FAQ - Mid-America EMMY

FREQUENTLY 

ASKED QUESTIONS

Composite entries 

A composite is a sampling of two or more 

representative segments or elements that conveys 

to a judging panel the scope, breadth or range 

of an entry. In Craft Achievement categories, 

entrants may submit more than one entry per 

craft discipline; or a composite containing two 

or more unedited samples of their work. Multiple 

composites within a category are not allowed. 

To differentiate between pieces, lay one to two 

seconds of black before the next piece begins. No 

additional effects or music are allowed. Demo reels 

or montages are not allowed. Shot sheet required, 

listing each segment of your composite in the 

order in which it appears on your entry. Composite 

entries must adhere to all guidelines; the “1-2 

seconds of black” rule (with no audio or slates) will 

be enforced to prohibit post-production. 

What’s the “1-2 seconds of black” 

rule 

In composite entries, and/or entries that have been 

edited to adhere to entry guidelines, you lay down 

a full 1-2 seconds of black (with no audio or slates) 

prior to the next segment beginning. If there’s 

less space between segments, your entry may be 

disqualified 

What’s double-dipping 

Part i: A complete program or segment may be 

entered only once in news or program categories. 

Any entry that airs as both a multi-part series and 

as a full-length program may be entered only once 

in the competition in either form, regardless of the 

amount of new material added. A multi-episode 

program may only be entered in one category, not 

separate categories depending on the content of 

each episode. Producers cannot enter the same 

material as both program and segment producers, 

or in both news and program categories. 

Part ii: Craft persons, like writers, photographers, 

editors, etc., are allowed to enter in programming 

categories if they directly contributed to the 

content of the program or segment, and have 

the permission of the primary producer. If a craft 

person does enter in a programming category, they 

are prohibited from entering the same piece again 

in their respective craft category. 

The only exception to this rule is when a craft 

person performs multiple jobs on an entry. For 

example, if the entrant served as photographer 

and writer on the production, they are eligible to 

enter the piece in both photography and writing 

crafts categories. Under this example, they could 

be recognized twice, as photographer and writer, 

since those are deemed separate job functions. 

What if material aired on-line 

You may enter material that only has been 

“broadcast” online, but, as with traditional 

broadcast entries, these programs, stories or 

segment must be produced and targeted for a 

regional audience. If your story or segment airs 

strictly online as a stand-alone production, it must 

be entered in a program category, regardless of its 

length. 

Feature/segment categories are for pre-produced 

segments that are a part of a larger production. 

You can also enter online segments in the 

interstitial category (#50) or Short Form Program 

(#51). Interstitial includes those segments that 

aired on-line only. If you have a segment that is not 

a part of a larger program, and it only aired on-line, 

you can enter it here. 

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Click here to return to Table of contents • 2013 Mid-America Emmy ® Awards - Call For Entries • www.emmymid-america.org

No post-production 

Nope; nada. No added music, animation, narration, 

graphics, nothing. Your entry is not supposed to 

look like a demo reel. The only category that allows 

any post-production is Set Design, and the sky’s 

the limit. For everything else, post-production 

equals disqualification. 

Can I submit the same work in two 

places 

No. Please refer to the Double-dipping information, 

above, for the details. 

How many people can be listed per 

entry 

With the exception of Special Achievement and 

Craft Achievement, we allow ten names on an 

entry form. 

Can we just list the entrant as 

“Staff”, “News Team” or “Company X”, 

etc. 

You may NOT list any entrant name as “Staff,” 

“News Team”, “Company X”, etc. EMMY® statuettes 

are awarded to individuals, not to their employers, 

stations or companies. All entries must include 

the name and production credit for at least one 

individual. 

Again, what are the steps to entering 

Step One: Each name to be listed on an entry 

needs to be recognized by EMMY® EXPRESS. The 

entrant(s) unique email address is how EMMY® 

EXPRESS matches names to entries. Each name 

on an entry needs to be either a member or a 

registered user. This is step one. 

Step Two: Complete the on-line “entry forms” – 

you must complete an entry form for each entry. 

By choosing “add another entry” before you pay 

you can have all your entries on one master list and 

pay in one lump sum. 

Step Three: Upload your video. After you’ve 

completed your entry forms, you’ll receive a 

confirmation email from EMMY® EXPRESS. This 

email will have links to upload your video, to 

modify your entry to print your entry form, and to 

make payments. Save this email. You may need it 

later. 

If you have any questions, please email or 

call 314-533-2993. 

How can I add my name to an entry 

already submitted 

Please refer to how to modify an entry below. 

(page 10) 

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Do you have to be a member of NATAS 

Mid-America to submit an entry 

You do not have to be a member to enter, but your 

entry fees are discounted if you are. You can join at 

the time of entry. Fill out a membership application 

and submit a SEPARATE payment for your dues. 

To get the member rate for an entrant, the email 

address associated with their membership must be 

provided to allow verification of active membership 

status. If the email address is not found, the nonmember 

rate will be charged. If a non-member 

rate is charged for someone who is an active 

member or who will now immediately renew 

their membership, select pay later type option. 

The emailed copy of the entry will contain a link 

allowing the entry to be updated with the verified 

membership status so the entry price can be 

updated before payment. 

When in doubt, please confirm your membership 

before submitting a new application. To Confirm 

Memberships - follow the Member Login link on 

our website. 

If you duplicate your membership, EMMY® Express 

will not be able to recognize your membership. 

Your duplicate membership will have to be deleted 

from the system. Please contact the office to have 

your duplicate membership deleted. 

I submitted my entry and now I need 

to make changes. 

EMMY® Express allows you to modify your entry 

after the process has been completed and an email 

is received by the original submitter. You’ll find 

the link on the bottom of the email receipt titled 

EMMY® Express - Email Copy of EMMY® Entry, “Use 

this link to modify your entry.” You have the ability 

to change information or add entrants to the entry. 

NOTE: All memberships must be verified before 

proceeding, so please make sure you have all 

entrants email addresses. 

How do I change a category on a 

submitted entry 

EMMY® EXPRESS does allow categories to be 

changed, but it can only be done through the 

administrator. Please email Maggie at Maggie@ 

emmymid-america.org and include the title of the 

entry, the current entry category, the category 

number and the proposed new category. Do not 

forget to include your contact information. 

What forms of payment are accepted 

All payments must be received by April 23 rd . Keep 

membership and entry payments separate please. 

Paypal is our preferred payment method, but you 

may also pay with CHECK or PAY LATER WITH 

Credit Card. If you select pay later with credit 

card or check, you must include your credit card 

information or check with the Entry Form 

(page 26). 

Who is the “Submitter Contact” on the 

entry 

This is the person who is submitting entries (i.e. 

completing the online entry forms) on behalf 

of their station or production company. This is 

the first person we will contact if we have any 

questions or require additional information 

regarding the entry. This person may or may not be 

listed as an “entrant” as well. 

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Video Upload – What do I need to 

know 

VIDEO PREPARATION and Formats 

Entrants are responsible for the technical quality of 

their videos. 

FORMAT: Your video must be one of the following 

formats: 

flv (flash video) 

mp4 (MPEG-4 H.264 encoding) 

vp6 (True Motion) 

mov (QuickTime PTEG-4 H.264 encoding) 

SIZE: The video file size should not be larger than 

500MB to make upload times reasonable. 

All video files should be sized to 480x320 pixels 

or larger but the preferred width is 480 wide. 

Videos less than 480 will NOT be up-scaled to 480, 

so submit 480 or greater to ensure your video is 

comparable with others in the category. Videos 

larger than 480 wide will be transcoded to fit by 

the player. All video are played back in a 480x320 

video player window (or 480x270 if 16:9 ratio) but 

can also be viewed full screen during the judging 

process. 

LENGTH: Do NOT submit more than is allowed 

because it will be truncated. 

Please submit the correct length (or LESS) as 

allowed for the category you are entering. For 

example, DO NOT submit a 22 minute clip for a 

category with maximum length 15 minutes. 

The clip will be truncated at the specified time 

length. 

Can I promote my regional EMMY® 

statuette If I am awarded an EMMY® 

statuette, can I promote it and for 

how long 

EMMY® USAGE DISTINCTION 

All publicity, advertising or any written reference 

undertaken by nominees and award recipients to 

Area EMMY® Awards, must clearly state that the 

awarded achievement is for a “Regional EMMY® 

Award,” so that the distinction between Chapter 

Area Award recipients/nominees and National 

Award recipients/nominees is clearly established. 

(from page 61 of the Regional Awards Manual, 

under “Appropriate Symbols of Excellence”) 

EMMY® Trademark & Promotion 

There are strict guidelines regulating the display 

and promotion of the EMMY® statuette statue. For 

details please follow the guidelines set forth by 

the National office regarding acceptable ways to 

promote/advertise EMMY® awards. 

Please keep in mind the EMMY® statuette statue is 

a symbol of excellence in broadcasting and not of 

being the best. 

“Recipients can’t claim to be the ‘best’. The 

protocol that should be followed is for each 

winner to state that they were an EMMY® winner 

in a given category; nowhere in our rules, judging 

procedures or ballots is it expressed or implied that 

winners are the ‘best’; they are ‘EMMY® recipients’ 

or “EMMY® winners”. The spirit of the ‘standard 

excellence’ should prevail.” 

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EMMY® AWARD Ownership 

EMMY® Awards are presented to individuals, not 

to their employers. Individuals and the National 

Academy of Television Arts and Sciences retain 

ownership of the statuette even if an employer 

pays the entry fees. Stations, studios and 

production companies may order a duplicate 

statuette for display at their place of business 

(one each; up to a maximum of three per winning 

program entry). 

Corporations, production companies, cable 

companies and other employers associated with 

winning craft entries may purchase plaques from 

the National Academy that have a replica of the 

statuette and space to list the names and titles of 

their employees’ award recipients for display at 

their office. 

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FAQ - Mid-America EMMY

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