Election, Collectorate, Sehore

ORGANIZATION SET - UP 

Function and duties of the different offices constituting 

the Organization U/S 4.1 (b) (i) 

1. A. Name of the offices and organizational setup 

ftyk fuokZpu vf/kdkjh ¼Hkkjr fuokZpu½ lhgksj 

Office of the collector(Election)Sehore (M.P.) 

Jh xqy'ku ckejk 

dysDVj ,oa ftyk fuokZpu 

vf/kdkjh lhgksj 

Jh jkts'k dkSYk]vij dysDVj ,oa mi ftyk 

fuokZpu vf/kdkjh lhgksj izHkkjh vf/kdkjh 

Jh ch-,u-f}osnh 

fuokZpu 

i;Zos{kd 

Jh Mh-,u-nqcs 

lgk;d oxZ&2 

,oa lgys[kkiky 

lgk;d oxZ&3 

in fjDRk

1.B Functions and duties of each unit of the Office ( 1 to 2 page ) 

S.No. Unit/Section Functions performed 

1 Administrative Section 

1-Jh xqy'ku ckejk]dysDVj],oa ftyk fuokZpu 

vf/kdkjh]lhgksj 

2-Jh jkts'k dkSYk]vij dysDVj ,oa mi ftyk 

fuokZpu vf/kdkjh lhgksj 

2 Account 

Jh Mh-,u-nqcs]lgk;d oxZ&2 

Hkkjr fuokZpu vk;ksx @eq[; fuokZpu 

inkf/kdkjh]e-iz- ds funsZ'kkuqlkj yksd lHkk ,oa 

fo/kku lHkk laca/kh pquko dk;Z laikfnr djkuk 

eq[; fuokZpu inkf/kdkjh]e-iz- ds yksd 

lHkk@fo/kkuu lHkk fuokZpu ds ftys ls lacaf/kr 

leLr ys[kk laca/kh ys[kk O;;ksa dh tkudkjh rFkk 

LFkkiuk dk nkf;Ro 

3 Stores 

yksd lHkk@fo/kku lHkk fuokZpu ds fy;s bZoh,e 

Jh Mh-,u-nqcs]lgk;d oxZ&2 

rS;kj j[kuk rFkk fuokZpu lkexzh izi= vkfn dk 

HkaMkju 

4 Record Room fuokZpd ukekofy;ksa dks o"kZokj la/kkj.k rFkk izi= 

5 Others if any 

(Give complete detail of each 

unit/section) 

vkfn dk la/kkj.k 

Hkkjr fuokZpu vk;ksx@eq[; fuokZpu inkf/kdkjh 

ds funsZ'kksa dk ikyu 

Work distribution order of each officer can be updated and put in 

the following format. U/S 4.1 (b) (ii) 

S.No. Name Designation Remuneration Duties 

1 Jh ch-,u-f}osnh fuokZpu i;Zos{kd 9931-00 :i;s yksd lHkk ,oa fo/kkulHkk 

ds fuokZpu djkuk rFkk 

LVkQ lqijfotu ,oa 

fuokZpu vk;ksx @eq-fuokZink-ds 

funsZ'kksa dk ikyu 

djuk 

2 Jh Mh-,u-nqcs lgk;d oxZ&2 ,oa 

ys[kk dk;Z 

9544-00 fuokZpu vk;ksx @eq-fuokZink-ds 

}kjk fu/kkZfjr 

ekinaMksa ds vuqlkj fuokZpu 

O;;ksa dk ,oa LFkkiuk 

laca/kh dk;Z 

3 fjDr lgk;d oxZ&3 & fuokZpu vk;ksx @eq-fuokZink-ds 

funsZ'kkuqlkj ernkrk 

lwfp;ksa dk v|ru ,oa 

bZoh,e dk j[k j[kko rFkk 

fuokZpu lkexzh izi=ksa vkfn 

dh O;oLFkk rFkk vkod 

tkod laca/kh dk;Z 

4 & & & & 

5 & & & &

3- Decision Making process in graphic form ( one page) 

U/S 4.1 (b) (iii) 

Initiating the file Channels Decision making authority 

Dealing staff 

Officers handling the 

And the section 

file at each level 

lgk;d oxZ&2 ,oa lgk;d oxZ&3 fuokZpu i;Zos{kd@ ftyk fuokZpu vf/kdkjh d`rs 

mi ftyk fuokZpu vf/kdkjh@ dysDVj 

ftyk fuokZpu vf/kdkjh 

Supervisory Authority 

Officer to Whom accountable 

Jh ch-,u-f}osnh fuokZpu i;Zos{kd 

Jh jkts'k dkSYk]vij dysDVj ,oa mi ftyk fuokZpu vf/kdkjh lhgksj 

4- A) Time norm, if decided by the organization. U/S 4.1 (b) (iv) 

B) Quality Norms, if decided by the organization. 

C) Quantity target, for the office work to be done in the year . 

5- List of Acts,Rules,Regulations Manuals,Circulers related with 

the functioning of office constituting the organisation. (Original text to 

be geven in electronic form) U/S 4.1 (b)(v) 

Acts yksd izfrfuf/kRo vf/kfu;e 1950 ,oa 1951 

Rules fuokZpd jftLVªhdj.k fu;e 1960 ,oa fuokZpu dk lapkyu fu;e 1961 

Regulation 

Hkkjr fuokZpu vk;ksx @eq[; fuokZpu inkf/kdkjh]e-iz-]Hkksiky ds funsZ'k 

Manuals fuokZpu fof/k funsZf'kdk Hkkx 1 ,oa Hkkx 2 

Circulars 

Hkkjr fuokZpu vk;ksx@eq[; fuokZpu inkf/kdkjh }kjk le;≤ ij ikfjr vkns'k@funsZ'k fu;e 

vkfn

6- Statement of various categories of documents held by it or under its 

control U/S 4.1(b)(VI) 

S.N. Name of Document 

1 yksd lHkk ,oa fo/kkulHkk 

fuokZpu ls lacaf/kr xksiuh; 

vfHkys[kksa dks lqjf{kr j[kuk 

2 fuokZpu ls lacaf/kr pquko 

yM+us okys vH;fFkZ;ksa dk 

ys[kk la/kkj.k 

3 yksd lHkk ,oa fo/kku lHkk 

ls lacaf/kr vafre ifj.kkeksa 

dh tkudkjh 


{ks=ksa dk ifjlheu 


ls laaca/kh vkoaVu ,oa O;; 

dh enokj tkudkjh 

6 deZpkfj;ksa dh lsok iqfLrdk;sa 

,oa iath 

Kind of Document 

like microfilm, 

Register, Books, 

Diskette etc. 

iath ,oa uLrh 

iath ,oa uLrh 

iath 

iath] uLrh ,oa uD'ks 

iath]uLrh ,oa muls 

lacaf/kr ns;d 

lsok iqfLrdk ,oa iath 

Nature and Content of 

Document 

yksd lHkk ,oa fo/kkulHkk 

fuokZpu ls lacaf/kr xksiuh; 

vfHkys[kksa dks lqjf{kr j[kuk 

fuokZpu ls lacaf/kr pquko yM+us 

okys vH;fFkZ;ksa dk ys[kk la/kkj.k 

yksd lHkk ,oa fo/kku lHkk ls 

lacaf/kr vafre ifj.kkeksa dh 

tkudkjh 

yksd lHkk ,oa fo/kku lHkk {ks=ksa 

dk ifjlheu 

yksd lHkk ,oa fo/kku lHkk ls 

laaca/kh vkoaVu ,oa O;; dh 

enokj tkudkjh 

deZpkfj;ksa dh lsok iqfLrdk;sa 

,oa iath 

Duration of 

Records 

vk;ksx ds 

funsZ'kkuqlkj tc Hkh 

fuokZpu dh kks"k.kk 

dh tkrh gS rc 

xksiuh; ufLr;ka 

j[kh tkrh gS 

vk;ksx ds 



dh tkrh gS ml 

vof/k dk ys[kk 

la/kkfjr fd;k tkrk 

gS 

o"kZ 1957 ls 

LFkkbZ rFkk ;Fkk 

le; fuokZpu 

vk;ksx ds 

funsZ'kkuqlkj 

o"kZ 1992&93 ls 

deZpkfj;ksa ds inLFk 

gksus ,oa inLFk jgus 

rd 

7 osru o`f} iath iath ,oa uLrh osru o`f} iath 1992&93 ls 

8 LVkWd iath iath ,oa uLrh LVkWd iath 1992&93 ls 

9 foHkkxh; HkfOk"; fuf/k ys[kk iath ,oa uLrh foHkkxh; Hkfo"; fuf/k ys[kk 1992&93 ls 

iath 

iath 

10 vfxze@olwyh iath iath ,oa uLrh rFkk vfxze@olwyh iath 

1992&93 ls 

thih,Q@Mhih,Q@vukt@R;kSgkj lacaf/kr ns;d 

vkfn 

thih,Q@Mhih,Q@vukt@R;kSgkj 

vkfn 

11 fcy cqd@ds'k cqd fcy cqd@ds'k cqd rFkk 

lacaf/kr ns;d ,oa 

OgkmplZ 

12 fuokZpd ukekofy;ka 

fo/kkulHkk {ks=okj 


ernkrk lwfp;ka 

¼izkjafHkd izdk'ku@ 

iwjd@ifjo/kZu@ 

fujlu@la'kks/ku lfgr 

ftYn 'kqnk½ 

fcy cqd rFkk ds'k cqd 

fuokZpd ukekofy;ka fo/kkulHkk 

{ks=okj 

1992&93 ls 

1966 ls 

13 erisfV;ka ,e-ih-VkbZi cM+h iath ,oa uLrh lfgr erisfV;ka ,e-ih-VkbZi cM+h ,oa 30-10-1956 ls 

,oa NksVh 

NksVh 

14 bZ-oh-,e-,l- iath ,oa uLrh lfgr bZ-oh-,e-,l- 2002 ls 

15 ernkrk QksVks ifjp; i= 


iath ,oa uLrh rFkk 

feuhpj 'khV~l 

ernkrk QksVks ifjp; i= 


1995 ls

16 fo/kkulHkk {ks=okj ernku 

dsUnzksa dh lwfp;ka 

lwph ,oa uLrh 

fo/kkulHkk {ks=okj ernku dsUnzksa 

dh lwfp;ka 

vk;ksx ds 



dh tkrh gS ,oa 

vk;ksx ds 

funsZ'kkuqlkj ernku 

dsUnzksa esa ifjorZu 

gksus dh fLFkfr vkfn 

fufeZr gksrh gS dk 

izdk'ku fd;k tkrk 

gS orZeku esa 

2004 dh ernku 

dsUnzksa dh lwfp;ka 

izpfyr gS A 

7- I. Structure of the consultative committees in which public representatives are members 

including 

Name of the commitee yksd lHkk@fo/kkulHkk ds fuokZpu ds le; LVsf.Max desVh 

Copy of the Orders/ Circulars for formation fuokZpu vk;ksx @eq-fuokZ-ink-ds vkns'kkuqlkj 

Functions yksd izfrfuf/kRo vf/kfu;e 1950]1951 fuokZpd jftLVªhdj.k vf/kfu;e 

1960]1961 fuokZpu fof/k funsZf'kdk Hkkx 1 ,oa 2 rFkk Hkkjr fuokZpu@eq[; fuokZpu 

inkf/kdkjh]e-iz-]ds funsZ'kkuqlkj LoPN fuokZpu djkuk 

Members ftyk fuokZpu vf/kdkjh ¼lfpo½]iqfyl v/kh{kd ,oa jktuSfrd nyksa ds 

v/;{k]¼lnL;½ 

Duties and responsibilities fuokZpu lapkyu esa lg;ksx 

Accessibility of minutes for public U/s 4.1 (b) (vii) 

II 

Proceedings, Minutes of the Meeting ( Copy to made available and be given in the 

electronic form with hypertext link) 

fuokZpu ifdz;k ds le; 

8- I - Name of the Board, Councils, committees etc. including member and their 

qualification. ( Original text to be given in the electronic form )U/s 4.1 (b) (viii) 

S.No. Name of the Body Name of the members Qualifications 

- - - - 

- - - - 

- - - - 

- - - -

II - Order of the formation 

( Original text to be given in the electronic form and to be hypertext linked) -nil 

III - 

Charter / Memorandum of Articles of Association. 

( Original text to be given in the electronic form and to be hypertext linked)-Nil 

IV - Govt. instruction for the way in which meeting will be conducted .( Original text to be 

given in the electronic form and to be hypertext linked)-Nil 

V - Availability of the proceedings / minutes of the last meetings ( Original text to be given 

chronologically in the electronic form and to be hypertext linked)-Not applicable 

VI- Availability of the proceeding/minuts of the last meetings(Origional text to be given 

chronologically in electrinic form to be hyper linked)_Nil 

9. Directory of the officers and employees ( to be linked with treasury data 

bank) U/S 4.1 (b) (ix) 

S.No. Name Designation Address & contact 

No., if any 

1 Jh xqy'ku ckejk dysDVj ,oa ftyk fuokZpu vf/kdkjh dysDVj lhgksj 

226855¼dk;kZ-½ 

226811¼fu-½ 

2 Jh jkts'k dkSy vij dysDVj ,oa mi ftyk fuokZpu 

vf/kdkjh 

vij dysDVj lhgksj 

226869¼dk;kZ-½ 

225707¼fu-½ 

3 Jh ch-,u-f}osnh fuokZpu i;Zos{kd ftyk fuokZpu dk;kZy; 

¼Hkkjr½dysDVªsV lhgksj 

228299¼dk;kZ-½ 

4 Jh Mh-,u-nqcs lgk;d oxZ&2 ,oa ys[kk fyfid ftyk fuokZpu dk;kZy; 

¼Hkkjr½dysDVªsV lhgksj 

228299¼dk;kZ-½ 

228012 ¼fu-½ 

10. Monthly remuneration and compensation ( to be linked with treasury 

Data Bank) U/ S 4.1 (b) (x) 

S.No. Name Remuneration compensation 

1 Jh ch-,u-f}osnh 9931-00 & 

2 Jh Mh-,u-nqcs 9544-00 & 

3 Jh nhid dqekj Hk`R; 5093-00 &

11. Annual Budget allocation and Expenditure statements ( to be linked 

with treasury Data Bank) U/ S 4.1 (b) (xi) 

S Budget head Name of work year Allocation Expenditure 

No 

1 ekax la[;k 29&2015fuokZpu osru HkRrs dk;kZYk; 2005&06 403200-00 159034-00 

102&¼2409½ fuokZpu vf/kdkjh O;; vkfn 

2 ekax la[;k 29&2015fuokZpu 

103&¼3307½ fuokZpu ernkrk 

lwfp;ka rS;kj djuk ,oa eqnz.k 

ernkrk lwfp;ka rS;kj 

djuk ,oa eqnz.k 

2005&06 788070-00 21249-00 


105&¼4311½ laln ds fy;s 

pquko djkus dk izHkkj 


106&¼4006½ jkT; fo/kku 

eaMy ds fuokZpu ds izHkkj 


108&¼½ ernkrk QksVks 

laln ds pquko djkus 

ds izHkkj 

jkT; fo/kku eaMy ds 

fuokZpu ds izHkkj 

2005&06 524300-00 504225-00 

2005&06 157850-00 & 

2005&06 & & 

12. Programmme and beneficiaries U/ S 4.1 (b) (xii) 

A. List of the programme ( in electronic form) 

B. Norms for selection of the beneficiary ( Original text of the circular to be given in 

electronic form) 

c. Detailed Information 

S No Name of the Administrative Year Amt. No. of 

Programme Department 

Allocated beneficiaries 

- - - - - - 

13. List of the recipients and nature of the concession U/S 4.1 

(b) (xiii) 

S No 

Nature of 

concession 

1 ernkrk lwfp;ksa 

dh izfrfyfi 

2 ernkrk QksVks 

ifjp; i=ksa dh 

izfrfyfi 

Name Address Year Kind of 

support 

- - - - - 

- - - - - 

Approximate 

value of 

Concession

14. Information available in the office ( Linked with Item 6) 

U/S 4.1 (b) (xiv) 

S No Categories Hard Copy Electronic Form 

1 fuokZpd ukekofy;ka gkMZ dkWih fujad 

2 ernkrk QksVks ifjp; i= fefupj 'khV fujad 

15. Facility available ( Library, public counter etc) to citizen 

for information U/S 4.1 (b) (xv) 

S No Facility Name of In charge Duration of 

opening ( time to 

be given) 

1 tu lkekU; ds fy;s 1-Jh jkts'k dkSy] 

yksd lwpuk vf/kdkjh 

2-Jherh 'khyk ns'kikaMs] 

lgk;d yksd lwpuk vf/kdkjh 

lEiw.kZ dk;Z fnolksa 

esa dk;kZy;hu le; 

vuqlkj 

Contact No. 

Telephone No. 

226869 ,oa 

98250&12750 

226856 

98263&21350 

16. Information about the PIO / Designation / Working 

experiences U/S 4.1 (b) (xvi) 

Name Jh jkts'k dkSy] yksd lwpuk vf/kdkjh 

Designation vij dysDVj ,oa mi ftyk fuokZpu vf/kdkjh] lhgksj 

Tel. No. 226869 ,oa 98250&12750 

e mail address && 

Place of Work and address ftyk fuokZpu ¼Hkkjr½ dk;kZy; dysDVªsV lhgksj 

contact hours for public lEiw.kZ dk;Z fnolksa esa dk;kZy;hu le; vuqlkj 

17.Any other information in Citizen related facilities U/S 4.1 (b) 

(xvii) 

yksd lHkk@fo/kku lHkk fuokZpu ds le; fuokZpu ls lacaf/kr leLr 

tkudkfj;kW iznk; dh tk;sxh] fdUrq ernku nyksa ds fu;qfDr laca/kh 

tkudkjh miyC/k ugha djkbZ tkosxh A 

vij dysDVj 

,oa mi ftyk fuokZpu vf/kdkjh 

okLrs dysDVj]lhgksj-

dk;kZy; dysDVj ,oa ftyk fuokZpu vf/kdkjh]ftyk&lhgksj¼e-iz 

iz-½ 

dzekad@ @fuokZpu@2005 lhgksj]fnukad @10@2005 

izfr] 

dysDVj 

ftyk&lhgksj- 

fo"k;%& lwpuk dk vf/kdkj vf/kfu;e 2005 dk fdz;kUo;u A 

lanHkZ%& vkidk i= i`0 dzekad 233@l-v-¼lk-½@2005 fnukad 14-10-2005 

&&00&& 

fo"k;karxZr mDr lanfHkZRk i= }kjk vkius lwpuk ds vf/kdkj vf/kfu;e 

2005 ds fdz;kUo;u gsrq 1 ls 17 fcanqvksa dh tkudkjh pkgh xbZ gS A 

mDr ds ikyu esa Hkkjr fuokZpu dk;kZy; ls lacaf/kr tkudkjh lhMh 

,oa gkMZ dkWih esa i= ds lkFk layXu dj vkidh vksj vko';d dk;Zokgh gsrq izsf"kr 

gS A 

layXu%& mijksDrkuqlkj A 

vij dysDVj 

,oa mi ftyk fuokZpu vf/kdkjh 

okLrs dysDVj]lhgksj 

hgksj-

Election, Collectorate, Sehore

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