Service - emits - ESA
Service - emits - ESA
Service - emits - ESA
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<strong>ESA</strong> EO Payload Data Systems<br />
Operations and Maintenance Contracts<br />
Industry Information Day<br />
7 September 2009<br />
ESRIN<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 1
Agenda<br />
1. Introduction (G. Kohlhammer)<br />
2. Contractual Overview (L. Govaert, O. Leonard)<br />
3. Operations and Maintenance (O&M) (G. Mason)<br />
Contract<br />
4. Operational Integration, Verification (S. Jutz)<br />
and Validation (OIVV) Contract<br />
5. Engineering and Management Support (A. Tauber)<br />
(EMS) Contract<br />
6. <strong>ESA</strong> Costing Software (ECOS) (P. Ponzio)<br />
7. Questions<br />
8. Coffee<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 2
Introduction<br />
1. Introduction<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 3
Introduction – Background and History<br />
-2005 2005-2010 2010-2015<br />
Different durations (3+2) (3+2)<br />
• Until 2005: >25 individual Ops & Maint Contracts<br />
• Until 2010: Ops & Maint and Engineering Support ‘Frame Contracts’<br />
principle implemented with 2 Consortia plus Management<br />
Support being incumbent from 2005-2010.<br />
• Objectives: - increased level of outsourcing;<br />
- reduced <strong>ESA</strong> management overheads;<br />
- gradual implementation of ‘end-to-end responsibility’;<br />
- sharing and efficiency;<br />
- consistence of evolution and operations already within<br />
industry (less <strong>ESA</strong> staff involvement).<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 4
Intro – Experience & Lessons Learned<br />
• Outsourcing and delegation of end to end responsibility:<br />
– working but very slow (+/-);<br />
– assumption of end-to-end responsibility and management slow.<br />
• Smooth absorption of new missions:<br />
– generally OK, but late (+/-).<br />
• Technical evolution of Payload Data Segment:<br />
– driven more by development and engineering team, only few<br />
improvements initiated by operations, not enough process<br />
analysis (-).<br />
• Financial management and control:<br />
– strong cost overrun during contract versus original proposal (-);<br />
– strong shift in geo-return versus original proposal (-).<br />
• <strong>Service</strong> to users generally OK (+).<br />
• Move to off-site partially OK, but slow (+/-).<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 5
Introduction – Contractual Approach<br />
• Covers period 1 August 2010 to 31 July 2015 (initial period of 3 years<br />
with an optional extension for a further 2 years).<br />
• Three separate contracts:<br />
– O&M (operations driven !) - <strong>Service</strong> type contract,<br />
– OIVV - <strong>Service</strong> type contract,<br />
– EMS - Manpower type contract.<br />
• Following lessons learnt from the past years of operations and<br />
maintenance, the OIVV activity is separated as an independent<br />
procurement in order to guarantee an unbiased validation of<br />
developments before final operational release.<br />
• In order to ensure ‘neutrality’, exclusions have been introduced<br />
between various tasks in the three contracts.<br />
• Major evolution and development activities are not part of these<br />
contracts.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 6
Intro – Relations Between Contracts<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 7
Introduction – Financial Framework<br />
• Financial Framework for <strong>ESA</strong>:<br />
– AC/IPC approved an upper limit for the 5 years period;<br />
– major evolutions and developments not included in contracts;<br />
– non-linear distribution of funding (Sentinel operations and<br />
maintenance will not start until 2012);<br />
– clear geo-return targets for the <strong>ESA</strong> funded part of the contracts<br />
(more off-site activities possible today, both technically and from an<br />
organisation point-of-view).<br />
• <strong>ESA</strong> now working in an environment of decreasing funds for EO PDS<br />
operations.<br />
• European Commission (EC) co-funding:<br />
– EC funding under the FP7 programme for some GMES activities;<br />
– such activities eligible for award to companies from any country<br />
participating to FP7;<br />
– to be awarded in accordance with ‘Best Practices’ procedures.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 8
Introduction – Schedule and Deadlines<br />
• ITT Issued: 25 Aug 2009 (O&M, OIVV)<br />
27 Aug 2009 (EMS)<br />
• Industry Information Day: 7 Sep 2009<br />
• Proposal Deadlines: 26 Oct 2009 (O&M, EMS) – no extension<br />
20 Oct 2009 (OIVV)<br />
• <strong>ESA</strong> Evaluation: Nov – Dec 2009<br />
• IPC Approval: Feb 2010<br />
• Contract Kick-off: 1 Apr 2010 (O&M, OIVV)<br />
(various and shorter Phase-In’s for EMS)<br />
• Phase-In Period Apr – Jul 2010 (O&M, OIVV)<br />
• Start of Full Operations: 1 August 2010<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 9
Contractual Overview<br />
2. Contractual Overview<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 10
Contractual Overview – Geographical<br />
Constraints<br />
• All <strong>ESA</strong> Member States and Canada eligible.<br />
• O&M and EMS:<br />
– Share of companies belonging to the same Member State within<br />
the overall offered price (3y – O&M: excl. Application, WAN and<br />
GMES) does not exceed 35%.<br />
– For under-returned Member States in EOEP (A, CH, GR, IRL,<br />
LUX, N, S, UK), limit raised to 50%.<br />
• OIVV:<br />
– Minimum of 50% of the overall offered price (3y) is to be<br />
allocated to under-returned Member States in EOEP.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 11
Contractual Overview – Conflicts of<br />
Interest, Exclusions<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 12
Contractual Overview – Duration<br />
• Duration<br />
– 36 months.<br />
– Phase-In Period:<br />
• O&M, OIVV: 4 months;<br />
• EMS: as per Appendices B/C to SoW.<br />
– Quotation for optional additional 24 months.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 13
Contractual Overview – Price Types<br />
• O&M:<br />
– <strong>Service</strong>: FFP + FUP + CR.<br />
– Phase-In: FFP.<br />
– Rates for 3y + option for years 4/5.<br />
• OIVV:<br />
– <strong>Service</strong>: FFP + FUP + CR.<br />
– Phase-In: FFP.<br />
– Rates for 3y + option for years 4/5.<br />
– OIVV for new S/W developments: when requested, FFP based<br />
on FFHLR (Firm Fixed Hourly Labour Rate).<br />
• EMS:<br />
– FUP within LoL for Engineering Support<br />
– FFP for Management Support.<br />
– Phase-In: FFP.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 14
Contractual Overview – Target Prices<br />
• O&M:<br />
– Target price: 32 M€.<br />
• 3y baseline;<br />
• excluding Phase-In, Applications Maintenance, WAN <strong>Service</strong>;<br />
• excluding future GMES and sentinel operations, at later stage.<br />
• OIVV:<br />
– Target price: 8.3 M€.<br />
• 3y baseline;<br />
• including Phase-In;<br />
• excluding future GMES and other activities.<br />
• EMS:<br />
– No target price.<br />
• 3y baseline;<br />
• including Phase-In, where relevant;<br />
• pre-award negotiations leading to ‘Best And Final Offers’ on the<br />
proposed hourly rates.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 15
Contractual Overview – ‘Best Practices’<br />
• New <strong>ESA</strong> funded activities:<br />
– General approach:<br />
• use “Procedure for tender action carried out by the contractor for the<br />
selection of subcontractors” (Appendix to Draft Contract);<br />
• selection carried out by the Prime contractor under <strong>ESA</strong> supervision;<br />
• evaluation carried out by <strong>ESA</strong> in case contractor has a vested<br />
interest in the outcome of the selection.<br />
• EC funded activities (e.g. GMES):<br />
– General approach: idem.<br />
– Specific conditions for EC-funded activities (Appendix to Draft<br />
Contract):<br />
• ITTs to be published via Cordis, open to FP7 participating states, EC<br />
to be invited in TEB;<br />
• specific provision to be included in ITT documents:<br />
– Cover letter,<br />
– Draft Contract,<br />
– STC.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 16
Contractual Overview – O&M Mandatory<br />
Sub-contractors<br />
1. Applications Maintenance Contractors<br />
– RFQ issued to Maintainers<br />
• 1 year FFP + 2 years options.<br />
• Draft contract in Annex 3 STC.<br />
• Maintainers explicitly commit to be subcontracted to O&M<br />
Prime Contractor (“The Operator”).<br />
– Transfer to O&M Prime Contractor<br />
• <strong>ESA</strong> will negotiate FFP year 1 and optional CP for years 2-3.<br />
• After negotiation, <strong>ESA</strong> to transfer rights and obligations to the<br />
Operator.<br />
• Start of activities 1 August 2010.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 17
Contractual Overview – O&M Mandatory<br />
Sub-contractors<br />
2. EO WAN <strong>Service</strong> Provider<br />
– RFQ issued to WAN service provider (WSP)<br />
• <strong>ESA</strong> will negotiate directly with WSP.<br />
• WSP explicitly commit to be subcontracted to O&M Prime<br />
Contractor.<br />
– Transfer to O&M Prime Contractor<br />
• After negotiation and completion of migration from current<br />
network infrastructure to new one.<br />
• Start of activities: estimated end 2010.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 18
Contractual Overview – O&M Mandatory<br />
Sub-contractors<br />
3. Requirements for O&M Bidders<br />
– O&M bidders shall in their proposal explicitly confirm agreement<br />
to include in the consortium ALL Maintainers at the conditions<br />
negotiated by <strong>ESA</strong> (mandatory FFP year 1, optional years 2-3).<br />
– O&M bidders shall in their proposal explicitly confirm agreement<br />
to include in consortium the WSP(s) at the conditions negotiated<br />
by <strong>ESA</strong>.<br />
– O&M bidders shall demonstrate in their proposal how these<br />
activities will be appropriately be managed and integrated in the<br />
overall service.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 19
O&M<br />
3. Operations and Maintenance<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 20
O&M – Overview<br />
• The O&M contract covers the operations and maintenance of <strong>ESA</strong><br />
Earth Observation Payload Data Systems for current <strong>ESA</strong> and<br />
selected Third Party Missions as well as for future missions such as<br />
Earth Explorers and Sentinels.<br />
• Approach and aims:<br />
– service based contract;<br />
– focussed on operations, maintenance and associated aspects;<br />
– single, coherent, integrated service (though constituted from<br />
several service domains);<br />
– overall aim to improve efficiency and effectiveness of operations<br />
and to reduce costs;<br />
– increased level of outsourcing to industry;<br />
– requires a responsible and motivated Prime Contractor and<br />
consortium.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 21
O&M – <strong>Service</strong> Functions and Domains<br />
• The overall Operations and Maintenance service consists of:<br />
– Dedicated functions:<br />
• Mission and Production Planning;<br />
• Operations of ESRIN Facility;<br />
• <strong>ESA</strong> User <strong>Service</strong>s;<br />
• GMES Data Access <strong>Service</strong>s;<br />
• Research and <strong>Service</strong> Support <strong>Service</strong>s;<br />
– <strong>Service</strong>-wide support functions:<br />
• Operations <strong>Service</strong> Desk;<br />
• Configuration, Inventory and Asset Management;<br />
• Dissemination Networks and Security;<br />
• Maintenance of Applications;<br />
– Place holder for future activities:<br />
• GMES Sentinel Data Circulation and Dissemination.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 22
O&M – <strong>Service</strong> Groupings<br />
• This breakdown into several service domains has been made with a<br />
given logic and to ensure that all required functions have been<br />
captured.<br />
• However, this represents only one possible grouping of functions.<br />
• If bidders consider that a better and/or more cost-effective overall<br />
service could be provided by a different grouping of some functions,<br />
then the bidder is not obliged to follow the grouping given.<br />
• <strong>ESA</strong> is interested in the overall service provided and that all<br />
requirements are met.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 23
O&M – Planning<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 24
O&M – Planning, Reviews and Meetings<br />
• Phase-In Period: April – July 2010<br />
• Operations Phase 1: August 2010 – July 2013<br />
• Operations Phase 2: August 2013 – July 2015<br />
• Phase-Out Period: last 4 months of Contract<br />
• Kick-off: April 2010<br />
• <strong>Service</strong> Readiness Review: July 2010<br />
• <strong>Service</strong> Performance Reviews: every six months<br />
(March & September)<br />
• Progress Meetings: monthly<br />
• Joint-Change Control Boards: weekly<br />
• Scheduling Meetings: weekly<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 25
O&M – Location Of Work<br />
• The location of work is defined as:<br />
– On-Site = on the ESRIN premises in Frascati;<br />
– Near-Site= near the ESRIN premises, within a distance of 50 km;<br />
– Off-Site = not on the ESRIN premises.<br />
• In some cases, the bidder is given the choice where to locate the<br />
work. In such cases, the bidder shall clearly identify the benefits<br />
(cost and otherwise) to <strong>ESA</strong> resulting from the proposed solution.<br />
• <strong>ESA</strong> is interested in reducing On-Site activities, if possible.<br />
For all work identified as to be performed On-Site, the bidder may<br />
propose an option to have such work performed Off-Site, clearly<br />
identifying the benefits (cost and otherwise) to <strong>ESA</strong> resulting from<br />
the optional solution.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 26
O&M – Application Maintenance<br />
• <strong>ESA</strong> has developed several Applications which are required for the<br />
PDS operations and integration / verification.<br />
• Maintenance of these Applications is to be included in O&M contract.<br />
• To ensure a “level playing field” for all companies, <strong>ESA</strong> will negotiate<br />
the maintenance contracts for these Applications<br />
• Initial contracts with each Maintainer will be a firm fixed price for one<br />
year (August 2010 to July 2011) with options for subsequent annual<br />
renewals (options available for the O&M contractor to exercise).<br />
• Contracts will be handed over to O&M contractor during negotiations<br />
or Phase-In Period.<br />
• O&M contractor shall assume responsibility for these maintenance<br />
contracts from 1 August 2010.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 27
O&M – Application Maintenance Process<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 28
O&M – Application Maintenance Process<br />
• The process for the maintenance of the Applications is defined in the<br />
Statement of Work for Application Maintenance (AD03 to the O&M<br />
Statement of Work).<br />
• This Statement of Work for Application Maintenance also includes<br />
requirements on the O&M contractor, which shall be complied with.<br />
• O&M contractor and OIVV contractor shall negotiate and agree,<br />
during the Phase-In Period, an Operational Level Agreement to<br />
ensure an efficient interface and the delivery of the required services<br />
to <strong>ESA</strong>.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 29
O&M – WAN <strong>Service</strong> Provider<br />
• The current <strong>ESA</strong> EO Wide Area Network (WAN) is HiSEEN (also<br />
known as ODAD-NS), which is based on the European National<br />
Research and Education Networks.<br />
• <strong>ESA</strong> intends to rationalise the connectivity services for the WAN into<br />
a single service provider.<br />
• <strong>ESA</strong> will select and negotiate with a Sub-contractor for the provision<br />
of these WAN services and then manage the migration from the<br />
current network infrastructure to the new one.<br />
• When the migration is completed (intended before the end of 2010),<br />
the operations and maintenance activities for the WAN services will<br />
be transferred to the O&M contractor.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 30
O&M – WAN <strong>Service</strong> Provider (continued)<br />
• Until taking over responsibility for the operations and maintenance of<br />
the WAN services, the O&M contractor shall be compatible with the<br />
existing WAN services provided by <strong>ESA</strong>.<br />
• The O&M contractor shall assume full responsibility for the Subcontractor<br />
selected for these services, together with their<br />
compatibility with the overall contract.<br />
• The O&M contractor shall integrate the operations and maintenance<br />
of the WAN services into the overall service provided to <strong>ESA</strong>.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 31
O&M – GMES Related <strong>Service</strong>s<br />
• The O&M Statement of Work foresees two sets of GMES related<br />
services which are to be awarded during the contract by the O&M<br />
contractor in accordance with the ‘Best Practices’ procedure.<br />
• GMES Space Component Data Access <strong>Service</strong>s:<br />
– Described in ‘<strong>Service</strong> Requirements – GMES Space Component<br />
Data Access <strong>Service</strong>s’ (AD08).<br />
– Selection process to be initiated at start of Phase-In Period.<br />
– Full operations to start as of 1 October 2010.<br />
• GMES Sentinel Data Circulation and Dissemination:<br />
– Document ‘<strong>Service</strong> Requirements – GMES Data Circulation and<br />
Dissemination’ (AD12) included as a place holder.<br />
– Detailed requirements to be provided at a later stage.<br />
– Selection to be completed to start operations in 2012.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 32
O&M – <strong>Service</strong> Level Agreement and KPIs<br />
• The performance of the overall service to <strong>ESA</strong> shall be monitored on<br />
a monthly basis against a <strong>Service</strong> Level Agreement (SLA), with Key<br />
Performance Indicators (KPIs).<br />
• The ITT documentation contains ‘foreseen KPIs’ for service level<br />
requirements. KPI = 1 if target is met or 0 if not met.<br />
• The O&M Statement of Work also includes a proposed weighting<br />
factor (from 0 to 10) for each KPI to reflect its relative importance for<br />
the overall service provision.<br />
• A draft SLA, including all bidder proposed KPIs, weighting factors<br />
and associated targets is requested as part of the proposals.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 33
O&M – Penalty Scheme<br />
• Penalties will be applied, based on the overall performance of the<br />
service provided to <strong>ESA</strong> using the KPIs.<br />
Penalty = ∑ i w i (1 - KPI i ) x max Penalty<br />
∑ i w i<br />
Where:<br />
KPI i = 1 if target met or 0 if not met;<br />
w i is the weighting factor for KPI i ;<br />
max penalty = 10% of the monthly baseline service<br />
price.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 34
O&M – Incentive Scheme<br />
• <strong>ESA</strong> requires optimisation and evolution of processes and services<br />
to achieve price reductions without diminishing the overall service<br />
performances.<br />
• The O&M contractor is requested to submit proposals for improving<br />
efficiencies, streamlining processes, etc. in order to achieve price<br />
savings to <strong>ESA</strong>.<br />
• Any price savings achieved will then be shared equally between <strong>ESA</strong><br />
and the Operator.<br />
• In addition, when the cumulative price savings to <strong>ESA</strong> reach trigger<br />
levels (5%, 10%, 15%, 20% of average annual price), the O&M<br />
contractor shall be entitled to further incentive payments.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 35
O&M – Other Incentives<br />
• In the event of critical, unforeseen events which are not under the<br />
responsibility of the O&M contractor (e.g. on-board satellite failure, or<br />
major problems with an acquisition station) and require a major reconfiguration<br />
of the overall system, <strong>ESA</strong> is prepared to make<br />
incentive payments for re-configuring the overall system to achieve<br />
operational service levels within set time limits.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 36
O&M – ITT Package (1)<br />
• The O&M ITT requirements package consists of several documents,<br />
in addition to the Cover Letter, Draft Contract and Special Conditions<br />
of Tender. (Consistent document (and requirement) numbering<br />
throughout all applicable documents in O&M ITT package).<br />
• Statement of Work (AD01).<br />
– Top-level document providing overall context, contractual approach,<br />
planning, management requirements, etc.<br />
– Applicable to all ‘service requirements’ documents.<br />
• Statement of Work for Application Maintenance (AD03).<br />
– Contains requirements for the Maintainers of the various Applications.<br />
– Also contains requirements for O&M and OIVV contractors and on<br />
process for verifying and implementing upgrades.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 37
O&M – ITT Package (2)<br />
• Operations <strong>Service</strong> Desk (AD04).<br />
– Ops <strong>Service</strong> Desk is focal point for receiving, resolving and managing all<br />
issues related to the overall O&M service.<br />
– Includes <strong>Service</strong> Desk, System Engineering, Support to Operational<br />
Centres, Configuration of Common Infrastructure, Network and Security<br />
Maintenance, Overall <strong>Service</strong> Reporting and Management.<br />
– To be directly managed by the Prime Contractor.<br />
• Configuration, Inventory and Asset Management (AD05).<br />
• Mission and Production Planning (AD06).<br />
– Covers Mission Planning, Management and Monitoring of Mission<br />
Production and International Charter and Emergency Tasking.<br />
– Also covers management of initial ENVISAT 2010+ Operations (to<br />
extend in-orbit life, no inclination manoeuvres from Oct 2010).<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 38
O&M – ITT Package (3)<br />
• <strong>ESA</strong> User <strong>Service</strong>s (AD07).<br />
– Covers EOHelp Desk, Management of Online Information <strong>Service</strong>s,<br />
Data Ordering <strong>Service</strong> and Data Catalogue <strong>Service</strong>.<br />
– To be located Off-Site, with a bidder choice for Housing (i.e. procure a<br />
mirror infrastructure of what available in ESRIN) or Hosting (i.e. migrate<br />
the applications onto bidder’s infrastructure).<br />
• GMES Space Component Data Access <strong>Service</strong>s (AD08).<br />
– Covers Operations of the Core Infrastructure of the Coordinated Data<br />
Access System, Reporting for the GMES Data Access, and Account<br />
Management for the GMES <strong>Service</strong>s.<br />
– Not to be included in bid.<br />
– To be selected in accordance with “Best Practices” during Phase-In, and<br />
to be operational as of 1 October 2010.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 39
O&M – ITT Package (4)<br />
• ESRIN Facility Operations (AD09).<br />
– Covers Artemis Data Acquisition, NRT Production and Dissemination,<br />
General Operations, Data Circulation Management and Monitoring,<br />
System Administration and Management, Database Administration, and<br />
Logistics Support.<br />
• Research / <strong>Service</strong> Support and Hosting (AD10).<br />
– Covers Grid Processing On Demand (G-POD) <strong>Service</strong> and Operations,<br />
Image Information Mining <strong>Service</strong>, <strong>Service</strong> Support Environment and<br />
associated Tools, Standards and <strong>Service</strong>s, Web Map / Feature /<br />
Coverage <strong>Service</strong>s, Ontology <strong>Service</strong>, Virtual Reality Theatre, and the<br />
Control / Demo Room.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 40
O&M – ITT Package (5)<br />
• Dissemination Networks and Security <strong>Service</strong>s (AD11).<br />
– Covers provision of the WAN, Network Infrastructure and <strong>Service</strong>s,<br />
Security <strong>Service</strong>s, Network and Security Monitoring, Performance and<br />
Reporting, and Satellite Dissemination <strong>Service</strong>s.<br />
– Remote Access <strong>Service</strong> to be quoted as an option.<br />
• EOP Connectivity <strong>Service</strong>s (AD100).<br />
– Statement of Work for WAN service provider (applicable doc to AD11). Also<br />
includes Remote Access <strong>Service</strong> as an option.<br />
– Not to be included in bid.<br />
• GMES Data Circulation and Dissemination <strong>Service</strong>s (AD12).<br />
– Place holder for future requirements for Data Circulation and<br />
Dissemination for GMES Sentinels.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 41
O&M – ITT Package (6)<br />
• Management Plan and Requirements (AD13).<br />
– Covers common Quality, Risk, Configuration, Documentation<br />
Management requirements for all three Contracts.<br />
– In particular, defines the Configuration Management approach.<br />
• Supported Missions (AD14).<br />
– Defines the baseline for the satellite missions to be supported.<br />
• Operated and Maintained Applications (AD15).<br />
– Identifies the Applications that are subject to Operations, Maintenance<br />
and Verification / Validation.<br />
– Also provides the intervention requirements for each Application for<br />
Blocking, Critical and Routine anomalies.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 42
O&M – ITT Package (7)<br />
• Hardware Assets (AD16).<br />
– Identifies the Hardware Assets that are subject to Operations,<br />
Maintenance and Verification / Validation.<br />
• Procedure for Tender Action carried out by the Contractor for the<br />
Selection of Sub-contractors (AD17).<br />
– Defines the ‘Best Practices’ procedures.<br />
• Network and ICT Security Requirements (AD18).<br />
– Provides Network and ICT Security requirements for <strong>ESA</strong> Earth<br />
Observation Payload Data Systems, derived from <strong>ESA</strong> policies,<br />
directives and regulations.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 43
O&M – ITT Package (8)<br />
• ECSS Standards (AD19 to AD22).<br />
• Mission and Production Planning:<br />
– Procedure for USMP Handling of EO Satellite Emergency User<br />
Requests (AD50).<br />
• <strong>ESA</strong> User <strong>Service</strong>s:<br />
– <strong>ESA</strong> User <strong>Service</strong>s Hosting Requirements (AD60).<br />
– EOP-G RedHat 5 installation baseline (AD61).<br />
– <strong>ESA</strong> Communications Style Guide (AD62).<br />
– Inventory of EO Web Site (AD64).<br />
– User <strong>Service</strong>s Statistics Requirements (AD65).<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 44
O&M – Summary<br />
• This ITT represents an on-going evolution from the approach used<br />
previously and <strong>ESA</strong> is signalling its desire to change the way of<br />
performing Operations and Maintenance.<br />
• This requires a responsible and motivated industrial consortium.<br />
• <strong>Service</strong> based contract for a single, integrated and coherent service.<br />
• Increased outsourcing and increased contractor responsibility.<br />
• Emphasis on efficient and cost effective operations, with an aim for<br />
continuous improvement.<br />
• Balanced approach including Penalties and Incentives.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 45
OIVV<br />
4. Operational Integration, Verification and Validation<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 46
OIVV – Required Experience<br />
• Requirements for Bidders:<br />
– Independent from Development and Operations.<br />
– Expert in Verification, Validation & Test Management.<br />
– Very good Knowledge of the EO Ground Segment<br />
Domain.<br />
– Capable to Integrate Complex Systems.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 47
OIVV – <strong>Service</strong>s<br />
• Total of 6 <strong>Service</strong>s are requested:<br />
– Reference Platform Hosting & Maintenance <strong>Service</strong> RPH.<br />
• Hosting and maintenance of the <strong>ESA</strong>-provided Reference Platforms<br />
• Reference Platform’s HW and SW maintenance and configuration<br />
control<br />
– Payload Data Ground Segment Configuration Control <strong>Service</strong><br />
PCC.<br />
– Integration, Test Management and Validation <strong>Service</strong> ITM.<br />
• Ordinary OIVV<br />
• OIVV for Major Evolutions<br />
• Fully Automated OIVV Environment<br />
– OIVV Certification Centre <strong>Service</strong> VCC<br />
• Certify Suitability of Documentation<br />
• Location of Work near-site<br />
– GMES Integration, Test Management and Validation <strong>Service</strong><br />
GTM.<br />
– OIVV <strong>Service</strong> Evolution VSE<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 48
OIVV – Overview<br />
O&M and OIVV are <strong>Service</strong> contracts handled similarly<br />
wrt:<br />
− <strong>Service</strong> Management, Meetings, Review, Schedule.<br />
− Quality Assurance.<br />
− Configuration Control: Shared Repository with<br />
Operations<br />
– Reporting and Monitoring<br />
– Risk Management and Security Management<br />
– Best Practise approach for GMES funded activities:<br />
GTM<br />
Location of Work: off-site, only VCC near-site.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 49
OIVV – Planning<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 50
OIVV – ITT Package<br />
• The OIVV ITT requirements package consists of several documents, in addition to the Cover<br />
Letter, Draft Contract and Special Conditions of Tender:<br />
• Statement of Work<br />
– Top-level document providing overall context, contractual approach, planning, management<br />
requirements, etc.<br />
– All ‘<strong>Service</strong> Tasks’ Requirements in chapter 7.<br />
• Applicable Documents AD01 to AD11:<br />
– Management Plan and Requirements (AD01)<br />
– Multi Mission PDGS Glossary (AD02)<br />
– Supported Missions (AD03)<br />
– Operated and Maintained Applications (AD04)<br />
– Hardware Assets (AD05)<br />
– Procedure for Tender Action carried out by the Contractor for the Selection of Sub-contractors<br />
(AD06)<br />
– ECSS Documents (AD07, AD08, AD09, AD10)<br />
– Network and ICT Security Requirements (AD11)<br />
• Reference Documents RD01 to RD05:<br />
– O&M SoW (RD01)<br />
– EMS SoW (RD02)<br />
– Baseline Reference Lists (RD03, RD04)<br />
– ECSS-M-ST-40C (RD05)<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 51
OIVV – <strong>Service</strong> Level Agreement and KPIs<br />
• The performance of the overall service to <strong>ESA</strong> shall be monitored on a<br />
monthly basis against a <strong>Service</strong> Level Agreement (SLA), with Key<br />
Performance Indicators (KPIs).<br />
• The ITT documentation contains 19 ‘foreseen KPIs’ for 18 <strong>Service</strong> Level<br />
Requirements (SLR). KPI = 1 if target is met or 0 if not met. Less or more<br />
KPIs can be proposed and negotiated.<br />
• A draft SLA including all bidder proposed KPIs is requested as part of the<br />
proposal.<br />
• Pro-active <strong>Service</strong> Evolution with Continuous Improvements is requested,<br />
see <strong>Service</strong> Evolution VSE<br />
• Underperformance may result in Penalties up to 10% of Contract Value<br />
• OLA to be negotiated in Phase-in with O&M Contractor<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 52
EMS<br />
5. Engineering and Management Support<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 53
EMS – Engineering Support<br />
• Main Support Areas:<br />
– Earth Explorer Support (e.g. PDGS Design &<br />
Implementation, Sub-Systems Implementation<br />
Support Integration and Validation Testing).<br />
– Multi-Mission Ground Segment Support.<br />
– GMES – Data Access Support.<br />
• Capacity Plan / Location / Phase-in provided:<br />
– Annex B for all WPs.<br />
– Annex C for Earth Explorers => details per mission.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 54
EMS – Engineering Support<br />
• GMES – Data Access Support<br />
- Selected prime shall issue an Invitation to Tender to<br />
EU FP7 participating states (37 member states).<br />
- In case of conflict of interest => evaluation led by<br />
<strong>ESA</strong>.<br />
- Contracts need to be in place by 7-8/2010.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 55
EMS – Management Support<br />
• Main Support Areas:<br />
– <strong>Service</strong> Performance and overall schedule Monitoring<br />
for Payload Data System (PDS), mainly<br />
• PDS Operations & Maintenance activities<br />
• PDS Operations Integration and Verification<br />
activities<br />
– Ground Segment Configuration Management Support<br />
– Project Configuration Management and Product<br />
Assurance Support<br />
• EOP-G Management Support<br />
• Independent assessment<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 56
EMS – Important Issues for the Proposals<br />
• CVs of candidates proposed should show experience<br />
relevant for the position proposed.<br />
• Proposed candidates shall be staff of the company<br />
(Prime or Sub)<br />
⇒ No further subcontracting to temporary staff<br />
agencies.<br />
• Highlight outstanding recruitments and potential backups.<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 57
ECOS<br />
6. <strong>ESA</strong> Costing Software<br />
(only relevant to O&M Contract,<br />
see separate presentation)<br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 58
Questions<br />
7. Questions <br />
EO PDS O&M - Industry Information Day, ESRIN, 7 Sept 2009 Slide 59