Lake@Work Fall 2009 Employee Newsletter - Lake County

work Tips
How to Maintain Your Trustworthiness in the Workplace
Remember this: For most people, trust is a one-time thing.
Once it is broken, you will likely never get it back. So it
seems that the best thing to do is to make sure you do not
lose another’s trust in the first place. Here are some tips on
how to maintain your trustworthiness with others:
• Tell the truth. Do not assume that you cannot tell certain
people the truth because they cannot handle it, or because
it will make you look bad. When you have been caught
in a lie, people know they cannot trust you. You may be
given a second chance, but it is not something you can
count on.
• If you make a promise, keep it. Do not overcommit and
under-deliver. If you do, eventually your credibility will
drop so low that no one will believe what you say.
• Behave ethically. Do the right thing in all your dealings
with others. If you say you believe in fairness, for example,
but you do not stand up for someone when an issue of
fairness comes up, you will have become your own worst
enemy in the office.
- Adapted from “Truth and Trust: They Go Together,” by Stever
Robbins from Harvard Business School’s site, Working Knowledge for
Business Leaders
Information technology tips
Searching and Archiving Email on Your Work Computer
When employees send or receive e-mail, their e-mail
mailboxes grow in size. To help manage the size of
employees’ mailboxes, the County has set up a system
called “EVault” that automatically archives, or stores, old
e-mails. When e-mails (including those deleted from the
Inbox) are archived, they are conveniently stored on the
County’s server to be available for viewing or retrieval. In
essence, e-mails are never truly “deleted.”
EVault has two purposes:
1. To store every e-mail for public records requests; and
2. To help individuals manage their inbox and search for
e-mails. All e-mails sent or received through the County
beginning April 1, 2009 are being archived in “EVault.”
Any e-mails sent or received prior to April 1, 2009 are
still available for retrieval in DataOne. e-mails in the
“Inbox” older than 90 days are automatically archived
and no intervention is necessary. When an e-mail is
archived, a preview of it will show in the Inbox along
with a message at the top of the e-mail indicating “This
message has been archived.” There will also be a link
to view the original message.
• From Outlook, click on the Search Vault button on
the toolbar.
• Enter a search term in the box and click Find Now.
Employees can also click on the Advanced Find link
in the upper right hand corner to get more detailed
search options.
It is important to know that only archived e-mails are
searchable. Employees may choose to archive e-mails that
are less than 90 days old by selecting a message in the
Inbox and clicking the “Store in Vault” button on the
Outlook toolbar. Once the e-mail has been stored in the
vault it will be searchable using the method above.
Any e-mail that has been archived is also searchable.
To search your personal e-mail archive, follow the
steps below:
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