BEESLEY ENGINEERING LTD. - Village of Belcarra

The final Agreement from WED (dated July 2009) was received and executed by the Village
in September 2009. Following receipt of the Agreement, the Village undertook the elector assent
process to adopt the requisite bylaws to authorize borrowing for the municipal portion of the capital
costs. Bylaw 413, 2008 was adopted January 11, 2010, being the date the Village had legal authority
to borrow monies for it’s share of the project. Following adoption of the bylaw Dayton & Knight and
Beesley Engineering were instructed to proceed with design, tendering and inspection of the project.
In 2010, work was proceeding on design consultation with and obtaining District of North Vancouver
permits, archeological permits, environmental permits and permission to carry out construction in the
Fisheries window.
As the grant application, approval process and Village approval had taken 3 years and the
completion date was still March 31, 2012 it was understood by all parties that time was of the
essence. It was decided to tender and award the work as soon as the design was complete. Splitting
the municipal watermain construction into three phases enabled portions of the work to be completed
and tendered rather than waiting for all of the design to be complete. (This was not the only
consideration in phasing the work.)
There was no time to carry out all the design work and then re-estimate the project costs prior
to going to tender/construction.
In 2010, the marine portion of the work was advanced to construction. This component was
able to be tendered first as the design was completed through a combination of funding from WED
which permitted Dayton & Knight to complete a sufficient portion of the design to permit regulatory
review. The balance of the design was completed by Dayton & Knight who held invoices so that the
Village would not immediately incur the costs.
The Marine Pipeline work was awarded to Vancouver Pile Driving on August 12, 2010, the
North Vancouver Vault and Dean Place work was awarded to Merletti Construction on May 9, 2011,
the Midden Building and Tatlow Pump Station work was awarded to Merletti Construction on June
27, 2011. The tender prices for this work, with the exception of Tatlow Pump Station, were in line
with the 2008 estimate.
The Municipal Watermains Phase I work was awarded to Mission Contractors on September
13, 2010, the Municipal Watermains Phases II and III work was awarded to Sandpiper Contracting
on August 8, 2011 and November 16, 2011 respectively. Award of the Phase III Contract was delayed
due to a shortage of funds.
In May of 2011, as the tendered construction costs were becoming known, the Village began
a comparison of the actual and projected construction costs with the 2008 estimate. It was identified
at that time that final construction costs would exceed the 2008 estimate. A complete estimate of the
projected final costs and a budget was prepared in mid October 2011. There were insufficient funds
available to award the final phase of the waterworks construction to Sandpiper.
As a result, the Village arranged for additional funds and the final phase of the work was
awarded to Sandpiper Contracting.
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