Don't be Afraid: It's Just a Popsel! - University System of Georgia

Don't be Afraid: 

It's Just a Popsel! 

Sara McNure, Assistant Registrar 

Trisha Knight, Systems Analyst II 

Georgia Summit 2006 

1

It’s Just a Popsel! 

Using Banner 7 

• What is a Popsel 

• Steps to Create Popsels 

• Application Rules 

• Population Selection Rules 

• Variables 

• Objects 

• Dynamic parameters 

• Extracting Population 

• Troubleshooting 

2

What is a Popsel 

• Population Selection is a Banner tool to 

select groups of people (IDs) who share 

common criteria 

• Popsels can be used for reporting, letter 

generation, or in processes 

3

Steps to Create Popsels 

1. Define your selection 

2. Use Help/Dynamic Help Query to find your 

tables & fields (GUAHELP/GURPDED) 

3. Create Application (GLRAPPL if needed) 

4. Create Variables (GLRVRBL if needed) 

5. Build the Selection Rules (GLRSLCT) 

6. Extract the Population (GLBDATA) 

7. View & Verify your Population Selection 

Results 

4

Define your selection 

• What is your population 

• Write it out 

• Start simple then build on it 

5

Find your tables & fields using 

GUAHELP 

EXAMPLE: 

SGBSTDN is the table and 

SGBSTDN_TERM_CODE_EFF 

is the field 

6

GURPDED 

7

GURPDED Output 

8

Basic Application Definition 

Rule - GLRAPPL 

9

Application Definition Rule 

With Application Level Rule - 

GLRAPPL 

‘&’ designates dynamic 

value 

10

GLRSLCT – Selection 

Description 

• Describe clearly 

• Manual – Enter student IDs in GLAEXTR 

• Locked – Only creator can use, view, or 

modify selection 

• Delete 

• Application Level Rules Exist 

11

GLRSLCT - New feature with 

Banner 7 

Application Level Rule 

Indicator in GLRSLCT 

12

GLRSLCT Definition Block 

• The ‘Select’ field must always reference a PIDM (ex. 

SFRSCTR_PIDM) 

• The ‘From’ field must list all tables that will be used 

• To improve performance of GLBDATA, list multiple 

tables in the ‘From’ field from most general to most 

specific (largest to smallest) 

• Maximum tables you can use is 15 

13

GLRSLCT - Rules 

14

Using Dates in Rules 

Use ‘BETWEEN’ when a date 

range is needed 

15

Using Dates cont. 

Remember: In Banner, most date fields are 

stored with hours, minutes, and seconds 

Another Example: 

SPRADDR_ACTIVITY_DATE >= ’01-SEP-2006’ 

AND 

SPRADDR_ACTIVITY_DATE < ’02-SEP-2006’ 

16

Variables - GLRVRBL 

How do you know you need a variable 

(sub query) 

• When maximum or minimum date, sequence 

number, or effective term are needed 

• You can do most anything you can do in SQL 

including COUNT, SUM, or AVG 

17

Variables… 

• Are Associated with the Application 

• Can be copied 

IMPORTANT: 

The variable MUST be the last rule 

18

Create Variable - GLRVRBL 

To retrieve the 

maximum Student 

Record 

Less than or 

equal to the 

Term needed 

19

Using a Variable in Your Rules 

Example: Current student 

record (SGASTDN) 

20

Objects – Defined in GLROBJT 

21

Objects used in GLRSLCT 

Query and select Object 

from Data Element 

22

Dynamic Popsels 

‘term’ is the Dynamic 

Parameter 

23

Dynamic Popsel in GLBDATA 

Example: Dynamic term is the 

SFRSTCR_TERM_CODE 

24

Copy Popsels 

• Change the Selection ID 

• Modify carefully 

• Watch for unused tables 

25

GLBDATA 

Single 

Popsel 

26

Combining Popsels 

Union/Intersection/ 

Minus 

27

Combining Popsels 

• Union – combines results of both population 

selections into one 

• Intersect – returns only the PIDMs that exist in both 

population selections 

• Minus – Be careful of order on this option, you will 

be subtracting the PIDMs in the SECOND 

population selection from the FIRST 

NOTE: It is not necessary to run each population 

selection separately before combining. 

MANUAL added IDs will not be included. 

28

Use previous results in new 

Popsel 

• You will need to run each Popsel you will use 

separately 

• When you run GLBDATA you are adding 

your Popsel results to the table GLBEXTR 

• You will need to link GLBEXTR_KEY to your 

PIDM field 

29

Using the table GLBEXTR in 

your GLRSLCT rules 

Pulling together 3 

Popsels into 1 

30

View your results 

• GLAEXTR – Can view and edit your own 

Popsels 

• GLIEXTR – Can view Popsels 

31

Troubleshooting… 

What to do if your Popsel is not 

pulling correct population or not 

running 

32

Your variable MUST be the last 

rule 

Variable 

33

Error in GLBDATA .log file 

*ERROR* DURING PREPARE 

PARM2...ABORTING 

SQLCODE = 0936 

SQL ERROR = ORA-00936: missing expression 

X01 ROLLBACK SQLCODE=0000 

X01 COMMIT (1) SQLCODE=0000 

SQLCODE = 0000 

ORA-01403: no data found 

DQY-ABORT ROLLBACK SQLCODE = 0000 

ORA-01403: no data found 

34

Make sure there are not any 

unused tables in the ‘From’ field 

SPRHOLD is not used in 

rules 

35

Finding Problems with Popsels… 

Detail Execution 

Report 

36

Using Parameter 8 – GLBDATA 

Detail Execution Report options: 

• Y Display SQL, paragraph names and 

additional information 

• I Display SQL and values inserted into the 

GLRCOLR table 

• S Display SQL only 

37

Using Parameter 8 – cont. 

• SYSTEMS & COMPUTER TECHNOLOGY 

• POPULATION SELECTION EXTRACT 

• CONTROL REPORT PAGE 1 

• 

• 

• Program GLBDATA connected to ORACLE 

• GLBDATA Version = 4.2.0.1 

• 

• Section: P01-GET-PARAMETERS 

• PARM-PTR=0001 PARM-LEN=0019 

• P01A 


• 


• P01A 



• -------- DQY-S1 at end of P07-PROCESS-CONT ------- 

• SELECT DISTINCT(SGRASSI_PIDM),SYSDATE FROM SAT 

• URN.SFRSTCR ,SATURN.SGRASSI WHERE SGRASSI_PIDM 

• = SFRSTCR_PIDM AND SGRASSI_TERM_CODE_EFF = '200608 

• ' AND SGRASSI_GSTA_CODE = 'AC' AND SFRSTCR_TERM_CO 

• DE = '200608' 

• -------------------------------------------------- 

• 

• -------- DQY-S1 at end of P07-PROCESS-CONT ------- 

• SELECT DISTINCT(SGRASSI_PIDM),SYSDATE FROM SAT 

• URN.SFRSTCR ,SATURN.SGRASSI WHERE SGRASSI_PIDM 

• = SFRSTCR_PIDM AND SGRASSI_TERM_CODE_EFF = '200608 

• ' AND SGRASSI_GSTA_CODE = 'AC' AND SFRSTCR_TERM_CO 

• DE = '200608' 

• -------------------------------------------------- 

• 

• PEOPLE 

• QUERY DESCRIPTION SELECTED 

• MAND_INS_GRADASST mandatory insurance - GA 150 

• 

• 

• SELECTION COMPLETED... 

SQL Code 

generated by 

GLBDATA 

Total 

Records 

Selected 

38

What’s wrong 

39

GLBDATA.log file 

-------- DQY-S1 at end of P07-PROCESS-CONT ------- 

SELECT DISTINCT(SGRASSI_PIDM),SYSDATE 

FROM SATURN.SFRSTCR ,SATURN.SGRASSI 

WHERE SFRSTCR_PIDM = SGRASSI_PIDM AND 

SFRSTCR_PIDM = SGRASSI_PIDM_SUPERVISOR 

AND SGRASSI_TERM_CODE_EFF = '200608' AND 

SGRASSI_GSTA_CODE = 'AC' AND 

SFRSTCR_TERM_CODE = '200608' 

40

Defect - #:1-WMF57 

SQL> desc sgrassi 

Name Null Type 

---------------------------------------------------------- ------------------- ---------------------------- 

SGRASSI_PIDM 

NOT NULL NUMBER(8) 

SGRASSI_TERM_CODE_EFF NOT NULL VARCHAR2(6) 

SGRASSI_CATEGORY NOT NULL VARCHAR2(1) 

SGRASSI_GTYP_CODE NOT NULL VARCHAR2(6) 

SGRASSI_SOFF_CODE 

VARCHAR2(6) 

SGRASSI_STIPEND 

NUMBER(7,2) 

SGRASSI_FTE_VALUE 

NUMBER(5,2) 

SGRASSI_MIN_CRSE_LOAD 

NUMBER(9,3) 

SGRASSI_MAX_CRSE_LOAD 

NUMBER(9,3) 

SGRASSI_REQUIRED_HRS 

NUMBER(11,3) 

SGRASSI_GSTA_CODE 

VARCHAR2(2) 

SGRASSI_GSTA_DATE 

DATE 

SGRASSI_DEGC_CODE 

VARCHAR2(6) 

SGRASSI_LEVL_CODE 

VARCHAR2(2) 

SGRASSI_COLL_CODE 

VARCHAR2(2) 

SGRASSI_DEPT_CODE 

VARCHAR2(4) 

SGRASSI_MAJR_CODE 

VARCHAR2(4) 

SGRASSI_PIDM_SUPERVISOR 

NUMBER(8) 

SGRASSI_ACTIVITY_DATE NOT NULL DATE 

SGRASSI_PROGRAM 

VARCHAR2(12) 

SGRASSI_TERM_CODE_CTLG 

VARCHAR2(6) 

This table has 2 

PIDMS 

41

Defect Workaround 

Checked 

Manual 

Joined the 

correct PIDMs 

42

Another Known Defect in 

Banner 7 

• Defect #1-E9U9D - Last ID Displayed on 

GLAEXTR replaces current GLOBAL ID 

(7.x only) 

43

ALWAYS Check .log file for 

errors!!! 

Program GLBDATA connected to 

ORACLE 

GLBDATA Version = 4.2.0.1 

*ERROR* DURING OPEN 

XPARM2...ABORTING 

SQLCODE=1652 

SQL ERROR = ORA-01652: unable to extend temp 

segment by 128 in tablespace TEMP 

44

Print Your List 

We have a local process to print list from 

Popsel via Job Submission: YGPPOPS. 

The report displays 

• ID 

• Name 

• Date of Birth (Optional) 

45

YGPPOPS 

• 11-Sep-06 GEORGIA SOUTHERN UNIVERSITY Page: 1 List Population Selection YGPPOPS 

• 

• EAGLE ID LAST/FIRST/MIDDLE NAME BIRTH DATE 

• ---------------- --------------------------------------------- ------------------ 

• XXXXX2513 Agan, Norman David 

• XXXXX6848 Ayeni, Fatima Natasha 

• XXXXX9285 Champion, Shannon Renae 

• XXXXX8568 Cox, Jon H 

• XXXXX3515 Hines, John Otis 

• XXXXX0059 Johnson, Chermaleta Aundrell 

• XXXXX7715 Papoutsis, Nicholas 

• XXXXX0788 Rowe, Timothy Bradley 

• * * * * * * * YGPPOPS * * * * * * * 

• Run began on 11-Sep-06 at 06:21:58 

• ---------------------------------- 

• ********* Run parameters ********* 

• Application : REGISTRAR 

• Selection : TK_AI_STUDENTS 

• Creatior_id : CSDTK01 

• User_id : CSDTK01 

• Birth date : N 

• ---------------------------------- 

• Total records listed: 8 

Chose to not display 

DOB 

• Run ended on 11-Sep-06 at 06:21:58 

46

Extract Data Option 

• GUAOBJS – Data Extract Option 

• Disable Pop-up Blocker 

• Enable ‘Prompting for File Downloads’ 

on IE Browser Security Settings. 

47

Using Extract Data Option 

48

Using Extract Data.. cont 

49

Using Extract Data.. cont 

50

Symposium 

http://symposium.sct.com/cp/home/loginf 

SCT Banner CBTs: 

• Population Selection for Banner 7 Advancement 

• Population Selection for Banner 7 Financial Aid 

• Population Selection for Banner 7 Student 

SCT Banner Workbooks: 

• Advancement Population Selection 

• Population Selection (Under each version of General) 

• Student Population Selection 

51

Questions 

52

Thank you for attending. We hope 

some of this information will be 

useful to you. We learned lots just 

trying to pull this presentation 

together. 

Sara McNure: smcnure@georgiasouthern.edu 

Trisha Knight: t_knight@georgiasouthern.edu 

53

Don't be Afraid: It's Just a Popsel! - University System of Georgia

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