) Link to CRSQ
DEPARTMENT SUMMARY:
The Victim Compensation and Government Claims Board’s (VCGCB) mission is to assure the rights of
California victims of crime by providing responsive financial compensation through a stable Restitution
Fund and afford those with claims against the State an opportunity to resolve those claims or proceed
with other remedies in an efficient and effective manner. The VCGCB is a special funded department
under the direction of the Government Operations Agency.
POSITION SUMMARY:
Under general supervision of the Staff Services Manager II, Human Resources Section and the guidance
of the Senior Personnel Specialist, the Personnel Specialist performs the full range of personnel duties
including payroll, personnel document processing, record keeping, certification and other functions
related to personnel transactions.
ESSENTIAL FUNCTIONS:
All duties will be performed in accordance with the guidelines of the VCGCB policy manuals, State
Personnel Board, California Department of Human Resources, State Controller’s Office (SCO) laws and
rule and bargaining unit provisions.
Research, interpret and apply a wide variety of complex civil service laws and rules; review various
control agency letters, memos, policies and bargaining unit contract provisions in order to reconcile and
certify monthly payroll, dock, overtime and special pay using the SCO Master Payroll Certification System
(MPC). Initiate documents needed to generate pay using the MPC system. Initiate and establish salary
advances, garnishments and accounts receivables. Document and update the employment history of
employees including appointments, separations, retirements, punitive actions, salary adjustments, range
changes and other miscellaneous changes using the SCO Personnel Information Management System.
Maintain the California Leave Accounting System by updating employee leave usage and earnings via
monthly audit of employee timesheets (Std. 634 forms); process Catastrophic Leave benefits for eligible
employees.
Act as the technical information resource for management, employees and attendance coordinators.
Research and apply a variety of civil service laws, rules and regulations and determine appropriate
actions to resolve employee issues regarding a variety of personnel related subjects such as benefits and
pay. Process Change in Established Position forms (Std. 607s) to establish, reclassify and/or transfer
positions in accordance with the Department of Finance, SCO and budget office requirements.
Serve as one of the primary contacts for providing information and assistance to employees on Statesponsored
benefits including health, dental, vision, flex-elect, COBRA, life insurance, long-term disability,
deferred compensation, savings bonds, annual leave and direct deposit.
Equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political
affiliation, age or sexual orientation. **Position subject to SROA and Re-employment List policies and procedures. **
Position # 040-450-1303-003 Posting Date: 07/30/13 RPA# 14-007

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Complete and process enrollments forms; follow-up and coordinate with control agencies and employees
on an ongoing basis to gain information, answer employee questions and reconcile any issues and
discrepancies that may arise. Establish and process changes to employee’s benefits such as State
Disability Insurance, Industrial Disability Leave and Non-Industrial Disability Insurance in accordance with
applicable rules and regulations.
Prepare and review new employee orientation packets with new hires. Assist in the development and
maintenance of the employee handbook and a variety of personnel policies; participate in the new
employee orientation program and the development of personnel training programs. Complete an
Employee Transfer Data form (Std. 612) and prepare Official Personnel File for mailing when employees
transfer to a new State department.
Provide back-up to other Specialists. Research and gather information in order to compose original
correspondence and/or charts and graphs addressing any variety of personnel related topics for
employees, managers, other State personnel offices and control agencies.
Attend training classes for personal and professional development. Participate in information sharing
meetings. Complete special projects as assigned.
DESIRABLE QUALIFICATIONS:
• Highly motivated, independent, and customer service oriented.
• Possess initiative, time management skills, and is detail-oriented.
• Able to communicate effectively both orally and in writing.
• Demonstrate good judgment and professionalism when interacting with the public and all
levels of staff.
• Able to work under pressure and perform multiple tasks with accuracy, precision and
neatness.
• Possess excellent computer skills.
• Maintain excellent attendance, and have a desire for personal and professional
development.
• Able to use the knowledge that is acquired through formal training or extensive on-the-job experience
to effectively perform their duties.
• Able to maintain confidential information.
• Able to obtain and maintain the confidence of others in your ability to perform your job
effectively and efficiently.
• Able to use imagination and resources to develop and apply innovative solutions to
problems; design new methods where established methods and procedures are
inapplicable or outmoded.
• Able to work cooperatively with others toward an agreement and negotiate effectively to find a
mutually acceptable solution.
WHO MAY APPLY:
Current State employees in the Personnel Specialist classification or individuals eligible for appointment
by way of list appointment, transfer or reinstatement to the classification. In addition to your State
Application (Std. 678), you MUST submit a CRSQ. A current resume and cover letter explaining your
eligibility and interest in this position are also desirable. Only complete application packages will be
accepted. Please note the position and RPA numbers in the “examination(s)” section of the application
(040-450-1303-003 / RPA: 14-007). Application packages will be screened and only the most qualified
candidates will be selected to interview. All information received is confidential and becomes the property
of the VCGCB. Link to State Application (Std. 678) Link to CRSQ
Equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political
affiliation, age or sexual orientation. **Position subject to SROA and Re-employment List policies and procedures. **
Position # 040-450-1303-003 Posting Date: 07/30/13 RPA# 14-007

Page 3
SUBMIT APPLICATION PACKAGE TO:
Victim Compensation and Government Claims Board
Human Resources Section
Tammy Mintz, Human Resources Analyst
P.O. Box 48
Sacramento, CA 95812-0048
tammy.mintz@vcgcb.ca.gov
You may also submit your application electronically to: vcgcb.hr@vcgcb.ca.gov
Certification of Electronic Submissions:
IMPORTANT – PLEASE READ BEFORE SIGNING section on the first page of your
EXAMINATION/EMPLOYMENT APPLICATION (STD. 678), which states:
“I certify under penalty of perjury that the information I have entered on this application is true and
complete to the best of my knowledge. I further understand that any false, incomplete, or
incorrect statements may result in my disqualification from the examination process or dismissal
from employment with the State of California. I authorize the employers and educational
institutions identified on this application to release any information they may have concerning my
employment or education to the State of California.”
Applications submitted electronically will be considered certified by the applicant. Applicants may be
asked to sign their application at a future date.
Equal opportunity to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political
affiliation, age or sexual orientation. **Position subject to SROA and Re-employment List policies and procedures. **
Position # 040-450-1303-003 Posting Date: 07/30/13 RPA# 14-007