GFWC-Southeastern Region - General Federation of Women's Clubs
GFWC-Southeastern Region - General Federation of Women's Clubs
GFWC-Southeastern Region - General Federation of Women's Clubs
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<strong>GFWC</strong>-<strong>Southeastern</strong> <strong>Region</strong><br />
District <strong>of</strong> Columbia Kentucky, Maryland, North Carolina,<br />
Tennessee, Virginia, West Virginia<br />
OFFICAL CALL<br />
<strong>GFWC</strong>-SOUTHEASTERN REGION<br />
All Clubwomen belonging to the <strong>Federation</strong>s <strong>of</strong><br />
the District <strong>of</strong> Columbia, Kentucky, Maryland, North Carolina<br />
Tennessee, Virginia, and West Virginia<br />
are hereby called to the <strong>Southeastern</strong> Conference<br />
November 5-November 7, 2010<br />
The Greenbrier Resort<br />
300 West Main Street<br />
White Sulphur Springs, West Virginia<br />
Information and Reservation Forms are enclosed for<br />
Hotel, Meals, Tours and Fundraising<br />
Time to Make a Difference<br />
<strong>GFWC</strong><br />
Create a Vision—Build a Reality.<br />
Jane Carver, President<br />
The purpose <strong>of</strong> the <strong>Region</strong> shall be to promote a better understanding <strong>of</strong> the structure, program, and challenge <strong>of</strong> the<br />
<strong>General</strong> <strong>Federation</strong> <strong>of</strong> Women’s <strong>Clubs</strong>.
<strong>GFWC</strong>-SOUTHEASTERN REGION CONFERENCE<br />
THURSDAY, Nov. 4 th<br />
4:00pm<br />
4:30pm<br />
8:00pm<br />
Registration<br />
Executive Committee Meeting<br />
Board <strong>of</strong> Directors Meeting<br />
To follow: Dessert reception for Board Members and Guests<br />
FRIDAY, Nov. 5 th<br />
8:00am<br />
8:30am<br />
10:00am<br />
Registration<br />
Exhibitors<br />
Bunker Tour – to be scheduled on your own<br />
Tour to Lewisburg for shopping and lunch<br />
Attendees are encouraged to wear <strong>GFWC</strong> apparel<br />
4-5:00pm Membership Workshop – The Basics<br />
(for members-less than 3yrs and state/district<br />
membership chairs)<br />
5-7:30pm<br />
7:45pm<br />
8:00pm<br />
Dinner on your own<br />
Processional Formation<br />
West Virginia Night Session--Entertainment<br />
To follow: Reception hosted by WV honoring our <strong>GFWC</strong> guests<br />
SATURDAY, Nov. 6th<br />
7:35-8:45am<br />
2012-2014 <strong>GFWC</strong> <strong>Region</strong> President, State Presidents, and State<br />
Directors <strong>of</strong> Junior <strong>Clubs</strong><br />
Meet with <strong>GFWC</strong> President-elect Mary Ellen Laister<br />
2010-2012 <strong>GFWC</strong> Board <strong>of</strong> Directors Members<br />
Meet with <strong>GFWC</strong> International President Carlene Garner
Membership Workshop – Strengthening Our <strong>Clubs</strong><br />
9-10:30am<br />
10:45am-12pm<br />
12noon<br />
Opening Business Session Wear Red–You are the Heart <strong>of</strong> <strong>GFWC</strong><br />
Platform Workshops<br />
10:45am The New Community Service Programs<br />
11:15am Programming with a Purpose<br />
11:30am Leading <strong>GFWC</strong> with Pride and Purpose<br />
Lunch on your own<br />
2:00pm<br />
2:40-3:50pm<br />
4-4:45pm<br />
5-7:30pm<br />
7:45pm<br />
8:00pm<br />
Platform Workshop<br />
<strong>GFWC</strong> Signature Project Domestic Violence Awareness<br />
Business Meeting<br />
Reports:<br />
<strong>GFWC</strong> Chairmen or <strong>GFWC</strong> Committee Members from the<br />
<strong>Region</strong><br />
<strong>GFWC</strong> Mediators<br />
Using your <strong>GFWC</strong> Club Manual: <strong>GFWC</strong> President-elect<br />
Putting the Funds in Fundraising<br />
Workshops<br />
Presiding with Purpose: <strong>GFWC</strong> President Carlene Garner<br />
Reporting with Resolve – Writing a Winning Club Report:<br />
A Leadership Legacy – Creating Strong <strong>GFWC</strong> <strong>Clubs</strong><br />
<strong>GFWC</strong> President-elect Mary Ellen Laister<br />
Effective Communication Tips<br />
Dinner on your own<br />
Processional Formation<br />
Evening Session<br />
LEADS Graduates<br />
<strong>GFWC</strong> Junior's Special Project<br />
Speaker: Carlene Garner, <strong>GFWC</strong> International President<br />
―You Do Make A Difference‖
To follow: Opportunities to enjoy and participate in entertainment<br />
available at the Resort<br />
SUNDAY, Nov. 7 th<br />
8-11am<br />
9-9:30am<br />
9:30-10:30am<br />
10:30am<br />
Breakfast<br />
We Care About You: TBD-Speaker on Women’s Health<br />
Reports <strong>of</strong> State Presidents and State Directors <strong>of</strong> Junior <strong>Clubs</strong><br />
Invitation to the 2011 <strong>Region</strong> Conference<br />
Closing Remarks<br />
A Collect for Clubwomen<br />
Junior Pledge<br />
"Let There Be Peace on Earth‖<br />
Adjournment <strong>of</strong> the 2010 SER <strong>Region</strong> Conference
Advanced Registration<br />
DUE: October 1, 2010<br />
<strong>Southeastern</strong> <strong>Region</strong> Conference<br />
November 5-7, 2010<br />
The Greenbrier Hotel<br />
Hosted by <strong>GFWC</strong> West Virginia<br />
Meal/Tour/Workshop Form<br />
Please make copies for EACH person attending<br />
Agenda Snapshot<br />
Friday<br />
10 am – 2 pm Tour to Lewisburg<br />
(History/Shopping/Lunch)<br />
(other activities can be scheduled on<br />
your own- see hotel brochure/website)<br />
4-5 pm Membership Workshop –<br />
The Basics<br />
5-7:30 pm Dinner on your own<br />
8 -9:30 pm WV Night Session<br />
9:30 pm Reception<br />
Saturday<br />
Breakfast on your own<br />
7:30-8:45 am Work Groups<br />
Membership Workshop<br />
9:15 am - noon <strong>General</strong> Session<br />
12-2 pm Lunch on your own<br />
2-4 pm <strong>General</strong> session<br />
4-4:45 pm Workshops<br />
5-8 pm Dinner on your own<br />
8:00 pm <strong>General</strong> Session<br />
9:30 pm Reception<br />
Resort Activities on your own<br />
Sunday<br />
8:30-11:30 am Breakfast and<br />
Closing Session<br />
Important Note on Workshops<br />
** There is no charge for these<br />
activities but there is limited seating for<br />
some sessions and we need a count.<br />
Please select the workshops you would<br />
like to attend.<br />
Thursday - SER Board meeting and reception $5 __________<br />
______ Yes, I will be attending Thursday night meeting/reception<br />
Friday - Optional Tours/Activity<br />
Bunker Tour (on site) 1-800-624-6070<br />
Make your BUNKER reservation with the hotel<br />
10 am- 2 pm Shopping/Lunch in Historic Lewisburg $35 ________<br />
4 - 4:45 pm Workshop- Membership - The Basics ** n/c _________<br />
designed specifically for newer members<br />
8:00 pm Friday night – West Virginia State Night** n/c _________<br />
Reception immediately following in the Suite<br />
Saturday Workshops**<br />
Please indicate any and all activities you plan to attend<br />
7:30-8:45 am 2010-2012 <strong>GFWC</strong> Board <strong>of</strong> Directors Members _______<br />
2012-2014 <strong>GFWC</strong> <strong>Region</strong> Pres, State Presidents, JD’s _______<br />
Membership Workshop – Strengthening Our <strong>Clubs</strong> _______<br />
4-4:45 pm Presiding with Purpose _______<br />
Reporting with Resolve-Writing a Winning Club Report ______<br />
A Leadership Legacy - Creating Strong <strong>GFWC</strong> <strong>Clubs</strong> ______<br />
Effective Communications Tips<br />
______<br />
Saturday Night Reception n/c ______<br />
Sunday - Breakfast & Closing Session $39 _________<br />
All other meals are “on your own”. See list <strong>of</strong> restaurants in the Hotel.<br />
Where reservations are needed, make your reservations before you arrive.<br />
Total Due<br />
Checks payable to: <strong>GFWC</strong> West Virginia SER<br />
__________<br />
Mail to: Tressa Wolfe<br />
616 Rivendell Drive<br />
Bridgeport, WV 26330<br />
NAME ______________________________________<br />
Address___________________________________<br />
Email address_____________________________<br />
Phone______________________<br />
Both Meal/Tours Form and Registration should be mailed TOGETHER with separate checks (per SER Standing Rules) as noted on<br />
each form. Thank you!
<strong>Southeastern</strong> <strong>Region</strong> Conference<br />
November 5-7, 2010<br />
The Greenbrier Hotel<br />
Hosted by <strong>GFWC</strong> West Virginia<br />
Saturday is Wear Red Day – We are the Heart <strong>of</strong> <strong>GFWC</strong>!<br />
Registration Form<br />
Please make copies for EACH person attending<br />
NAME ______________________________________________________<br />
Address_____________________________________________________<br />
Email address_____________________________________<br />
Phone___________________________________________<br />
SER Registration (DUE October 1, 2010) $15 _______<br />
Late/On site Registration (after 10/1/10) $20 _______<br />
One Day Registration Only $5 _______<br />
Registration Checks payable to <strong>GFWC</strong> <strong>Southeastern</strong> <strong>Region</strong><br />
(per SER Standing Rules)<br />
Mailed WITH MEAL/Tours Form to:<br />
Tressa Wolfe<br />
616 Rivendell Drive<br />
Bridgeport, WV 26330<br />
Please mail with<br />
Meal/Tour/Workshop<br />
Form for each<br />
ATTENDEE!
White Sulphur Springs<br />
West Virginia 24986<br />
REGISTRATION FORM<br />
We are delighted your group has selected The Greenbrier and look forward to welcoming you. Many times<br />
rooms become available prior to and following the <strong>of</strong>ficial dates listed below. If you would like to enjoy a<br />
longer stay, please indicate below.<br />
Deadline for Room Reservations: September 19, 2010<br />
<strong>GFWC</strong> - SER MEETING<br />
November 3-10, 2010<br />
Please print or type the following and mail form with deposit check to: Reservations Department, The Greenbrier, 300 West Main Street, White Sulphur<br />
Springs, West Virginia 24986. FAX: 304-536-7818 E-Mail: The_Greenbrier@greenbrier.com Phone: 800-624-6070<br />
Name(s) ______________________________________________________________________________________________________________________<br />
Firm Name ________________________________________________________________________<br />
Phone Number ____________________________<br />
Address ______________________________________________________________________________________________________________________<br />
City/State/Zip _________________________________________________________________________________________________________________<br />
E-Mail Address ________________________________________________________________________________________________________________<br />
Arrival Date ________________________ Departure Date ________________________ Transportation: ____ Auto ____ Plane ____Train<br />
Accommodations shared with ____________________________________________________________ Arrival Date ________ Departure Date ________<br />
Please indicate, by number, your first, second and third choice <strong>of</strong> accommodations. Also please indicate preference <strong>of</strong> ___ king<br />
bed or ___ two beds. Guest room assignments are based on availability and will be honored in the order in which the<br />
registration form is received. All rates are room only.<br />
HOTEL GUEST ROOMS<br />
___ Standard rate (Standard-sized room; all rooms have one king-sized bed)<br />
___ Intermediate rate (Preferred location)<br />
___ Superior rate (Extra-sized or choice location)<br />
$265.00 per night (single/double occupancy)<br />
$265.00 per night (single/double occupancy)<br />
$365.00 per night (single/double occupancy)<br />
Third person occupancy rate available upon request.<br />
Please inquire about hotel suites and guest houses.<br />
DEPOSIT POLICY: A $315.00 deposit per room is required to secure reservations. The Greenbrier will accept deposits by<br />
check or major credit card. Rooms will be available only to those requests secured by deposits. Please indicate method <strong>of</strong><br />
payment: Charge my deposit in the amount <strong>of</strong> $________________ to AmEx Visa M/C Discover Card Diner’s<br />
Card. Card # ____________________________________________________________ exp. date _________. Check for<br />
deposit enclosed. Amount $____________. Your deposit is applicable to the fulfillment <strong>of</strong> your designated length <strong>of</strong> stay. When<br />
requesting reservations, please note arrival and departure dates carefully. LATE ARRIVAL or EARLY DEPARTURE<br />
causes forfeiture <strong>of</strong> deposit, unless cancellation or changes are made 7 days in advance <strong>of</strong> your scheduled arrival date.<br />
Please make checks payable to The Greenbrier. Your deposit will be returned if cancellation is received by The Greenbrier<br />
7 days prior to your arrival date. Reservations will be filled in the order in which they are received, and must be received by<br />
September 19, 2010.<br />
RESORT FEE: A resort fee <strong>of</strong> $25.00 per room, per night, is added to your account and includes wireless internet access,<br />
housekeeping services, access to fitness center and other facilities, local and toll free calls, daily newspaper and on property<br />
transportation. For all a la carte food and beverage service, 18.5% will be added to your check. Bellmen, doormen and others<br />
who render intermittent personal services are not included in the service charge. An additional service charge is applied to<br />
parlors.<br />
Subject to 6% West Virginia state sales and 3% county occupancy tax.<br />
VALET PARKING: $20.00 per day; complimentary self-parking is available.<br />
CHECK-IN TIME: 4:00 PM CHECK-OUT TIME: 12:00 Noon
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