AGM Notice.pdf - Nature Vancouver

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• Replacing the requirement that the Society’s financial statements be audited with the requirement for the financial statements be either audited or reviewed by a firm of accredited accountants to be appointed by the directors. • Amending all references to audit or auditor throughout the Bylaws to reflect the above amendment • Affirming that the number of directors is twelve and removing the provision that the number will be determined by the members from time to time. • Increasing the amount of an expenditure which can be made without the approval of the members from $750 to $10,000. • Enabling a resolution of the board of directors to be moved, seconded and voted on by e- mail subject to being ratified at a subsequent meeting of the directors. • Removing the responsibility for filing reports from the Secretary because it is also stated to be the responsibility of the Treasurer. • Eliminating the references to Trustees of the Education Trust Fund, defining the Society’s Finance Committee and redefining the responsibilities of the Trustees as the responsibilities of the Finance Committee. • Removing all references to a common seal. • Deleting the reference to realized capital gains in the calculation of VNHS Endowment Fund income. • Renumbering all Parts and Bylaws consequentially affected by the above amendments Be it resolved that the Bylaws be amended to implement the above changes and that a replacement set of Bylaws with changes incorporated be filed in the Corporate Registry. Resolution to amend the membership dues Whereas the Society has introduced a new class of membership described as a Young Naturalist Family membership which is a combined membership with the Young Naturalists’ Club of British Columbia Society Be it resolved that the dues applicable to the Society’s portion of a Young Naturalist Family membership shall be $20 per year. Resolution to approve Camp Committee expenditures Whereas the limit for expenditures to be made from the Operating Fund without the approval of members has been increased to $10,000, and Whereas expenditures required by the Camp Committee can exceed $10,000 from time to time, Be it resolved that the Board of Directors is authorized to approve Camp Committee expenditures exceeding $10,000 without reference to the members of the Society ELECTION OF DIRECTORS In accordance with the Society’s Bylaw 31, the Nominating Committee is publishing the following slate of eleven members in good standing who have been nominated to be Directors of the Society for the 2012 – 2013 year and who have agreed to stand as at the date of this Notice: David Cook Cynthia Crampton Jude Grass Bill Kinkaid Jeremy McCall Dorothy Nelson Daphne Nagorsen Viveka Ohman Daniel Overmyer Nigel Peck Bev Ramey Page 2 of 4
PROCEDURE FOR NOMINATING ADDITIONAL DIRECTORS The Society’s Bylaws provide for up to twelve directors to be elected. In accordance with Bylaw 32, further nominations may be made to the nominating committee until Thursday April 12, 2011, or two weeks before the Annual General Meeting. Additional nominations must be made in writing by two members in good standing. Nominations must be accompanied by the signed consent of the nominee and should be submitted before April 12 to Dorothy Nelson, Nominating Committee Chair, either in person by e-mail at dnels@shaw.ca or by mail to Nature Vancouver, PO Box 3021, Vancouver, BC, V6B 3X5. Bylaw 32 states that nominations from the floor at the Annual General Meeting are not permitted. If more than 12 nominations are received by April 12, including the nominations listed above; there will be an election by ballot at the meeting. _______________________ 2011 NATURE VANCOUVER AWARDS NOMINATIONS The criteria for each award are described below. The awards will be presented immediately after the Annual General Meeting on Thursday, April 28. The names of the awards recipients for the past five years are listed on the next page. The Nature Vancouver Reference Binder contains a complete list of previous recipients, and if needed the complete list can be viewed on the Nature Vancouver website at www.naturevancouver.bc.ca. To make a nomination or obtain additional information, please contact one of the following members of the Awards Committee: Daniel Overmyer, Chair, eodano@shaw.ca 604-732-6719, David Cook, cookeco2@yahoo.com 604-924-0147, Margaret Coutts, margaretcoutts@shaw.ca 604-512-1413. Please support nominations with a statement giving your reasons for nominating the person. Nominations may also be sent by mail to: Nature Vancouver 2012 Awards, PO Box 3021, Vancouver, BC V6B 3X5. If sending a nomination by mail we suggest that you inform a member of the Awards Committee. The deadline for nominations is Tuesday April 10. The Kaye and Charles Ney Award This award was established in 1975 in memory of Kaye Ney by her husband (and then president) Charles Ney, and it was renamed after his death. It is the premier award of the Society, and is to be given to a member who has shown exemplary service and dedication to Nature Vancouver. It is the premier award of the Society and it is a lifetime service award. Directors of the Society are not eligible for this award until they have served more than 10 years as a director. The Davidson Award for Conservation Established in 1993 by an anonymous donor in honour of our founder, Professor John Davidson, this award recognizes achievements by the Society’s members in the field of conservation. The Kay Beamish Award for Nature Education Established in 1995 by an anonymous donor, it is named in honour of Katherine (Kay) Beamish, a botanist of distinction and a former president of the VNHS (1965 -1967). It is awarded to recognize achievements by members of Nature Vancouver in the field of nature education, or contributions in promoting the aims of the Society. The Frank Sanford Award for Community Service Established in 1995 by his family and an anonymous donor, it is named in honour of Frank Sanford, a former treasurer (for 35 years) and president (1958 to 1960). It may be awarded to any member of the community for service related to the objectives of Nature Vancouver. Page 3 of 4
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AGM Notice.pdf - Nature Vancouver

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