Auto-enrolment made simple - Buckconsultants.com

Auto-enrolment made simple
®

October 2012 saw the introduction of auto-enrolment – the biggest
reform of UK pensions legislation for decades. Under new legislation
every employer is required to automatically enrol eligible employees
into a qualifying pension scheme and make contributions on their
behalf from a predetermined staging date. Planning your strategy
ahead of time to ensure compliance is vital.
Many companies are concerned about what they see as the administrative burden of autoenrolment
on their already overstretched resources. The implications for HR, pensions, finance,
and payroll personnel are challenging and wide-ranging. Finding a solution that deals with
the complex issues facing various stakeholders and meets your obligations is fundamental to
achieving a risk-free and successful implementation. That’s why we developed Enrolmentpro ® .
The right solution
The right decision
Enrolmentpro ® combines our expertise in pensions
with the latest auto-enrolment technology and offers
a secure platform to future-proof your approach to
pension and benefits management. Its easy-to-use
modules guide you through each stage of autoenrolment.
What’s more, its flexible design means we
can simply review your existing systems, assist you with
a particular stage of auto-enrolment or provide you with
an end-to-end solution – the choice is yours.
Compliance with auto-enrolment legislation might be
the first step, but there is much more to it. With its
total benefit management platform, Enrolmentpro ®
presents a route to salary sacrifice, voluntary and
flexible benefits, and greater employee engagement.
Enrolmentpro ® will assist you in making the right
decisions as you move to comply with your new
responsibilities. It can help you deal with important
questions, such as:
• Do I have the right pension vehicle
• Should I consider a different plan for my additional
pension members
• How do I budget effectively
• How does it affect my part-time and variable-pay
employees
• What do I need to tell my employees
• How can I integrate my current systems with new
administration and record keeping requirements
• What is the best way to leverage my investment to
ensure greater employee engagement
Enrolmentpro® minimises the risks and costs to your
company, while maximising the value to stakeholders
and employees. Not only can it provide you with a
pension plan that stands the test of time, supported by
tried and tested technology, but it can also manage your
future reward requirements.
®

Simplifying the journey
Enrolmentpro ® ‘s modular design helps you navigate the auto-enrolment journey, allowing you to manage and discharge
your ongoing duties effectively. Our extensive market knowledge, project management skills, modelling tools, and
straightforward approach will enable you to:
• Establish whether your pension vehicle is fit for purpose
• Create a technology solution that works with your existing payroll, HR, and pension provider solutions
• Communicate the benefits of auto-enrolment to your employees
• Leverage your investment for the future
Enrolmentpro ® facilitates a comprehensive review of your pension offering to your workforce through the five key stages
of auto-enrolment:
Audit
• Examine current pension arrangements to determine autoenrolment
compliance
• Undertake financial modelling (costs and outcomes)
• Review payroll functionality
• Analyse record keeping and management statutory reporting
Plan
• Develop implementation
strategy
• Consider communications
options and media
• Gather competitor analysis
• Conduct employee
engagement research
Design
• Restructure existing
arrangements
• Source the right pension
plan(s) for employees
• Create new compliant
compensation packages
• Develop affordable
investment options
• Propose a communications
strategy for effective
member engagement
Deliver
• Organise stakeholder
training
• Carry out pension plan
implementation
• Manage the communications
programme
• Implement a technology
solution compatible with
payroll/HR systems
Evaluate
• Conduct an independent review of implemented solution
• Establish a robust governance committee structure
• Design relevant risk controls and a governance plan
• Provide regular independent monitoring and support

Communicating and
educating
A statutory minimum requirement has been set for all employers to
communicate auto-enrolment to their employees. However, to make informed
choices about their pension decisions, employees need to be educated
through clear and concise communication. Enrolmentpro ® will ensure
your communications are delivered through the most effective channels to
maximise employee engagement and minimise administrative friction.
Collaborative technology
Enrolmentpro ® ’s advanced, modular technology platform makes it compatible with all existing HR, payroll, pension,
and employee benefits systems. It acts as a ‘hub’ to coordinate necessary processes between systems and provides
the additional functionality needed to support your auto-enrolment responsibilities.
At a minimum, it can ensure compliance and manage workforce assessment; contributions testing; statutory
communications; governance and record keeping. But it also has the capacity to allow opt-in processing; manage
contribution change and provide a route to salary sacrifice, voluntary and flexible benefits. In essence, Enrolmentpro ®
offers a total reward system for your workforce.
Employee data
New joiner file
HR
system
Pension
Administrator
Opt-out file
Salary data
®
Scheme info
Opt-out process
Opting-out
Communications
Payroll
system
Opt-in/out file
Opt-in via our portal
Employees
Contribution values file
Contribution changes via portal

Expect more
Choosing an auto-enrolment solution involves a challenging mix of HR
strategy, budgeting, and logistics. Our expert auto-enrolment consultants
combine expertise in pensions, benefits, investment, technology, and
communications to help you:
• Comply fully with a complex set of regulations and guidelines
• Select the right pension vehicle and provider
• Ensure your investment solutions deliver a meaningful outcome to
your employees
• Look beyond auto-enrolment to optimise your reward process for the
future
On top of all this, we’ll provide:
• A project toolkit to help mobilise your key stakeholders
• Advanced modelling and budgeting tools to guide you in delivering a
contribution and plan design that meets your company’s objectives
• The benefit of our extensive market knowledge to assist you in
choosing your delivery vehicle with confidence
• An investment governance and oversight model in order for you to
meet The Pensions Regulator’s best practice requirements
• A technology platform that meets The Pensions Regulator’s reporting
requirements and delivers flexible employee engagement
• Intelligent, strategic communications to help you engage and
educate your employees

Your local Buck UK office
Bristol
Temple Circus
Temple Way
Bristol BS1 6HG
+44 (0) 117 910 1100
Edinburgh
17 Ainslie Place
Edinburgh EH3 6AU
+44 (0) 131 240 4500
Next steps
To arrange a no-obligation, complimentary meeting,
or for more information, contact:
Philip Smith
+ 44 (0) 20 7429 1108
pensions@buckconsultants.com
Buck Consultants is a global pensions, employee benefits, and investment
consulting firm that helps organisations develop, deploy, and manage their
workforce. We provide real-world solutions to our clients’ complex HR and
business challenges.
Ipswich
St Vincent House
1 Cutler Street
Ipswich IP1 1UQ
+44 (0) 147 329 3000
London
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London EC4V 4AN
+44 (0) 207 429 1000
Manchester
44 Peter Street
Manchester M2 5GP
+44 (0) 116 827 8800
Reading
Pinnacle
20 Tudor Road
Reading RG1 1NH
+44 (0) 118 955 7700
www.buckconsultants.co.uk/enrolmentpro
By Appointment to
Her Majesty The Queen
Suppliers of Pension Systems
Buck Consultants
London
ENROLMENTPRO ® is a UK-registered trade mark of Buck Consultants, LLC.
© 2013 Buck Consultants, LLC. All rights reserved.