iportal - the COINS USA Client Area
iportal - the COINS USA Client Area
iportal - the COINS USA Client Area
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iPortal Overview<br />
<strong>COINS</strong> iPortal’s web-based approach to vendor self-registration and<br />
management helps both contractors and vendors reduce administrative<br />
time while ensuring compliance with industry standards.<br />
WHAT IS THE IPORTAL<br />
The <strong>COINS</strong> iPortal is a web-based 24/7/365 solution<br />
that helps both contractors and vendors (i.e., suppliers<br />
and subcontractors) gain benefits in managing <strong>the</strong>ir<br />
relationships.<br />
It covers <strong>the</strong> full life cycle of <strong>the</strong> contractor/vendor<br />
relationship, including major processes such as prequalification<br />
information collection; vetting and approval;<br />
performance measurement and feedback; supply chain<br />
management; invoice tracking; and eCommerce services<br />
and transaction management.<br />
REGISTRATION AND THE PQQ PROCESS<br />
The iPortal supplies a single electronic process that allows<br />
vendors to register as potential partners, ei<strong>the</strong>r through<br />
self-registration or linking to approved partner assessment<br />
services and data providers.<br />
In <strong>the</strong> self-registration process, vendors enter <strong>the</strong>ir<br />
business and trading information and complete electronic<br />
pre-qualification questionnaires (ePQQs). Wizard-based<br />
screens ensure that <strong>the</strong> information is provided in a<br />
consistent manner and in <strong>the</strong> correct format.<br />
With its enhanced ePQQ services, <strong>COINS</strong> iPortal manages<br />
<strong>the</strong> contractor vetting, assessment and approval process<br />
with contractor-specific questionnaires.<br />
iPortal can link to vendor<br />
profiles from approved data<br />
providers, or vendors can<br />
create separate profiles in<br />
<strong>COINS</strong> iPortal.
PERFORMANCE AND RELATIONSHIP<br />
ASSESSMENT<br />
Web-based assessments are integral to <strong>the</strong> <strong>COINS</strong> iPortal,<br />
including both paperless Performance Assessments and<br />
360° Relationship Assessments.<br />
Performance Assessments enable project teams to<br />
quantify a vendor’s on-site performance on a purchase<br />
order (PO) or contract. Measures could include delivery,<br />
work quality or safety. The vendor may review and respond<br />
using its iPortal Trading Partner home page. Scores for<br />
completed assessments update <strong>the</strong> vendor’s record in <strong>the</strong><br />
<strong>COINS</strong> ERP.<br />
360° Relationship Assessments enable <strong>the</strong> contractor<br />
and vendor to share perceptions of how <strong>the</strong>y work toge<strong>the</strong>r<br />
and where <strong>the</strong>ir relationship can improve, helping to<br />
streng<strong>the</strong>n <strong>the</strong>ir professional relationship and improve<br />
project work. The assessment questions are flexible; for<br />
example, <strong>the</strong>y may relate to on-site safety or effective<br />
design management. The contractor and vendor assess <strong>the</strong><br />
relationship according to <strong>the</strong> same criteria and both can<br />
review <strong>the</strong> finished assessment summary within <strong>the</strong> iPortal.<br />
SUPPLY CHAIN MANAGEMENT<br />
Contractors can create iPortal “Supply Chain Groups”<br />
that are specific to geography, type of project or trade and<br />
<strong>the</strong>n use <strong>the</strong>se groups to support <strong>the</strong> project selection<br />
process and manage communications.<br />
For example, <strong>the</strong> contract can issue<br />
questionnaires, system messages that<br />
require acknowledgement, informational<br />
notices and updates to specific roles<br />
among <strong>the</strong> members of a Supply Chain<br />
group.<br />
Data Quality<br />
Quality of data is central to <strong>the</strong> philosophy of <strong>the</strong> iPortal.<br />
<strong>COINS</strong> links directly to Constructionline and Builder’s<br />
Profile (and o<strong>the</strong>r will be added) to ensure <strong>the</strong> data is<br />
consistent across <strong>the</strong> industry while still allowing nonmembers<br />
to enter data directly - all of this coordinated with<br />
<strong>the</strong> <strong>COINS</strong> Central Repository. This creates a master view<br />
of Vendor Data within <strong>the</strong> iPortal that is maintained by <strong>the</strong><br />
vendors to improve accuracy.<br />
For example, Insurance and Health & Safety data are kept<br />
on <strong>the</strong> system; expiration dates are monitored continuously,<br />
with automatic alerts as an expiration date nears. This<br />
helps minimize <strong>the</strong> risk to <strong>the</strong> contractor and can give all<br />
involved confidence that an unexpected claim will not be<br />
made.<br />
BENEFITING CONTRACTORS AND VENDORS<br />
Contractors and vendors are both under pressure to reduce<br />
administrative time while ensuring compliance to industry<br />
standards like PAS91. Companies that do not address <strong>the</strong>se<br />
pressures open <strong>the</strong>mselves up to <strong>the</strong> risks of poor selection<br />
and decision making and losses due to non-compliance.<br />
The positive impact of <strong>the</strong> iPortal will be quickly felt,<br />
bringing real befits to all involved.<br />
Manage supply chain<br />
relationships with <strong>COINS</strong><br />
iPortal<br />
Construction Industry Solutions<br />
6 Airport Park Blvd. T 518-242-7200<br />
Latham, NY 12110 F 518-242-7298<br />
<strong>USA</strong><br />
E salesinfo@coins‐global.com<br />
W www.coins-global.com<br />
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