COINS iPortal’s web-based approach to vendor self-registration and
management helps both contractors and vendors reduce administrative
time while ensuring compliance with industry standards.
WHAT IS THE IPORTAL
The COINS iPortal is a web-based 24/7/365 solution
that helps both contractors and vendors (i.e., suppliers
and subcontractors) gain benefits in managing their
It covers the full life cycle of the contractor/vendor
relationship, including major processes such as prequalification
information collection; vetting and approval;
performance measurement and feedback; supply chain
management; invoice tracking; and eCommerce services
and transaction management.
REGISTRATION AND THE PQQ PROCESS
The iPortal supplies a single electronic process that allows
vendors to register as potential partners, either through
self-registration or linking to approved partner assessment
services and data providers.
In the self-registration process, vendors enter their
business and trading information and complete electronic
pre-qualification questionnaires (ePQQs). Wizard-based
screens ensure that the information is provided in a
consistent manner and in the correct format.
With its enhanced ePQQ services, COINS iPortal manages
the contractor vetting, assessment and approval process
with contractor-specific questionnaires.
iPortal can link to vendor
profiles from approved data
providers, or vendors can
create separate profiles in
PERFORMANCE AND RELATIONSHIP
Web-based assessments are integral to the COINS iPortal,
including both paperless Performance Assessments and
360° Relationship Assessments.
Performance Assessments enable project teams to
quantify a vendor’s on-site performance on a purchase
order (PO) or contract. Measures could include delivery,
work quality or safety. The vendor may review and respond
using its iPortal Trading Partner home page. Scores for
completed assessments update the vendor’s record in the
360° Relationship Assessments enable the contractor
and vendor to share perceptions of how they work together
and where their relationship can improve, helping to
strengthen their professional relationship and improve
project work. The assessment questions are flexible; for
example, they may relate to on-site safety or effective
design management. The contractor and vendor assess the
relationship according to the same criteria and both can
review the finished assessment summary within the iPortal.
SUPPLY CHAIN MANAGEMENT
Contractors can create iPortal “Supply Chain Groups”
that are specific to geography, type of project or trade and
then use these groups to support the project selection
process and manage communications.
For example, the contract can issue
questionnaires, system messages that
require acknowledgement, informational
notices and updates to specific roles
among the members of a Supply Chain
Quality of data is central to the philosophy of the iPortal.
COINS links directly to Constructionline and Builder’s
Profile (and other will be added) to ensure the data is
consistent across the industry while still allowing nonmembers
to enter data directly - all of this coordinated with
the COINS Central Repository. This creates a master view
of Vendor Data within the iPortal that is maintained by the
vendors to improve accuracy.
For example, Insurance and Health & Safety data are kept
on the system; expiration dates are monitored continuously,
with automatic alerts as an expiration date nears. This
helps minimize the risk to the contractor and can give all
involved confidence that an unexpected claim will not be
BENEFITING CONTRACTORS AND VENDORS
Contractors and vendors are both under pressure to reduce
administrative time while ensuring compliance to industry
standards like PAS91. Companies that do not address these
pressures open themselves up to the risks of poor selection
and decision making and losses due to non-compliance.
The positive impact of the iPortal will be quickly felt,
bringing real befits to all involved.
Manage supply chain
relationships with COINS
Construction Industry Solutions
6 Airport Park Blvd. T 518-242-7200
Latham, NY 12110 F 518-242-7298