CSIR-Central Institute of Mining & Fuel Research Council of ...

CSIR-Central Institute of Mining & Fuel Research
Council of Scientific & Industrial Research
Digwadih Campus, Dhanbad-828108
Jharkhand
No. CIMFR/Security/W&S/2013
____________________________________________________________________________
NAME OF THE WORK: ANNUAL CONTRACT FOR SECURITY SERVICES IN CSIR-CIMFR,
DIGWADIH CAMPUS AND ITS UNITS AT NAGPUR, BILASPUR, RANCHI AND RANIGANJ
____________________________________________________________________________
1.ORIGINAL
: to be submitted at CIMFR, Digwadih Campus, Dhanbad-
828 108
2.DUPLICATE
: To be retained by the tenderer for reference
3.COST OF TENDER DOCUMENT : Rs.1000/-(Non-Refundable)
-------------------------------------------------------------------------------------------------------------------
TENDER TO BE ISSUED FROM
: 25-03-2013 to 15-04-2013 (10.00 am to
5.00 pm on working days)
LAST DATE & TIME FOR SUBMISSION
OF FILLED IN TENDERS
TENDER OPENING DATE, TIME and Venue
: 16-04-2013 upto 2.30 pm
: 16-04-2013 at 3.30 pm at
General Section, Digwadih Campus,
E.M.D TO BE DEPOSITED ALONG WITH TENDER :
____________________________________________________________________________
C O N T E N T S
Sl.No. Description Page Nos.
1. CONTENTS : 1
2. NOTICE INVITING TENDER : 2
3. INSTRUCTIONS/GUIDELINES FOR TENDERERS : 3-4
4. TECHNICAL BID (APPENDIX-I) : 5-6
5. APPENDIX-II : 7-16
6. UNDERTAKING BY CONTRACTOR : 17
7. APPENDIX-III : 18
8. APPENDIX-IV (Price Bid) : 19-20
Tender issued to:
Name and Address
SIGNATURE OF TENDERER
SIGNATURE OF THE OFFICER OF
CSIR-CIMFR, ISSUING TENDER
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CSIR-Central Institute of Mining & Fuel Research
Council of Scientific & Industrial Research
Digwadih Campus, Dhanbad-828 108
Jharkhand
No. CIMFR/Security/W&S/2013 Date – 21.03.2013
NOTICE INVITING TENDER
Sealed Tenders are invited by the Director, CSIR-Central Institute of Mining &
Fuel Research, Barwa Road, Dhanbad-826015 from experienced registered
Contractors/firms/Cooperative Societies having a valid license under Contract Labour
(Regulation and Abolition) Act,1970 and a valid registration with Directorate General
(Re-settlement) for providing ex-servicemen for the ANNUAL CONTRACT FOR
PROVIDING ROUND THE CLOCK SECURITY SERVICES at CIMFR Digwadih
Campus and its units at Bilaspur, Nagpur, Ranchi and Raniganj on job contract basis.
The Contractor should also have a valid license to engage in the business of Private
Security Agency in the district/state of Jharkhand issued by the Home Department,
Govt. of Jharkhand as per their notification No.5 Security(07)-03/2009-4892 dated
26.11.2010 under Section 7 of Jharkhand Private Security
Agency(Regulatory)Rules,2010. Attach a copy of the license as proof.
The tender document with complete details of tender including experience
required, scope of work and terms and conditions can be obtained in person from the
Cashier, CIMFR Digwadih Campus from 25.03.2013 to 15.04.2013 on all working days
between 10.00 am and 5.00 pm on payment of Rs. 1000/- (Rupees one thousand only)
by means of Cash/Demand draft in favour of Director, CIMFR, Dhanbad or can be
downloaded from website www.cimfr.nic.in. If the tender form is downloaded from website,
then bank Draft of Rs. 1000/- in favour of the Director CIMFR payable at Dhanbad
may invariably be attached with the tender at the time of submission. The last date for
submission of Sealed Tender is 16.04.2013 by 2.30 pm.
EMD of Rs 330715/- is to be submitted in the form of Demand Draft/Banker’s
cheque payable at Dhanbad, drawn in favour of Director, CIMFR from any one of the
Nationalized/Scheduled banks. EMD in any other form is not acceptable. Please note
that tender received without EMD will be summarily rejected.
Late and delayed tenders will not be opened and summarily rejected. The
detailed NIT and Tender Document is available on our website www.cimfr.nic.in
Director CIMFR, reserves the right to accept or reject the lowest tender or any
tender in part or full without assigning any reason.
Controller of Administration
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INSTRUCTIONS/GUIDELINES FOR TENDERERS
1. A copy of the Scope of work/contract and terms and conditions is enclosed in
Appendix II.
2. An affidavit as per Appendix-III should accompany the tender.
3. This tender form along with Appendix-I, II & III should be submitted in original
with the Technical Bid. The rates should be filled in the Price Bid format
(Appendix-IV) and to submit in another sealed cover. Deviation of this condition
shall render the tender liable to rejection.
4. Each page of tender document should be signed by the tenderers with rubber
stamp of the firm affixed on all pages.
5. Unsealed, conditional/ telegraphic/ tenders sent by fax and tenders without
Earnest Money Deposit or not on the prescribed form shall not be entertained.
6. Tenders must be accompanied with Earnest Money Deposit (EMD) of a sum of
Rs. 330715/- (Rupee Three lakh thirty thousand seven hundred fifteen only) in
the form of Demand Draft/ Pay Order from a nationalized/scheduled bank and
drawn in favour of Director CSIR-CIMFR and payable at Dhanbad.
7. No firm/ organization is exempted from furnishing EMD under any circumstances.
8. EMD deposited with CSIR-CIMFR in connection with any other tender will not be
considered/ adjusted against this tender.
9. Rates offered should be mentioned both in figures as well as in words and offer
should be typed or legibly handwritten.
10. The last date and time of receipt of tenders is upto 2.30pm on 16.04.2013.
Tenders received after the due date and time shall not be considered. The
tenderer will be responsible for timely submission of the tender documents,
complete in all respects and the same should be dropped in the Tender box kept
in the chamber of Administrative Officer, CSIR-CIMFR, P.O. FRI, Digwadih
campus, Dhanbad-828108, Campus or sent by post at the address to reach
within the date and time of submission specified in the Tender.
11. The Technical Bid shall be opened at 3.30 pm on 16.04.2013 in the presence of
tenderers or their authorized representatives who may wish to be present at that
time.
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12. In case the date of receipt or opening of tenders is declared a Govt. holiday then
the date of receipt/ opening of the tender will be the next working day as per
timing mentioned above.
13. The tenderer may inspect the areas where the services are to be provided for
assessing the work involved during office working hours with prior appointment
with Sr. Security Officer of CIMFR, Digwadih Campus, Dhanbad.
14. Director, CIMFR in public interest reserves the right to accept or reject any or all
tenders without assigning any reason and also to impose/ relax any terms and
conditions of the tender.
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TECHNICAL BID
APPENDIX-I
“Round-the-Clock Security Services at CSIR-CIMFR Digwadih Campus and it’s UNITS”
1. Name of the Organisation/ Firm, location of office
with complete address with Telephone/ Fax
nos./website and e-mail address.
2. Name of Organization (whether Private/ Sole
Proprietor/ Partnership/ Cooperative Society etc.)
Documentary proof in support thereof to be attached.
(In case of the firms other than the sole proprietors,
an abstract copy of such Resolution passed by the
Executive body authorizing the specific
officer/partner for signing the documents for this
tender to be attached)
3. The Contractor must have experience of at least
3(three) years in security business and the Agency
should have completed two numbers of similar
contract in past. The contractor should have one
running contract in hand of equivalent or more value.
A copy of proof must invariably be attached as proof.
4. The Contractor should have valid registration with
appropriate Government Labour Department. Attach
a copy as proof.
5. Financial resources, assets in terms of firm’s
property (fixed and moveable) held.
6. A copy of latest audited Balance Sheet be attached.
7. Solvency certificate of an amount not less than Rs.
30,00,000/-(Rupees thirty lakh only) issued by a
nationalized bank within the last six months to be
attached.
8. TAN/PAN No. of the firm with copy of details required
for payment through RTGS/NEFT system.
9. Does the firm have EPF, ESI Code nos. issued by
the concerned authorities Enclose the copy of
same.
10. Has the firm attached an Affidavit in the prescribed
format as at Appendix-III
11. Has the firm submitted EMD of Rs 330715/- valid for
six months (180 days) from the date of issue of
Demand Draft If so, details of Demand Draft/ Pay
Order from Nationalized Bank
12. Service Tax Registration. Copy of the same may be
attached.
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13. The Contractor should have a valid registration with
DGR (Re-settlement). The Registration number with
Director General (Resettlement) Ministry of Defence
may be indicated. Attach registration copy as proof.
14. The Contractor should also have a valid license to
engage in the business of Private Security Agency in
the district/state of Jharkhand issued by the Home
Department, Govt. of Jharkhand as per their
notification No.5 Security(07)-03/2009-4892 dated
26.11.2010 under section 7 of Jharkhand Private
Security Agency(Regulatory)Rules,2010. Attach a
copy of the license as proof.
15. Non-compliance of any of the above clauses by the
participating bidder will tantamount for automatic
cancellation of their quotation.
16. Any other information/ relevant certificate.
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APPENDIX-II
PROVIDING ROUND THE CLOCK SECURITY SERVICES AT CIMFR, Digwadih
Campus, Dhanbad and its units at Ranchi, Nagpur, Bilaspur and Raniganj.
I. SCOPE OF WORK/CONTRACT
CSIR-Central Institute of Mining & Fuel Research, Barwa Road Campus, Dhanbad-
826015 a constituent Unit of Council of Scientific and Industrial Research is a premier
Institute and is committed to provide Globally Competitive, Productive, Environment
Friendly and Safe Technologies in the areas of Mining and Fuel Research having its
Headquarters at Barwa Road, Dhanbad.
The security agency will provide security guards with and without arms, security
supervisors, Assistant Security Officer and Accounts Clerk (from ex-servicemen
category only) in such a number as required by CSIR-CIMFR from time to time for
protection of:-
i) CIMFR land, buildings, fittings and fixtures therein; plant & machineries,
equipments installed (including outdoor), office records, moveable and
immovable items in the CSIR-CIMFR.
ii) Safety of trees, shrubs, electric overhead installations, water pipelines,
boundary walls etc. and any other fresh additions/ installations from time to
time during the contract period in the premises of CSIR-CIMFR, Digwadih
Campus and its units.
iii) To permit the entry of Officers and Staff of the CSIR-CIMFR only after
verifying their identity.
(a) To permit the entry of visitors only after confirming from the designated officers
of CSIR-CIMFR that the entry is for the official purpose. A visitor’s pass is
required to be made after making entries in the register giving details of the
visitor, purpose of visit and the officer with whom he/she is required to meet.
(b) To permit Government employees of other departments having pass issued by
incharge-security after verifying certificates from their office that they are required
to perform duties in the premises of the CSIR-CIMFR.
(c) To permit entry of the official vehicles of the CSIR-CIMFR and Private vehicles
of the officers and staff of the CSIR-CIMFR after ensuring that only the
authorized persons are inside the vehicle.
(d) To permit entry of private vehicles bringing materials, stores for CSIR-CIMFR
only after confirming from the designated officers of CSIR-CIMFR that the entry
is for official purposes.
(e) To make a temporary pass for the officers/ staff not having the Identity Card after
consulting the designated officers of the CSIR-CIMFR.
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iv)
Issue of Gate passes for stores/ material coming in and going out of the
premises.
v) No part of the CIMFR land is trespassed/encroached or squatted upon or
suffer from any unauthorized occupation or use.
The main security duty points/areas are as under which may decrease or increase on
need basis:
SL. Place / Area
No.
1 Nalanda Gate
2 Post Office Gate
3 Dispensary Gate
4 Colony Gate
5 Bhowra Gate
6 Director Bungalow Area
7 Plant Area
8 Office Entry Gate
9 Guest House
10 Security Office
11 Damodar Pump House
12 Trainee’s Hostel Area
13 Colony Pump House
14 Patrolling Duty
15 Nagpur Unit
16 Bilaspur Unit
17 Ranchi Unit
18 Raniganj Unit
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II. DEFINITIONS
In the ANNUAL CONTRACT FOR PROVIDING ROUND THE CLOCK SECURITY
SERVICES at CSIR-CIMFR, Digwadih Campus and its units the following words and
expressions shall have the meanings hereby assigned to except where the context
otherwise requires:
• CSIR-CIMFR, Digwadih Campus having its Head Quarters at Dhanbad.
• Contract shall mean the notice inviting the tender and document, the tender and
acceptance thereof and the formal agreement, if any executed between CSIR-CIMFR
and the tenderer together with the documents referred to therein including these
conditions with appendices and special conditions, rates and amounts and schedules of
rates including all revisions, additions and deletions. All these documents taken together
shall be deemed to form one contract and shall be complimentary to one another.
III. SUB-CONTRACTING
The contractor shall not be allowed to sub-contract any part of the contract without the
prior written consent of CSIR-CIMFR. If such consent is given, this shall not relieve the
tenderer from any liability or obligation under the contract and he shall be responsible of
the acts/ defaults and negligence of any sub-contractor, his agents or workmen as if
they were the acts, defaults or neglects of the tenderer.
IV. PERIOD OF CONTRACT
The contract shall be initially for a period of one year and can be extended further upto
a maximum period of three years subject to satisfactory performance of services and
compliance of “terms and conditions of the agreement by the contractor” on mutually
agreed terms and conditions.
V. GENERAL TERMS AND CONDITIONS
1. Registration/ execution of the agreement:
The successful bidder shall be required to execute an agreement on the format
approved and supplied by CSIR-CIMFR on Non-judicial stamp paper of appropriate
value.
2. Earnest Money Deposit:
A sum of Rs. 330715/- (Rupees three lakh thirty thousand seven hundred and fifteen
only) should be submitted as earnest money deposit (EMD) along with the Technical
Bid in the form of Demand Draft / Pay Order valid for 180 days from a
nationalized/scheduled bank drawn in favour of Director- CIMFR, payable at Dhanbad.
The EMD value of the successful bidder shall be adjusted against the security deposit.
3. Security Deposit:
The successful bidder shall be required to deposit Security to the tune of Rs.
10,00,000/- (Rupees Ten Lakhs only ) in the form of “Fixed Deposit Receipt” covering
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the period/extended period if any, of months from the date of start of contract till its
validity period and shall be duly pledged in favour of Director- CIMFR before signing the
agreement so as to underwrite against any claim arising out, at any time, in connection
with this contract.
4. Revocation of Security Deposit
Director-CIMFR shall have absolute rights and powers for the revocation of said security
deposit, in case of breach of any clause of this Contract without any prior notice and no
claim whatsoever on this count shall be entertained.
5. Commencement of work:
The Contractor is required to commence the work on the date specified in the Award
Letter. In the event of failure, a penalty @ 1% of the monthly value of contract per day
shall be imposed for non-commencement of work subject to the condition that in no
case it shall exceed 10% of the total value of the contract cost. Director, CIMFR shall
have the power to condone the delay, reduce or remit the penalty so imposed to any
extent, on the written application of the contractor, in case he finds that the grounds
given by the contractor are reasonable and satisfactory.
6. Deployment of staff:
The contractor is expected to deploy the specified numbers of Security Guards without
arms, Security Guards with arms, Security Supervisors, Assistant Security Officer and
Accounts Clerk (All ex-servicemen category properly discharged from the services) as
per following:
i) Security Guards (with and without arms): They should be smart trained and
experienced with good conduct, having passed 10th class with good
speaking, writing and reading knowledge in English, Hindi, and good
physique and should be medically fit. The maximum age limit being 45
years, they should be mature with minimum height of 5’ 5”.
ii)
iii)
Security Supervisors: They should be trained, persons of integrity and good
conduct having passed minimum 10+2, with good speaking, writing and
reading knowledge in English, Hindi or must be an ex- Senior Noncommissioned
officer from Army, Air Force or Navy only, preferably below 50
years of age. (Desirable: Training on Industrial security and safety. At least 3
years of experience as Security Supervisor in a big industry with minimum 50
security guards. Sufficient knowledge about Fire safety and fire fighting.
Persons with good personality and medical fitness will be given preference
the maximum age limit being 50 years only).
Assistant Security Officer: They should be trained, persons of integrity and
good conduct having minimum qualification as Graduate, with good speaking,
writing and reading knowledge in English, Hindi or must be an ex- Senior
Non- commissioned officer from Army, Air Force or Navy only, preferably
below 50 years of age. (Desirable: Training on Industrial security and safety.
At least 3 years of experience as Security Supervisor in a big industry with
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minimum 50 security guards. Sufficient knowledge about Fire safety and fire
fighting. Persons with good personality and medical fitness will be given
preference the maximum age limit being 50 years only).
iv)
Accounts Clerk: They should be persons of integrity and good conduct having
passed minimum 10+2, with good speaking, writing and reading knowledge in
English, Hindi or must be an ex- Senior Non- commissioned officer from
Army, Air Force or Navy only, preferably below 50 years of age.
v) The firm would provide at least 3 Security Supervisors, 4 Armed Guards and
67 security guards without arms, Assistant Security Officer 01 and Accounts
Clerk 01 who will be deployed in eight hours shift on round the clock basis.
vi)
The number of security guards may increase/ decrease depending upon the
requirement as envisaged by the CSIR-CIMFR during the period of contract.
The
list of all security personnel deployed in the CSIR-CIMFR Digwadih Campus
and its units containing their parentage, residential address, age, educational
qualification and documentary proof in support of their being Ex-servicemen
shall be submitted to the office at the commencement of the contract. The
contractor will further intimate any subsequent change about their particulars
immediately from time to time.
7. Formulation of mechanism and monthly duty/ assignment chart:
On taking over the responsibility of providing the aforesaid services, the contractor shall
formulate the mechanism and monthly duty assignment chart for circulation in all the
areas of their deployment in the CSIR-CIMFR, Digwadih campus and its units for the
approval of the Officer-in-charge of the said services. These persons shall be deployed
in shifts as per instructions of the In charge-Security, CIMFR.
He will visit the CSIR-CIMFR in order to interact with the Officer concerned for ensuring
the effective arrangement at his level and keep on reviewing his arrangements from
time to time and take additional measures, if any, required to be taken to further
streamline the said arrangements. He will further ensurethat no person shall be
deployed on double duty except in the emergent circumstances with the prior approval
of the Officer In-charge. The contractor as well as the staff deployed by him on duty
shall be duty bound to carry out the directions/ instructions given to him by the Security
Officer or any other officer authorized to do so by the Director, CIMFR from time to time.
Any deviation from such obligation shall be considered as breach of the terms of the
contract.
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8. Determination of quality of work/ services:
The decision of the Director, CIMFR with regard to the determining of quality of work/
services done by the contractor, shall be final and acceptable to the contractor. The
contractor shall, therefore, rectify the defect so pointed out without any extra payment.
The
Director, CIMFR shall also reserve the right to get the work/ services so rejected done/
replaced at his own level at the risk and cost of the contractor, after giving him a notice
in writing, and the expenditure incurred on this account shall be recovered from the bills
of the contractor or any other outstanding dues or by revocation of any or all parts of the
Security Deposit as he may think proper.
9. Identification:
For the purpose of proper identification of the employees of the contractor deployed at
various points, the contractor shall himself issue them the identity cards/ identification
document at his own cost and they shall be duty bound to display the identity cards at
the time of duty.
10. Uniform:
The wearing of uniforms by the contractual staff deployed for duty in the CSIR-CIMFR,
Digwadih Campus and its units, shall be compulsory. If any person, while on duty is
found without uniform, penalty shall be charged @ Rs. 20/- per person per day for his
lapse. The penalty charges shall be recovered from the administrative charge of the
contractor from the monthly bill. The Director-CIMFR, however, may increase the
amount of penalty on case (s) of repeated default as deemed fit. The contractor must
provide at least 2(two) sets of uniform to its personnel deployed under contract at his
own cost.
11. Supervisory Control:
The persons so deployed shall be under the overall control and supervision of the
contractor. The contractor shall take all reasonable precautions to prevent any unlawful
act or disorderly conduct of his employees so deployed and for the preservation of
peace and protection of persons and property of the CSIR-CIMFR.
12. Surprise Check:
The Director, CIMFR or any other officer so authorized by him shall be at liberty to carry
out any surprise check on the working of the persons so deployed by the contractor in
order to ensure that the required number of persons is deployed and that they are doing
their duties properly. In case, any person so deployed by the contractor does not come
up to the mark or performs his duties improperly or indulges in any unlawful act or
disorderly conduct, the contractor shall take suitable action against such employees. In
case of any complaint/ defect pointed out by the authorized officer of the CSIR-CIMFR,
the contractor shall immediately replace the person so deployed.
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13. Relationship between the employer and staff:
The persons deployed by the contractor for the work shall be his employees for all
intents and purposes and in no case, there shall be any relationship of employer and
employee between the said persons and the CSIR-CIMFR, either implicitly or explicitly.
14. Medical Examination and Verification of antecedents:
The contractor will ensure that employees are medically fit and free from communicable
disease. The antecedents of the person to be provided by the Contractor will be got
verified from the appropriate authority by the Contractor at his own level.
15. Raising of Bills:
In order to ensure timely payment of wages to the contractual staff the Contractor will be
responsible for making the payment directly to its workers by 7th of each month from his
own sources and subsequently raise the bill for reimbursement which will be verified on
the basis of actual amount disbursed and attendance etc. The monthly bill for
reimbursement shall be certified by the authorized representative of CIMFR for pro-rata
reimbursement. The office, on receipt of the bill, will check the certified work record and
there after process the bill for payment.
16. Payment of wages:
The contractor shall ensure that all the employees get wages at the rates fixed under
the contract not less than the minimum wages as fixed by the competent authority from
time to time. The contractor shall ensure that the wages etc. paid to its employees so
deployed are in conformity with the provisions of the Contract Labour (Regulation and
Abolition) Act, 1970 and the rules made there under. The contractor shall ensure that
payment of wages to the contractual employees is made by the 7th of every month and
wage slips are issued to every employee. The contractor shall make payment to the
workers by depositing the payment towards the wages in their bank accounts and
submit the bank details to the office duly certified by the bank, with the bill for
verification.
17. EPF/ ESI/ Bonus/ Minimum wages:
The contractor shall be responsible for fulfilling all his obligations towards the persons
deployed under law, namely, under the Minimum Wages Act., Payment of Gratuity Act,
ESI Act, Bonus Act, Maternity Benefit Act, Shops and Establishment Act, etc. as
applicable and amended from time to time. The contractor shall be responsible for
deposit of employees’ and Principal employer’s share of statutory contribution towards
ESI/ EPF with the concerned department/ authorities at his own level and maintenance
of such record as per rules. The contractor shall deposit EPF and ESI contributions in
the presence of representative of CIMFR. He will be required to submit a copy of
Challan/ abstract/ statement of the amount deposited on account of the statutory
contributions along with the bill for reimbursement, failing which the payment of Service
charges of the following month will be with-held. The payment will be released to him
towards his service charges after deduction of income tax or any other Government
dues, after the submission of attested copies of Recovery Schedule and other
statements on the required formats for all employees, copy of Bank Challan(s)/ Scroll(s)
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as a proof of having deposited the said amount with the offices concerned before the
reimbursement of the wages bill of staff is claimed. The contractor shall ensure that the
cheques issued by him should not be dishonoured under any circumstances. He will
also arrange to open such EPF/ ESI accounts of all the employees deployed by him.
The successful Contractor if operating from outside of Dhanbad but having branch office
in the City will have to obtain EPF/ESI sub codes in Dhanbad within 2 months of award
of Contract for administrative convenience.
Any breach of the compliance of such formalities on more than two occasions during the
currency of the contract shall invite action for the imposition of penalty, apart from the
cancellation of contract without any notice. The responsibility for issuance of Annual
Statements of EPF deposits and ESI cards to its employees solely lies with the
Contractor.
18. Service Tax/ Any other Tax:
Service tax or any other tax (except income tax), payment of which is the liability of the
principal employer, as applicable on the date of submission of tender, shall be
reimbursed to the contractor on submission of Challan. However, in case the
government increases or decreases the rates of existing service tax/ any other tax
(except income tax), the CSIR-CIMFR shall reimburse subject to the condition that the
contractor produces an authentic/reliable proof in this regard.
19. TDS:
Income tax shall be deducted from the bills of the contractor at source at the rates as
applicable from time to time, in accordance with the instructions/ rules applicable in this
regard.
20. Other mandatory responsibilities of the contractor:
It is obligatory on the part of the contractor to fulfill his commitments towards his
employees so deployed by him under the various Labour Laws. The contractor shall
comply with or cause to be complied with the Contractor’s Labour Regulations made by
the CSIR-CIMFR from time to time. Any obligation and/ or formalities which are required
to be fulfilled under the Contract Labour (Regulation & Abolition) Act., 1970 as amended
from time to time or any other Act for the purpose of entering into and/ or execution of
this contract shall be carried out by the contractor at his own cost and the Contractor
shall report the compliance thereof to the Director, CIMFR. The contractor shall be
solely responsible for violation of any provisions of the said Act or any other Act. The
contractor shall issue employment cards containing terms and conditions of
appointment to its employees to be deployed in the CSIR-CIMFR.
21. Liability of the contractor to indemnify:
The contractor shall keep the CSIR-CIMFR indemnified against any loss caused to the
CSIR-CIMFR’s property by way of theft, mishandling or otherwise and the claims
whatsoever in respect of the employees deployed by the contractor. Contractor shall be
responsible for payment of any loss caused to the property of the CSIR-CIMFR. In case
any employee of the contractor so deployed enters into dispute of any nature
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whatsoever, it will be the sole responsibility of the contractor concerned to contest the
same. In case the CSIR-CIMFR is also to implead as a party, the cost, if any of the
actual expenses incurred towards counsel fee and other expenses shall be paid to the
CSIR-CIMFR by the contractor in advance or on demand.
Further, the contractor shall ensure that no financial or any other legal liability comes on
the CSIR-CIMFR in this respect at any time for the acts done by the personnel of the
contractor.
22. Deficiency in service/ Disobedience by staff:
In case of any deficiency in services or disobedience by the staff so deployed by the
contractor, the Director, CIMFR shall be at liberty to impose a penalty as may be
deemed fit upto Rs. 500/- for each such lapse after giving an opportunity of being heard
in person. The decision of the Director, CIMFR shall be final and binding on the
contractor. The CSIR-CIMFR shall have further right to adjust, readjust, or deduct any of
the amounts as aforesaid from the payment to be made to the Contractor under this
contract or out of the security deposit of the contractor.
23. Termination of the Contract:
The contract may be terminated in the event of occurrence of any of the following
contingencies:
a) Without any prior notice on the expiry of the contract period.
b) By giving 3 months notice in case:
i) The contractor provides unsatisfactory services.
ii) The contractor assigns the contract or any part thereof to any other person for
subletting the whole or a part of the contract.
iii) The contractor is declared insolvent by any court of law.
iv) The contractor is not interested to complete/ continue the contract. “Provided
that during the notice period for termination of the contract, the contractor shall
continue to provide the services as before till the expiry of notice period.”
24. Removal of staff on termination of contract
It shall be the duty of the contractor to remove all the persons deployed by him on
termination of the contract and ensure that no person shall create any disruption/
hindrance/ problem of any nature to the CSIR-CIMFR.
25. Transfer of Liabilities:
In the event of exigencies arising due to the death, infirmity, insolvency of the contractor
or for any other reasons or circumstances, liabilities of the contract shall be borne by the
following on such terms and conditions, Director – CIMFR may think proper in public
interest:
• Legal heirs in case of sole proprietor.
• The surviving partners in the case of a partnership firm, otherwise, Director CIMFR
shall reserve the right to settle the matter according to the circumstances of the case as
he may think proper.
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26. Jurisdiction
The courts at Dhanbad only shall have the jurisdiction for the purpose of this
agreement.
27. Arbitration
In the event of any dispute or difference arising out of or in any way touching or
concerning this agreement whatsoever the same shall be referred to the sole arbitration
of the Director, CIMFR or his nominee, whose decision thereon shall be final and
binding on the parties thereto.
28. Important dates
Closing time and date of receipt of tenders by 2.30 pm on 16.04.2013. Opening of
Technical Bids at 3.30 pm on 16.04.2013 in the presence of representatives of the
firms, if any. Opening of Financial Bids of technically qualified tenders shall be intimated
to the tenderers.
29. Rates
Rate should be quoted in the prescribed price bid format given at Appendix-IV taking
into account the latest notification issued by the Directorate General of Re-Settlement,
Ministry of Defence, Government of India, West Block IV RK Puram New Delhi-110066
dated 28.01.2013
30. Submission of tenders
Sealed tenders are to be submitted in separate two parts i.e. (a.) Part-I labeled as
‘Technical Bid’ and properly sealed containing technical bid and related documents
as required along with EMD of Rs. 330715/- (b.) Part-II sealed and Labeled as ‘Price
Bid’ containing price bid in the enclosed prescribed format (Appendix-IV). These two
envelopes (a.) plus (b) may be put in a single sealed envelope and super scribed as
“Tender for Round-the-Clock Security Services at CSIR-CIMFR, Digwadih Campus
and its units” and addressed to Director, CIMFR, Digwadih Campus, P.O.- FRI,
Dhanbad 828108, Jharkhand.
It is to be ensured that the tenders should be deposited in the tender box kept in the
Chamber of Administrative Officer at Digwadih Campus or may be sent through
Registered/ Speed post of India Post only. Tenders sent through private couriers will not
be accepted. The CSIR-CIMFR is not responsible for any postal delay in submission of
tender.
Director-CIMFR in the public interest reserves all rights to accept or reject any or all
tenders without assigning any reason and also to impose/ relax any term and condition
of the tender and also the right to accept or reject the lowest tender or any tender in part
of full without assigning any reason whatsoever.
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UNDERTAKING BY THE CONTRACTOR
Certified that I/ We have read the instructions given in the tender documents. I/ We
undertake to supply the required categories and number of manpower on the rates
mentioned in the price bid and shall be solely responsible to discharge the liabilities/
administrative charges, if any. I/ We have understood the contents of the terms and
conditions and undertake to abide by the same as laid down in these Tender
documents.
Place:
Date:
Signature of tenderer
Address:
Official Seal
Tel.No:
Mobile No:
Fax No:
Email:
Website:
17

APPENDIX-III
AFFIDAVIT
I/We (Name)
_________________________________________________________ Contractor/
Partner/ Sole Proprietor (strike out word which is not applicable) of the (Firm)
____________________________________________________________________
do hereby solemnly affirm and declare that the individual firm/ company is neither blacklisted
by the Union or State Government nor any Partner/ Shareholder thereof is directly
or indirectly connected with or has any subsisting interest in business of my/ our firm. It
is further declared that my firm registered/empanelled under DGR has never been a
defaulter in the past.
DEPONENT
Address: __________________________________________________
Verification:
Verified that the contents of above affidavit are true and correct to the best of my
knowledge and belief. No part of it is false and nothing has been kept concealed
therein.
DEPONENT
Place: __________
Dated: _______________
(Note: To be furnished on non-judicial stamp paper duly attested by the Oath
Commissioner)
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Appendix IV
PART II PRICE BID (Ex-servicemen security personnel)
Sub: PROVIDING SECURITY SERVICES ATCSIR- CIMFR, DHANBAD
RATE SCHEDULE ( Per Person Per Month)
Sl No. Category No. of persons required(approx.)
1. Supervisor(Ex-Servicemen) 03
2. Security Guards (with Arms) 04
3. Security Guards (without Arms) 67
4. Assistant Security Officer 01
5. Accounts Clerk 01
Wages to be given as per the Notification No 2112/SA/Minimum wages/Emp of the
Directorate General of Re-settlement, Ministry of Defence, dated 28.01.2013 applicable
to Area B.
Sl
No
.
Details of component
1. Basic + VDA per month
2. ESI @ 4.75%
3. EPF+EDLI+ Admin.
Charges @13.61%
4. HRA @20%
5. ESI on HRA @4.75%
6. Bonus 8.33% of ` 3500/-
7. Uniform outfit + washing
allowance @ 8%
8. Sub Total 1 to 7
9. Relieving Charges 1/6 th of
total of serial 8
10. Total cost per head 8 to
9
11. Service Charges
12. Sum Total Sum of 10
and 11
13. Service Tax 12.36% of
Sum Total
14. GRAND TOTAL
Rate in
Rs.
Security
Guard(wi
th arms)
Rate in
Rs.
Security
Guard
(without
arms)
Rate in
Rs.
Supervisor
Rate in
Rs.
Assistan
t
Security
Officer
Rate in
Rs.
Accounts
Clerk
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1. Weekly off/National Holidays/Other Holidays(28.98%)- to be paid when extra
Guards are deployed over and above the numbers of guards as mentioned
above.
2. In addition Service Tax to be paid as per Govt. Rules
Date: Signature of the Tenderer with Seal & Address
20