Minutes - Village of Arlington Heights

MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE
BOARD OF TRUSTEES ON THE VILLAGE OF ARLINGTON HEIGHTS HELD
IN THE BOARD ROOM AT THE ARLINGTON HEIGHTS VILLAGE HALL ON
MONDAY MARCH 5, 2012.
President Pro-Tem Hayes called the meeting to order at 8:00 PM.
PLEDGE OF ALLEGIANCE
ROLL CALL
The Village Clerk called the roll with President Pro-Tem Hayes and the following
Trustees answering: Blackwood, Farwell, Rosenberg, Sidor, Breyer, Glasgow.
President Mulder and Trustee Scaletta were absent.
Also present were Village Manager Bill Dixon, Assistant to the Village Manager, Diana
Mikula, Village Attorney Jack Siegel, Assistant Village Attorney Robin Ward, Planning
Director Charles Witherington-Perkins, Engineering Director Jim Massarelli,
Superintendant of Utilities Jeff Musinski, and Village Clerk Becky Hume.
MINUTES
Trustee Glasgow moved approval of the minutes of the Joint Meeting between the
Board of Trustees and the Arlington Heights Library Board of January 28, 2012.
Trustee Farwell seconded the motion. The motion carried unanimously.
Trustee Glasgow moved approval of the minutes of the Joint Meeting between the
Board of Trustees and the Arlington Heights Park District Board of February 18, 2012.
Trustee Blackwood seconded the motion. Trustee Farwell and President Pro-Tem
Hayes passed. The motion carried unanimously.
Trustee Glasgow moved approval of the Committee of the Whole minutes from the
meeting of February 20, 2012. Trustee Sidor seconded the motion. The motion
carried unanimously.
Trustee Glasgow moved to approve the Minutes of the Board of Trustees Meeting of
February 20, 2012. Trustee Rosenberg seconded the motion. The motion carried
unanimously.
ACCOUNTS PAYABLE
Trustee Farwell moved to approve the Warrant Register dated 2/28/2012 in the
amount of $623,584.71. Trustee Rosenberg seconded the motion.
Ayes: 7 Nayes: 0 Motion Carried.
Board of Trustees
March 5, 2012
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RECOGNITIONS AND PRESENTATIONS
President Pro-Tem Hayes introduced the Buffalo Grove Cheerleading team which
won 3 rd place in the State Cheerleading competition for Co-Ed teams. Coach Siegel
introduced the team members and coaching staff. He congratulated the St. Viator’s
Cheerleaders and said the Buffalo Grove Cheerleaders set a number of school records.
President Pro-Tem Hayes said that the team was a reflection of the great schools
and students in Arlington Heights and commended them on their high achievement.
President Pro-Tem Hayes congratulated the St. Viator Cheerleading team which
won 1 st place in the State Cheerleading competition for midsized schools. Coach
Palumbo said that this was the most successful season the team had ever had. She
introduced the team members and coaching staff. President Pro-Tem Hayes
recognized their hard work and wished them well in their future endeavors.
PUBLIC HEARINGS
2012-2013 CDBG Budget and Annual Action Plan
Trustee Farwell moved to open the public hearing for the CDBG Annual Action Plan
and Community Development Block Grant Budget. Trustee Rosenberg seconded the
motion. The motion carried unanimously.
Mr. Dixon explained that this is the second public hearing for the FY 2012-2013
Annual Action plan including the Community Development Block Grant (CDBG)
budget. For the purposes of developing the draft Annual Action Plan that was
reviewed by the Board at the first public hearing on January 9, 2012, the Village used
its Federal 2011 grant allocation amount as the best available predictor of its Federal
2012 entitlement grant amount. After the January 9, 2012 public hearing, the Village
received notification of its final Federal 2012 entitlement grant amount which is
$242,730. This is $11,870 less than was estimated.
As a result of the lower than anticipated grant amount, a revised recommendation
concerning funding allocations was necessary. In the revised recommendation, the
decrease of $11,870 was spread evenly across the allocations in a manner that
maintains compliance with the recalculated spending caps. The only programs for
which reductions are not recommended are the Children at Play program since a
reduction would likely result in an increase in the General Fund allocation for this
program and the allocation for the debt service on the Senior Center bonds.
No comments, other than notes of appreciation from sub-grantee agencies, were
received from the public during the 30-day public comment period that ended on
February 22, 2012. Therefore, staff has made no changes to the draft Annual Action
Plan that was provided to the Village Board for the January 9 th hearing.
Board of Trustees
March 5, 2012
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Mr. Bob Arnold, Board President of Journeys from Pads to Hope, thanked the Board
for their support over many years and their contributions. He said that in the past 3
years, an average of 138 Arlington Heights residents received services from Journeys.
He stated that only 15% of the homeless are chronically homeless and that most
people pass through the program to permanent settings. He said that many homeless
have jobs and many are well educated but they cannot put together down payments
for rent and utilities. He said that Journeys has transitioned 600 people into
productive situations out of homelessness in the last 9 years. He explained the
services Journeys provides through clinical support, medications and facilities. Mr.
Arnold said 2/3rds of their clients are on the verge of homelessness and are close to
losing their homes. He said the community should be proud of having an organization
like Journeys and that the Village’s support is greatly appreciated.
President Pro-Tem Hayes thanked Mr. Arnold and thanked Journeys from PADS to
Hope for everything they do for the community. He said he was sorry that the Village
couldn’t give more to them and other organizations within the Village.
Dr. Rebecca Reynolds of Ministry of Hope at the Cross and Crown Church said that
many of their clients go through the PADS system. She said her role in the
organization is to locate resources to help make the emotional and medical
connections necessary for their patrons to sustain emotional equilibrium. She said
that they help clients find rides to public aid offices and medical care. She said that
the ministry provides socialization, breakfast and lunch in addition to the support
already mentioned. She said they have not received any CDBG funds as of yet. She
said he would like to put Ministry of Hope in the public eye for people to use.
President Pro-Tem Hayes thanked Dr. Reynolds for her efforts and the efforts of
Ministry of Hope. He said that the Board wished there was more money to support
these kinds of services.
Trustee Glasgow moved to close the public hearing. Trustee Rosenberg seconded the
motion. The motion carried unanimously.
Trustee Glasgow moved to adopt the Federal FY2012-2013 Annual Action Plan
including the 2012-2013 Community Development Block Grant Budget, and authorize
staff to forward the 2012-2013 Annual Action Plan to HUD for review and approval.
Trustee Breyer seconded the motion.
Ayes: 7 Nayes: 0
Trustee Pro-Tem Hayes thanked the organizations who provide services to the
Village and to Nora Boyer, Charles Perkins and Robin Ward in their efforts regarding
the CDBG budget and the Annual Action Plan.
Board of Trustees
March 5, 2012
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CITIZENS TO BE HEARD
Ms. Candy Anderson of 1614 E. Waverly asked what the Village was doing in
regards to the ash trees. She said she had been advised by staff that the ash trees
are at risk of infestation and that treatment by homeowners was an option. She said
that many trees need to be treated. She stated that the Village planted these
easement trees and asked if there would be monies available to help residents treat
them. She asked questions regarding EAB and the behavior of the insects.
President Pro-Tem Hayes said that EAB has been much discussed over the last few
months. He said that a number of neighborhoods had mobilized and interfaced with
private contractors to treat their trees. He said at this time, the Board policy has
been for residents to treat the trees on the parkways if they choose to. President Pro-
Tem Hayes said there is preliminary discussion regarding a contributory program
which will be discussed more thoroughly during the budget meetings in the next two
months.
Mr. Dixon advised Ms. Anderson to call Dru Sabatello, the Village Forester, at 847-
368-5800 to discuss the options available. Mr. Dixon said that treatment must occur
for the life of the tree and is not a one time treatment. He said there are 13,000 ash
parkway trees in the Village. He said the Village is learning more about EAB each
week.
Trustee Breyer suggested that Ms. Anderson contact the Northgate Civic Association
through their website or the Surrey Ridge West Neighborhood which have been very
active in the EAB discussion. He said it would be wise to come back during budget
time to see if there are any other available resources but advised her not to lose time
if she is interested in treating the trees.
CONSENT AGENDA
Mr. Dixon asked that Item X.B. (Automated License Plate Recognition System) be
removed from the Consent Agenda.
A. APPROVAL OF BIDS
1. 2012 WATER SYSTEM IMPROVEMENTS
IT IS RECOMMENDED THAT THE VILLAGE BOARD REJECT THE
BID SUBMITTED BY PATNIK CONSTRUCTION AND AWARD A
CONTRACT FOR THE 2012 WATER SYSTEM IMPROVEMENT
PROJECT TO THE LOW RESPONSIBLE BIDDER, AMERICAN
UNDERGROUND OF SCHAUMBURG, IL IN THE AMOUNT OF
$438,305.89.
2. SUBMERSIBLE PUMP REPLACEMENT, WILKE I
IT IS RECOMMENDED THAT THE VILLAGE BOARD AWARD A
CONTRACT FOR PURCHASE OF THE SPECIFIED SUBMERSIBLE
PUMP AND ACCESSORIES TO THE LOW BIDDER, FLOW
Board of Trustees
March 5, 2012
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B. LEGAL
TECHNICS, INC. OF FRANKFORT, IL FOR THE FULL BID AMOUNT
OF $38,085.
4. PURCHASE OF ADDITIONAL 12 FIBERGLASS TRAINS FOR
“TRAINS ON THE TRACK” PROGRAM
IT IS RECOMMENDED THAT THE VILLAGE BOARD WAIVE THE
COMPETITIVE BIDDING REQUIREMENTS AND AUTHORIZE THE
EXECUTION OF AN AGREEMENT WITH COWPAINTERS, LLC OF
CHICAGO, IL IN THE AMOUNT OF $11,700. THE EXPENDITURE
OF $11,700 IS FINANCED THROUGH PROCEEDS ACCUMULATED
FROM DONATIONS COLLECTED, AS WELL AS THE SALE OF
MEMORABILIA.
1. RESOLUTION R12-005 (Permit for maintenance work on State
rights-of-way 2012-2013)
2. ORDINANCE 12-008 AMENDING CHAPTER 13 OF THE
ARLINGTON HEIGHTS MUNICIPAL CODE
(Making available a Class “E” liquor license; Sadie
Investments II, LLC, d/b/a Garibaldi’s, Annex Shopping
Center, 1960 N. Arlington Heights Road)
3. ORDINANCE 12-009 PROHIBITING PARKING
(East side of Salem Avenue, north of Northwest Highway)
4. ORDINANCE 12-010 ESTABLISHING THE SPEED LIMIT
ON CERTAIN STREETS IN THE VILLAGE OF
ARLINGTON HEIGHTS
(Dale Avenue between Camp McDonald Road and Olive
Street (southbound); Olive Street between Dale and
Waterman Avenues (eastbound); Waterman Avenue
between Rand Road and Olive Street)
C. APPOINTMENTS
MEMBER TERM
BOARDS/COMMISSIONS REAPPOINTMENT ENDING
Firefighters Pension Fund Chief Glenn Ericksen 4-30-15
D. PETITIONS AND COMMUNICATIONS
1. REQUEST BY NORTHWEST CENTRAL DISPATCH FOR WAIVER OF
FEES FOR REPLACEMENT OF ORIGINAL FENCE ON SOUTH SIDE
OF PROPERTY
2. REQUEST BY KOREAN-AMERICAN SENIOR CENTER, INC., d/b/a
HANUAL FAMILY ALLIANCE, FOR WAIVER OF THE BOND
REQUIREMENT FOR A RAFFLE ON MARCH 17, 2012
Trustee Glasgow moved to approve the consent agenda. Trustee Rosenberg seconded
the motion.
Ayes: 7 Nayes: 0 The motion carried.
Board of Trustees
March 5, 2012
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NEW BUSINESS
A. BERRY YO YOGURT
PETITIONER: Berry Yo Yogurt
50 N. Vail Avenue
P.C. #12-001
REQUEST: A Special Use to allow a 1,800 square foot sit-down/carryout
restaurant that has a total seating area 810 square feet and the total capacity is
50 seats.
On February 22, 2012 the Plan Commission held a public hearing. The
recommendation of the Plan Commission during the hearing was as follows:
PLAN COMMISSION / MOTION
Commissioner Drost moved and Commissioner Wolfe seconded:
A motion to recommend to the Village Board of Trustees approval of PC
#12-001, a Special Use to allow a 1,800 square foot sit-down/carryout
restaurant.
This approval is contingent upon compliance with the recommendation of the Plan
Commission and the following recommendations detailed in the Staff Development
report dated February 16, 2012:
1. The total seating area shall be limited to 810 square feet and the total capacity shall
be limited to 50 seats.
2. The Petitioner shall comply with all federal, state and Village codes, regulations and
policies.
Roll Call Vote:
Commissioner Drost, Wolfe, Ennes, Jensen, LaBedz, Lorenzini, Sigalos, and Chairman
Green voted in favor. Motion carried.
Ms. Sheila Henneman and Mr. Jim Sramek introduced themselves as the owners of
Berry Yo Yogurt. The shop, at 50 N. Vail, will sell self service frozen yogurt by the
ounce. They said that they will have a special non-profit day each month where
profits will be donated to a local charity. They said that the shop will host birthday
parties and meetings.
In response to Trustees’ questions Mr. Sramek stated that their signage will be above
the door canopy and their lease is a 5 year assignable lease. He said that winter is
slower but because it is a healthy treat, they expect traffic to be okay during the
winter months. Mr. Sramek said they concurred with the Plan Commissions
conditions. Parking for employees will be away from the site. They are hoping to
open May 15 th .
Trustee Glasgow moved to approve a Special Use to Berry Yo Yogurt to allow a 1,800
square foot sit-down/carryout restaurant that has a total seating area 810 square feet
and the total capacity is 50 seats. Trustee Rosenberg seconded the motion. The
motion carried unanimously.
Board of Trustees
March 5, 2012
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B. ST. JAMES
PETITIONER: St. James Parish
820 N. Arlington Heights Road
P.C. #11-024
REQUEST: An amendment to Special Use Ordinance 07-012, to allow a threeyear
extension to the required parkway improvements along Pine Avenue and
Frederick Street.
On February 8, 2012 the Plan Commission held a public hearing. The
recommendation of the Plan Commission during the hearing was as follows:
PLAN COMMISSION / MOTION
Commissioner Wolfe moved and Commissioner Jensen seconded:
A motion to recommend to the Village Board of Trustees approval of PC
#11-024, an amendment to Special Use Ordinance 07-012, to allow a six-month
extension, until September 5, 2012, for installment of the required parkway
improvements along Frederick Street and Pine Avenue.
Roll Call Vote:
Commissioner Wolfe, Jensen, Dawson, Drost, Ennes, LaBedz,
Lorenzini, and Chairman Green voted in favor. Motion carried
Mr. Dixon stated that he is a parishioner of St. James, and as such recused himself
from the discussion. He left the room at this time.
Mr. Perkins stated that St. James is seeking a 3 year extension to one of the
provisions of the ordinance which was granted in 2007. The approved ordinance
required a minimal landscape plan along Frederick and Pine to restore the parkway
(with sod and trees) and the sidewalk. He explained the school addition on the west
side of Arlington Heights Road was part of the approval in 2007 with the associated
landscape and parking improvements on the west side. Staff does not support a 3
year extension but recommends a 6 month extension instead to allow the parish to
raise the funds. The Plan Commission held a public hearing on February 8, 2012 and,
after receiving public input, also recommended a 6 month extension.
Father Bill Zavaski, Pastor at St. James, said that as a result of an internal study,
St. James had identified the need to enlarge their footprint. To meet that need, they
purchased 10 homes adjacent to their property. Next, they built a new school on the
west side of Arlington Heights Road to make room for a new church on the east side.
Father Zavaski said St. James was granted permission to build the new school only if
it would commit to enhancing the east side parking lot. He said the downturn in the
economy hurt St. James’ capital campaign and they were not able to raise enough
money to complete the entire school/church project. He said that St. James has a
debt of $1.8 million. St. James was hoping for an extension because ultimately they
Board of Trustees
March 5, 2012
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hoped to build the new church as well. He said that the east side landscaping was
considered the final step in their 40 year plan.
Father Zavaski said that some neighbors have moved the Village to keep the deadline
of 5 years. The Planning Commission graciously gave the church 6 months to see that
the landscaping on the east parking lot is done. He said that the church will lose 60
parking spaces if they are required to complete the parkway renovations. He said that
in the last 42 years there has not been an accident and so there is not a safety issue
as some neighbors have alleged. He said that children can walk on the other side of
the street where there is a sidewalk. Father Zavaski said requiring St. James to do
this work puts stress and strain on the church’s remaining savings. He said that St.
James has resigned itself to keep to the 6 month extension recommended by the Plan
Commission but that there were reasons they asked for the extension.
Trustee Glasgow asked if the project can be accomplished in 6 months. Father
Zavaski said that he hopes so and that the finance committee of the church supports
the 6 month extension.
Trustee Glasgow moved to approve an amendment to Special Use Ordinance 07-012
to allow a six month extension for the required parkway improvements along Pine
Avenue and Frederick Street. Trustee Blackwood seconded the motion.
Trustee Farwell asked if it would benefit the church to match the timing to the
church’s fiscal year with the extension as it might benefit purchasing trees at the end
of the season. Father Zavaski said that they have not had any discussions with
landscaping contractors. Trustee Farwell said he would be in favor of granting a
longer extension if it made fiscal sense for the church.
Mr. Perkins said that the Village committed to installing 4 trees on Frederick and that
St. James is responsible for purchasing 6 trees on Pine Avenue. Father Zavaski said
the Village paved a spot of the parkway.
Mr. Vince Sanasardo of 731 N. Pine said that there has been no effort on St. James’
part to meet the parking lot landscaping obligation. He said that the annual budget
for St. James is $4 million. The estimates to get this work done run between $50,000
and $100,000. He said that the church has collected $20 million in the last 5 years.
Mr. Sanasardo said that finding $100,000 in $20 million is not hard if one is sincere
about meeting one’s commitment. He said that St. James didn’t realize that this was
a serious commitment. He said that the church thought it could put the Village off.
He said the hopes the Board agrees with the Plan Commission’s recommendation. He
said the parking lot is unsafe and unsightly. He said he wants the Village to step up
and make the church meet their obligation. He said the church paved over the
parkway in the 1980’s without approval.
Trustee Sidor asked if the church could take advantage of any savings the Village
might get on trees. Mr. Perkins said that the Village could explore our costs and
would be happy to work with the church.
Board of Trustees
March 5, 2012
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Ayes: 7 Nayes: 0 The motion carried unanimously.
Mr. Dixon rejoined the meeting.
PETITIONS AND COMMUNICATIONS
Mr. Carl Groesbeck of the Argent Group requested permission for a demolition
permit at the site of the Arlington Downs project. He said that they planned to take
down the non-contributing structures. He said it will increase the value of the site
overall. He said it was an important step in initiating construction and would be a
benefit for the community as the buildings are an unattractive nuisance.
President Pro-Tem Hayes noted that the staff had recommended approval.
Mr. Dixon said Staff supports the proposed request with the following conditions:
1. The petitioner understands that they are proceeding at their own risk, since
final zoning and subdivision approval has not yet been granted by the Village
2. Prior to the issuance of a demolition permit, the Petitioner shall provide a
landscape plan that screens, the satisfaction of the Village, the construction
staging and material storage area from the public view (south and west
property lines).
3. The issuance of a demolition permit shall be subject to first obtaining a Cook
County Demolition permit.
4. Issuance of a demolition only permit shall be subject to compliance with all
applicable building permit and bonding procedures and approvals.
President Pro-Tem Hayes clarified that the petitioner was in agreement with these
conditions. Trustee Glasgow questioned the plan for construction traffic. Mr.
Groesbeck said that the traffic goes in and out of Euclid as Rohlwing Road was in
Rolling Meadows’ jurisdiction. He said they were in negotiations to try and have more
traffic go onto Rohlwing.
Trustee Glasgow moved to approve Arlington Downs’ request to proceed at their own
risk for demolition in compliance with the staff conditions. Trustee Farwell seconded
the motion.
Trustee Rosenberg asked about timing. Mr. Groesbeck said that the permit should
come from Cook County in 2-3 weeks with demolition beginning in mid April.
Demolition should take 60-90 days. He said they will work to mitigate traffic and
noted that most traffic for the racetrack was on the weekends when the site would be
closed.
Ayes: 7 Nayes: 0 The motion carried.
Board of Trustees
March 5, 2012
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REPORT OF THE VILLAGE MANAGER
Mr. Dixon requested that a Closed Session meeting be called as per:
5 ILCS 120/2(c) (11): Litigation, when an action against, affecting or on behalf
of the Village has been filed and is pending before a court or administrative
tribunal, or when the Board finds that an action is probable or imminent.
5 ILCS 120/2(c)(2): Collective negotiating matters or deliberations concerning
salary schedules for one or more classes of employees
5 ILCS 120/2(c)(21): Discussion of minutes lawfully closed, whether for
purposes of approval of the minutes or the semi-annual review of the minutes.
ADJOURNMENT
Trustee Farwell moved to adjourn the meeting to Closed Session. Trustee Rosenberg
seconded the motion. The Motion carried unanimously.
The meeting was adjourned at 9:10 p.m.
_______________________
Rebecca Hume, Village Clerk
Board of Trustees
March 5, 2012
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