Download NIT - Chittaranjan Locomotive Works - Indian Railway

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Office of the Dy. Chief Electrical Engineer/M 

Chittaranjan Locomotive works, Chittaranjan 

Telephone-0341-2525542 

Tele fax -0341-2525560 

TENDER NO: EL / CON /363/WC) 

Name & place of work: "Upgradation of main substation for 

reliable power supply by providing additional VCBs." 

Signature of the Tenderer with seal & date Page 1

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Issued to …………………………………………………………………………………….. 

Of……………………………………………………………………………………………… 

………………………………………………………………………………………………on 

deposit of cost etc. of Rs. ………………………………………………………………….. 

……………… vide C.R. No. ……………………………………………..date ………….. 

INDIAN RAILWAYS 

Chittaranjan Locomotive Works 

P.O. Chittaranjan, Dist.Burdwan 

PREAMBLE AND INSTRUCTIONS TO TENDERER 

1. Tender No. EL/CON/363/WC 

2. Name & place of work : - "Upgradation of main substation for reliable power supply by providing 

additional VCBs." 

3 Tender Value: - Rs.7598820/- ( Rupees Seventy five lakhs ninety eight thousand eight hundred and 

twenty ) only 

4. Tender documents consist of following parts: - Page No. 

Part-: Preamble and instructions to tenderer 2 - 4 

Tender FORM-1 5 - 6 

Tenderers credentials FORM-5 7 

I : Regulations of tender 8 - 10 

II : Conditions of Tender 11 - 13 

III : General & Special conditions of contract 14 - 26 

IV : Conditions of price& payment 27 – 29 

Annexure-I 30 

V : Technical specification 31-35 

VI : Schedule of quantities & rates 36- 38 

Tender documents are not transferable 


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5. Completion period. 

The entire work shall be completed within days/months from the date of issue of letter of 

acceptance as per following schedule. 

i) Submission of Performance Guarantee within 30 days after issue of Letter of 

Acceptance as per claus no 3.48(b) of part III of TD. 

ii) Completion of work - 06(Six) months from the date of issue of Letter of Acceptance. 

6. Credential of tenderer. 

Offers from experienced and competent contractors will be considered (see Form No. 5). The 

tenderer will provide satisfactory evidence acceptable to the purchaser regarding experience & 

competence. 

7. Purchase of Tender Document. 

Tender documents can be purchased against payment of Rs. 5000/- (Rupees Five thousand only) 

as applicable as the cost of Tender document may be deposited with the Chief Cashier 

/Chittaranjan Locomotive Works/CLW and on production of receipt the Tender can be collected 

from Dy. Chief Electrical Engineer (Maint.) central power House/Chittaranjan Locomotive Works 

during office hours on any working day in the notified period. 

8. Validity of offer. 

Tenderer shall keep his offer open for acceptance for a minimum period of 90 days from the date 

of opening of the tender. 

9. Earnest money. 

Tender shall submit along with this tender an amount of Rs.151980/- towards Earnest money in 

any of the forms mentioned in Para 2.1 of part II. No interest will be paid on the earnest money. 

Offers received without earnest money will be summarily rejected. 

10. Sales Tax Clearance Certificate 

Tenderer will require to mention VAT Registration No./ Sales Tax Registration No. in the offer. 

11. Purchaser not bound to accept any tender. 

The purchaser shall not be bound to accept the lowest or any other tender or to assign any reason 

for non-acceptance or rejection of a particular tender. The purchaser reserves the right to accept 

any tender in respect to the whole or any portion of work specified in the tender paper or to sub 

divide the work among different tenderers or to reduce the work or to accept any tender for less 

than the tendered quantities without assigning any reason whatsoever. 


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12. Submission of tender. 

The tender, complete in all respect addressed to Dy. Chief Electrical Engineer (Maint) /Central 

Power House/CLW/Chittaranjan – 713331.Should the aforesaid addressee before 11.30 hrs. on 

the notified date. Tender received after this time and date will be rejected. The Tenderer may drop 

their tenders duly sealed and superscripted in tender box specially allotted for the purpose and 

place in the office of said officer mentioned above or send the tenders by the registered Post to the 

address of said officer. 

13. Opening of tender. 

The tender will be open at 12.00 hrs. on the notified date in the presence of such tenderers who 

may like to be present. 

13. Clarification. 

Should a Tenderer find any discrepancies in or omission from the drawing or any of the tender 

documents or should be in doubts as their meaning he should at once notify to the authority inviting 

tenders who may send written instructions to all tenderers. It should be understood that every 

endeavor has been made to avoid any error which may materially affect the basis of tender and the 

successful tenderer should take upon himself and provide for the risk of any error which may 

subsequently be discovered and shall make “No Claim” on account thereof. 

15. Splitting up of rates. 

The rates quoted for the job should be strictly as per the provision made in the schedule. Splitting 

up of the job and quoting of rates therefore may result cancellation of the tender. 

16. Address to Tenderer. 

The tenderer shall state in the tender his postal address and the letter posted to this address shall 

deem to have reach the tenderer duly and in time. 

17. Contract Agreements: 

Successful tender will be required to execute an agreement in the prescribed proforma as at form –10, by 

submitting Performance Guarantee within 30 days of the date of issue of the letter of acceptance. 

18. Security Deposit: 

The successful tenderer shall also be required to submit a security deposit in term of clause 3.48 of 

Part-III of the contract. 

19. Railways Relevant address 

Railways relevant addresses for various purposes are as under: 

i) General correspondence and submission of tender Dy. Chief Electrical 

Engineer/Central Power House/CLW/CRJ-713331. 

ii) Regarding Warranty deposit/Security Deposit:- 

FA&CAO/Chittaranjan Locomotive Works/Chittaranjan 

Encl: As detailed in para.4 


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FORM –1 

Indian Railway, Chittaranjan Locomotive Works, Chittaranjan 

Tender Form 

TENDER 

To 

The President of India 

Acting through the Deputy Chief Electrical Engineer (Maint) 

Chittaranajn Locomotive Works, 

Chittaranjan. 

1. I/We ………………………………………………………………………….. have read the various 

conditions to tender attached hereto and hereby agree to abide by the said conditions. I/We also agree 

to keep this Tender Open for acceptance fo a period of 90(ninety) days from the date fixed for receiving 

the same and in default thereof. I/We will be liable for forfeiture of my/our “security deposit”. I/We offer 

to do the works of at the rate quoted in the attached schedule and hereby bind myself/our self to 

complete the work within a period of ……………………. Days/months from the date of issue of the 

letter-communicating acceptance of my/are tender. I/We also hereby agree to abide by the general. 

Special & Technical specifications and additional special conditions of contract and to carry out the 

work according the specifications for material and works laid down by the Railway for the present 

contract. 

2. The Tenderer whose tender is accepted shall be required to appear at the office of General 

Manager, Chief Electrical Engineer, Dy. Chief Electrical Engineer of divisional/district engineer as they 

may be in person or if a firm or corporation a duly authorized representative shall so appear and to 

execute the contract documents within 15 days after notice that the contract has been awarded to him. 

Failure to do so shall constitute a breach of the agreement affected by the acceptance of the tender 

shall stand forfeited without prejudice to any other rights or remedies. 

3. In the event of any tenderer whose tender is accepted shall refuse to execute the contract 

documents as herein before provided the railway may determine that such tender has abandoned the 

contract and thereupon his tender and acceptance thereof shall be treated as cancelled and the railway 

shall be entitled to forfeit full amount of the earnest money and recover the liquated damages or such 

default. 

4. Until formal agreement is prepared and executed the acceptance of this tender shall constitute 

a binding contract between us as indicated in the letter of acceptance of my/are offer for the 

works. 


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*5. I/We produce herewith the Demand Draft/Banker’s Cheque/Fixed Depost receipt 

no……………………………… dt. ………………………. For the Rs…………………………… of 

the …………………………………………………………………………………….. as deposit of 

earnest money of Rs. ………………………………………………………………………….. 

6. I/We have already made the standing earnest money deposit of 

Rs……………………………………………………………………………………………. with the 

Chittaranjan Locomotive Works for my enlistment as an approved contractor in category 

……………………………… and as such no fresh earnest money is being deposited with the 

tender. I/We further agree and declare that in case I/We failed to abide by the condition for 

keeping the offer for 90 days. I/We shall have no objection to the forfeiture of the security 

deposit portion of the earnest money amount Rs. ………………………………….. and also in 

case of my/our default in executing the contract documents within the time limits given in para 

–II above. I/We shall beg to no objection to the forfeiture of the full value of earnest money of 

Rs…………………….. without prejudice to any rights or remedies of the railways and the said 

amount may be released by the President of India also from my/our said lump sum deposit of 

Rs……………………. As standing earnest money. 

*Strike out and initial the para 

which do not concern the Tenderer 

( to be filled by the Tenderer) 

NAME: 

Address: 

…………………………………………………………………………….. 

…………………………………………………………………………... 

…………………………………………………………………………… 

………………………………………………………………………….. 

Signature of witnesses to the signature of Tenderer(s) 

1. …………………………… Name :…………………………………………… 

Address:………………………………………….. 

2……………………………. 

Name :……………………………………………. 

Address: …………………………………………. 


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FORM-5 

TENDERER’S CREDENTIAL 

Please fill in the questionnaire below:- 

1(a) 

(b) 

Give details of your previous experience on supply, installation of similar equipment (Give 

particulars of order and customer) 

Give particulars of orders under execution by your firm. 

2. Give details of technical personnel employed by you and brief, note about their qualification 

and experience. 

3. Give the name of manufacturers from whom supply is a assured. 

3. Give the name of your Banker’s and their reference. 

Note :_ This Form shall be precisely and with full details. 


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Chittaranjan Locomotive Works 

P.O. Chittaranjan, Dist. Burdwan 

PART-1 

REGULATIONS FOR TENDER 

1.1 Tender papers: 

The regulations and conditions for Tender, General and special condition of contract, supplementary condition 

of contract and specification, along with schedule of requirement included in part I to VI shall hereafter be 

collectively referred to as Tender papers. 

1.2 Meaning of Terms: 

In this regulation for tenders and contracts the following terms shall have the meanings assigned here under 

except where the context otherwise requires:- 

a) “Railway” shall mean the President, Union of India or General Manager or Administrative officer of Chittaranjan 

Locomotive Works, Chittaranjan or of successor railway authorized to invite tenders and enter into contract for 

works on behalf of the President. 

b) “Successor Railway” shall mean and include such other railway to which for administrative or other reasons this 

contract may during its pendency be transferred 

c) “General Manager” shall mean the officer in administrative charge of Chittaranjan Loco Works and include the 

General Manager of successor Railway. 

d) “Chief Electrical Engineer” means the Officer in-charge of the Electrical Work is in Chittaranjan Locomotive 

Works, Chittaranjan and includes Chief Electrical Engineer of successor Railway. 

e) “Engineer” shall mean the Dy. Chief Electrical Engineer/Con. Or Dy. Chief Electrical Engineer/Maint.CLW and 

shall inspector the superior officers of Electrical department at CLW or successor Railway 

f) “Engineer’s Representative” shall mean the assistant/Sr. Electrical Engineer in direct charge of the work and 

shall include any Inspector or supervisor working under him and shall include any Inspector or supervisor 

working under him and shall include Engineer representative of successor railway. 

g) “Specification” shall mean the technical specification for materials process and testing of products referred to in 

part V of Tender documents as may be revised or superseded by special specification. 

h) “Drawing” shall mean the maps, drawing, plans and prints there of annexed to the contract and shall include any 

modification of such drawings as may be issued by the Engineer from time to time. 

i) “Period of maintenance” shall mean the specified period of maintenance from the date of completion of the 

work as certified by the Engineer. 

i) “Month” means any consecutive period of 30 days 

j) “Schedule of Requirement” CLW shall mean the schedule of requirement issued under the authority of Chief 

Electrical Engineer. 

1.3 Singular & Plural 

Words importing the singular number shall also include the plural and vice-versa where the context as requires. 


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1.4 Interpretations: 

This regulation, for tender, shall be read conjunction with conditions of tender general condition of contract as 

well as the general and special condition of contract for works which are referred to herein and shall be subject 

to modification, addition or supersession by supplementary condition of contract and/or specification, if any, 

annexed to tender forms. 

1.5 Contractor’s credentials:- 

MINIMUM ELIGIBILITY CRITERIA FOR OPEN TENDER COSTING ABOVE Rs. 50 LAKHS 

1. Should have completed in last three At least one similar single work for a minimum 

financial years(i.e. current year and three 

previous financial years) 

: value of 35% of Advertised tender value. 

2. Total contract amount received during 

the last 3(Three) financial years and in 

the current financial years. 

: 

Should be a minimum of 150% of Advertised tender 

value. 

a) Clarification regarding minimum technical eligibility criteria in Works Tender 

i) Similar nature of works physically completed within the qualifying period, i.e. the last 3 financial years and 

current financial year should only be considered in evaluating the eligibility criteria. 

ii) The total value of similar nature of work completed during the qualifying period and not the payments 

received within the qualifying period alone, should be considered.In case, final bill of similar nature of work has 

not been passed, paid amount including statutory deductions is to be considered if final measurements have not 

been recorded OR if final measurements have been recorded and work has been completed with negative 

variation. However, if final measurements have been recorded and work has been completed with positive 

variation but variation has not been sanctioned, original contractual value of work should be considered for 

judging eligibility. 

iii) In the case of composite works involving combination of different works, even separate completed works of 

required value should be considered while evaluating the eligibility criteria. For example, in a tender for bridge 

works where similar nature of work has been defined as bridge works with pile foundation and PSC 

superstructure, a tenderer, who had completed one bridge work with pile foundation of value at least equal to 

35% of tender value and also had completed one bridge work with PSC superstructure of value at least equal to 

35% of tender value, should be considered as having fulfilled the eligibility criterion of having completed single 

similar nature of work. 

b) Similar nature of works will be considered as follows :- 

HT cable laying and or HT panel installation/ Provision of HT overhead 

conductor. 

The Tenderer who will not submit the proof of minimum eligibility criteria or credentials such tender 

may not be considered 

(c ) Documents to be submitted 

(i) 

(ii) 

(iii) 

Tenderers are required to submit authenticated certificates along with the Tender Form from Officer(s) of 

Government/ Public Sector Undertakings under whom the works have been executed indicating there in the 

name of works executed, value of works/ payment details and period during in which completed. Such 

certificates should have signature and the seal of the Officer(s). 

Tenderers should have valid Electrical Contractor’s License and Supervisor’s Certificate of competency, copy 

of which should be submitted along with tender offer and should have experienced of similar type of work in 

Railway or other Govt. undertaking units 

Tenderer should have valid Supervisors certificate of competency. Copy of which should be submitted along 

with tender offer. 


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(iv) 

List of Personnel, Organization available on hand and proposed to be engaged for the subject work. 

(v) List of plant and machinery available on hand (own) and proposed to be inducted (own and hired to be given 

separately) for the subject work. 

(vi) 

List of works completed in last three financial years giving description of work, organization to whom executed, 

approximate value of contract at the time of award, date of award and date of scheduled completion of work. 

Date of actual start, actual completion and final value of contract should also be given. 

Tender committee would satisfy themselves about the authenticity of the certificates produced by the tenderer(s) 

to this effect which may be an attested certificate from the employer /client, audited balance sheet duly certified 

by the chartered accountants etc 

1.6 Care in submission of tenders: 

a) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection of the site 

and locality of the works, that all condition liable to be encountered during the execution of the works are taken 

into account and that the rates he enters in the ender forms are adequate and all inclusive to accord with the 

provision in clause 3.46 of General and Special condition of contract Part III for the completion of works to the 

entire satisfaction of the engineer. 

b) When work is tendered to do by a firm or company of contractors, the tender shall be signed by Individual, legally 

authorized to enter into commitments on their behalf. 

1.7 FORM OF TENDER 

a) All the documents to be submitted in connection with this tender should be signed in English or in Hindi and in 

ink. 

b) The tender shall be submitted in the prescribed form annexed hereto. The rate wherever quoted, must be clearly 

written in figure and in words in the rate quoted, no fraction is permitted. The rate quoted must be firm, precise 

and unconditional. 

c) Dimension, weight etc. shall be quoted ‘IN METRIC SYSTEM. 

d) The tender not submitted along with the following documents will be summarily rejected. Each copy of the 

tender shall consist of the following: 

1) Tender Form. 

2) Details of contract for similar works executed, if any. 

3) Any other technical information, the tenderer may wish to furnish. 

4) Deposit receipt/cash receipt/Demand drafts for the earnest money in original. 

5) Current Income Tax and sales tax clearance certificate. 

6) Contractor’s license no. and copy of license issued by State Govt. Director of Electrical. 

7) Valid supervisor certificate of competency and declaration by the supervisor that he is on the role of 

tenderer. 

8) Banker’s certificate in respect of financial capability to execute the work. 

e) Any clarification required by the tender may be obtained from the Engineer/CLW. 

1.8 NOTE 

i) The tender paper duly signed in ink by the tenderer on each and every page in token of his having 

studied the same carefully shall be submitted. 

ii) Deviation from the tender paper will not normally be agreed to. 

iii) The tenderer shall indicate the schedule of time for completion of work, with reference to the date of 

issue of the acceptance letter regarding placement of contract. 

iv) If any item is excluded by the tenderer submitting this tender the tender is likely to be rejected. 

v) The tender documents are not transferable. 


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PART – II 

CONDITION OF TENDER 

2.1 Manner of Deposit of Earnest money: 

The total sum of earnest money as indicated in “Instruction to tenderers” constitutes the earnest money for the 

tender. The deposit of earnest money may be made in cash or in any of the following forms; 

i) Deposit Receipt, Pay Order, Demand Draft, banker’s cheque of STATE BANK OF INDIA including national 

bank. 

ii) 

The bank concerned lodges with the Reserve Bank of India requisite securities namely cash deposits of Govt. 

securities in respect of the guarantees executed by it and Reserve Bank of India advice the Railway that the 

bond may be accepted. 

iii) Govt. securities (Stock certificate, Bearer Bonds, promissory notes, cash certificate) will not be accepted. 

Pursuant to Rly. Bd.’s letter No. 88/CE-1/CT/1(Vol.II) dated 6.8.96 Standing Earnest Money/Earnest Money in 

the form of Guarantee Bonds; Government Securities (Stock Certificates, Bearers Bonds, Promissory notes, 

Cash Certificates) will not be accepted. In case the tenderer withdraw his offer within validity date of his offer 

or failure to undertake the contract after acceptance of his tender the full amount of Earnest Money deposited 

will be forfeited. 

2.2 Authority in whose favour the deposit of earnest money, security deposit and Performance guarantee 

shall be made. 

a) “Deposit receipt” /”Pay order”/”Demand Draft”/Banker’s Cheque” towards deposit of earnest money for the 

tender should be drawn in favour of the FINANCIAL ADVISER & CHIEFACCOUNT OFFICER, 

CHITTARANJAN LOCOMOTIVE WORKS, CHITTARANJAN. 

b) Deposit of earnest money in cash should be made to the Asstt. Chief Cashier, CLW at Chittaranjan but before 

making the deposit, an authority slip should be obtained from the Office of Electrical 

Engineer/CLW/CHITTARANAJN. It should be clearly noted that without the authority slip the deposit of 

earnest money in cash shall not be accepted by the Asstt. Chief Cashier. 

(c) 

(d) 

(e) 

The performance guarantee in the form of irrevocable bank guarantees amounting to 5% of the contract value. 

The performance guarantee should be furnished by the successful contractor after the letter of acceptance has 

been issued, but before signing of the agreement and should be valid up to expiry of the maintenance period of 

12 months + a claim period of further 6/12 months as applicable and details mentioned in clause 4.10 of Part- 

IV. 

The total amount of earnest money notified in the tender shall constitute as the initial security deposit 

for keeping the offer open for the period specified in the “tender”. It shall be understood that the tender 

documents have been issued to tender and tender and tender has been permitted to tender for the works/supply 

in consideration of the stipulation on his part that after submitting his tender the tender will not be resilient from 

his offer of modify the terms and conditions thereof in a manner not acceptable to the Railway. Should the 

tenderer failed to observe or comply with the foregoing stipulation, the initial security deposit mentioned herein 

above shall be forfeited to the railway. 

If the tenderer whose tender has been accepted does not execute the contract agreement within 15 days(fifteen) 

after receipt of notice issued by the Railway that the contract has been awarded to him OR does not commence 

the work after receipt of order to that effect, the full value of the earnest money with the tender shall without 

prejudice to any rights, remedies available, be forfeited to the Railway. 

The contractor should collect the proforma of security deposit for the purpose from the office of Engineer for 

correct execution and submission. 


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(f) 

The earnest money of the unsuccessful tenderer, as herein before provided, shall be refunded to the un 

successful tender as early as possible. 

2.3 RIGHT OF RAILWAY TO DEAL WITH TENDERS 

i) It shall not be obligatory for the Railway to accept the lowest tender and no tenderer shall demand any 

explanation for the cause of rejection of his tender. The Railway reserves the right to accept any tender in 

respect of the whole or any portion of the work specified in the tender paper or to sub divides the work among 

the different tenderers to reduce the work or to accept any tender for less than the tenderer quantities without 

assigning any reason whatsoever. 

ii) 

iii) 

If the tenderer deliberately gives wrong information in his tender or create circumstances for acceptance of his 

tender the Railway reserve the right to reject such tender at any stage. 

If a tenderer expires after the submission of his tender or after the acceptance of his tender, the Railway shall 

deem such tender as cancelled. If partners of a firm expire after the submission of the tender or after the 

acceptance of the tender, the Railway shall deem such tender as cancelled unless the firm retain its character. 

2.4 Application of contract act 1872: 

The contract act is normally guided by the following: 

i) Indian contract act 1872 

ii) General conditions of contract, regulation act instructions for tenders and standards Forms of contract 1989. 

In case of conflict between CLW “Electrical department” condition of contract and provision of general 

condition of contract 1989 as mentioned above on any point or in respect of any terms and conditions, the 

general condition of contract 1989 shall prevail. 

2.5 Submission of CREDENTIAL: 

Attested copies of documents testifying to the tenderer previous experience and financial status should be sent 

with the tender and the original produce when desired by the Railway. 

2.6 Submission of Tenders. 

Tenders must be enclosed in sealed covers, super scribed.“Tenders for 

…………………………………………………………….. must be sent by registered post to the address of the 

Engineer, Chittaranjan Locomotive Works, Chittaranjan –713331, so as to reach not later than 11.30 hrs. on the 

stipulated date or deposited in special box provided for the purpose in the Office of the Engineer, Chittaranjan 

Locomotive Works, Chittaranjan – 711331. This will be sealed at 11.30 hrs. on the stipulated date. 

2.7 Non-compliance 

Non-compliance with any of the conditions set forth herein above is liable to result in tender being rejected. 

2.8 Authority for Acceptance 

The authority for the acceptance of the tender will rest with the General Manager, Chittaranjan Locomotive 

Works, Chittaranjan-713331, or any subordinate officer authorized by him. 

2.9 Execution of Agreement. 

The successful tenderer shall be required to execute an agreement with President of India acting through the 

Senior/Deputy Chief Electrical Engineer/CLW within 30 days or receipt of acceptance letter and payment 

security deposit, as indicated in clause 3.48 of Pt.III contract for carrying out the work according to general and 

special conditions for contract supplementary condition of contract and specification. 

2.10 Period of validity of offer. 

The tenderer shall keep the offer open for a minimum period of 90 days from the date of opening of the tender, 

within which period the tenderer can not withdraw his offer subject to the period being extended further, if 

required by mutual agreement from time to time. 


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2.11 Negotiation. 

Should the Railway decide to negotiate, with the view, to bring down the rates, the tenderer called for 

negotiation should furnish the following form of declaration before commencement of negotiations. “I/We 

…………………………….. do declare that in the event of failure of contemplated negotiation relating to 

tender number……………………………………….. opened on …………………………. My original tender 

shall remain open for acceptance on its original items and conditions up to 90 days from the date of negotiation” 

2.12 Employment of retired Railway officials by the tenderer. 

Should a tenderer be a retired engineer of the gazetted rank, or any other gazetted officer, working before his 

retirement, whether in the executive or administrative capacity, or whether holding a pension able post, or now 

in the electrical department of any of the railways owned an administered by the President of India for the time 

being, or should a tenderer, being partnership firm, have as one of its partners a retired engineer or a retired 

gazetted officer as foresaid, or should a tender being an incorporated company have any such retired engineer, 

or a retired officer as one of its Director, or should tender, have in his employment, any retired engineer, or 

retired gazetted officer as foresaid, the full information as to the date or retirement of such engineer or gazetted 

officer from the said service and in cases where such engineer or officer had not retired from government 

service at least two years prior to the date of submission of the tender as to whether permission for taking 

such contract, or if the contractor be a partnership firm or an incorporated company to become a partner or 

director as the case may be or to make employment under the contractor has been obtained by the tenderer or 

the engineer or the officer as the case may be from the President of India or any officer duly authorized by him 

in this behalf shall be clearly stated in writing at the time of submitting the tender. Tenderers without 

the information above referred to or a statement to the effect that no such retired engineer or retired gazetted 

officer is so associated with the tenderer as the case may be shall be rejected. 

2.13 Railway official as tenderer’s relatives. 

Should a tenderer or contractor being an individual on the list of approved contractors have relative employed in 

gazetted capacity in …………………………………………………………………………. 

…………………………………………………………………………………………………………………Elec 

trical department of the Chittaranjan Locomotive Works, Chittaranjan or in the case of a partnership firm or 

company incorporated under the Indian company Law should partner or a relative of the partner or a share 

holder or the relative of the share holder being employed in gazetted capacity in the …………… 

……………………………………………………………………………………….Electrical department, 

Chittaranjan Locomotive Works, Chittaranjan, the authority, inviting tenders shall be informed of the fact at the 

time of submission of tenders, failing which the tender may be rejected or if such fact subsequently comes to 

light, the contract may be rescinded in accordance with the provision in the general condition of the contract. 

2.14 Errors, omissions and discrepancies in Tender Document Tenderer’s Risk. 

Should the tender find this discrepancies in, or omissions from the drawings or any of the tender forms or 

should he be in doubt as to their meaning, he should at once notify the authority, inviting tenders, who may send 

written instructions to all tenders. It shall be understood that every endeavour has been made to avoid errors 

which can materially affect the basis of the tender and successful tenderer shall take upon himself and provide 

for the risk of any error which may subsequently be discovered and shall make no subsequent claim on account 

thereof. 

2.15 Rate to cover Taxes and etc. 

For any job which involves supply of materials by the Contractor at his own cost the rate quoted shall be 

inclusive of all taxes, charges, octroi and etc. complete. Nothing extra is payable by the Railway over and above 

the rate quoted for the job. 


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PART-III 

GENERAL AND SPECIAL CONDITIONS OF CONTRACT 

3.1 Execution Correlation and Intent of Contract Documents 

The contract documents shall be signed in sufficient number of copies by the Railway and the contractor. The 

contract documents are complementary and what is called for by any one shall be as binding as if called for by 

all; the intention of the documents is to include all labor and materials, equipment and transportation charges 

necessary for the proper execution of the works. Materials or work not covered by or properly inferable from 

any heading or class of the specifications shall not be supplied by the Railway to the contractors unless 

distinctly specified in the contract documents. 

3.2 Service of notice on contractor 

The contractor shall furnish to the Engineer the name, designation and address of his authorized agent and all 

complaints, notices, communications, and references shall be deemed to have been duly given to the contractor, 

if delivered to the contractor or his authorized agent. In the case of contract by partners, any change in the 

constitution of the firm shall be forthwith notified by the Contractor to the Engineer. 

3.3 Allotment of Railway Land for Labour Camp Go down etc. 

Suitable sites of Railway land, if available, may be allotted to the Contractor free of charges for the erection of 

temporary labour camps, godowns etc. but the Contractor should be prepared to remove all these structures and 

make good the land thus allotted to the Railway, on receipt of two weeks’ notice in writing should any necessity 

arises for utilization of such land for any other purpose of Railway, without claiming any compensation thereof. 

If the Contractor fails to remove such camps & structures within two weeks of service of notice, the Railway 

will be at liberty to have these structures and camps demolished without being liable for shortages and/or 

damages to Contractor’s property if there be any and the site cleared by any other agency and to recover the 

expenditure incurred therein from any dues of the Contractor outstanding with the Railway. 

3.4 Supply of Electric Power by the Railway 

Electric connections at 400/300 V required at the site for the purpose of execution of the works may be 

provided by the Railway from the nearest available poles. All charges for the installation of Electric connections 

from the poles to the sites of the works including Boards, switches, meters etc. and also the charges for Electric 

current consumption at the rates as may be fixed by the Railway from time to time shall be borne by the 

Contractor. 

3.5 Accommodation 

The Contractor shall at his own expense make adequate arrangements for the housings for his staff and 

workmen directly or through petty Contractors or sub-constructor employed on the work and for temporary 

croche (Bal Mandir) where 50 or more women are employed at a time. Suitable sites on Railway land, if 

available, may be allotted to the Contractor for the erection of labour camps. 

3.6 Treatment of Contractor’s staff in Railway Hospitals 

The Contractor and his staff, other than labourers and their families requiring medical aid from the Railway 

Hospitals and dispensaries will be treated as private parties and charged accordingly. 

3.7 Contractor’s Liability to obtain Security Permits 

Chittaranjan is a protected area entry into this is restricted by issue of Security Permit which is controlled by the 

Senior Security Commissioner (RPF)/CLW/Chittaranjan. The Contractor should therefore, arrange to obtain 

Security Permits of his own as well as his Labours, Supervisors, Engineer etc. well in advance and they should 

observe all Rules & Regulations formulated by the Railway from time to time in this respect. The Security 

Permits are also required for the materials, machines, and other accessories if any. 

3.8 Operation of vehicles on CLW Roads & other places 

In connection with operation of vehicles for transport of materials, the Contractor should observe all Rules & 

Regulations for running the vehicles, formulated by the provincial Government and the Railway from time to 

time. Speed restrictions should be carefully observed on roads. 

The Railway reserve the right to deduct cost of damages to roads, structures & any other assets caused by the 

Contractor. Administration’s decision in respect of recovery of the amount of cost of such damages shall be 

final and binding on the Contractor. 

3.9 Acceptance of issue of note for supply of Railway materials. 

The Contractor shall accept the issue notes for the materials supplied to him by the Railway immediately on 

supply. 


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3.10 Settlement of discrepancy in the issue of Railway materials. 

Any discrepancy or dispute that may arise regarding the quantity or quality of the materials supplied by the 

Railway should be settled in the course of the 10 days, all arrears cleared and un-conditional receipts given 

and/or taken. 

3.11 Contractor’s responsibility for safe custody of Railway’s materials 

The Contractor shall be responsible for the safe custody of all Government materials issued to him and shall 

duly account for them. He shall take adequate precautions against their loss, destruction, damage and/or 

deterioration from whatever cause. 

3.12 Causing damages to Railway’s equipment, machines, Private Life and Property etc. by the Contractor. 

Any damage caused to equipment, machines and other assets during the period of work shall be made good by 

the Contractor to the extent determined by the Railway, failing which, the Railway will be at liberty to realize 

such costs from the Contractor in any manner whatsoever. 

3.13 Supply of materials by Railway 

Unless otherwise stated in the description of job provided in the “Schedules for the works, all rates quoted must 

be inclusive of supply of all materials required for proper execution of the works as per the specifications. 

Where the Railway is liable under the contract for supply of any materials for the works, the materials shall be 

supplied by the Railway to the contractor at the Railway’s Godown/store yard free of cost and the contractor 

shall transport the materials by the Railway shall be made for the calculated requirements only and in a 

progressive manner keeping in view of the progress of the works made by the Contractor.” 

3.14 Assistance to the Contractor. 

The Contractor shall not, accept to the extent specified/agreed to by the Railway in the acceptance of the tender, 

be entitled to assistance either in the procurement of raw materials, labour or transport facilities required for the 

fulfillment of the contract. 

3.15 Contractor to execute work with diligence and expedition. 

The Contractor shall execute the work with the diligence and expedition, should he refuse or neglect to comply 

with any reasonable orders given to him in writing by the Railway in connection with work, or contravene the 

provisions of the contract, the Railway shall be at liberty to give 07 days’ notice followed by 48 hrs. notice in 

writing to the contractor requiring him to make good the neglect or contravention complained of and should the 

Contractor fail to comply, with the requisitions made in the notice within 07 days from that date, it should be 

lawful for the Railway to take the work wholly or in part out of the Contractors hand without any further 

reference and get the work or any part there of as the case may be, completed by the Railway or other agencies 

at the expenses of the Contractor without prejudice to any other rights or remedies of the Railway in this regard. 

3.16 Rates for extra items of works. 

Any item of work carried out by the Contractor on the instructions of the Engineer which is not included in the 

accepted schedule of rates shall be executed at the rates agreed upon between the Engineer and the Contractor 

before the execution of such items of works. The Contractor shall be bound to notify the Engineer atleast 07 

days before the necessity arises for the execution of such item of work that the accepted schedule of rates does 

not include. The rates payable for such items shall be decided at the meeting to be held between the Engineer 

and the Contractor in as short a period as possible after the need for the special item has come to the notice. In 

case the Contractor fails to attend the meeting after being notified to do so or in the event of no settlement being 

arrived at, the Railway shall be entitled to execute the extra works by the means and the Contractor shall have 

no claim for loss or damage that may result from such procedure, provided that if the Contractor shall 

commence work or incur any expenditure in regard thereto before the rates shall be determined as lastly hereon 

to fore mentioned, then and in such a case the Contractor shall only be entitled to be paid in respect of the works 

carried out or expenditure incurred by him prior to the date of rates as aforesaid according to the rates as shall 

be fixed by the Engineer. 

However, if the Contractor is not satisfied with the decisions of the Engineer in the respect, he may appeal to 

the Chief Electrical Engineer within 20 days of getting the decisions of the Engineers supported by the analysis 

of rates claimed. The Chief Engineer’s decisions after hearing both the parties in the matter shall be final and 

binding on the Contractor and the Railways. 

3.17 Force Majeure Clause: If at any time, during the continuance of this contract, the performance in whole or in 

part by either party of any obligation under this contract shall be prevented or delayed of any war, hostility, acts 

of public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions, epidemics, strikes, 

lockouts or acts of God(hereinafter, referred to events) provided, notice of the happening of such event is given 

by either party to the other within 30 days from the date of occurrence thereof, neither party shall by reason of 


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such event, be entitled to terminate this contract nor shall either party have any claim for damages against the 

other in respect of such non performance of delay in performance, and works under the contract shall be 

resumed as soon as practicable after such event has come to an end or ceased to exist, and the decision of the 

Engineer as to whether the works have been so resumed or not shall be final and conclusive, provided further 

that if the performance in whole or in part of any obligation under this contract is prevented or delayed by 

reason of any such event for a period exceeding 120 days, either party may at its option terminate the contract 

by giving notice to the other party. 

3.17-A Subject to any requirement in the contract as to completion of any portions or portion of the works before 

completion of the whole, the contractor shall fully and finally complete the whole of the works comprised in the 

contract (with such modifications as may be directed under conditions of this contract) by the date entered in the 

contract or extended date in terms of the following clauses:- 

(i) 

(ii) 

(iii) 

If any modifications have been ordered which in the opinion of the Engineer have materially increased in the 

magnitude of the work, then such extension of the contract date of completion may be granted as shall appear to 

the Engineer to be reasonable in the circumstances, provided moreover that the Contractor shall be responsible 

for requesting such extension of the date as may be considered necessary as soon as the cause thereof shall arise 

and in any case not less than one month before the expiry of the date fixed for completion of the works. 

If in the opinion of the Engineer the progress of work has any time been delayed by any act or neglect of 

Railway’s employees or by other contractor employed by the Railway under sub clause (4) of clause 20 of 

Railway Board’s GCC of these conditions or in executing the work not forming part of the contract but on 

which contractor’s performance necessarily depends or by reason of proceeding taken or threatened by or 

dispute with adjoining or to neighboring owners or public authority arising otherwise through the Contractor’s 

own default etc. or by the delay authorized by the Engineer pending arbitration or in consequences of the 

contractor not having received in due time necessary instructions from the Railway for which he shall have 

specially applied in writing to the Engineer or his authorized representative then upon happening of any such 

event causing delay, the Contractor shall immediately give notice thereof in writing to the Engineer within 15 

days of such happening but shall nevertheless make constantly his best endeavors to bring down or make good 

the delay and shall do all that may be reasonably required of him to the satisfaction of the Engineer to proceed 

with the works. The contractor may also indicate the period for which the work is likely to be delayed and shall 

be bound to ask for necessary extension of time. The Engineer on receipt of such request from the contractor 

shall consider the same and shall grant such extension of time as in his opinion is reasonable having regard to 

the nature and period of delay and the type and quantum of work affected thereby. No other compensation shall 

be payable for works so carried forward to the extended period of time, the same rates, terms and conditions of 

contract being applicable as if such extended period of time was originally provided in the original contract 

itself. 

In the event of any failure or delay by the Railway to hand over the Contractor possession of the lands necessary 

for the execution of the works or to give the necessary notice to commence the works or to provide the 

necessary drawings or instructions or any other delay caused by the Railway due to any other cause whatsoever, 

then such failure or delay shall in no way affect or vitiate the contract or alter the character thereof or entitle the 

contractor to damages or compensation therefore but in any such case, the Railway may grant such extension or 

extensions of the completion date as may be considered reasonable. 

3.17-B Extension of time for delay due to contractor :- 

The time for the execution of the work or part of the works specified in the contract documents shall be deemed 

to be the essence of the contract and the works must be completed not later than the date(s) as specified in the 

contract. If the contractor fails to complete the works within the time specified in the contract for the reasons 

other than the reasons specified in clause 3.17 and 3.17-A, the Railway may, if satisfied that the works can be 

completed by the contractor within reasonable short time thereafter, allow the contractor for further extension of 

time (Performa Annex –I) as the Engineer may decide. On such extension the Railway will be entitled without 

prejudice to any other right and remedy available on that behalf, to recover from the contractor as agreed 

damages and not by way of penalty sum equivalent to ½ of 1% of the contract value of the works for each week 

or part of the week. 


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For the purpose of this clause, the contract value of the works shall be taken as value of work as per contract 

agreement including any supplementary work order/ contract agreement issued. Provided also, that the total 

amount of liquidated damages under this condition, shall not exceed the under noted percentage value or total 

value of the item or groups of items of work for which a separate distinct completion period is specified in the 

contract. 

(i) For contract value up to Rs. 2 lakhs 10% of the total value of the contract. 

(ii) For contract value above Rs. 2 lakhs 10% of the first Rs. 2 lakhs and 5 % of the balance 

Further competent authority while granting extension to the currency of the contract under clause 17(B) of 

Railway Bd’s GCC may also consider levy of token penalty as deemed fit based on the merit of the case. 

Provided further, that if the Railway is not satisfied that the works can be completed by the Contractor and in 

the event of failure on that part of the contractor to complete the work within further extension of time allowed 

as aforesaid, the railway shall be entitled without prejudice to any other right or remedy available in that behalf, 

to appropriate the Contractor’s security deposit and rescind the contract under clause 62 of Railway Bd’s GCC 

conditions, whether or not actual damage is caused by such default. 

3.18 Instructions of Engineers Representative 

Any instructions or approval given by the Engineer’s representative to the Contractor in connection with the 

works shall bind the Contractor as though it had been given by the Engineer provided always as follows: 

a) Failure of the Engineer’s representative to disapprove and work or materials shall not prejudice the power 

of the Engineer thereafter to disapprove such work or materials and to order the removal or breaking up 

thereof. 

b) If the Contractor shall be dissatisfied by reason of any decision of the Engineer’s representative, he shall be 

entitled to refer the matter to the Engineer who shall thereupon confirm or modify such decision. 

3.19 Meaning and intent of specification and drawings. 

If any ambiguity arises as to the meaning and intent of any portion of the specification and drawings or as to 

execution or quality of any work or material or as to measurements of the works, the decision of the Engineer 

thereof shall be final subject to appeal (within 10 days of such decisions being intimated to the contractor) to the 

Chief Electrical Engineer/Deputy Chief Electrical Engineer (Maint). 

3.20 Provision of efficient competent staff/Engineer. 

The contractor shall place and keep on the works at all time efficient and competent staff to give the necessary 

direction to his workmen and to see that they execute their work in sound and proper manner and shall employ 

only such supervisors, engineer workmen and labourers, in or about execution of any of the works as are careful 

and skilled in their various trades and callings. The contractor shall at once remove from the works any agents, 

permitted sub-contractor, supervisor, Engineer and if and whenever required by the Engineer, he shall submit a 

correct return showing the names of all staff and workmen employed by him. In the event of the Engineer being 

of the opinion that the Contractor is not employing on the works a sufficient number of staff and workmen as is 

necessary for the proper completion of the works within the time prescribed, the Contractor shall forthwith on 

receiving intimation to this effect take on the additional number of staff and labour specified by the Engineer 

within seven days of being so required and failure on the part of the Contractor to comply with such instructions 

will entitle the Railway to rescind the Contract under Clause 3.52 of these conditions. 

3.21 Facilities for inspection. 

The Contractor shall afford the Engineer and the Engineer’s representative every facility for entering in and 

upon every portion of the work at all hours for the purposes of inspection or otherwise and shall provide all 

labours, materials, plants, appliances etc. required for the purpose. 

3.22 Tools, Plant and Materials supplied by Railway. 

The Contractor shall take reasonable care of all tools, plant and materials or other property belonging to the 

Railway and committed to his charge for the purpose of the works and shall be responsible for all damage or 

loss caused by him, his agents, permitted Sub-Contractor or his workmen or others while they are in his charge. 

The Contractor shall sign accountable receipt for tools, plant and materials made over to him by the Engineer 

and on completion of the works shall hand over the unused balance of the same to the Engineers in good order 

and repair free, wear and tear expected and shall be responsible for any failure to account for the same or any 

damage done thereto. 


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3.23 Hire or Railway Plant. 

The Railway may give on hire, if available; to the Contractor such plant and machinery as may be required for 

the execution of the works on such terms and conditions which should be agreed to by the Railway and the 

Contractor before-hand through a separate agreement. 

3.24 Handing over of works. 

The Contractor shall be bound to hand over the works executed under the Contract to the Railway, complete in 

all respects, to the satisfaction of the Engineer. The Engineer shall determine the date on which the work is 

considered to have been completed, in support of which his certificate shall be regarded as sufficient evidence 

for all purposes. The Engineer shall determine from time to time the date on which any particular section of the 

work shall have been completed and the contractor shall be bound to observe any such determination of the 

Engineer. 

3.25 Power of Modification to contract. 

The Engineer on behalf of the Railway shall be entitled by order in writing to enlarge or extend, diminish or 

reduce the works or make any alterations in their design, character, position, site quantities, dimensions or the 

method of their execution or in the combination and use materials for the execution thereof and to other any 

additional works to be done or any works not to be done the Contractor will not entitled to any compensation 

for the actual for the actual amount of work done and for approved materials furnished against a specific order. 

3.26 Measurement certificates and payments, quantity in schedules annexed to contract. 

The quantities set out in the accepted schedule of rates with items of works quantified are the estimated 

quantities of the works and they shall not be taken as the actual and correct quantities of the works to be 

executed by contractor in fulfillment of his obligations under the contract. 

3.27 Measurement of works. 

The Contractor shall be paid for the works at the rates in the accepted schedule of rates and for extra works at 

rates determined under clause 3.16 on the measurements taken by the Engineer’s representative in accordance 

with the rules. 

3.28 Maintenance of works. 

The Contractor shall at all times during the progress/and continuance of the works and also for the period of 12 

months after completion of work be responsible for all and every part of the works and shall make good from 

time to time any damage or defect that may during the above period arise in or be discovered or be in any way 

connected the works. 

3.29 Certificate of completion of works. 

As soon as in the opinion of the Engineer the works shall have been substantially completed and shall have 

satisfactorily passed any final test of tests that may be prescribed, the Engineer shall issue a certificate of 

completion in respect of the works and the period of maintenance of works shall commence from the date of 

such certificate, provided that the Engineer may issue such a certificate with respect to any part of the works 

before the completion of the whole of the works or with respect to any substantial part of the works which has 

been both completed to the satisfaction of the Engineer and occupied or used by the Railway and when any such 

certificate is given in respect of a part of the works and such part shall be considered as completed and the 

period of maintenance of such part shall commence from the date of such certificate. 

3.30 With-holding of payment for non production of I.T.C.C. & S.T.C.C. DELETED 

3.31 Observance of official secret act. 

All drawings supplied to the contract by the Railway are confidential and the same must be strictly confined to 

the contractor’s own use (except so far as confidential disclosure to Sub-Contractors, suppliers is necessary) and 

to the purpose of the contract. They should have to strictly abide by the I.E. Act at every step wherever required. 

3.32 Recovery of advance Income Tax. 

Advance Income Tax will be recovered from each bill drawn in favour of the Contractor at the rate of prevailing 

percent and surcharge thereon of the amount billed for payment to the Contractor and the amount recovered will 

be credited to concerned Income Tax Authority. The recovery of advance Income Tax shall however not be 

made if the Contractor produces orders of the Competent Authority of the Income Tax Deptt. that advance 

Income Tax is not recoverable from the Contractor’s bills. 

3.33 Submission of programme for execution of the work. 

Within thirty days after he has been instructed to take up the work, the Contractor shall submit to the Engineer 

for his approval detailed programme showing the sequence of items and activity of work and its expected date 

of completion, procedure and method in which he proposes to carry out the works or wherever required by the 

Engineer. 


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3.34 Claim on account of variations in prices for labour & materials 

No claim will be entertained by the Railway for any fluctuation of market rates in respect of labour & material. 

3.35 Contractor to arrange tools, plants etc. 

All tools & plants and other accessories for the proper execution of the works shall have to be found and 

arranged by the Contractor at his own costs. 

3.36 Acceptance of materials statement by the Contractor 

On completion of the work, material statement for Rly. Materials if issued to Contractor, should be reconciled 

and finally accepted by the Contractor within 7 days of signing of final measurements, failing which the 

Railway would be at liberty to pass the bill with the material statement made out by it as final and no claims or 

disputes on this account will be entertained thereafter. 

3.37 Documents to be produced by the successful tenderer 

Within seven days of receipt of the letter of acceptance the successful tenderer shall produce before the 

Engineer/CLW/Chittaranjan the following documents: 

If the successful Tenderer is an individual carrying on business in a name other than his own, a duly sworn 

affidavit (with 3 attested copies) declaration that he is the sole proprietor of the business. 

If a partner firm three attested copies of Deed of partnership and certificate showing that the firm has been 

registered with the Registrar of firms. 

If a limited liability company, a copy of memorandum and Articles of Association showing the names of the 

Directors of the company who are authorized to sign on behalf of the company. 

Where the proprietors, partners or directors will not themselves attend to the work but some other person would 

do so, a proper power of attorney should be given authorizing. The constituted attorney to sign the contracts, 

variations thereof, supplementary agreements, Measurements, bills, “NO CLAIM” certificates & etc and every 

change in the Power of Attorney or withdrawal thereof should be immediately noticed to the Engineer, 

Chittaranjan Locomotive Works/Chittaranjan. 

If a limited liability company, a copy of memorandum and Articles of Association showing the names of the 

Directors of the company who are authorized to sign on behalf of the company. 

Where the proprietors, partners or directors will not themselves attend to the work but some other person would 

do so, a proper power of attorney should be given authorizing. The constituted attorney to sign the contracts, 

variations thereof, supplementary agreements, Measurements, bills, “NO CLAIM” certificates & etc and every 

change in the Power of Attorney or withdrawal thereof should be immediately noticed to the Engineer, 

Chittaranjan Locomotive Works/Chittaranjan. 

3.38 Limitation of Railways Liability to accept change in Power of Attorney 

The Railway will not be bound by any power of Attorney granted by the Tenderer or any changes in the 

composition of the firm made subsequent to the execution of the contract. It may however, recognize such 

power of Attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the 

Contractor. 

3.39 Indemnification by the Contractor 

Where a workman employed by the Railway has recovered compensation from the Railway in respect of injury 

caused under circumstances which create a legal liability of the Contractor to pay damages in respect thereof, 

the Contractor shall indemnify the Railway in respect thereof and the Railway shall be entitled to deduct from 

any money due or to become due (Whether under this contract or any other contract) all money paid or payable 

by the Railway by way of compensation as aforesaid or the cost of expenses in connection with the claim 

thereto and the Contractor shall abide by the decision of the Railway as to the sum payable by the Contractor 

under the provision of this clause. 

3.40 Materials of approved quality to be used. 

All materials to be used by the Contractor on the work shall be approved quality. The successful Tenderer shall 

obtain the approval of site Engineer or his authorized representative for use of all such materials/equipments not 

listed in annexure of Pt.-V or whose preferred makes are not mentioned in the technical specification Pt. V 

before using them in execution of the work. 

3.41 Acceptance of works. 

When the execution of any work is completed in all respects, the Railway shall be informed in writing by the 

Contractor and the Railway will arrange to get them inspected and tested at the cost of the Contractor. On being 

found satisfactory, the work shall be accepted such acceptance being communicated in writing to the 

Contractor. 


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3.42 Works to be finally taken over. 

The work shall not be deemed to have been finally taken over by CLW on the above mentioned acceptance vide 

clause No.3.41. The Contractor shall be liable for replacement of any defective material or work whether arising 

from faulty design, material, workmanship or otherwise, free of cost during warranty period of 12(twelve) 

months. 

3.43 Contractor’s liability. 

The Contractor will be relieved of the liability arising under this contract wherever and to the extent to which 

the fulfillment of any obligation under the contract is prevented; frustrated or impeded by reason of any 

statutory rules, regulations orders or requisition issued by the Government Department or other competent 

authority. The Railway will however, not be liable for any compensation to the Contractor, in any such 

eventuality. 

3.44 Cessations of Railways liability 

The Railway shall not be liable to the Contractor for any matter arising out of or in connection with the contract 

or the execution of the works unless the Contractor shall have made a claim in writing in respect thereof before 

the expiry of warranty period. 

3.45 Antilarval clause. 

The Contractor shall be responsible for anti larval work at his cost during progress of works as may be 

prescribed by the Engineer on the advice of the Railway Medical authority and where use of insecticides is 

involved, it shall be done in accordance with the provision of the act and rules in this behalf at the cost of the 

Contractor, who shall also be solely responsible for any acts or omissions under the provisions of the aforesaid 

rules. 

3.46 Price of stores shall include all rates, Taxes etc. 

Save and except as specifically, stated and/or provided for in the tender papers and/or these special conditions 

of Contract, the prices for stores etc. are also to include all rates, Taxes, levies, impositions and outgoings 

whatsoever and the Railway shall have no liability for any of these charges. The rate of sales tax etc. charged 

may be indicated. Railway is entitled to reduction of sales tax charge etc. against the submission of ‘D’ form 

and the tenderer should quote rates accordingly. 

3.47 Provision of payment of wages 

The Contractor shall comply with the provisions of the payment of wages Act, 1936 and the rules made there 

under in respect of employees directly or through petty Contractors or Sub-Contractors employed by him in the 

works. 

3.48(a) Security Deposit to be held against the contract 

(1) The Earnest money deposited by the successful tenderer with his tender will be retained by the Railways as part 

of security for the due and faithful fulfillment of the contract by the contractor. The balance to make up the 

security deposit for which are given below., may be deposited by the Contractor in cash or may be recovered by 

percentage deduction from the contractor’s “ On Account” bills. Provided also that in case of defaulting 

contractor the railway may retain any amount due for payment to the Contractor on the pending “On Account 

bills”, so that the amounts so retained may not exceed 10% of the total value of the contract. 

(2) Unless otherwise specified in the special conditions, if any, the security deposit/rate of recovery/mode of 

recovery shall be as under:- 

(a) 

(b) 

Security deposit for each work should be 5% of the contract value, 

The rate of recovery should be @ 10% of the bill amount till the full security deposit is recovered, 

Security deposits will be recovered only from the running bills of the contract and no other mode of collecting 

SD such as SD in the form of instruments like BG, FD etc. shall be accepted towards security deposit. 

The Security deposit, however, shall be released only after the expiry of the maintenance period and after 

passing of the final bill passed on “No Claim” certificate issued by an officer not below the rank of JAG. 

No interest will be payable upon the earnest money and security deposit or amounts payable to the contractor 

under the contract, but Government securities deposited in terms of sub-clause (1) of the clause will be payable 

with interest accrued thereon. 


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3.48(b) Performance Guarantee. (P.G) as per Railway Board Letter No.2007/CE.I/CT/18 Pt.XII dated 

31/12/2010, clause no. 16(4) 

The procedure for obtaining performance guarantee is outlined below 

(I)The successful bidder shall have to submit a performance Guarantee (PG) within 30 (thirty) days from the 

date of issue of Letter of Acceptance (LOA) . Extension of time for submission of PG beyond 30 (thirty) 

days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to 

sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay 

beyond 30 (thirty) days, i.e. from 31th day after the date of issue of LOA. In case the contract fails to submit 

the requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly 

forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred 

from participating in re- tender for that work. 

(II) The successful bidder shall submit the 

amounting to 5% of the contract value :- 

performance guarantee (PG) in any of the following forms, 

(i) A deposit of cash. 

(ii) Irrevocable bank guarantee. 

(iii) Government Securities including State Loan Bonds at 5% below the market value, 

(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of Performance 

Guarantee could be either of the State Bank of India or of any of the Nationalized Banks. 

(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; 

(vi) A Deposit in the Post Office Saving Bank; 

(vii) A Deposit in the National Savings Certificate; 

(viii) Twelve years National Defence Certificates; 

(ix) Ten years Defence Deposits; 

(x) National Defence Bonds; 

(xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. 

Also, FDR in favour of FA& CAO/ CLW/ Chittaranjan (free from any encumbrance) may be accepted. 

NOTE: The instruments as listed above will also be acceptable for Guarantees in case of 

Mobilization advance. 

(III) 

The performance guarantee shall be furnished by the successful contractor after the Letter of Acceptance has 

been issued, but before signing of the agreement. This PG shall be valid up to the stipulated date of completion 

plus 60 days beyond that. In case, the time for completion of works gets extended, the contractor shall get the 

validity of Performance Guarantee extended to cover such extended time for completion of work plus 60 days. 

(IV) 

(V) 

(VI) 

The value of PG to be submitted by the contractor will not changed for variation up to 25% ( either increase or 

decrease). In case during the course of execution, value of the contract increases by more than 25 % of the 

original contract value , and additional PG amounting to 5 % ( five percent) for the excess value over the 

original contract value shall be deposited by the contractor. 

The Performance guarantee shall be released after the physical completion of the work based on the 

“Completion Certificate” issued by the competent authority stating that the contractor has completed the work 

in all respects satisfactorily. The security deposit, however, shall be released only after the expiry of the 

maintenance period and after passing the final bill based on “No Claim Certificate”. 

Wherever the contracts are rescinded, the security deposit shall be forfeited and the performance guarantee shall 

be encashed .The balance work shall be got done independently without risk and cost of the failed contractor. 

The failed contractor shall be debarred from participating in the tender for executing the balance work. If the 

failed contractor is a JV or a partnership firm, then every member/partner of such a firm shall be debarred from 

participating in the tender for the balance work either in his/her individual capacity or as a partner or any other 

JV/partnership firm. 


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(VII) The Engineer shall not make a claim under the Performance Guarantee except for amounts to which the 

President of India is entitled under the contract (not withstanding and/ or without prejudice to any other 

provisions in the contract agreement). 

i) Failure by the contractor to extend the validity of the Performance Guarantee as described herein above, in 

which event the Engineer may claim the full amount of the performance guarantee. 

ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor or 

determined under any of the clauses/ conditions of the agreement, within 30 days of the service of notice to this 

effect by Engineer. 

iii) The contract being determined or rescinded under provision of the GCC the Performance Guarantee shall be 

forfeited in full and shall be absolutely at the disposal of the President of India. 

3.49 Application & provision of contract labour (Regulation & Abolition) Act 1970 and the Central, 

Rules 1971. 

a) The Contractor shall comply with the provision of the contract labour (Regulation & Abolition) Act 1970 and 

the contract labour (Regulation & Abolition) General Rules, 1971 as modified from time to time wherever 

applicable and shall also indemnify the Railway from and against any claims under the aforesaid Act and the 

Rules. 

b) The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time before the 

commencement of the work. Any failure to fulfill this requirement shall attract the penal provisions of the 

contract arising out of the resultant non-execution of the work. 

c) The Contractor shall pay to labour employed by him directly or through Sub-Contractors the wages as per 

provisions of the aforesaid Act and the Rules wherever applicable. The Contractor shall not withstanding the 

provisions of the contract to contrary, cause to be paid wages to labour indirectly engaged on the work 

including any engaged by his Sub-Contractors in connection with the said work, as if the labour had been 

immediately employed by him. 

d) In respect of all labour directly or indirectly employed in the work for performance of the Contractor’s part of 

the contract, the contractor shall comply with or cause to be complied with the provisions of the aforesaid Act 

and the Rule wherever applicable. 

e) In every case in which, by virtue of the provisions of the aforesaid Act & the Rules, the Railway is obliged to 

pay an amount of wages to a workman employed by the Contractor or his Sub-Contractor in execution of the 

work or to incur any expenditure in providing welfare and health amenities required to be provided under the 

aforesaid Act and the Rules or to incur any expenditure on account of the contingent liability of the Railway due 

to the Contractor’s failure to fulfill his statutory obligations under the aforesaid Act or the 

Rules, the Railway will recover from the Contractor, the amount of wages so paid or the amount of expenditure 

so incurred, and without prejudice to the rights of the Railway under Section 20, Sub-Section(2) and section 22 

Sub-Section (4) of the aforesaid Act, the Railway shall be at liberty to recover such amount or part thereof by 

deducting if from the Security Deposit and or from any sum due by the Railway to the Contractor whether 

under the Contractor or otherwise. The Railway shall not be bound to contest any claim made against it under 

Sub-Section (1) of Section 20 and Sub-Section 4 of the section 21 of the aforesaid Act except on the written 

request of the contractor and upon his giving to the Railway full security for all costs for which the Railway 

might become liable in contesting such claim. The decision of the railway regarding the amount actually 

recoverable from the contractor as stated above shall be final and binding on the Contractor. 

(f) For the purpose of the aforesaid Act & Rules the principal Employer shall be the Engineer of the works. 

3.50 Signing of “NO CLAIM” Certificate 

The Contractor shall not be entitled to make any claim whatsoever against the Railway under or by virtue of or 

arising out of this contract, nor shall the Railway entertain or consider any such claim, if made by the 

contractor, after he shall have signed a 

“NO CLAIM” certificate in favour of the Railway, in such from as shall be required by the Railway after the 

works are finally measured up. The Contractor shall be debarred from the correctness of the items covered by 

“NO CLAIM” certificate or demanding a reference to arbitration in respect thereof. 

3.51 RIGHT OF RAILWAY TO DETERMINATE CONTRACT 

(1) The Railway shall be entitled to determine and terminate the contract anytime should, in the Railway’s opinion, 

the cessation of work become necessary owing to paucity of funds or from any other cause whatsoever, in 

which case the value of approved materials at site and of work done to the date by the Contractor will be paid 


23 | P a g e 

for in full at the rates specified in the contract. Notice in writing from the Railway of such determination and the 

reason therefore shall be conclusive evidence thereof. 

(2) PAYMENT TO DETERMINATE CONTRACT BY RAILWAY. 

Should the contract be determined under sub-clause(1) of this clause and the Contractor claims payment for 

expenditure incurred by him in the expectation of completing the whole of the works, the Railway shall admit 

and consider such claims as are deemed reasonable and are supported by vouchers to the satisfaction of the 

Engineer. 

The Contractor shall have no claim to any payment or compensation or otherwise howsoever on account of any 

profit or advantage which he might have derived in consequence from the execution of the work in full but 

which he did not derive in consequence of determination of contract. The Railways decision on the necessary 

and propriety of such expenditure shall be final and conclusive. 

DETERMINATION OF CONTRACT OWING TO DEFAULT IN THE CONTRACT 

3.52 (1) If the Contractor should- 

(i) become bankrupt or insolvents, or 

(ii) make an arrangement with or assignment in favour of his creditors or agree to carry out the contract 

under a committee or Inspection of his creditors, or 

(iii) being a company or corporation, go into liquidation (other than a voluntary liquidation for the purpose 

of amalgamation or reconstruction) 

(iv) have an execution levied on his goods or property on the works or 

(v) Abandon the contract, or 

(vi) Persistently disregard the instruction of the Engineer, or contravenes any provision of the contract, or 

(vii) Fail to adhere to agreed programme of work by margin of 10 percent of the stipulated period, or 

(viii) fail to remove materials from the site or to pull down and replace work after receiving from the 

Engineer notice to the effect that the said materials or works have been condemned or rejected under 

Clauses 3.3 & 3.20 of these conditions, or 

(ix) fail to take steps to employ competent or additional staff and labour as required under clause 3.20 of 

these conditions, or 

(x) fail to afford the Engineer or Engineer’s representative proper facilities for inspecting the works or any 

part thereof as required under Clause 3.21 of these conditions, or 

(xi) promise, offer or give any bribe, commission, gift or advantage either himself or through his partner or 

servant to any officer or employee of the Railway or to any person on his of on their behalf in relation 

to the execution of this or any other contract with the Railway, then and in any of the said causes, the 

Engineer on behalf of the Railway, may serve the Contractor with a notice in writing to that effect 

and if the Contractor does not within 7 days after the delivery to him of such notice proceed to make 

good his default in so far as the same is capable of being made good and carry on the work or comply 

with such directions as aforesaid to the entire satisfaction of the Engineer, the Railway shall be entitled 

after giving 48 hours notice in writing under the hand of the Engineer to remove the Contractor from 

the whole or any portion to portions (as may be specified in such notice) of the works without thereby 

avoiding the contract or realizing the Contractor from any of his obligations or liabilities under the 

contract and adopt any or several following courses:- 

a) to rescind the contract, of which rescission notice in writing to the Contractor under the hand of the Engineer 

shall be conclusive evidence, in which case the security deposit of the Contractor shall stand forfeited to the 

Railway without prejudice to the Railway’s right or recover from the Contractor any amount by which the cost of 

completing the works by any other agency shall exceed the value of the contract: 

b) to carry out the works, or any part thereof by the employment of the required labour and materials, the costs of 

which shall include lead, lift, freight supervision and all indental charges and to debit the Contractor with such 

cost, the amount of which as certified by the Engineer shall be final and binding upon the Contractor, and to 

credit the Contractor with value of the works done as if the works had been carried out by the Contractor under 

the terms of the contract, and the certificate of the Engineer in respect of the amount to be credited to the 

Contractor shall be final and binding upon the Contractor. 

c) to measure up the work executed by the Contractor and to get the remaining work completed by another 

Contractor at the risk and expense of the Contractor in all respects in which case any expenses that may be 


24 | P a g e 

xii) 

incurred if the works had been carried out by him under the terms of the contract, the amount of which excess as 

certified by the Engineer shall be final and binding upon the Contractor, shall be borne and paid by the 

Contractor and may be deducted from any moneys due to him by the Railway under the contract or otherwise of 

from his Security Deposit. Provided always that in any case in which any of the powers conferred upon the 

Railway by Sub-Clause (1) of Clause 60 thereof shall have become exercisable and the same shall be not 

exercised the non-exercise thereof shall not constitute a waiver of any of the conditions hereof and such powers 

shall not withstanding be exercisable in the event of any future case of default by the Contractor which is liability 

for past and future shall remain unaffected. 

At any time after the tender relating to the contract has been signed and submitted by the Contractor, being a 

partnership firm, admit as one of its partners of employ under it or being an incorporated company elect or 

nominate or allow to act as one of its directors or employ under it in any capacity whatsoever any retired 

Engineer of the Gazetted Officer working before his retirement whether in the executive or administrative 

capacity or whether holding pensionable post or not in the Engineering department of any of the Railways for the 

time being owned and administered by the President of India before the expiry of two years from the date of 

retirement from the said servile of such Engineer or officer unless such Engineer or Officer has obtained 

permission from the President of India or any officer duly authorized by him in this behalf to become a partner or 

a director or to take employment under the contractor, as the case may be ,or 

B. Fail to give at the time of submitting the said tendera) 

the correct information as to the date of retirement of such retired Engineer or retired officer from the said 

service or as to whether any such retired Engineer of retired officer was under employment of the Contractor at 

the time of submitting the said tender, or 

b) the correct information as to such Engineers or officers obtaining permission to take employment under the 

Contractor, or 

c) being a partnership firm, the correct information as to whether any of its directors was such a retired Engineer or 

a Gazetted Officer or 

d) being in incorporated company correct information as to whether any of its partners was such a retired Engineer 

or a retired officer, or 

e) being such a retired Engineer or retired officer suppress and not disclose at the time of submitting the said tender 

the fact of his being such a retired Engineer or a retired officer or makes at the time of submitting the said tender, 

a wrong statement in relation to his obtaining permission to take the contract of if the Contractor be a partnership 

or an incorporated company to be a partner or director of such firm or company as the case may be or to seek 

employment under the Contractor, then and in any of the said cases the Engineer on behalf of the contractor 

f) Railway, may serve the Contractor with a notice in writing to that effect and if the Contractor does not within 

seven days after the delivery to him of such notice proceed to make good his default in so far as the same is 

capable of being made good and carry on the work or comply with such directions as aforesaid to the entire 

satisfaction of the Engineer, the Railway shall be entitled after giving 48 hours notice in writing under the hand 

of the Engineer to rescind the contract as a whole or in part or parts (as may be specified in such notice) as adopt 

either or both of the following courses. 

2) RIGHT OF THE RAILWAY AFTER RECESION OF CONTRACT OWING TO DEFAULT OF 

CONTRACT 

In the event of any or several of the courses referred to in sub-clause (1) of this clause, being adopted, 

a) The Contractor shall have no claim to compensation for any loss sustained by him by reason of his having 

purchased or procured any materials or entered into any commitments or made any advances on account of or 

with a view to the execution of the works or to the performance of the contract and the Contractor shall not be 

entitled to recover or be paid any sum for any work thereto for actually performed under the contract unless and 

until the Engineer shall have certified the performance of such work and the value payable in respect thereof and 

the Contractor shall only be entitled to be paid, the value so certified. 

b) Engineer or the Engineer’s representative shall be entitled to take the possession of any materials, tools, 

implements, machinery and buildings, on the works or on the property on which these are being or ought to have 

been executed and to retain and employ the same in the further execution of the works or any part thereof until 

the completion of the works without the Contractor being entitled to any compensation for the use and 

employment thereof or for wear and tear or destruction thereof. 

c) The Engineer, shall, as soon as may be practicable after removal of the Contractor, fix and determine ex-parte or 

by or after reference to the parties or after such investigation or enquiries as he may consider fit to make or 

institute and shall certify that amount (if any) had at the time of rescission of the contract been reasonably earned 

by or would reasonability accrue to the Contractor and what was the value of any unused or partially used 


25 | P a g e 

materials, any constrainable plant and any temporary works upon the site. The legitimate amount due to the 

contractor after making necessary deductions and certified by the engineer should be released expeditiously. 

3.52 Execution of Contract Documents. 

i) The Tenderer whose tender is accepted shall be required to appear at the office of the General manager, 

Chief Electrical Engineer, Deputy Chief Electrical Engineer or Senior Electrical Engineer, as the case may 

be in person or if firm or corporation, a duly authorized representative shall so appear, and to execute the 

contract documents within seven days after notice that the contract has been awarded to him. Failure to do 

so shall constitute a breach of the agreement effected by the acceptance of the tender in which case the full 

value of the Earnest Money accompanying the tender shall stand forfeited without prejudice to many other 

rights or remedies. 

ii) 

iii) 

The cost of stamping the Agreement shall be borne by the Contractor. 

In the event of any Tenderer shoes tender is accepted shall refuse to execute the contract documents as here in 

before provided, the Railway may determine that such Tenderer abandoned thereof shall be treated as 

cancelled and the railway shall be entitled to forfeit the full amount of the Earnest Money had to recover the 

liquidated damages for such default. 

3.54 Arbitration matters finally determined by the Railways. 

All disputes or differences of any kind whatsoever arising out of or in connection with contract, whether during 

the progress or work or after their completion and whether before or after the determination of the contract, 

shall be referred by the contractor to the Railway and Railway shall within a reasonable time after their 

presentation can notify decisions there on in writing but such maters which are contained in G.C.C.8A.18.22(5) 

39, 43(2), 45(A) 55, 55(A) 5(57) 57A, 61(1), 61(2)and 62(1) or any matters decision of which is specially 

provided for by these conditions will be treated as exceptional matters and the decision made by the Railway 

authorities shall be final and binding upon the contractors. 

3.55 Demand for Arbitration. 

3.55.1(i) If any or any matter in question, dispute of differences on any account or as to the with holding by the 

Railway for his entitlement, if the Railway fails to make a decision within 120 days, then in any such case 

but except in any of the exceptional cases referred to in clause 63, the contractor may after 120 days of 

submission of his disputed claim can ask in writing within 180 days to the effect that this dispute may be 

3.55.1(ii) 

referred to arbitration. 

Subjects in Arbitration demand will contain mater in question, dispute of difference and also the amount 

claimed. Only specified matter may be referred to Arbitration not the others. 

3.55.1(ii)(A) Arbitration proceeding will be effected from such date by which written and legal demand has been 

received by the Railways. 

3.55.1(ii)(B) The claimant will submit his claim with supporting documents and also state the remedy for each claim 

within 30 days from the date of appointment of arbitrator. 

3.55.1(ii)(C) Until the Tribunal permit the extension of the time the Railway will submit its defence statement and 

counter claims within 60 days from the date of receipt of the copy from tribunal. 

3.55.1(iii) 

3.55.1(iv) 

During proceeding no new claims will be added from either of the parties. However, with the permission 

of Tribunal modification of supplement call be added. 

If contractor’s failed to respond in writing after receiving the information with effect that 

final bill is ready for payment within 90 days then it will be presumed that he/they have waived their 

claim and under this contract the Railway will be free from all liabilities with regard to the claim. 

3.55.2 Obligation during pendency of Arbitration. 

During proceeding of arbitration the work under contract, will continue under the order is given from 

engineer and no payment will be withheld by the Railway for any dues payable but Arbitration Tribunal 

will be right to consider and give decision whether to continue the work during arbitration proceeding or 

not. 

3.55.3(A)(i) In such cases where full amount of claim in question does not exceed Rs. 10,00,000( Rupees Ten lakhs 

only) one Arbitrator will be appointed who will be either General Manger or any gazetted officer 

nominated by General Manager, but no less than the rank of Jr. Administrative Grade will be appointed 

within 60 days from the date of receipt of written valid demand for arbitration by the Railways. 

3.55.3(A)(ii) The cases which are not covered under clause 64(3)A for arbitration there will be a panel three 

gazetted officer and will be not below the rank of Jr. Administrative Grade jfor this purpose Railway will 

send name of three gazetted officers from one or more department to the contractor who suggest any two 

name from the panel to be appointed. The General Manager will appoint at least one as contractor 

nominee. Thus appointed out of three arbitrators with consent of presiding arbitrators and rest arbitrators 


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3.55.3A(iii) 

3.55.3A(iv) 

3.55.3A(v) 

3.55.3B(i) 

3.55.3B(ii) 

3.55.3B(iii) 

will be appointed from the above panel or our of the panel. At the time of indicating the name of 

arbitrators, it is essential to ensure that at least one arbitrators should be from Accounts department. For 

the purpose of appointing arbitrators officers from Accounts department selection grade will be treated as 

equivalent to Sr. Administrative grade of the other department. 

As per above, if one or more arbitrators appointed refused to act as arbitrator or withdraw his name or 

vacates the post or for any other reasons unable to perform his duty or dies or does not work within 

stipulated time or delays then General Manager can appoint new Arbitrator in place of him/them with 

same procedure as followed earlier. Thus newly constituted Tribunal can work with its own conscious in 

the same manner as earlier Tribunal worked and begin the work from the stage from where it was left by 

the earlier Tribunal. 

The Arbitration Tribunal will have the power to ask for any affidavit or other evidence as deemed 

necessary by the Tribunal from the parties and it will be duty of the party to discuss or to make discussion 

which will enable Arbitrators it take decision for award. 

Under the above sub-clause (i) (ii) and (iii) at the time of appointing arbitrator, it will be kept in mind that 

appointee will be not from them who has an opportunity to dispose the case concern to the questioned 

contractor who as a Railway employee in course of discharging his duties have expressed his views on any 

disputes, proceeding taken by arbitration tribunal or award made by such tribunal will not be invalid on 

the ground that one or more arbitrator have expressed his/ their views for disposal of any dispute in 

course discharging his/ their duties. 

The Arbitration award will consist of item, amount and reasons on which it is based. 

To rectify the errors in the parties award, any error, calculation, typing, clerical mistakes or errors of 

similar nature and to clarify any point of award it is to be applied within 30 days from the receipt of the 

award. 

Any party with regard to claims presented in the arbitration proceedings but omitted in the 

arbitration award can apply to the tribunal for additional award. 

3.55.4 In case of such Tribunals which is constituted by three members any rules or award will be given on 

the basis of majority of the Tribunal members. In case of lack of such majority of opinion of presiding 

arbitrator will be effective. 

3.55.5 Where Arbitration awards for payment of any amount the interest on full or partly amount will not be 

payable for any amount award in arbitration. 

3.55.6 The cost of arbitrator will be borne by the concerned parties. The cost include inter alia fee of the 

Arbitrator in prescribed rates as decided by Railway Administration from time to time. 

3.55.7 The above terms and conditions are made under the arbitration and conciliation ordinance 1996 and 

will be effective to all arbitration proceedings. 


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PART-IV 

CONDITIONS OF PRICE AND PAYMENT 

4.1 Scope 

This chapter deals with prices to be paid for supply and/or erection including testing, commissioning of various 

items of work or for supplies, and other amounts payable in accordance with accepted schedules of prices and 

rates and terms and conditions of payment mentioned herein. 

4.2 This is a composite works contract. The total prices for the completed items of work are the actual prices 

payable to the Contractor as per the terms and conditions of the contract 

4.3 Schedule of prices. 

Unit prices 

i) The unit prices of various items of work shall be included in the schedule of prices attached in Part-VI. 

ii) The unit prices quoted by the Tenderer and accepted by the purchaser shall hold good till the completion of the 

work and no additional individual claim will be admissible on account of fluctuation in market rates. 

iii) Minor changes in basic designs shall not affect the unit prices so long as such changes are mutually agreed to by 

the purchaser and the Contractor. 

iv) All unit prices shall be inclusive of all cost of materials, labour, transportation, handling, storage, erection, 

testing and commissioning, taxes, duties. For material supplied by the purchaser only erection charges will be 

payable for execution of work in accordance with specification and approved drawings. 

4.4 Unit prices for supply 

i) The unit prices quoted by the Tenderer shall include the cost of material including all incidental charges like, 

freights, transport, loading, unloading, handling, of materials, lifting descent insurance premium, Bankers 

charges for Bank Guarantee, Indemnity Bond cost of stamp etc. i.e. cost of all incidental charges ex-works to 

site of work 

ii) The unit prices stated above are also inclusive of Excise Duty and other Central and local taxes, if legality 

applicable but exclusive of octroi entry as octroi entry charges are exempted on Railway materials, necessary 

exemption certificate for octroi/entry will be furnished to Contractor by the Purchaser. 

iii) While quoting the rates by the Tenderers the concessional rates of taxes/duties as admissible on Railway 

materials need to be taken into account. Necessary declaration form, if required will be furnished by the 

purchaser to the Contractor. 

4.5 Unit prices for erection 

The prices for erection shall include costs of erection testing commissioning etc. to the extent indicated and also 

cover all costs of administration of the contract. Banker/s charge for guarantee, cost of storage, loading, 

unloading and handling of materials. The unit prices for erection shall include cost of works or adjustment 

necessary to be done by the Contractor during or after the tests carried out by the purchaser. 

4.6 Payment and recovery terms 

Subject to any deduction or recoveries which the purchaser may be entitled to make under the contract, the 

payment to the Contractor shall be governed as per the following clauses: 

4.7 The Contractor shall be entitled to be paid from time to time by way of “On Account” payment up to 100 % 

only for such works as in the opinion of the Engineer he has executed in terms of the contract. On Account 

payment will be made on satisfactory erection duly certified by Engineer’s representative not below the 

Gazetted rank and as recorded in Measurement Book. 

4.8 a) On Account payment on materials will be made on the extent of 100% of the total prices of such material 

included in the schedules. On receipt of the materials in good condition at site. All invoices shall be 

accompanied by following: 

i) Manufacturers test certificates wherever applicable 

ii) Inspection Certificate granted by purchaser’s representative 

iii) Certificate of receipt of materials at the work site duly accepted by purchasers. 


28 | P a g e 

iv) Certificate that the stores have been insured. Whenever applicable 

v) Execution of Indemnity Bond/Bank Guarantee 

vi) Detailed entries for supply being made in Measurement Book 

b) On Account payment to the extent of 100% of the total unit price of erection/laying of such material included in 

the schedule will be made on satisfactory erection duly certified by purchaser Engineer/Representative not 

below the Gazetted Rank and as recorded in the Measurement Book. 

4.9 Limit for On Account Payment: 

The limit for On Account payment shall not in any case exceed 100% value of works contract. 

4.10 Maintenance of work after completion: 

Subject to the conditions as detailed below; balance payment shall be made on commissioning of the complete 

work adjusting all the dues if any. 

Nature of work 

a Commissioning of all 

new installations and also 

work of addition and 

alteration to the existing 

assets. 

Period of Maintenance 

after certified date of 

completion 

12(Twelve) 

Months 

Amount to the retained by the Railway 

towards maintenance 

The entire amount of Security deposit held 

against the contract as per Clause-3.48 of “ 

General & Special condition of contract” 

4.11 Recoveries from the Contractor 

All recoveries for the cost of material supplied and service rendered by the purchaser to the Contractor covering 

100 % On Account payment and supply and erection, testing and commissioning. 

4.12 Without prejudice to any other rights or remedies, recovery for any loss of equipment/materials supplied free of 

cost to the Contractor shall be effected through the ‘On Account bills/final bills at the discretion of the Engineer. 

The rate of recovery of such equipment/material shall be determined by the purchaser whose decision shall be 

final and binding. 

4.13 Income Tax shall be recovered from the source as per extent rules. 

4.14 Statutory variation in Taxes and Duties 

(i) The statutory variation of Sales Tax and Excise Duties either from the date of opening of the tender or from the 

date of letter of Acceptance of tender to the date of delivery of materials equipments at site, if legally payable 

shall be applicable for both upward and down revision of levies rates etc. of such taxes and duties. Any 

additional payment and/or less payment due to statutory variation of taxes and duties as the case may be either 

will be reimbursed to the Contractor or credit will have to be offered to the purchaser. Additional payment 

and/or credit as the case may be, on this account will be made/adjusted while make final payment. 

(ii) 

The claim for reimbursement of additional payment to the Contractor or the credit offered by the Contractor on 

Account of statutory variation in taxes duties under this clause shall be subject to production of the requisite 

documents. 

4.15 Final settlement and refund of Warranty Deposit 

4.15(i) The Security Deposit shall however, be liable to the forfeited in case of any breach by the Contractor of any of 

the conditions of the contract or for not completion of the full contract without prejudice to other rights and 

remedies of the purchaser whether specifically provided for herein or otherwise. 

4.16 Post Payment Audit 

It is an agreed term of the contract that the purchaser reserves to itself the right to carry out a post payment audit 

and or technical examination of the works and the final bill, including all supporting vouchers, abstracts etc. and 

to make a claim on the contractor for the refund of any excess amount paid to him if as result of such 

examination any over payment to him is discovered to have been made in respect of any work one or alleged to 

have been done by him under the contract. 


29 | P a g e 

4.17 Measurement 

Payment for field work shall be made in accordance with approved designs and drawings and measured in 

relevant units, except where provided for otherwise. In case the dimensions of the work are more than those 

shown in approved designs and drawings, the Contractor will not be entitled to any extra payment unless the 

dimensions are increased on account of physical impossibility of carrying out the work in accordance with 

approved drawings and designs, subject to approval by the purchaser before execution. In case the dimensions 

of work are less than those shown in the approved designs and drawings and the work is accepted without being 

rejected. Payment will be made as per work actually done at mutually acceptable rates. 

The measurement will be made generally in accordance with the specifications, standard engineering practice. 

4.18 Measurement of work 

The Contractor shall be made for the works at accepted schedule of rates on the measurements taken by the 

Engineer of the Engineer’s representative in accordance with the rules prescribed for the purpose. 

i) The quantity for items, the units for which it is prevalent accepted schedule of rates in MKS system in 10 or 

100, the linear measurement shall be recorded corrected to nearest centimeters (Cm). The air and the cubic 

contents shall be calculated in square meters and in cubic meters corrected up to two places of decimals 

respectively. 

ii) 

Such measurements will be taken of the work in progress from time to time and at such intervals as in the 

opinion of the Engineer, shall be proper having regard to the progress of work. The date and time on which the 

measurements are to be made shall be communicated. The Contractor who shall be present at the site and shall 

sign the results of the measurements (which shall also be signed by the Engineer or the Engineer’s 

representative) recorded in the official measurement book as an acknowledgement of his acceptance of the 

accuracy of the measurement. In the event of failure, on the part of the Contractor to attend, the work may be 

measured in his absence and such measurement shall not withstanding such absence be binding upon the 

Contractor whether or not he shall have signed the measurement book provided always that any objection made 

by him to any measurement shall be duly investigated and considered in the manner set out below. 

a) It shall be open to the Contractor to take specific objection to any recorded measurement or classification on 

any ground within 7(seven) days from the date of measurement. Any re-measurement taken by the Engineer or 

the Engineer’s representative in the presence of the Contractor or in his absence after due notice has been given 

to him consequence of the objection made by the Contractor shall be final and binding on the Contractor and no 

claim whatsoever shall hereafter be entertained regarding the accuracy and classification of the measurement. 

b) If any objection raised by the Contractor is found by the Engineer to be incorrect the Contractor shall be 

liable to pay the actual expenses incurred in the measurements. 


30 | P a g e 

………………………………………… 

………………………………………… 

Sub. 

ANNEXURE I 

REGISTERED ACKNOWLEDGEMENT DUE 

(i)……………………………………………………………………………………… (Name of work) 

……………………………………………………………………………….. 

(ii) Acceptance Letter No. ……………………………………………………………………….. 

Dated………………………….. 

(iii) Understanding/ Agreement No. …………………………………………………………………………………………. 

Ref. : 

…………………………………………………. Quote specific application of Contractor for 

Extension to the date received) ……………………………………………………………………………………………. 

Dear Sir, 

The stipulated date for completion of the work mentioned above is …………………………………. from the progress made 

so far and the present rate of progress, it is unlikely that the work will be completed by the above date (or However, the work was not 

completed on this date). 

2. Expecting that you may be able to complete the work, if some more time is given, the competent authority, although not 

bound to do so, hereby extends the time for completion from ……………………… to…………………………………………………… 

3. Please note that an amount equal to the liquidate damages for delay in the completion of the work after the expiry of 

…………………………………………………… (give here the stipulated date for completion with/ without penalty fixed earlier) will be 

recovered from you as mentioned in clause 3.17-B of the General Conditions of Contract period, notwithstanding the grant of this 

extension. You may proceed with the work accordingly. 

4 The above extension of the completion date will also be subject to the further condition that no increase in rates on any 

account will be payable to you. 

5. Please intimate within a week of the receipt of this letter of your acceptance of the extension of the conditions stated above. 

6. Please note that in the event of your declining to accept the extension on the above said conditions or in the event of your 

failure after accepting or acting up to this extension to complete the work by ……………………………….. (Here mention the extended 

date) further action will be taken in terms of clause 62 of the Railway Board’s General Conditions of Contract. 

Yours faithfully 

For and on behalf of the President of India 


31 | P a g e 

CLW/ Chittaranjan 

PART-V 

TECHNICAL SPECIFICATION 

1. Explanatory note against Item Sl. No. 2 of Schedule of quantities and rates: 

Breaking of existing broken cable trench and formation of Pacca cable trench should be as per drawing 

given below. 

150 700 mm 150 

150 

RCC Slab cover (1:2:4) 

150 150 

600mm. 

RCC (1:2:4) 

200 150 

40 50 x 50 x 6 mm angle 

150 

150 

200 200 

Indication of RCC ( 1:2:4) 

75 mm 

75 

1 layer 

brick 

soling 

1000 

75 x 75 x 6 mm. thick angle 

on all sides (Top & bottom) 150 

through welding 

Lifting Hook 16 mm. Ø 

plain rod 150 

500 

RCCSLAB COVER 

150 1000 

RCC SLAB COVER 


32 | P a g e 

2. Explanatory note against Item Sl. No. 16 & 17 

(11KV SF6 / VCB OUTDOOR RING MAIN UNIT (RMU) 

STANDARDS : 

The equipment shall conform in all respects with the requirements of the latest editions of the IEC standards 

stated below except where specified otherwise. 

IEC 

Title 

62271- 100 High Voltage Alternating Current Circuit Breaker 

60265 – 1 High Voltage Switches rated above 1 Kv & less than 52 

(Part 1) 

Kv 

622701-102 Alternative current disconnectors and earthing switches 

622701-200 General requirements for switchgear and control gear 

for voltages exceeding 1000V but less than 52 Kv 

60694 Common Clauses for high-voltage switchgear & control 

Gear 

TECHNICAL PARTICULARS 

SF6 GAS INSULATED RING MAIN UNIT (RMU) : 

The Ring Main Unit shall be of Single bus bar SF6 gas insulated outdoor, tropicalised and metal enclosed 

type. 

The RMU design should be compact in construction and suitable for outdoor installation without any further 

covers / protection. The enclosure shall be IP 54 and type tested for weather proof at recognized Test 

Laboratory. The RMU metal parts shall be of adequate thickness high tensile steel which must be grit /short 

blasted, thermally spayed with Zinc alloy, phosphated and subsequently painted with polyurethane based 

powder paint, the overall paint layer thickness shall be not less than 150 microns. 

All live parts except for the cable connection shall be insulated with SF6 gas. 

Remote Control of the RMU’s: The RMUs shall be suitable for remote operation i.e. it shall be possible to 

have motorized operation of both the Load Break Isolators and the tee off Circuit Breaker. 

Interlocks: 

In addition to interlocking that prevents access into compartments, the following interlocking shall be 

provided. 

Operation of load break isolator/circuit breaker cannot be performed when the load Break Isolator /Circuit 

breaker is padlocked. Earthing switch is in the closed position. Operation of an earthing switch cannot be 

performed when the Load Break Isolator/circuit breaker is in closed position. Suitable interlocks shall also be 

provided for. Cables test terminals on the orifices will be accessible only in circuit “earth” position. 

To prevent operation from “ON” position to “Earth” position or vice versa in a single operation. 

Safety: 

(i) Extensive interlocking shall be provided to prevent inadvertent wrong operation. 


33 | P a g e 

Each switchgear shall be identified by an appropriately sized label, which clearly indicates the functional 

units and their electrical characteristics. The Switchgear shall be so designed that the position of the 

different devices is visible to the operator. 

(ii) In accordance with the standards in effect, the switchboard shall be designed so as to prevent 

access to all live parts during operation without the use of tools. Any accidental over pressure inside the 

sealed chamber shall be limited by the opening of a pressure limiting devices in the rear/top part of the 

enclosure. Gas will be released to the rear of the switchboard away from the operator. 

All manual operations will be carried out on the front of the switchboard. 

LOAD BREAK FAULT MAKE ISOLATOR : 

2.3.1. The technical particulars of isolator are: 

a) Construction per phase SF6-Single Break 

b) Current Capacity 630A 

c) Making Capacity 52.5KA (peak) 

d) Breaking capacity normal load current 630A (0.7 pf) 

e) Short time rating 21KA for 3 second 

f) Short circuit current making capacity 52 KA 

g) Impulse withstand voltage to earth between poles 95 kV 

h) Power frequency withstand voltage to earth 28kV RMS 

and between poles 

Each load break isolator shall be of SF6 gas insulated type with gas both as insulating and interrupting 

medium. 

Each load break isolator shall be of the triple pole, simultaneously operated, with quick break contacts and 

with integral earthing arrangement. 

Each load break isolator shall be fitted with a direct manually operated mechanism having three positions, 

“ON”, “OFF” and “EARTH” provided with mechanical indication and pad locking facility. The anti-reflex 

operating handles shall be located on the front panel of the ring main unit. 

The operating mechanism shall be maintenance free without the need for any lubrication during its lifetime. 

The isolators should be designed such that they can be operated remotely if required by providing plug-in 

and plug-out type motor drives. 

RING MAIN CIRCUIT BREAKER : 

The technical particulars of the Circuit Breaker should be as under 

a) Construction SF6 

b) Current capacity 630A 

c) 

Rupturing capacity at 

rated voltage 

400 MVA 

d) Making capacity 52.5 kA 

e) Short time rating 21 kA for 3 Sec. 

f) Impulse flashover withstand 95kV peak 

voltage 


34 | P a g e 

g) Power frequency withstand voltage 28kV (rms) 

h) Current Transformer 

Type & voltage level 

Ring 

C.T ratio 

800/1 A 

Short time current for 3 

Sec. KAms 

21 kA 

Dynamic current kA peak 

52.5 kA 

CT ratio (for tripping) 200/1A 

VA 05 

i) Protection Suitable protection equipment like self 

powered relay for protection against phase to phase 

and earth fault (VIP 35) with one shunt trip coil or Time 

Limit fuse with three series trip coils 

for protecting the consumer’s installation 

shall be provided. 

j) The circuit breakers shall be provided with interlocked earth switch 

CABLES & CONNECTORS : 

The cable termination shall be suitable for 3-core / 1-core PVC/XLPE Cables. The cable termination shall be 

bolted type and the minimum height of cable termination shall be 550mm. Cable holding clamp of HDPE 

type shall be provided with equipment. 

The cable entry points of the cable termination chambers shall be provided with suitable water sealing 

arrangement. 

The bidder shall provide adequate cable terminal protectors for safe operation. 

FAULT PASSAGE INDICATORS (FPI) : 

These shall facilitate quick detection of faulty outgoing circuit. The fault indication may be on the basis of 

monitoring fault current flow through the device. The unit should be self-contained requiring no auxiliary 

power supply. The FPI shall be integral part of each Isolator / RMU and shall be capable of displaying the 

fault. The FPI shall have LCD display and manual reset facility. It shall also have potential free contacts for 

SCADA. FPIs should sense both short circuit fault and earth fault separately. FPIs should have multiple 

ampere and time settings both for short circuit and earth fault in addition to multiple auto resetting time 

ranging from 2 hrs to 4 hrs. Individual Phase CTs for FPIs, preferably, should be bushing mounted. 

TESTING OF CONNECTED CABLES: 

It shall be possible to carry out HV DC test on the connected cable at site, keeping only the corresponding 

Isolator / Circuit Breaker OFF but keeping Busbars / other circuits alive at the rated voltage. 

GENERAL : 

Single Line Diagram : 

Single line diagram (mimic) indicating the operational status of the Isolator/ CB shall be provided at the front 

of the Isolator / CB of RMUs. 

Earthing :The RMU comprising Load Break Isolators and CB shall have a common earth bar. The earth bar 

shall be bolted to the main frame and located so as to provide convenient facilities for earthing cable 

sheaths and / or for coupling earth bars of adjacent units. The system earthing shall be such that at least one 


35 | P a g e 

of the neutral points of a three phase system is permanently earthed, either solidly or through a resistor or 

reactance of low impedance. It shall not be possible to remove the earth bar during operation. 

SF6 Gas : 

SF6 gas conforming to IEC 56 should be used for the dielectric medium. The filling shall be sufficient for 

lifetime. The switchgear shall be tested according to IEC recommendations. The recommended working 

pressure and the lowest possible pressure where the switchgear can be operated shall be stated. 

Voltage Presence Indicators : 

It shall be possible for the each of the function of the RMU to be equipped with a permanent voltage 

indication as per relevant IEC to indicate whether or not there is voltage in the cables. VPIs should be 

compatible for both 6 KV and 11 KV systems. 

PADLOCKING ARRANGEMENT 

Provision shall be made for padlocking the load break isolator / Circuit Breaker and the Earthing switches in 

either open or closed position. Also padlocking arrangement shall be provided for the RMU panel & the 

metering panel. Firm has to provide branded locks at each locations with sufficient keys. 

GUARANTEED TECHNICAL PARTICULARS : 

The technical particulars as per IEC shall be guaranteed and Guaranteed Technical particulars shall be 

furnished by the Bidder along with the bid. 

TESTS : 

The type and routine tests during manufacture, shall be carried out on the Ring Main Unit as per the 

relevant standards. 

The Ring Main Units shall be fully type tested as per the relevant standards including the type tests 

mentioned below. The type tests must have been conducted on 12kV Ring Main Units of same type offered, 

from recognized test laboratories. The bidder shall furnish two sets of type test reports as per relevant 

standards along with the bid. 

ROUTINE TESTS: 

Inspection of RMU’s will be carried out at Factory premises before supply in presence of CLW 

representative. 

The following routine tests shall be carried out on each Ring Main Unit before despatch. 

Power frequency voltage. 

Partial discharge test. 

Resistance test for the circuits. 

Mechanical operation test. 

Firm has to provide certificates as follows, 

Short time current test on main circuits. 

Short time current test on earthing circuit. 

Partial discharge test. 

No load operation and mechanical endurance test. 

Impulse withstand test 95kV rms (1 min.) 

Out door test for RMU (IP 54) 

Temperature rise test 


36 | P a g e 

LIST OF DRAWINGS AND DOCUMENTS: 

The bidder shall furnish four sets of following drawings before supply of material. 

General outline drawing showing plan, elevation and end view dimensions, assembly and constructional 

drawings of the equipment. 

Schematic & wiring drawings. 

Operation manuals, leaflets/ literatures etc. 

The successful Bidder shall, submit three sets of final versions of all the above said drawings for purchaser’s 

approval. GA drawing, showing provisions for sealing of metering arrangement clearly Schematic diagram of 

the CT circuits Test certificates (3sets) of Isolators, Circuit Breakers and CTs. Characteristics of the relay or 

Time vs. current graph of TL fuses, whichever is applicable. 

Adequate copies of acceptance and routine test certificates, duly approved by the purchaser, shall 

accompany the dispatch consignment. 

The manufacturing of the equipment shall be strictly in accordance with the approved drawings and no 

deviation shall be permitted without the written approval of the purchaser. All manufacturing and 

fabrication work in connection with the equipment prior to the approval of the drawing shall be at the 

supplier’s risk. 

Training : Firm has to provide adequate training ( at least 5 times) at CLW premises. For operation 

and maintenance of RMU’s. 

N.B.: 

i) Firm has to provide 10 feet by 5 feet drawing on flex and has to be fix it on wall at MSS for easily 

understood. 

ii) Suitable cu bus for interlinking the VCBs should be provided by the firm, against Item Sl. No. 15. 


37 | P a g e 

CLW/ Chittaranjan 

SCHEDULE OF QUANTITIES AND RATES 

PART-VI 

Tender No : - EL/CON/363/WC 

Description : - "Up gradation of main substation for reliable power supply by providing additional VCBs." 

Sl.No. DESCRIPTION Qty. Unit Unit rate for 

supply in fig. & 

words. (Rs.) 

1 Procurement of following sizes of XLPE insulated 

and PVC sheathed stranded Al. conductor steel 

strip armoured cable 11 KV(E) grade as per IS: 

7098 (Pt.II): 

_ 

(Make:- Polycab/ Plaza/ Finolex /R.R.Kable / 

Havell’s / RETCO/ Anchor/ MESCAB) 

Unit rate for 

erection in fig. & 

words. (Rs.) 

a) 3 core 400 Sq. mm. XLPE 300 M To be supplied by CLW 

b) 3 core 300 Sq. mm. XLPE cable 1500 M To be supplied by CLW 

2 Making of cable trench as per technical 

specification 

200 M 

_ 

3 Laying of following sizes of cable through cable 

trench: 

a 

3 Core 400 Sq. mm. 11KV(E) grade Al. conductor 

XLPE cable 

260 M 

b 

3 Core 300 Sq. mm. 11KV(E) grade Al. conductor 

XLPE cable 

1450 M 

4 Laying of 3 Core 400 Sq. mm. 11 KV(E) grade 

XLPE cable run through 150 mm. dia. G.I. pipe 

along with G.I. fixing clamps made up of 50 mm. x 

6 mm. thick G.I. flat including supply of G.I. pipe 

150 mm. dia. (medium gauge) , G.I. clamps and all 

fixing accessories and hardwares including grouting 

of pipe with cement concrete mixture (1;2:4). 

5 Laying of 3 Core 400 Sq. mm. Al. conductor XLPE 

cable 11 KV grade along the pole with M.S. fixing 

clamps made up of 50 X 6 mm. thick with fixing 

hardwares. 

20 M 

20 M 


38 | P a g e 



words. (Rs.) 

6 Laying of 3 Core 300 Sq. mm. 11KV(E) grade 30 M 

XLPE cable run through 150 mm. dia. G.I. pipe 

along with G.I. fixing clamps made up of 50 mm. x 

6 mm. thick G.I. flat including supply of G.I. pipe 

150 mm. dia. (medium gauge) , G.I. clamps and all 

fixing accessories and hardwares including grouting 

of pipe with cement concrete mixture (1;2:4). 

7 Laying of 3 Core 300 Sq. mm. Al. conductor XLPE 20 M 

cable 11 KV grade along the pole with M.S. fixing 

clamps made up of 50 X 6 mm. thick with fixing 

hardwares. 

Unit rate for 


words. (Rs.) 

8 Supply, installation, connection, testing and 

commissioning of Heat shrinkable outdoor end 

termination kit suitable for 11KV(E) grade 3 core 

400 Sq. mm. XLPE armoured Al. conductor cable 

complete with all accessories and supply of all 

materials with proper phase marking. Make : 

Raychem, Denson 


commissioning of Heat shrinkable indoor end 







commissioning of Heat shrinkable indoor end 







commissioning of Heat shrinkable outdoor end 






12 Procurement of 11 KV,1250A,3 phase, 50 Hz. 

Rated short time current 26kA(rms.), Vacuum 

Circuit Breaker panel HWX type along with all 

accessories as per technical specification. 

Make :-AREVA/ABB/SIEMENS/ Andrew Yule 

(CEE's approved) 

13 Procurement of Bus coupler complete panel, 11KV, 

1250 Amps, 26 KA rating Vacuum Circuit Breaker 

complete with all other accessories. 

Make :-AREVA/ABB/SIEMENS/ Andrew Yule 


4 Each 

4 Each 

23 Each 

2 Each 

2 Each 

1 Each 

To be supplied by CLW 



39 | P a g e 



words.(Rs.) 

14 Procurement of 11 KV,630A,3 phase, 50 Hz. Rated 7 Each 

short time current 26.3kA(rms.), Vacuum Circuit 

Breaker panel , along with all accessories as per 

technical specification. 

Make :- AREVA/ABB/SIEMENS/ Andrew Yule 


Unit rate for 


words.(Rs.) 


15 Installation, connection, testing and commissioning 

of for VCB panel including all accessories. (See 

spec. at part-V) 

10 Each 

16 Supply, installation and commissioning of 11KV, 

21KA, 3 way, Outdoor Non-extensible type Ring 

Main Unit comprising of 2 Nos. 630A isolators and 

1 No. 630A, SF6 Breaker (with VIP 35 Relay 

&CTs) to be used as Isolator type Ring master - 

RN6c (without remote communication system) and 

making of masonry foundation along with M.S. 

structure base as per technical specification. 

Make: Schneider, Areva 

17 Supply, installation and commissioning of 11KV, 

21KA, 3 way, Outdoor extensible type Ring Main 

Unit comprising of 3 Nos. 630A isolators and 1 No. 

630A, SF6 Breaker (with VIP 35 Relay &CTs) to be 

used as Isolator type Ring master - RE6c + SE6 (3 

way + 1 way= 4 way RMU (without remote 

communication system) and making of masonry 

foundation along with M.S. structure base as per 

technical specification. 

Make: Schneider, Areva 

18 Supply installation and connection of 

maintenance free long life Zinc coated 

earthing electrode with 3mtr. Long PRO-PER 

Earthing Electrode PRO E-483 as per 

technical specification as in part VI. Digging 

of earth pit 3 M deep earth electrode in semi 

rocky soil, installation, connection, testing and 

commissioning of above earth electrode, 

making of brick masonry wall with cement 

mortar ( 1:4) including supply of all materials 

like brick, cement and sand, cement plaster in 

fine sand ( 1 : 4), perforated R.C.C slab cover 

( 30mm thick), 25mm. dia. hole shall be 

provided at least 09 nos. in the slab cover for 

ingress of water. All the nuts, bolts and 

washers should be of G.I. only. The job shall 

also include supply, laying and connection of 

G.I. flat 25 x 6 mm. thick from earthing pit to 

VCB panel & RMU etc. 

End of Doc. 

5 Each 

2 Each 

18 Each

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