NAVAJO COUNTY AGENDA ITEM REQUEST FORM

NAVAJO COUNTY AGENDA ITEM REQUEST FORM
Meeting Date: 12-2011 Time Needed: 10 minutes
Requesting Department: Health Presenter(s) Name: Cherilyn Yazzie
Motion before the Board: Approval of Memorandum of Agreement with Chinle Unified School
District and South West Food Service Excellence
Recommendation: (who, what, where, when, how, etc.)
Background: (why should it be done, what will happen if not approved, etc. include resolution)
The Arizona Nutrition Network provides nutrition services to schools where 50% or more of the student
population receive free or reduced meals.
South West Food Service Excellence request nutrition services for their schools at Chinle Unified School
District. South West has appointed Farrah Begay, Nutrition Specialist/Assistant Director to teach the
nutrition education in the classrooms at the following schools: Chinle, Many Farms and Tsaile. The
Memorandum of Agreement outlines what all parties are responsible for. Navajo County will provide
nutrition materials and training to South West Food Service Excellence and SWFS will teach the nutrition
education lessons to their Pre-K through 8th grade students.
Chinle Unified School District is in Apache County and I have confirmed with Apache County Public
Health Service District Robin Aguero, Division Manager - Public Health Education, that they do not
provide nutrition services to this school.
Fiscal Impact: (what will it cost, where funds will come from, is it budgeted, etc.)
There will be no exchange of money between Navajo County or South West Food Service Excellence.
The only money that is going into this project will be that Navajo County Nutrition program will pay for
the nutrition education materials, train the trainer programs, and travel to the training site in Chinle to
work with Farrah Begay.
South West will pay Farrah Begay to teach the nutrition education lessons in the schools.
Reviewed and approved by: County Manager
County Attorney Human Resources Finance IT ________
Board Action Taken:
Approved Denied No Action Continued Continued to:
Approved with changes as follows
Clerk’s Notes:
Date: Initial:
REMINDER: Email this coversheet and all backup documentation to BOS.Clerk by 4:00 p.m. the
Thursday prior to the Managers’ meeting. Please be present at the Agenda Meeting to ensure
placement on the agenda.

Navajo County Public Health Services District
Wade Kartchner, M.D.
Director
MEMORANDUM OF AGREEMENT (MOA)
between
Navajo County Public Health Services District, Nutrition Services,
Nutrition Network Local Incentive Program
and
Southwest Food Service Excellence LLC
and
Chinle Unified School District No. 24 of Apache County
This Memorandum of Agreement (“MOA”) is between the Navajo County Public Health Services
District, by and through its Nutrition Services, Nutrition Network Local Incentive Program (“the Health
District”), Southwest Food Service Excellence LLC (“Southwest”), and Chinle Unified School District
No. 24 of Apache County (“the School District”):
I. PURPOSE AND SCOPE
The purpose of this MOA is to clearly identify the roles and responsibilities of each party as they relate to
collaboration to increase fruit and vegetable consumption, physical activity levels and food safety for
families eligible for the Supplemental Nutrition Assistance Program (SNAP) in Apache County.
II.
BACKGROUND
The Nutrition Network Local Incentive Program is administered by the Health District. The purpose of
the Program is to increase fruit and vegetable consumption, increase physical activity levels, provide
federal nutrition food service information to food stamp eligible youth and families in Apache County,
and administer and oversee SNAP.
The School District operates seven schools within its boundaries. Southwest is a private company that
provides nutrition consulting and planning services to the School District and, in cooperation with the
School District, serves approximately 2,956 participants within the communities of Chinle, Many Farms
and Tsaile. The mission of Southwest is to equip preschool to adult participants and families with the
skills, knowledge and attitudes they will need to pursue their life goals responsibly and creatively in a
radically changing society.
III.
HEALTH DISTRICT’S RESPONSIBILITIES UNDER THIS MOA
• Oversee all activities covered by the Scope of Work.
• Prepare and submit all reports or data required by SNAP.
• Participate in one event per contract year to promote the Fruits and Veggies More Matters
message and activities including a Back to School Night or Health District staff-organized
nutrition education event to promote healthful eating and physical activity.

• Provide to the representative designated by Southwest and the School District adequate quantities
of nutrition newsletters and Community Tool Kits that promote the Fruits and Veggies More
Matters, as well as messages that promote drinking fat-free and 1% low- fat milk.
• Conduct one “train the trainer” session for food service personnel per contract year on use of the
Health District's nutrition and physical activity curriculum to be utilized in the School District.
• Provide nutrition and physical activity curriculum to the representative designated by Southwest
and School District. The curriculum will cover pre-kindergarten through eighth grade.
• Provide to the representative designated by Southwest and the School District (and replenish as
necessary) Fun Food Newsletters, recipe cards, nutrition brochures and educational reinforcement
incentives on a monthly basis.
• Provide to the representative designated by Southwest and the School District required pre/post
tests and parent surveys.
• Provide space and help recruit parents for at least one (30-60 minute) nutrition and physical
activity parent education training.
• Provide School Wellness resources and information to the School District and Southwest.
IV.
SOUTHWEST’S AND SCHOOL DISTRICT’S COLLECTIVE RESPONSIBILITIES
UNDER THIS MOA (the allocation of responsibilities to be determined by Southwest and
the School District)
• Provide facilities for one event per contract year such as a Back to School Night or Health
District-organized nutrition education event to promote healthful eating and physical activity.
• Provide food for one Health District-organized nutrition education event per contract year to
promote healthful eating and physical activity.
• Designate a representative to serve as a contact person to receive the nutrition newsletters and
School Wellness resources, distribute the newsletters and utilize the School Wellness resources
during the school year.
• Designate a representative to utilize and teach the Health District’s nutrition and physical activity
curriculum, and utilize the pre/post tests and parent surveys during the school year.
• Submit all required reports or data reasonably required for SNAP (subject to FERPA, HIPAA and
applicable federal and state laws).
• Utilize nutrition and physical activity curriculum for pre-kindergarten through eighth grade and
return to the Health District any materials that are not used.
• In utilizing the School Wellness resources, Southwest will complete the nutrition portion of the
School Wellness policy.
V. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES
THAT:
• This MOA is subject to prior review and written approval of the Arizona Department of Health
Services and United States Department of Agriculture. The parties understand and agree that this
MOA is made contingent upon the availability of SNAP funds. Proposals considered by the
Legislature, including those made by the Governor, could potentially reduce or defer the funding
for the current year's programs. In the event that the Legislature takes action to reduce or defer
the funding for SNAP, this MOA will be amended accordingly.
• Any party may terminate this MOA with or without cause by giving 30 calendar days prior
written notice to the other party.
VI.
FUNDING
• Except as payment/reimbursement may be provided by SNAP, each party shall be solely
responsible for all costs and expenses associated with its performance under this MOA. No party
shall have any financial obligation to any other party independent of SNAP.

• Program activities do not supplant existing nutrition education programs, and where operating in
conjunction with existing programs, shall enhance and supplement them. This applies to all
activities and costs under both federal and state budget shares.
VII.
EFFECTIVE DATE AND SIGNATURE
This MOA shall be effective when it has been executed by all parties and approved by the Arizona
Department of Health Services and United States Department of Agriculture. It shall remain in effect
until September 31, 2013.
NAVAJO COUNTY PUBLIC HEALTH
SERVICES DISTRICT
By ______________________________________
Print name: ___________________________
Title: ________________________________
Date: ________________________________
CHINLE UNIFIED SCHOOL DISTRICT
NO. 24 OF APACHE COUNTY
By ____________________________________
Print name: _________________________
Title: ______________________________
Date: ______________________________
SOUTHWEST FOOD SERVICE
EXCELLENCE, LLC
By ______________________________________
Print name: ___________________________
Title: ________________________________
Date: ________________________________