Cost Action, Travel Reimbursement Instructions - COST Action IS0904

At this stage, the participant is receiving an automatic email mentioning that the Grant Holder has
confirmed the reception of the signed TRR and of the original supporting document by surface mail.
The confirmation of the reception of the signed TRR by the Grant Holder creates automatically the
payment linked to the request. The Grant Holder cannot edit the claim submitted by the participant, but
can correct the expenses in the ‘Payment’ section.
Using the payment page, the Grant Holder has access to the same items and functionality as the
participant. At this stage, the Grant Holder must check the eligibility of expenses claimed by the
participant against the COST Vademecum and within any limits defined by the MC and if necessary,
correct the claimed expenses.
Using the above example scenario, the Grant Holder of the Action noticed that Dr Some One entered a
wrong amount while encoding his train ticket. The amount to be reimbursed being 120 EUR instead of the
claimed 125 EUR.
The Grant Holder has the possibility to update the payment by clicking on the “Edit” button of the Long
Distance Transportation expenses.
18