Regional Responders Aide Memoir - Maritime New Zealand

Regional Responder
Aide Memoir
1

Regional Responder Aide Memoir
1. Phases Of An Oil Spill Flowchart
2. Tier Determination Flowchart
3. Spill Response Activities
4. To Respond To A Spill
5. Calculating Volume Of Oil
6. Volume Calculation Example And Movement Trajectory
7. All About Oil
8. Situation Evaluation And Range Of Response Options
9. Pollution Incident Evaluation Form
10. Response Techniques
11. Response Options – Monitor
12. Response Options – Contain & Recover
13. Response Options – Dispersant
14. Operational Plans
15. Site Plans
16. Incident Action Plan (IAP)
17. Incident Action Plan (IAP) cont.
18. Evidence Collection Guidelines
19. Response Escalation
20. Response Tools
21. Media & Community Relations
22. Job Descriptions Regional On-Scene Commander
23. Job Descriptions Regional On-Scene Commander cont.
24. Job Descriptions Operations Manager
25. Job Descriptions Planning Manager
26. Job Descriptions Administration & Logistics Manager
27. Job Descriptions Oil Spill Duty Officer
28. Job Descriptions National On-Scene Commander
29. Job Descriptions Maritime New Zealand Director
30. Courses Attended Log
31. Exercises Attended Log
32. Actual Incidents Attended Log
34. MISC Involvement Log
0

Phases of an Oil Spill (incl. escalation to T3)
Notification of Incident to RCCNZ
Tel: (04) 577 8030 [24 hour]
Fax: (04) 577 8038 [24 hour]
Is there an oil
spill or a maritime casualty
which may result in
an oil spill 1
Maritime Casualty
that may result
in an oil spill
Go to Maritime
Casualty Decision
Making Flowchart
Oil Spill
RCCNZ should ensure details received
are recorded on the "Marine Oil Spill Required
Information: Pollution Incident Evaluation form"
OSDO Notified Immediately by RCCNZ 2
(04) 473 6369
RCCNZ email through any hard copy details
osdo@maritimenz.govt.nz
Incident created in
WebEOC 7
Contact RC
(see OSDO
RC contact list)
and request
they assess /
confirm the spill
Yes
Is the Spill
within 12 nautical
miles
No
Yes
Does
the Spill require
verification 3
No
spill investigation
/assessment
if required eg overflight
Notify RCCNZ if necessary
Obtain further
information if required 4
Is there
a confirmed
oil spill
No
Yes
Tier 2 or
Potential
Tier 3
Tier 2
OSDO Notifies RC
and passes on information
if required
No further action
required
Potential
Tier 3
OSDO notifies:
NOSC
(04) 473 9417
and Duty Manager
(04) 499 3586
Is the spill
significant 5
Yes
No
NOSC notifies:
GMM&R and DMNZ
OSDO Notifies
NOSC and Duty
Manager
Liase with
the RC
Monitor
Situation
No
Tier 3
response
required
DM notifies
GMM&R, DMNZ
and others as
required
Yes
DM/DMNZ/GMM&R notifies:
MNZ Chief Accident Investigator
relevant MSI
Senior Oil Industry Advisor
MOT
DESC
DMNZ confirms level
of MIRT mobilisation
NOSC contacts ROSC
or Tier 1 site for situation
update and to provide direction
NOSC contacts alternate
NOSC(s) as required
OSDO activates
mobilisation SOP
OSDO/MPRS liase with
Region/Tier 1 site
1

Tier Determination
Spill Sighting
notified to the
RCCNZ/OSDO
Is there an
identified spiller
associated with
the spill
No
Yes
Is the
spiller willing
and able to
respond
adequately to
the spill
No Is the
spill within 12
nautical
miles
No Is the spill
within 200
nautical
miles
No
Yes
Yes
Yes
Is the
regional council
able to respond
adequately
to the spill
No
Monitor
progress and
possibly take
action
Yes
Are the
response costs
likely to exceed
$250,000
Yes
No
TIER 1
TIER 2 TIER 3
2

Spill Response Activities
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Activate response operations
Act safely
Plan logistics & communications
Obtain and assess incident data:
• Spill location
• Oil type and volume
• Weather and sea conditions
Monitor the spill – conduct surveillance and tracking
Contain and remove the oil:
• Mechanical containment and recovery
• Chemical dispersion
Protect threatened resources:
• Shoreline
• Wildlife
Evaluate wildlife rehabilitation options
Conduct shoreline treatments
Finalise operations
Dispose of wastes
Demobilise personnel and equipment
3

To Respond to a Spill
Assessing
• What do you need to know
o What is it
o Where is it
o How big is it
o Where is it going
o When will it get there
o What is in the way
o What is happening to it (weathering)
• What
o Product name
o Specific gravity
o Viscosity
o Pour point
o Solubility
o Flash point
o MSDS
• Where
o Lat/Long
o Distance/bearing
o Place name
4

Calculating Volume of Oil
TOTAL AREA AFFECTED BY SPILL
Lengt
h x Width =
Total Spill
Area
Km Km Km 2
Total
Spill
Area
AREA COVERED BY OIL
Percentage
Total Slick
covered by
Area
oil
x ÷ 100 =
(max. 100%) Km 2
SPILL VOLUME
1. Estimate the proportion of each oil type* within the total slick area (proportion = % ÷
100)
2. Multiply the minimum and maximum loading x proportion x total slick area to
calculate the minimum and maximum volume of each oil type
3. Sum the volumes of each oil type to estimate total minimum spill and total
maximum spill volume
OIL
APPEARAN
CE
THICKNE
SS
LOADING
COVERA
GE
TOTAL
SLICK
AREA
VOLUME
(mm) m 3 / Km 2 % Km 2 m 3
Silvery Sheen 0.0001 0.1 x x =
Rainbow
Sheen
0.0003 0.3 x x =
Yellow/Brown
Slick
0.01 10 x x =
Black/Brown
Slick
0.1 100 x x =
Brown/Orange
Mousse
1.0 1000 x x =
TOTAL (Must = 1) m 3
* Give a proportion of total slick area only if more than one type of oil present
5

Volume Calculation Example
Area = 1km x 1 km
= 1 km 2
Oiled Area = 50%
= 0.5 km 2
1 km
Oil cover (% of oiled area):
Black oil
Rainbow
Silvery Sheen
1 km
6

About Oil
PROPERTY &
DESCRIPTION
VISCOSITY
The measure of the flow of
resistance. The lower the viscositythe
easier it will flow and spread over
the surface.
SURFACE TENSION
The resistance to spreading over
another liquid. Low-tension material
will spread more easily.
VOLATILITY
The tendency to evaporate. High
volatility materials will evaporate
more easily but combined with low
flash point present and explosion
hazard.
SOLUBILITY
The tendency for all or part of oil to
dissolve in water. The soluble
component of oil may be harmful to
aquatic organisms.
SPECIFIC GRAVITY
A measure of an oil’s density. High
density material may sink and
smother organism on seabed.
EMULSIBILITY
The tendency to form stable masses
suspended in water. High
emulsibility spreads oil throughout
water column, extending
contamination affecting freeswimming
species.
FLAMMABILITY
How likely a product is to catch fire
when it’s vapours are exposed to an
ignition source
GASOLINE DIESEL HEAVY FUEL
OIL
LUBE OIL
LOW LOW HIGH MOD-HIGH
LOW MOD MOD MOD
HIGH LOW VERY LOW VERY LOW
VERY LOW VERY LOW VERY LOW VERY LOW
LOW LOW HIGH MOD
VERY LOW LOW HIGH HIGH
VERY HIGH MOD LOW VERY LOW
7

Situation Evaluation and Range Of Response Options
1. Collect incident details
2. Stop or reduce further
spillage of oil
For ship spills:
1. Master of ship to identify damaged tanks
2. Consider moving damaged ship to shelter/safe haven
3. If possible transfer oil in damaged tanks to any space available within ship; or
transfer some/all of oil to another ship
Note: If damaged ship aground, use shallow draught barge or floating storage
tank or floating hoses to transfer the oil to a ship in deeper water
3. Aerial surveillance of oil slick Information from aerial surveillance of the slick is of vital importance in choosing
response options.
Use fixed wing aircraft or helicopter with appropriate navigational aids and
communications equipment
Aerial surveillance provides information about:
the size, quantity and location of the spill
the movement of oil
changes in the appearance & distribution of oil over time
marine and coastal resources or areas or under threat
the effectiveness of response options
4. Assess threat of oil slick Information about an oil spill is assessed before deciding appropriate response
actions. Factors to consider include:
size of the spill
the likelihood of further spills
type(s) of oil
weather, including wind direction and force, sea state,
sea temperature and tide current
position of spill in relation to marine & coastal resources
likely movement of the spill
5. Select spill response options
A combination of response
options are usually needed in a
large spill.
No action other than monitoring
Preferred option if the slick is not moving shorewards, no important resources
are threatened, the oil is breaking up naturally and/or conditions are such that
positive response options are not practicable.
Containing or recovering the oil at sea
Often the preferred option for both environmental and socio-economic reasons.
Chemical dispersion at sea
To enhance the dispersion of oil from the surface into the water column by the
application of dispersant chemicals.
Shore-line clean-up
When it is likely that some oil will or has come ashore and shoreline clean-up will
be necessary.
The decision to clean the affected shore-line depends on:
the impact of stranded oil on all aspects of the environment
the impact of stranded oil on commercial activities
the possibility that stranded oil might recontaminate another part of the shoreline
the feasibility of clean-up operations
8

Pollution Incident Evaluation Form
Complete as much of this form as possible
Person notified: Time: Date:
Name of Person Giving Notification
Phone Number:
Availability of person making notification (next few hours):
Location of Spill:
Time of Spill:
Is oil still entering the water Yes - No
Origin of Spill:
Type of Oil:
Approximate area covered:
Estimated quantity:
What colour is the slick
Any wildlife or wildlife habitat affected or at risk:
Any vessel in the vicinity
Weather conditions at the spill site:
Wind speed:
Sea state:
Wind direction:
Tide rising/falling:
Can the person notifying the spill obtain a sample if required Yes/no:
Any other information which may be helpful
9

Response Techniques
Monitor & Assess – to assess and predict the movement and behaviour of the oil
Containment – To collect or direct the oil
Protect – To use equipment to defer the oil away from an area
Recover – To “skim” the oil off the surface of the water
Disperse – To remove the oil from the surface of the water and to dissolve the oil into
the water column.
Shoreline Clean-up – To remove the oil from the shore
10

Response Options
Monitor
Are winds and
currents likely to
move oil toward
the coast
No
Is an
unfavourable
change in wind
direction
predicted
Yes
No
Are time or resources for
dispersal or recovery
limited in relation to
possible extent of
shoreline impact
Take no action
and continue
monitoring
And
Is shoreline low on
sensitivity index -
i.e. highly
exposed
Yes
Consider taking
no action and
continue
monitoring
11

Contain & Recover (When reading the table note the following points for all booms)
The Operations Controller should assess sea and weather conditions to ensure that deployment will be safe.
Deployment is recommended only in currents up to 2 knots, requiring deployment of the boom at a 20° angle to the current.
Wave heights are for wind-driven waves not ocean swell.
Wind limits are based on no current. The combined effects of wind against current will rapidly cause roll over or splash over.
Sheet breakaway begins to occur as the perpendicular component of current increases above 0.7 knots, and droplet
breakaway begins to occur above 0.4 knots.
Type of
Equip
Sorbent
materials
Land sea boom
Guideline for
Deployment
- 0.3 m wave height
- 20 knot wind
Ideal For
- Small spills
- Leaving in place during bad weather
- Putting around vessels to contain possible
spills during bunkering, etc.
- Cleaning up final traces of oil
- Sorbent choice linked to oil type
- Land/sea interface
- Sheltered waters
- Estuaries
- Flushing and containment
Slickbar boom - Smooth water - Rapid deployment.
- Tidal areas with low wave action e.g.
mangroves
Harbour / River
boom
- 0.3 m wave height
- 20 knot wind
- River estuaries
- Sheltered harbours
Coastal boom - 0.5 m wave height
- Open harbours
- 20 knot wind
Ro-boom 1500 - 2.5 m wave height - Open sea and harbours
- Rough weather deployment
Rope mop - No dispersants - Shallow, narrow or rough waters
-“Trawling” possible in currents up to 6 knots
- Most effective for medium viscosity oils
Disc skimmer
Weir skimmer
Boom Sweep
Configurations
- 1 knot current
- No dispersants
- High water to oil ratio
- 1 knot current
- Minimum 2 vessels for J, U & V
configurations
- Most effective for medium viscosity oils
- Good oil to water ratio
- Most effective for medium to heavy oils
- Effective in thick layers of oil
- Open waters sufficient for manoeuvrability
12

Dispersants
DISPERSANT GUIDELINES MUST BE COMPLETED BEFORE APPROVAL
Factors Affecting the Decision to Use Dispersants
1) Environmental risks
2) Environmental dispersant exclusion areas
3) Amenability of oil to dispersant use
4) Safety
5) Window of opportunity for dispersant use
Application Rate
In order to calculate dispersant application rates consider:
speed of application platform (ship or aircraft)
width of spraying apparatus
• average slick thickness
dosage ratio
DispersanT Carrier Type
Dosage Ratio
TYPE
Type 3 Alcohols, glycols or water Applied undiluted, typically 1 part dispersant to 30-50
parts oil. The dispersants of choice for aerial spraying.
This equates to a range of 35 to 20 litres/hectare
As a general rule, most oils will spread to reach an average thickness of 0.1 mm within a few hours. This means
that a slick of one hectare (10,000 m 2 ) in area is the result of 1000 litres of oil. For a dosage rate of 1:30 the
appropriate application rate would therefore be 35 litres per hectare.
For aerial application, once you have worked out the amount of dispersant to be applied in litres per hectare, the
pilot will be able to calculate the appropriate spray rate. For example, if you using an aircraft which has a spray
width of 15 metres and is travelling at a speed of 90 knots (45 m/sec) how would the discharge rate be
calculated
The answer is to multiply the application rate by the spray width by the speed of the aircraft, making sure that
the same units of measurement are used.
i.e.
35 litres x 15 m x 45 m/sec
2
10,000 m
= 2.36 litres per second
1 Acre = 405 m 2
1 Nautical Mile = 1,852 m
1 Hectare = 10,000 m 2 (100m x 100m)
1 Knot = 0.515 m/sec
1 Mph = 0.447 m/sec
13

Operational Plans
• Derived from assessment & consideration of factors
• Based on selected course of action
• May be largely predetermined (Tier 2 contingency plan)
• Must be approved by On-Scene Commander
• Likely to have set / limited duration
• Regularly reviewed & updated as required
• Detail & complexity as appropriate
• Clearly describes what is to be done
• May detail how things are to be done
• Flexible;
o Verbal or written
o Brief or detailed as necessary
o Amended / updated as required
• Standard but flexible format
Writing Plan Objectives
S.M.A.R.T
• Specific
• Measurable
• Achievable
• Relevant
• Time framed
14

Site Plans
Site Planning
• Responsibility of site supervisor
• Must achieve IAP/OSC objectives/tasks
• Likely to have a set duration
• Regularly reviewed & updated as required
• Recorded in writing
The Planning Process
• Determine objectives (from IAP or OSC
tasks)
• Site Assessment
• Consider other factors
• Decide best course of action
• Produce plan
• Check that the plan achieves objectives
Site Assessment
• Correct location
• Foreshore type(s)
• Tides/Currents/Sea state
• Water depth
• Vehicle & boat access
• Storage & operating space
• Commercial & recreational activities
• Existing facilities
• Site hazards
Other factors
• Weather
• Sunrise/sunset
• Type & quantity of oil
• Likely oil movement
• Impact of response activities on locals
• Waste storage & removal
• Resources – allocation, availability,
capability
• Priorities
Choose Best Course of Action
• Check that it achieves objectives
• Are resources adequate
• Do you have spare resources
• Note reasons for course of action selection
• Develop into plan
• Forward plan to Ops Mgr/OSC
Site Plan Format
• Objectives
• Operations
o Tasks
o Personnel – grouping/teams
• Logistics
o Equipment
o Facilities – toilets/shuttles
o Food & water
o Decontamination
• Administration
o Personnel & equipment records
o Log of main activities
• Command & communications
o Key Personnel
o Communications procedures
• Safety
o Refer Site Safety Plan
NOTE: An IAP will not usually be required when a
site plan is in place for a minor incident or an
incident that is confined to one site.
15

Incident Action Plan (IAP)
Name of incident
Date/Time of plan
References
Attachments
Aim - examples • ”To minimise the environmental affect of any oil spilt from
the vessel “name” in “location” harbour prior to and during
the salvage operation
Objectives - examples • To conduct a response operation in accordance with the
National Oil Spill Contingency Plan and not inconsistent
with “Regional Council” Marine Oil Spill Contingency Plan
• To conduct the operation in accordance with the Health Safety
& Employment Act 1992 and Chapter 8 of the National Plan
• To dispose of any solid and liquid waste in a safe and efficient
manner in accordance with the RMA 1991
• To establish deflection booms at “location” by “time and date”
•
Operations
General outline
• Brief Overview of Operation
Environmental factors • Environmental awareness & contacts
• Shoreline assessment
• Sensitive areas & prioritised response sites
• NEBA
• Significant wildlife
Site/area/activity
- Description
- Task(s)
- Timings
- Personnel
- Admin & Logistics
Significant stakeholders • Suggested key stakeholders to consider (Wildlife, DoC, Iwi,
community, Industry, MNZ, media, Harbourmaster, marina
16

Waste collection / storage /
disposal
- Outline of system
Facilities & storage sites
Transport of waste
manager, emergency services, site security, etc)
Admin & logistics
- Personnel
- Induction
- Hours of work
- Timesheets
- Rostering
- Equipment
- Distribution
- Maintenance
- Records
- Storage
- Transport
- Fuel
- Accommodation
Command & Communications
Command
• Key personnel
• Responsibilities
• Organisational chart
Communications
(May be included in appendix)
Annexes • OSH
• Wildlife
• Media / Community relations
• Communications
17

Evidence Collection Guideline
Why - The analysis of samples can prove
• Substance in the water us a pollutant
• the chemical make up of the pollutant
• identify the polluter
When - to take samples
• As early as possible
How - to take samples
Equipment
• Sampling kit (proper containers, sampling devices, tapes, labels, instructions)
• NEVER use plastic containers to collect oil as this can change the oils composition
Labelling
• Case & sample number
• Date & time sample was taken
• Spill or suspect sample
• Sample description
• Name of person taking the sample
• Name of the person in authority (ROSC)
Sealing
• Security sealed (tape over jar and
around edge of lid & jar)
• Initials across tape intersections
Storing
• Secure location
• Darkness
• Max temperature +4°C
Conveying
• Chain of custody record
Safety
• Stay upwind of the spill
• Wear clean gloves Be aware of
weather conditions
Be accompanied by member of ship/facility
crew
Other ways of securing evidence
• Inspection of suspected pollution
source
• Visual observation of the spill
• Spreading & drift models (back
tracking)
• Remote sensing
• Photographic evidence
18

Response Escalation
Tier 1 to Tier 2
• ROSC decision
Tier 2 to Tier 3
• Region may request escalation at anytime
• NOSC decision to declare Tier 3 response
Key Points:
• Significant cost (> $250,000 ) notify Maritime NZ if >$100,000
• Escalation may be Tier 1 to Tier 3 direct
• Responses do not “de-escalate” to lower tiers
Tier 2 to Tier 3 transition
• NOSC “in command” when Tier 3 is declared
• Deputy NOSC appointed to cover NOSC en-route
• Likely ROSC tasks during transition
o Immediate assessment & actions
o Establish Incident Command Centre
o Initial assessment of spill
o Draft Incident Action Plan (IAP)
o Local notifications and mobilization of resources
Reporting
To Who
• RCCNZ (will notify OSDO who can assess the situation and provide assistance if required)
When
• Immediately by phone AND fax form if; Spill could escalate, costs likely to exceed $5000,
media interest likely, prosecution action likely.
• If none of the above – send fax within 3 days
How
Urgent
• Phone RCCNZ on 04 577 8030
Not Urgent
• Fax notification form to RCCNZ (within 3 days) on 04 577 8038
19

Response tools available
• Dispersant guidelines
• National Marine Oil Spill Contingency Plan
• Regional Marine Oil Spill Contingency Plan
• Maritime New Zealand - Marine Pollution Response Services
• Oil Spill Duty Officer;
o ADIOS
o Spill trajectory
o Oil Map
o Regional equipment stockpiles & mobilisation
o Regional Responder Training CD
Contact numbers
• RCCNZ - ph 04 577 8030 & fax 04 577 8038
(all notifications to go through RCCNZ in first instance)
• OSDO - ph 04 473 6369
MPRS - ph 09 834 3908 & fax 09 834 3907
• Maritime NZ Media Line - ph 04 499 7318
Setting up the Incident Command Centre (ICC)
The following items should be made available to the ICC
• National Marine Oil Spill Contingency Plan
• Regional Coastal Plan
• NZ Nautical Almanac
• Response to Oil Spills (ITOPF)
• Oil Spill Dispersant Guidelines
• ICC desk /place labels
• Fax forms/templates
• Relevant hydrographic charts
• Relevant topographic maps
• Incident command team phone list
• Petty cash
• Laptops
• Projector (if possible)
• Whiteboard
20

Media and Community Relations
When a reporter calls
• Do you have authority to respond to media enquiries
• If you have, do you have the time to take the initial call or refer to media team
If you have the necessary authority and decide to proceed:
• Record reporter’s name, organisation and contact details.
• Find out the reporter’s deadline.
• Find out exactly what they want – live interview, background information etc.
• Find out who else the reporter has spoken to.
• Commit to getting back to them once you have the latest info and have had a
chance to work up your key messages.
• Stick to your story – don’t engage in conversation – don’t quote amounts or figures
• Be professional, polite and HONEST.
• Be calm, concise and CONFIDENT.
• Stick to the facts of what HAS happened not will or might happen.
• ‘Off the record’ doesn’t exist!
• Offer more help/follow up.
MARITIME NZ 24HR MEDIA LINE: 04 499 7318
21

Regional On-Scene Commander
Responsible To:
Staff Responsibilities
Purpose of the Position:
Director of Maritime NZ or Chief Executive – Regional Council
Personnel in Incident Command Centre, Incident Support Centre, and
Field Teams.
To manage and coordinate the response, and direct the use, of
resources available to the Regional Council/Maritime NZ in relation to
the specific marine oil spill in respect of which the Regional
Council/Maritime NZ is taking action. (Section 319 (3) of the Maritime
Transport Act 1994.)
300 Function of Regional On-Scene Commanders After Notification
1. Subject to section 313 of this Act, if a regional on-scene commander is notified or
otherwise becomes aware, of a marine oil spill within the region of the council by whom
that on-scene commander is appointed, he or she shall decide whether or not it is
appropriate for any action to be taken in response to that marine oil spill, including the
taking of any measures under the regional marine oil spill contingency plan or the exercise
of any powers under this Act.
2. Subject to section 313 of this Act, if, in the opinion of any regional on-scene commander,
containing and cleaning up any marine oil spill within the region of that regional council is or may
be beyond the capacity of the resources available to that regional council, that regional onscene
commander shall forthwith notify the Director that assistance is or may be sought from
the Authority.
3. Notification by the regional on-scene commander of the Director under subsection (2) of this
section shall not relieve a regional council from its obligations under section 313 of this Act to
comply with its regional marine oil spill contingency plan.
303 Objective of On-Scene Commanders
If a regional on-scene commander or the National On-Scene Commander decides that it is appropriate
for a regional council or the Authority, as the case may be, to take action in respect of a marine oil spill,
the principal objective of that on-scene commander shall be to—
(a) Prevent further pollution from the marine oil spill; and
(b) Contain and clean up the oil spill in accordance with the relevant regional marine oil spill
contingency plan or the National Oil Spill Contingency Plan, as the case may be, in such a
way that does not cause any unreasonable danger to human life or cause an unreasonable
risk of injury to any person.
305 Powers of On-Scene Commander
1. If a regional on-scene commander or the National On-Scene Commander decides that it is
appropriate for a regional council or the Authority, as the case may be, to take action in respect
of a marine oil spill, he or she may do all or any of the following:
(a) Direct the master or owner of any New Zealand ship, or the owner of any offshore
installation, or the owner of any oil transfer site that is the subject of a marine oil spill
22

esponse to do anything, or refrain from doing anything, that the on-scene commander
considers necessary or desirable to control or clean up the marine oil spill, or both:
(b) Remove any person obstructing a marine oil spill response from an area, or any part of an
area, where a marine oil spill response is being carried out:
(c) Require the evacuation or the exclusion of persons, vehicles, or New Zealand ships from
any area, or any part of an area, where a marine oil spill response is being carried out:
(d) Totally or partially prohibit, or restrict, public access on any road or to any public area or
any part of the sea, that is within an area where a marine oil spill response is being carried
out:
(e) Remove from any road, public place, or from the sea, in an area where a marine oil spill
response is being carried out, any New Zealand ship, any vehicle, or other thing impeding
that response, and where reasonably necessary for the purpose, may enter forcibly any
such ship, vehicle, or other thing:
(f) Carry out such inspections as he or she thinks appropriate in respect of any New Zealand
ship, any vehicle, or other thing in an area where a marine oil spill response is being
carried out:
(g) Subject to the provisions of section 306 of this Act, require the owner or person for the
time being in control of any land, building, vehicle, New Zealand ship, or any other real or
personal property to place that property under his or her control and direction.
(h) The powers under subsection (1) of this section may be exercised by any on-scene
commander, any person authorised by him or her, and any member of the Police.
(i) Nothing in subsection (1)(g) of this section applies to any land, building, ship, vehicle, or
other real or personal property under the control of the New Zealand Defence Force.
(j) Additional powers of on-scene commander
(k) If a regional on-scene commander or the National On-Scene Commander decides that it is
appropriate for a regional council or the Authority, as the case may be, to take action in
respect of a marine oil spill, he or she may, without limiting anything else that person may
do,—
(l) Disseminate information and advice to the public relating to the marine oil spill:
(m) Carry out such works as will control and clean up the marine oil spill:
(n) Provide any item, equipment, or facility to assist with the control and clean up of the
marine oil spill.
312 Limits on Powers Of On-Scene Commander
1. No power conferred by section 305 or section 311 of this Act may be exercised so as to conflict
with the exercise of a power by—
(a) a person under Part 5 of the Civil Defence Emergency Management Act 2002; or
(b) a Recovery Co-ordinator appointed under the Civil Defence Emergency Management Act
2002 and acting under that Act; or
(c) any member of the police under section 10 of the International Terrorism (Emergency
Powers) Act 1987.
2. No power conferred by section 305 or section 311 of this Act shall be exercised so as to be
inconsistent with any power exercised by the Director or the Minister under Part 20 of this
Act.
23

Operations Manager
Responsible To:
Staff Responsibilities:
Purpose of the Position:
On-Scene Commander
Personnel in Operations section of the Incident Command
Centre.
The Operations Manager is required to manage the operations
section of the Incident Command Team, reporting to the
National On Scene Commander. You are also responsible for
maintaining close liaison with the Planning Manager, Logistics
Manager, Administration Manager, and Incident Support
Centre.
Operational Responsibilities
Your main responsibilities during an oil spill response are:
• Manage the operations section of the Incident Command Team.
• Participate in development of the Incident Action Plan (IAP).
• Produce and implement the operational aspects of the IAP.
• Update the On-Scene Commander with respect to the actions taken by the
Operations Section and the results of these actions.
• Respond to operational requests made by the On-Scene Commander.
• Manage all operations section coordinators to ensure an efficient and coordinated
response.
• Liaise with other ICC Managers as appropriate.
• Attend briefings at all levels including media, if requested by OSC.
• Assist with preparation and review of media releases if requested by MCC.
• Ensure agreed OSH practices are observed.
• Ensure suitable records are maintained.
24

Planning Manager
Responsible To:
Staff Responsibilities:
Purpose of the Position:
On-Scene Commander
Personnel in Planning section of the Incident Command Team.
The Planning Manager is required to manage the Planning section of the
Incident Command Structure, reporting to the National On Scene
Commander. You are also responsible for providing regular situation
updates to all ICC Managers and to the Incident Support Centre.
Operational responsibilities
Your main responsibilities during an oil spill response are:
• Manage the planning section of the Incident Command Team.
• Coordinate the development of the response assessment, strategy and response objectives for the
OSC’s approval
• Produce the IAP
• Supervise and coordinate the collection, evaluation, analysis and dissemination of response information.
• Provide and coordinate scientific/technical support for On-Scene Commander.
• Organise specialist advice and assistance as requested.
• Liaise with and provide regular situation updates to the DAT.
Other topics which may need to be addressed by the Planning Section
include the following:
Offshore Planning Advice
• Offshore containment and recovery.
• Salvage.
Onshore Planning Advice
• Onshore containment and recovery.
• Shoreline cleanup and protection.
Environmental Advice
• Damage Assessment.
• Sensitive areas identification and characterisation.
• Wildlife capture and rehabilitation.
Dispersants Advice
• Dispersant use.
Situation Advice
• Providing situation updates.
25

Administration/Logistics Manager
Responsible To:
Staff Responsibilities:
Purpose of the Position:
On-Scene Commander
Personnel in Administration and Logistics Teams.
To manage the Administration and Logistics section of the Incident
Command Team, reporting to the On-Scene Commander. You are
also responsible for maintaining close liaison with the Planning
Manager, and Operations Manager.
Operational Responsibilities
Participate in planning:
• To assist in the development of the Incident Action Plan, including identifying appropriate
logistical support and communication requirements for the Incident Command Centre and
other response personnel.
• To assist in the preparation of the demobilisation plan for personnel and equipment.
Communications:
• To ensure that the communication system is functioning smoothly by implementing systems
to remove communication bottlenecks.
Procurement of resources
• To use appropriate purchasing procedures to acquire necessary resources identified in the
Incident Action Plan, including personnel, food, shelter, protective clothing and equipment,
transportation and response equipment, supplies and materials. These include resources for
the Incident Command Centre and field posts.
• Maintain adequate levels of consumable cleanup materials.
• Adhere to levels of authority needed for the approval of contacts, purchase orders and
approvals of payments.
• Coordinate with customs authorities to ensure the expedient handling and transportation of
response equipment arriving from overseas.
Supply arrangements
• Arrange contracts with suppliers as required.
• To the greatest extent possible, have prepared and organised in advance a list of suppliers
for the services and equipment likely to be required in the event of an oil spill response
operation.
• Have in place agreed terms and conditions with major suppliers of services and equipment
likely to be needed.
26

Oil Spill Duty Officer
Responsible To:
Staff Responsibilities:
Purpose of the Position:
Director of MNZ
None
To provide 24-hour contact and liaison for marine oil spills
within the National Marine Oil Spill Contingency Plan
Operational Responsibilities
Your main responsibilities during an oil spill response are:
• The OSDO has the delegated authority to authorise expenditure by a regional
council for incident investigation up to $5,000
• The OSDO has the delegated authority to commit expenditure of up to $150,000 in
a response operation.
27

National On-Scene Commander
Responsible To:
Staff Responsibilities:
Purpose of the Position:
Director of Maritime NZ
Personnel in Incident Command Centre, Incident Support
Centre, and Field Teams.
To manage and coordinate the response, and direct the use, of
resources available to the Regional Council/Maritime NZ in
relation to the specific marine oil spill in respect of which the
Regional Council/Maritime NZ is taking action. (Section 319 (3)
of the Maritime Transport Act 1994.)
301 Function of National On-Scene Commander after notification
1. If a National On-Scene Commander is notified by the Director or otherwise
becomes aware of a marine oil spill, he or she shall decide whether or not it is
appropriate for any action to be taken in response to that marine oil spill,
including the taking of any measures under the national marine oil spill
contingency plan or the exercise of any powers under this Act.
2. If, in the opinion of the Director, containing and cleaning up any marine oil spill
is beyond the capacity of the Authority, the Director may seek assistance from
other States or persons in accordance with the national marine oil spill
contingency plan.
302 National On-Scene Commander to take precedence
Notwithstanding any other provisions of this Act or any other enactment, a National On-
Scene Commander may give directions to any regional council or its regional on-scene
commander in relation to any marine oil spill within the region of that council and the
regional council, and the regional on-scene commander shall comply with any such
directions.
28

Director of Maritime NZ
The Director of Maritime New Zealand’s responsibilities in managing
marine emergencies is detailed in the Maritime Transport Act (MTA)
1994. Summarized, these responsibilities are:
• Facilitating measures necessary for the satisfactory conduct of the national oil spill
response;
• Managing and controlling salvage operations by the use of statutory interventions
and ensuring relevant communication between the DAT/ICC, the ship owner,
Master and Salvor;
• Maintaining other roles and responsibilities under the MTA that may arise from or be
associated with the incident;
• Managing media releases in any Tier 3 response operation, via media liaison
persons as required. Briefing and/or speaking to media personnel on the nature of
the response, focusing on the strategic, policy, legal and political aspects of the
overall response rather than operational detail (the later shall be referred to and coordinate
with the NOSC/ICC whose media brief shall not extend beyond this area).
Specific roles also include:
• Advising the Minister, Authority Members and the Secretary of Transport on matters
pertaining to the response operations as required;
• Liaising with relevant Senior Industry Representatives as necessary;
• Initiating and maintaining contact with Domestic & External Security Committee
(DESC) as necessary (refer Annex 5);
• Ensuring adequate liaison occurs with key stakeholders such as local Members of
Parliament, CEO’s of relevant Government Departments and other key persons;
and
• Liaising with ship representatives, e.g. Ship owners and managers, P & I Clubs, Hull
insurers, Classification societies, etc.
29

COURSES ATTENDED
Date Course Where Expiry signed
MNZ/NOSC/ROSC
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Name:
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Name:
Signed:
Name:
Signed:
Name:
Signed:
30

EXERCISES ATTENDED
Date Exercise Where role signed
MNZ/NOSC/ROSC
__/__/___
Name:
Signed:
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Name:
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Name:
Signed:
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Signed:
Name:
Signed:
31

ACTUAL INCIDENTS ATTENDED
Date Incident Where role signed
MNZ/NOSC/ROSC
__/__/___
Name:
Signed:
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Name:
Signed:
Name:
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Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
32

MISC. INVOLVEMENT
E.g. Media training, SCAT, Equipment Checks etc.
Date Exercise Where role signed
MNZ/NOSC/ROSC
__/__/___
Name:
Signed:
__/__/___
__/__/___
__/__/___
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__/__/___
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Name:
Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
Name:
Signed:
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Signed:
Name:
Signed:
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Signed:
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Signed:
33