International Relief and Development - acbar

I nt ernational Relief a n d Dev el o p ment
Afghan Civilian Assistance Program (ACAP II)
REQUEST FOR QUOTATION (RFQ)
RFQ REFERENCE #: RFQ-ACAP II-KBL-112 ISSUE DATE: August 09, 2012
REQUISITIO REQUEST (RR) #: RR-ACAP II-KBL-112
SUBMISSION LOCATION:
IRD/ACAPII Program,
Lane 7, Street 5, Wazir Akbar Khan – Kabul, Afghanistan
Or/ and submit to:
IRD/ACAP II Program
Kabul - Afghanistan
TERMS AND CONDITIONS
VERY IMPORTANT
SUBMISSION TIME/DATE: 11:00AM on
August 16, 2012
THIS CONTRACT/PURCHASE ORDER MUST BE SIGNED BY BOTH PARTIES IN ORDER TO BE
CONSIDERED VALID AND IN FORCE.
ALL COSTS ASSOCIATED WITH, BUT NOT LIMITED TO, PRODUCTION, PREPARATION AND/OR
DELIVERY OF GOODS OR SERVICES, INCLUDING DELIVERIES, ACCEPTED BY IRD STAFF,
WITHOUT A FULLY EXECUTED (SIGNED BY BOTH PARTIES) CONTRACT/PURCHASE ORDER, ARE
AT THE VENDOR’S RISK ONLY. IRD SHALL NOT PAY FOR ANY COSTS, WITHOUT LIMITATION,
ASSOCIATED WITH PRODUCTION, PREPARARTION OR DELIVERY OF GOODS AND/OR SERVICES
UNDER THIS OR ANY OTHER CONTRACT/PURCHASE ORDER, WHICH HAS NOT BEEN SIGNED BY
Statement of Work
(SOW)
Period of performance
Detailed delivery or
performance schedules
Packing, transportation,
marking, and quality
requirements
Price Proposal/Quote
Instructions
BOTH PAR- TIES.”
Hiring of a Non – Armored (soft skin ) 4x4 Pickup truck or SUV 4x4 pickup
truck with associated equipment, year model 2009 or newer soft skin 4x4/pickup
with run flats, spare run flat wheels, tool kit, Hydraulic jack, crow bar, tracking,
fire extinguisher, driver (must speak English) fuel & insurance.
Please refer to ACAP II attached specs.
Covering the period of seven months from September 01, 2012 through February 28,
2013 The price as quoted will be a fixed price per unit during the stated period of
performance.
IRD/ACAP II Program, Kabul
The commodities must be delivered to the above mentioned address unpacked in
manufacture packaging and labeling. The commodities are to go through the quality
check at the destination prior to acceptation and payment. All damaged/not
functioning commodities are to be replaced by the vendor’s account immediately at
the spot.
The quotation should include cost/price of goods/services specified in the attached
PD Form #8. OFFER DOCUMENTS (see below) placed on vendors’ letterhead and
signed by authorized person must be delivered to the Submission Location in the
sealed envelope(s) prior to the submission time. Sealed envelope must have the
following identification data on it: RFQ reference #, sender and addressee contact
info.
It is IRD’s Policy that no gifts of any kind and of any value be exchanged between
vendors/contractors and IRD personnel. Discovery of the same will be grounds for
disqualification of the vendor/contractor from participation in any IRD’s procurements
and may result in disciplinary actions against IRD personnel involved in such discovered
transactions.
RFQ–ACAP–KBL - 112 Page 1 of 2 ACAPD II Form #11, Request for Quotation

Special conditions or
circumstances
(eligibility, debarment,
prime agreement terms,
mandatory flow down
clauses 22 CFR 226 for
vendors and 22 CFR 228
for commodities and
services)
Methodology of
evaluation, including
score points for technical
compliance and price
INCOTERMS & Payment
Terms
Validity of Quotation
INELIGIBLE
COUNTRIES (MAY
1986)
RFQ Clarifications
Offer will not be taken to consideration if copies of ALL original below listed
OFFER DOCUMENTS with correspondent translations to English language are
not submitted with the offer:
a) Discounts (if any) to rates must be presented separately
b) Specifications: Please refer to ACAP II PD Form#8 Specifications for more
information
c) Prove of vendor’s legitimacy (copy of registration certificate)
d) Company profile
e) Past experience information.
Authorized Geographic Code of procurement for all goods or services is 935
(USAID, Special Free World).
IRD/ACAP reserves the right to accept or reject any bid, to annul the bidding
process, and reject all bids at any time prior to award of a contract without thereby
incurring any liability to the affected bidder or bidders or any obligation to inform
the affected bidder or bidders of the grounds for the action
DDU - Delivery Duty Unpaid. 15 days after detailed ORIGINAL invoice submission.
IRD will withhold contract withholding tax according to Afghan Tax Law (2% or
7% based on vendor registration status)
August 31, 2012
Unless otherwise approved by IRD, funds will only be expended for assistance to
countries eligible for assistance under the Foreign Assistance Act of 1961, as
amended, or under acts appropriating funds for foreign assistance: Iran, Syria,
North Korea and Cuba.
E-mail pahmad@irdglobal.org
A prospective supplier requiring any clarification of the RFQ may notify the
Purchaser prior to the submittal date of the Quotation via email to referencing the
RFQ number.
The Purchaser will respond to all written requests for clarification
Received. Copies of the responses, including a description of the
Questions will be forwarded to all the prospective suppliers. PLEASE NO PHONE
CALLS OR VISITS ON THE RFQ!
RFQ–ACAP II–KBL -112 Page 2 of 2 ACAP II PD Form #11, Request for Quotation