request for field trip/transportation - Bishop O'Connell High School

REQUEST FOR FIELD TRIP/TRANSPORTATION
DATE OF TRIP______________________CLASS ACTIVITY________________________
TOTAL # OF STUDENTS ON TRIP________ TOTAL # OF CHAPERONES___________
Chaperone to student ratio is 1:10 for day trips
Chaperone to student ratio for an event lasting more than 12 hours is 1:7
DESTINATION_______________________________________________________________
(Name of Place)
ADDRESS____________________________________________________________________
(Street)
____________________________________________________________________
(City & State)
MEANS OF TRANSPORTATION BUS ( School Bus Coach Bus)
METRO (ADDITIONAL SPECIFIC WRITTEN PERMISSION FROM PARENT/GUARDIAN REQUIRED)
DEPARTURE TIME___________________________ TIME RETURNING_____________
REQUESTED BY _____________________________________________________________
(Name of Teacher)
NAMES OF CHAPERONES ___________________________
__________________________________
__________________________________
__________________________________
__________________________________
_____________________________________
_____________________________________
_____________________________________
_____________________________________
APPROVED BY ____________________________________________________________
(Department Chair)
_____________________________________________________________
(Mr. Buckreis)
_____________________________________________________________
(Mrs. Lonergan)
_____________________________________________________________
(Sr. Catherine)
______________________________________________________________
(Dr. Vorbach)
AFTER APPROVAL A COPY OF ALL PERMISSION SLIPS, CHAPERONE LISTS
AND ANY ADDITIONAL DOCUMENTATION MUST BE TURNED INTO THE
ACTIVITIES OFFICE PRIOR TO THE FIELD TRIP.
SUBMITTED TO ACTIVITES: __________________RECEIVED________________
PLEASE CHECK THE FACULTY HANDBOOK FOR ADDITIONAL INFORMATION
REGARDING FIELD TRIP GUIDELINES AND PROCEDURES.
Bus rental availability and cost must be verified from the bus company prior to field trip.

THIS FORM MUST BE SUBMITTED AT LEAST 2 WEEKS PRIOR TO TRIP.
All field trips must be approved and the signed approval form must be
submitted to the Activities Office 10 days prior to the field trip.
FIELD TRIP PROCEDURES
Request date and time of Field Trip in Activities Office.
Pick up ~ Request for Field Trip/Transportation Form ~ from the Activities Office.
Fill out the form and obtain all signatures starting with top and work down to the
principal.
Return form to the Activities Office at least 10 days before the field trip.
Activities Office will review transportation needs and obtain estimate of cost.
Finalize field trip details. i.e. Number of students, confirmation of costs and
transportation as well as chaperone list.
Pick up ~ Off Campus Trip Permission Form~ from the Activities Office.
Fill out information that is relevant to all attending the field trip.
Submit permission slip form to duplicating and distribute to students.
Collect completed forms and any money from students.
Submit money to the Business Office for the trip transportation cost.
Submit copies of completed permission slip forms to the Activities Office 2 days
prior to the field trip.
Provide a list of students attending to the Attendance Office 48 hours prior to
departure.
Bring original copies of permission forms with you on field trip.
Activities Office will submit payment approval to Business Office for transportation
and/or coordinate use of school buses.
ADDITIONAL RULES FOR TRAVEL
By METRO:
Additional specific written permission from parent/guardian allowing the use of Metro/public
transportation.
MORE INFORMATION
Please refer to the faculty handbook for additional information regarding field trip guidelines and
procedures.
Please contact the Activities Office if you have any questions.
Rev. November 15, 2012