Download Notice - Chittaranjan Locomotive Works - Indian Railway

Office of the Dy. Chief Electrical Engineer/M 

Chittaranjan Locomotive works, Chittaranjan 

Telephone-0341 

0341-2525542 

TENDER NO: EL/CON/274 

Name & place of work: - 

"Electrification of Type - II Qrs.- 26 Units, Type -III Qrs. 

- 12 Units and Type - IV qrs. - 6 units for RPSF staff at 

Chittaranjan". 

Signature of the Tenderer with seal & date Page 1

Issued to …………………………………………………………………………………….. 

Of……………………………………………………………………………………………… 

………………………………………………………………………………………………on 

deposit of cost etc. of Rs. ………………………………………………………………….. 

……………… vide C.R. No. ……………………………………………..date ………….. 

INDIAN RAILWAYS 

Chittaranjan Locomotive Works 

P.O. Chittaranjan, Dist. Burdwan 

PREAMBLE AND INSTRUCTIONS TO TENDERER 

1. Tender No. EL/CON/274 

2. Name & place of work "Electrification of Type - II Qrs.- 26 Units, Type -III Qrs. - 12 Units and 

Type - IV qrs. - 6 units for RPSF staff at Chittaranjan". 

3. Cost of work: Rs. 39,78,096/-(Rupees Thirty nine Lakhs Seventy eight Thousand and ninety six 

only) 

4. Tender documents consist of following parts: - No of pages 

Part-: Preamble and instructions to tenderer 

Tender FORM-1 

Tenderers credentials FORM-5 

I : Regulations of tender 

II : Conditions of Tender 

III : General & Special conditions of contract 

IV : Conditions of price& payment 

V : Technical specification& Drawings 

VI : Schedule of quantities & rates 

Tender documents are not transferable 


5. Completion period. 

The entire work shall be completed within days/months from the date of issue of letter of 

acceptance as per following schedule. 

i) Submission of Performance Guarantee within 30 days after issue of Letter 

of 

Acceptance 

ii) Completion of work - 06(Six) months from the date of issue of Letter of 

Acceptance. 

6. Credential of tenderer. 

Offers from experienced and competent contractors will be considered (see Form No. 5). The 

tenderer will provide satisfactory evidence acceptable to the purchaser regarding experience & 

competence. 

7. Purchase of Tender Document. 

Tender documents can be purchased against payment of Rs 3000/- (Rupees Three thousand) as 

applicable as the cost of Tender Form may be deposited with the Chief Cashier /Chittaranjan 

Locomotive Works/CLW and on production of receipt the Tender can be collected from Dy. Chief 

Electrical Engineer (Maint.) central power House/Chittaranjan Locomotive Works during office hours on 

any working day in the notified period. 

8. Validity of offer. 

Tenderer shall keep his offer open for acceptance for a minimum period of 90 days from the date 

of opening of the tender. 

9. Earnest money. 

Tender shall submit along with this tender an amount of Rs.79570/- towards Earnest money in 

any of the forms mentioned in Para 2.1 of part II. No interest will be paid on the earnest money. 

Offers received without earnest money will be summarily rejected. 

10. Sales Tax Clearance Certificate 

Tenderer will require to mention VAT Registration No./ Sales Tax Registration No. in the offer. 

11. Purchaser not bound to accept any tender. 

The purchaser shall not be bound to accept the lowest or any other tender or to assign any reason 

for non- acceptance or rejection of a particular tender. The purchaser reserves the right to accept any 

tender in respect to the whole or any portion of work specified in the tender paper or to sub divide the 

work among different tenderers or to reduce the work or to accept any tender for less than the 

tendered quantities without assigning any reason whatsoever. 

12. Submission of tender. 

The tender, complete in all respect addressed to Dy. Chief Electrical Engineer (Maint) /Central 

Power House/CLW/Chittaranjan – 713331.Should the aforesaid addressee before 11.30 hrs. on the 

notified date. Tender received after this time and date will be rejected. The Tenderer may drop their 

tenders duly sealed and superscripted in tender box specially allotted for the purpose and place in the 


office of said officer mentioned 

officer. 

above or send the tenders by the registered Post to the address of said 

13. Opening of tender. 

The tender will be open at 12.00 hrs. on the notified date in the presence of such tenderers who 

may like to be present. 

14. Clarification. 

Should a Tenderer find any discrepancies in or omission from the drawing or any of the tender 

documents or should be in doubts as their meaning he should at once notify to the authority inviting 

tenders who may send written instructions to all tenderers. It should be understood that every endeavor 

has been made to avoid any error which may materially affect the basis of tender and the successful 

tenderer should take upon himself and provide for the risk of any error which may subsequently be 

discovered and shall make “No Claim” on account thereof. 

15. Splitting up of rates. 

The rates quoted for the job should be strictly as per the provision made in the schedule. Splitting 

up of the job and quoting of rates therefore may result cancellation of the tender. 

16. Address to Tenderer. 

The tenderer shall state in the tender his postal address and the letter posted to this address shall 

deem to have reach the tenderer duly and in time. 

17. Contract Agreements: 

Successful tender will be required to execute an agreement in the prescribed proforma as at form – 

10 by submitting performance Guarantee within 30 days of the date of issue of the letter of acceptance. 

18. Security Deposit: 

The successful tenderer shall also be required to submit a security deposit in term of clause 3.48 of 

Part-III of the contract. 

19. Railways Relevant address 

Railways relevant addresses for various purposes are as under: 

i) General correspondence and submission of tender Dy. Chief Electrical Engineer/Central Power 

House/CLW/ CRJ-713331. 

ii) Regarding Warranty deposit/Security Deposit:- FA&CAO/Chittaranjan Locomotive 

Works/Chittaranjan 

Encl: As detailed in para.4 


FORM –1 

Indian Railway, Chittaranjan Locomotive Works, Chittaranjan 

Tender Form 

TENDER 

To 

The President of India 

Acting through the Deputy Chief Electrical Engineer (Maint) 

Chittaranajn Locomotive Works, 

Chittaranjan. 

1. I/We ………………………………………………………………………….. have read the various 

conditions to tender attached hereto and hereby agree to abide by the said conditions. I/We also agree to 

keep this Tender Open for acceptance fo a period of 90(ninety) days from the date fixed for receiving the 

same and in default thereof. I/We will be liable for forfeiture of my/our “security deposit”. I/We offer to do the 

works of at the rate quoted in the attached schedule and hereby bind myself/our self to complete the work 

within a period of ……………………. Days/months from the date of issue of the letter-communicating 

acceptance of my/are tender. I/We also hereby agree to abide by the general. Special & Technical 

specifications and additional special conditions of contract and to carry out the work according the 

specifications for material and works laid down by the Railway for the present contract. 

2. The Tenderer whose tender is accepted shall be required to appear at the office of General 

Manager, Chief Electrical Engineer, Dy. Chief Electrical Engineer of divisional/district engineer as they may 

be in person or if a firm or corporation a duly authorized representative shall so appear and to execute the 

contract documents within 15 days after notice that the contract has been awarded to him. Failure to do so 

shall constitute a breach of the agreement affected by the acceptance of the tender shall stand forfeited 

without prejudice to any other rights or remedies. 

3. In the event of any tenderer whose tender is accepted shall refuse to execute the contract 

documents as herein before provided the railway may determine that such tender has abandoned the 

contract and thereupon his tender and acceptance thereof shall be treated as cancelled and the railway 

shall be entitled to forfeit full amount of the earnest money and recover the liquated damages or such 

default. 

4. Until formal agreement is prepared and executed the acceptance of this tender shall constitute a 

binding contract between us as indicated in the letter of acceptance of my/are offer for the works. 

*5. I/We produce herewith the Demand Draft/Banker’s Cheque/Fixed Depost receipt 

no……………………………… dt. ………………………. For the Rs…………………………… of the 

…………………………………………………………………………………….. as deposit of earnest money of 

Rs. ………………………………………………………………………….. 


6. I/We have already made the standing earnest money deposit of 

Rs……………………………………………………………………………………………. with the Chittaranjan 

Locomotive Works for my enlistment as an approved contractor in category ……………………………… and 

as such no fresh earnest money is being deposited with the tender. I/We further agree and declare that in 

case I/We failed to abide by the condition for keeping the offer for 90 days. I/We shall have no objection to 

the forfeiture of the security deposit portion of the earnest money amount Rs. ………………………………….. 

and also in case of my/our default in executing the contract documents within the time limits given in para –II 

above. I/We shall beg to no objection to the forfeiture of the full value of earnest money of 

Rs…………………….. without prejudice to any rights or remedies of the railways and the said amount may 

be released by the President of India also from my/our said lump sum deposit of Rs……………………. As 

standing earnest money. 

*Strike out and initial the para 

which do not concern the Tenderer 

( to be filled by the Tenderer) 

NAME: 

…………………………………………………………………………….. 

Address: …………………………………………………………………………... 

…………………………………………………………………………… 

………………………………………………………………………….. 

Signature of witnesses to the signature of Tenderer(s) 

1. …………………………… Name :…………………………………………… 

Address:………………………………………….. 

2……………………………. Name :……………………………………………. 

Address: …………………………………………. 


FORM-5 

TENDERER’S CREDENTIAL 

Please fill in the questionnaire below:- 

1(a) Give details of your previous experience on supply, installation of similar equipment (Give 

particulars of order and customer) 

(b) 

Give particulars of orders under execution by your firm. 

2. Give details of technical personnel employed by you and brief, note about their qualification and 

experience. 

3. Give the name of manufacturers from whom supply is a assured. 

Give the name of your Banker’s and their reference. 

Note :_ This Form shall be precisely and with full details. 


Chittaranjan Locomotive Works 

P.O. Chittaranjan, Dist. Burdwan 

PART-1 

REGULATIONS FOR TENDER 

1.1 Tender papers: 

The regulations and conditions for Tender, General and special condition of contract, 

supplementary condition of contract and specification, along with schedule of requirement 

included in part I to VI shall hereafter be collectively referred to as Tender papers. 

1.2 Meaning of Terms: 

In this regulation for tenders and contracts the following terms shall have the meanings assigned 

here under except where the context otherwise requires:- 

a) “Railway” shall mean the President, Union of India or General Manager or Administrative officer 

of Chittaranjan Locomotive Works, Chittaranjan or of successor railway authorized to invite 

tenders and enter into contract for works on behalf of the President. 

b) “Successor Railway” shall mean and include such other railway to which for administrative or 

other reasons this contract may during its pendency be transferred 

c) “General Manager” shall mean the officer in administrative charge of Chittaranjan Loco Works and 

include the General Manager of successor Railway. 

d) “Chief Electrical Engineer” means the Officer in-charge of the Electrical Work is in Chittaranjan 

Locomotive Works, Chittaranjan and includes Chief Electrical Engineer of successor Railway. 

e) “Engineer” shall mean the Dy. Chief Electrical Engineer/Con. Or Dy. Chief Electrical 

Engineer/Maint.CLW and shall inspector the superior officers of Electrical department at CLW or 

successor Railway 

f) “Engineer’s Representative” shall mean the assistant/Sr. Electrical Engineer in direct charge of the 

work and shall include any Inspector or supervisor working under him and shall include any 

Inspector or supervisor working under him and shall include Engineer representative of successor 

railway. 

g) “Specification” shall mean the technical specification for materials process and testing of products 

referred to in part V of Tender documents as may be revised or superseded by special 

specification. 

h) “Drawing” shall mean the maps, drawing, plans and prints there of annexed to the contract and 

shall include any modification of such drawings as may be issued by the Engineer from time to 

time. 


i) “Period of maintenance” shall mean the specified period of maintenance from the date of 

completion of the work as certified by the Engineer. 

i) “Month” means any consecutive period of 30 days 

j) “Schedule of Requirement” CLW shall mean the schedule of requirement issued under the 

authority of Chief Electrical Engineer. 

1.3 Singular & Plural 

Words importing the singular number shall also include the plural and vice-versa where the 

context as requires. 

1.4 Interpretations: 

This regulation, for tender, shall be read conjunction with conditions of tender general condition 

of contract as well as the general and special condition of contract for works which are referred 

to herein and shall be subject to modification, addition or supersession by supplementary 

condition of contract and/or specification, if any, annexed to tender forms. 

1.5 Contractor’s credentials:- 

The tenderer must have successfully completed at least a work of:- 

New wiring/ Rewiring of office building. Quarters/ Earthing of office buildings or 

quarters and HT cable laying and,or HT panel installation/ Provision of HT overhead 

conductor. 

The Tenderer who will not submit the above credentials such tender may not be considered. 

a) Documents to be submitted 

(i) Tenderers are required to submit authenticated certificates along with the Tender Form from 

Officer(s) of 

Government/ Public Sector Undertakings under whom the works have been executed indicating 

there in the 

name of works executed, value of works/ payment details and period during in which completed. 

Such 

certificates should have signature and the seal of the Officer(s). 

(ii) Tenderers should have valid Electrical Contractor’s License and Supervisor’s Certificate of 

competency, copy 

of which should be submitted along with tender offer and should have experienced of similar 

type of work in 

Railway or other Govt. undertaking units 

(iii) Tenderer should have valid Supervisors certificate of competency. Copy of which should be 

submitted along 


with tender offer. 

(iv) 

(v) 

(vi) 

List of Personnel, Organization available on hand and proposed to be engaged for the subject 

work. 

List of plant and machinery available on hand (own) and proposed to be inducted (own and 

hired to be given separately) for the subject work. 

List of works completed in last three financial years giving description of work, organization to 

whom executed, approximate value of contract at the time of award, date of award and date of 

scheduled completion of work. Date of actual start, actual completion and final value of contract 

should also be given. 

Tender committee would satisfy themselves about the authenticity of the certificates produced 

by the tenderer(s) to this effect which may be an attested certificate from the employer /client, 

audited balance sheet duly certified by the chartered accountants etc 

1.6 Care in submission of tenders: 

a) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual 

inspection of the site and locality of the works, that all condition liable to be encountered during 

the execution of the works are taken into account and that the rates he enters in the ender forms 

are adequate and all inclusive to accord with the provision in clause 3.46 of General and Special 

condition of contract Part III for the completion of works to the entire satisfaction of the engineer. 

b) When work is tendered to do by a firm or company of contractors, the tender shall be signed by 

Individual, legally authorized to enter into commitments on their behalf. 

1.7 FORM OF TENDER 

a) All the documents to be submitted in connection with this tender should be signed in English or 

in Hindi and in ink. 

b) The tender shall be submitted in the prescribed form annexed hereto. The rate wherever quoted, 

must be clearly written in figure and in words in the rate quoted, no fraction is permitted. The 

rate quoted must be firm, precise and unconditional. 

c) Dimension, weight etc. shall be quoted ‘IN MATRIC SYSTEM. 

d) The tender not submitted along with the following documents will be summarily rejected. Each 

copy of the tender shall consist of the following: 

1) Tender Form. 

2) Details of contract for similar works executed, if any. 

3) Any other technical information, the tenderer may wish to furnish. 

4) Deposit receipt/cash receipt/Demand drafts for the earnest money in original. 

5) Current Income Tax and sales tax clearance certificate. 

6) Contractor’s license no. and copy of license issued by State Govt. Director of Electrical. 

7) Valid supervisor certificate of competency and declaration by the supervisor that he is 

on the role of tenderer. 

8) Banker’s certificate in respect of financial capability to execute the work. 


e) Any clarification required by the tender may be obtained from the Engineer/CLW. 

1.8 NOTE 

i) The tender paper duly signed in ink by the tenderer on each and every page in token of 

his having studied the same carefully shall be submitted. 

ii) Deviation from the tender paper will not normally be agreed to. 

iii) The tenderer shall indicate the schedule of time for completion of work, with reference 

to the date of issue of the acceptance letter regarding placement of contract. 

iv) If any item is excluded by the tenderer submitting this tender the tender is likely to be 

rejected. 

v) The tender documents are not transferable. 

PART – II 

CONDITION OF TENDER 

2.1 Manner of Deposit of Earnest money: 

The total sum of earnest money as indicated in “Instruction to tenderers” constitutes the earnest 

money for the tender. The deposit of earnest money may be made in cash or in any of the 

following forms; 

i) Deposit Receipt, Pay Order, Demand Draft, banker’s cheque of STATE BANK OF INDIA including 

national bank. 

ii) 

iii) 

The bank concerned lodges with the Reserve Bank of India requisite securities namely cash 

deposits of Govt. securities in respect of the guarantees executed by it and Reserve Bank of India 

advice the Railway that the bond may be accepted. 

Govt. securities (Stock certificate, Bearer Bonds, promissory notes, cash certificate) will not be 

accepted. 

Pursuant to Rly. Bd.’s letter No. 88/CE-1/CT/1(Vol.II) dated 6.8.96 Standing Earnest 

Money/Earnest Money in the form of Guarantee Bonds; Government Securities (Stock 

Certificates, Bearers Bonds, Promissory notes, Cash Certificates) will not be accepted. In case the 

tenderer withdraw his offer within validity date of his offer or failure to undertake the contract 

after acceptance of his tender the full amount of Earnest Money deposited will be forfeited. 


2.2 Authority in whose favour the deposit of earnest money, security deposit and Performance 

guarantee shall be made. 

a) “Deposit receipt” /”Pay order”/”Demand Draft”/Banker’s Cheque” towards deposit of earnest 

money for the tender should be drawn in favour of the FINANCIAL ADVISER & CHIEFACCOUNT 

OFFICER, CHITTARANJAN LOCOMOTIVE WORKS, CHITTARANJAN. 

b) Deposit of earnest money in cash should be made to the Asstt. Chief Cashier, CLW at Chittaranjan 

but before making the deposit, an authority slip should be obtained from the Office of Electrical 

Engineer/CLW/CHITTARANAJN. It should be clearly noted that without the authority slip the 

deposit of earnest money in cash shall not be accepted by the Asstt. Chief Cashier. 

(c) The performance guarantee in the form of irrevocable bank guarantees amounting to 5% of the 

contract value. The performance guarantee should be furnished by the successful contractor 

after the letter of acceptance has been issued, but before signing of the agreement and should 

be valid up to expiry of the maintenance period of 12 months + a claim period of further 6/12 

months as applicable and details mentioned in clause 4.10 of Part- IV. 

The total amount of earnest money notified in the tender shall constitute as the initial 

security deposit for keeping the offer open for the period specified in the “tender”. It shall be 

understood that the tender documents have been issued to tender and tender and tender has 

been permitted to tender for the works/supply in consideration of the stipulation on his part that 

after submitting his tender the tender will not be resilient from his offer of modify the terms and 

conditions thereof in a manner not acceptable to the Railway. Should the tenderer failed to 

observe or comply with the foregoing stipulation, the initial security deposit mentioned herein 

above shall be forfeited to the railway. 

(d) 

(e) 

(f) 

If the tenderer whose tender has been accepted does not execute the contract agreement within 

15 days(fifteen) after receipt of notice issued by the Railway that the contract has been awarded 

to him OR does not commence the work after receipt of order to that effect, the full value of the 

earnest money with the tender shall without prejudice to any rights, remedies available, be 

forfeited to the Railway. 

The contractor should collect the proforma of security deposit for the purpose from the office of 

Engineer for correct execution and submission. 

The earnest money of the unsuccessful tenderer, as herein before provided, shall be refunded to 

the un successful tender as early as possible. 

2.3 RIGHT OF RAILWAY TO DEAL WITH TENDERS 

i) It shall not be obligatory for the Railway to accept the lowest tender and no tenderer shall 

demand any explanation for the cause of rejection of his tender. The Railway reserves the right 

to accept any tender in respect of the whole or any portion of the work specified in the tender 

paper or to sub divides the work among the different tenderers to reduce the work or to accept 

any tender for less than the tenderer quantities without assigning any reason whatsoever. 

ii) 

If the tenderer deliberately gives wrong information in his tender or create circumstances for 

acceptance of his tender the Railway reserve the right to reject such tender at any stage. 


iii) 

If a tenderer expires after the submission of his tender or after the acceptance of his tender, the 

Railway shall deem such tender as cancelled. If partners of a firm expire after the submission of 

the tender or after the acceptance of the tender, the Railway shall deem such tender as 

cancelled unless the firm retain its character. 

2.4 Application of contract act 1872: 

The contract act is normally guided by the following: 

i) Indian contract act 1872 

ii) 

General conditions of contract, regulation act instructions for tenders and standards Forms of 

contract 1989. 

In case of conflict between CLW “Electrical department” condition of contract and provision of 

general condition of contract 1989 as mentioned above on any point or in respect of any terms 

and conditions, the general condition of contract 1989 shall prevail. 

2.5 Submission of CREDENTIAL: 

Attested copies of documents testifying to the tenderer previous experience and financial status 

should be sent with the tender and the original produce when desired by the Railway. 

2.6 Submission of Tenders. 

Tenders must be enclosed in sealed covers, super scribed.“Tenders for 

…………………………………………………………….. must be sent by registered post to the address of the 

Engineer, Chittaranjan Locomotive Works, Chittaranjan –713331, so as to reach not later than 

11.30 hrs. on the stipulated date or deposited in special box provided for the purpose in the 

Office of the Engineer, Chittaranjan Locomotive Works, Chittaranjan – 711331. This will be sealed 

at 11.30 hrs. on the stipulated date. 

2.7 Non-compliance 

Non-compliance with any of the conditions set forth herein above is liable to result in tender 

being rejected. 

2.8 Authority for Acceptancy 

The authority for the acceptance of the tender will rest with the General Manager, Chittaranjan 

Locomotive Works, Chittaranjan-713331, or any subordinate officer authorized by him. 

2.9 Execution of Agreement. 

The successful tenderer shall be required to execute an agreement with President of India acting 

through the Senior/Deputy Chief Electrical Engineer/CLW within 30 days or receipt of acceptance 

letter and payment security deposit, as indicated in clause 3.48 of Pt.III contract for carrying out 

the work according to general and special conditions for contract supplementary condition of 

contract and specification. 

2.10 Period of validity of offer. 

The tenderer shall keep the offer open for a minimum period of 90 days from the date of opening 

of the tender, within which period the tenderer can not withdraw his offer subject to the period 

being extended further, if required by mutual agreement from time to time. 

2.11 Negotiation. 


Should the Railway decide to negotiate, with the view, to bring down the rates, the tenderer 

called for negotiation should furnish the following form of declaration before commencement of 

negotiations. “I/We …………………………….. do declare that in the event of failure of contemplated 

negotiation relating to tender number……………………………………….. opened on …………………………. 

My original tender shall remain open for acceptance on its original items and conditions up to 90 

days from the date of negotiation” 

2.12 Employment of retired Railway officials by the tenderer. 

Should a tenderer be a retired engineer of the gazetted rank, or any other gazetted officer, 

working before his retirement, whether in the executive or administrative capacity, or whether 

holding a pension able post, or now in the electrical department of any of the railways owned an 

administered by the President of India for the time being, or should a tenderer, being partnership 

firm, have as one of its partners a retired engineer or a retired gazetted officer as foresaid, or 

should a tender being an incorporated company have any such retired engineer, or a retired 

officer as one of its Director, or should tender, have in his employment, any retired engineer, or 

retired gazetted officer as foresaid, the full information as to the date or retirement of such 

engineer or gazetted officer from the said service and in cases where such engineer or officer had 

not retired from government service at least two years prior to the date of submission of the 

tender as to whether permission for taking such contract, or if the contractor be a 

partnership firm or an incorporated company to become a partner or director as the case may be 

or to make employment under the contractor has been obtained by the tenderer or the engineer 

or the officer as the case may be from the President of India or any officer duly authorized by him 

in this behalf shall be clearly stated in writing at the time of submitting the tender. Tenderers 

without 

the information above referred to or a statement to the effect that no such retired engineer or 

retired gazetted officer is so associated with the tenderer as the case may be shall be rejected. 

2.13 Railway official as tenderer’s relatives. 

Should a tenderer or contractor being an individual on the list of approved contractors have 

relative employed in gazetted capacity in …………………………………………………………………………. 

…………………………………………………………………………………………………………………Electrical department of 

the Chittaranjan Locomotive Works, Chittaranjan or in the case of a partnership firm or company 

incorporated under the Indian company Law should partner or a relative of the partner or a share 

holder or the relative of the share holder being employed in gazetted capacity in the …………… 

……………………………………………………………………………………….Electrical department, Chittaranjan 

Locomotive Works, Chittaranjan, the authority, inviting tenders shall be informed of the fact at 

the time of submission of tenders, failing which the tender may be rejected or if such fact 

subsequently comes to light, the contract may be rescinded in accordance with the provision in 

the general condition of the contract. 

2.14 Errors, omissions and discrepancies in Tender Document Tenderer’s Risk. 


Should the tender find this discrepancies in, or omissions from the drawings or any of the tender 

forms or should he be in doubt as to their meaning, he should at once notify the authority, 

inviting tenders, who may send written instructions to all tenders. It shall be understood that 

every endeavour has been made to avoid errors which can materially affect the basis of the 

tender and successful tenderer shall take upon himself and provide for the risk of any error 

which may subsequently be discovered and shall make no subsequent claim on account thereof. 

2.15 Rate to cover Taxes and etc. 

For any job which involves supply of materials by the Contractor at his own cost the rate quoted 

shall be inclusive of all taxes, charges, octroi and etc. complete. Nothing extra is payable by the 

Railway over and above the rate quoted for the job. 

PART-III 

GENERAL AND SPECIAL CONDITIONS OF CONTRACT 

3.1 Execution Correlation and Intent of Contract Documents 

The contract documents shall be signed in sufficient number of copies by the Railway and the 

contractor. The contract documents are complementary and what is called for by any one shall be 

as binding as if called for by all; the intention of the documents is to include all labor and 

materials, equipment and transportation charges necessary for the proper execution of the works. 


Materials or work not covered by or properly inferable from any heading or class of the 

specifications shall not be supplied by the Railway to the contractors unless distinctly specified in 

the contract documents. 

3.2 Service of notice on contractor 

The contractor shall furnish to the Engineer the name, designation and address of his authorized 

agent and all complaints, notices, communications, and references shall be deemed to have been 

duly given to the contractor, if delivered to the contractor or his authorized agent. In the case of 

contract by partners, any change in the constitution of the firm shall be forthwith notified by the 

Contractor to the Engineer. 

3.3 Allotment of Railway Land for Labour Camp Go down etc. 

Suitable sites of Railway land, if available, may be allotted to the Contractor free of charges for 

the erection of temporary labour camps, godowns etc. but the Contractor should be prepared to 

remove all these structures and make good the land thus allotted to the Railway, on receipt of 

two weeks’ notice in writing should any necessity arises for utilization of such land for any other 

purpose of Railway, without claiming any compensation thereof. If the Contractor fails to remove 

such camps & structures within two weeks of service of notice, the Railway will be at liberty to 

have these structures and camps demolished without being liable for shortages and/or damages 

to Contractor’s property if there be any and the site cleared by any other agency and to recover 

the expenditure incurred therein from any dues of the Contractor outstanding with the Railway. 

3.4 Supply of Electric Power by the Railway 

Electric connections at 400/300 V required at the site for the purpose of execution of the works 

may be provided by the Railway from the nearest available poles. All charges for the installation 

of Electric connections from the poles to the sites of the works including Boards, switches, meters 

etc. and also the charges for Electric current consumption at the rates as may be fixed by the 

Railway from time to time shall be borne by the Contractor. 

3.5 Accommodation 

The Contractor shall at his own expense make adequate arrangements for the housings for his 

staff and workmen directly or through petty Contractors or sub-constructor employed on the 

work and for temporary croche (Bal Mandir) where 50 or more women are employed at a time. 

Suitable sites on Railway land, if available, may be allotted to the Contractor for the erection of 

labour camps. 

3.6 Treatment of Contractor’s staff in Railway Hospitals 

The Contractor and his staff, other than labourers and their families requiring medical aid from 

the Railway Hospitals and dispensaries will be treated as private parties and charged accordingly. 

3.7 Contractor’s Liability to obtain Security Permits 

Chittaranjan is a protected area entry into this is restricted by issue of Security Permit which is 

controlled by the Senior Security Commissioner (RPF)/CLW/Chittaranjan. The Contractor should 

therefore, arrange to obtain Security Permits of his own as well as his Labours, Supervisors, 

Engineer etc. well in advance and they should observe all Rules & Regulations formulated by the 

Railway from time to time in this respect. The Security Permits are also required for the 

materials, machines, and other accessories if any. 

3.8 Operation of vehicles on CLW Roads & other places 

In connection with operation of vehicles for transport of materials, the Contractor should 

observe all Rules & Regulations for running the vehicles, formulated by the provincial 

Government and the Railway from time to time. Speed restrictions should be carefully observed 

on roads. 


The Railway reserve the right to deduct cost of damages to roads, structures & any other assets 

caused by the Contractor. Administration’s decision in respect of recovery of the amount of cost 

of such damages shall be final and binding on the Contractor. 

3.9 Acceptance of issue of note for supply of Railway materials. 

The Contractor shall accept the issue notes for the materials supplied to him by the Railway 

immediately on supply. 

3.10 Settlement of discrepancy in the issue of Railway materials. 

Any discrepancy or dispute that may arise regarding the quantity or quality of the materials 

supplied by the Railway should be settled in the course of the 10 days, all arrears cleared and unconditional 

receipts given and/or taken. 

3.11 Contractor’s responsibility for safe custody of Railway’s materials 

The Contractor shall be responsible for the safe custody of all Government materials issued to 

him and shall duly account for them. He shall take adequate precautions against their loss, 

destruction, damage and/or deterioration from whatever cause. 

3.12 Causing damages to Railway’s equipment, machines, Private Life and Property etc. by the 

Contractor. 

Any damage caused to equipment, machines and other assets during the period of work shall be 

made good by the Contractor to the extent determined by the Railway, failing which, the Railway 

will be at liberty to realize such costs from the Contractor in any manner whatsoever. 

3.13 Supply of materials by Railway 

Unless otherwise stated in the description of job provided in the “Schedules for the works, all 

rates quoted must be inclusive of supply of all materials required for proper execution of the 

works as per the specifications. Where the Railway is liable under the contract for supply of any 

materials for the works, the materials shall be supplied by the Railway to the contractor at the 

Railway’s Godown/store yard free of cost and the contractor shall transport the materials by the 

Railway shall be made for the calculated requirements only and in a progressive manner keeping 

in view of the progress of the works made by the Contractor.” 

3.14 Assistance to the Contractor. 

The Contractor shall not, accept to the extent specified/agreed to by the Railway in the 

acceptance of the tender, be entitled to assistance either in the procurement of raw materials, 

labour or transport facilities required for the fulfillment of the contract. 

3.15 Contractor to execute work with diligence and expedition. 

The Contractor shall execute the work with the diligence and expedition, should he refuse or 

neglect to comply with any reasonable orders given to him in writing by the Railway in 

connection with work, or contravene the provisions of the contract, the Railway shall be at 

liberty to give 07 days’ notice followed by 48 hrs. notice in writing to the contractor requiring him 

to make good the neglect or contravention complained of and should the Contractor fail to 

comply, with the requisitions made in the notice within 07 days from that date, it should be 

lawful for the Railway to take the work wholly or in part out of the Contractors hand without any 

further reference and get the work or any part there of as the case may be, completed by the 

Railway or other agencies at the expenses of the Contractor without prejudice to any other rights 

or remedies of the Railway in this regard. 

3.16 Rates for extra items of works. 

Any item of work carried out by the Contractor on the instructions of the Engineer which is not 

included in the accepted schedule of rates shall be executed at the rates agreed upon between 

the Engineer and the Contractor before the execution of such items of works. The Contractor 

shall be bound to notify the Engineer atleast 07 days before the necessity arises for the execution 


of such item of work that the accepted schedule of rates does not include. The rates payable for 

such items shall be decided at the meeting to be held between the Engineer and the Contractor 

in as short a period as possible after the need for the special item has come to the notice. In case 

the Contractor fails to attend the meeting after being notified to do so or in the event of no 

settlement being arrived at, the Railway shall be entitled to execute the extra works by the 

means and the Contractor shall have no claim for loss or damage that may result from such 

procedure, provided that if the Contractor shall commence work or incur any expenditure in 

regard thereto before the rates shall be determined as lastly hereon to fore mentioned, then and 

in such a case the Contractor shall only be entitled to be paid in respect of the works carried out 

or expenditure incurred by him prior to the date of rates as aforesaid according to the rates as 

shall be fixed by the Engineer. 

However, if the Contractor is not satisfied with the decisions of the Engineer in the respect, he 

may appeal to the Chief Electrical Engineer within 20 days of getting the decisions of the 

Engineers supported by the analysis of rates claimed. The Chief Engineer’s decisions after hearing 

both the parties in the matter shall be final and binding on the Contractor and the Railways. 

3.17 Time to be the essence of contract. 

The time fixed for completion of the works including the extension of time if any shall be deemed 

to be of “the essence of the contract” and if the Contractor shall fail to complete the works 

within the time prescribed, the Railway shall, if satisfied that the works can be completed by the 

Contractor within a reasonably short time, thereafter be entitled without prejudice to any other 

right or remedy available on that behalf to recover by way ascertained and liquidated damages a 

sum equivalent to one half of one percent of the contract value of the works for each week or 

part of week the contractor is in default and allow the contractor such further extension of time 

as the Engineer may decide. 

3.18 Instructions of Engineers Representative 

Any instructions or approval given by the Engineer’s representative to the Contractor in 

connection with the works shall bind the Contractor as though it had been given by the Engineer 

provided always as follows: 

a) Failure of the Engineer’s representative to disapprove and work or materials shall not 

prejudice the power of the Engineer thereafter to disapprove such work or materials and to 

order the removal or breaking up thereof. 

b) If the Contractor shall be dissatisfied by reason of any decision of the Engineer’s 

representative, he shall be entitle to refer the matter to the Engineer who shall thereupon 

confirm or modify such decision. 

3.19 Meaning and intent of specification and drawings. 

If any ambiguity arises as to the meaning and intent of any portion of the specification and 

drawings or as to execution or quality of any work or material or as to measurements of the works, 

the decision of the Engineer thereof shall be final subject to appeal (within 10 days of such 

decisions being intimated to the contractor) to the Chief Electrical Engineer/Deputy Chief 

Electrical Engineer (Maint). 

3.20 Provision of efficient competent staff/Engineer. 

The contractor shall place and keep on the works at all time efficient and competent staff to give 

the necessary direction to his workmen and to see that they execute their work in sound and proper 

manner and shall employ only such supervisors, engineer workmen and labourers, in or about 

execution of any of the works as are careful and skilled in their various trades and callings. The 

contractor shall at once remove from the works any agents, permitted sub-contractor, supervisor, 

Engineer and if and whenever required by the Engineer, he shall submit a correct return showing 


the names of all staff and workmen employed by him. In the event of the Engineer being of the 

opinion that the Contractor is not employing on the works a sufficient number of staff and 

workmen as is necessary for the proper completion of the works within the time prescribed, the 

Contractor shall forthwith on receiving intimation to this effect take on the additional number of 

staff and labour specified by the Engineer within seven days of being so required and failure on 

the part of the Contractor to comply with such instructions will entitle the Railway to rescind the 

Contract under Clause 3.52 of these conditions. 

3.21 Facilities for inspection. 

The Contractor shall afford the Engineer and the Engineer’s representative every facility for 

entering in and upon every portion of the work at all hours for the purposes of inspection or 

otherwise and shall provide all labours, materials, plants, appliances etc. required for the 

purpose. 

3.22 Tools, Plant and Materials supplied by Railway. 

The Contractor shall take reasonable care of all tools, plant and materials or other property 

belonging to the Railway and committed to his charge for the purpose of the works and shall be 

responsible for all damage or loss caused by him, his agents, permitted Sub-Contractor or his 

workmen or others while they are in his charge. The Contractor shall sign accountable receipt for 

tools, plant and materials made over to him by the Engineer and on completion of the works 

shall hand over the unused balance of the same to the Engineers in good order and repair free, 

wear and tear expected and shall be responsible for any failure to account for the same or any 

damage done thereto. 

3.23 Hire or Railway Plant. 

The Railway may give on hire, if available; to the Contractor such plant and machinery as may be 

required for the execution of the works on such terms and conditions which should be agreed to 

by the Railway and the Contractor before-hand through a separate agreement. 

3.24 Handing over of works. 

The Contractor shall be bound to hand over the works executed under the Contract to the 

Railway, complete in all respects, to the satisfaction of the Engineer. The Engineer shall 

determine the date on which the work is considered to have been completed, in support of 

which his certificate shall be regarded as sufficient evidence for all purposes. The Engineer shall 

determine from time to time the date on which any particular section of the work shall have 

been completed and the contractor shall be bound to observe any such determination of the 

Engineer. 

3.25 Power of Modification to contract. 

The Engineer on behalf of the Railway shall be entitled by order in writing to enlarge or extend, 

diminish or reduce the works or make any alterations in their design, character, position, site 

quantities, dimensions or the method of their execution or in the combination and use materials 

for the execution thereof and to other any additional works to be done or any works not to be 

done the Contractor will not entitled to any compensation for the actual for the actual amount of 

work done and for approved materials furnished against a specific order. 

3.26 Measurement certificates and payments, quantity in schedules annexed to contract. 

The quantities set out in the accepted schedule of rates with items of works quantified are the 

estimated quantities of the works and they shall not be taken as the actual and correct quantities 

of the works to be executed by contractor in fulfillment of his obligations under the contract. 

3.27 Measurement of works. 


The Contractor shall be paid for the works at the rates in the accepted schedule of rates and for 

extra works at rates determined under clause 3.16 on the measurements taken by the Engineer’s 

representative in accordance with the rules. 

3.28 Maintenance of works. 

The Contractor shall at all times during the progress/and continuance of the works and also for 

the period of 12 months after completion of work be responsible for all and every part of the 

works and shall make good from time to time any damage or defect that may during the above 

period arise in or be discovered or be in any way connected the works. 

3.29 Certificate of completion of works. 

As soon as in the opinion of the Engineer the works shall have been substantially completed and 

shall have satisfactorily passed any final test of tests that may be prescribed, the Engineer shall 

issue a certificate of completion in respect of the works and the period of maintenance of works 

shall commence from the date of such certificate, provided that the Engineer may issue such a 

certificate with respect to any part of the works before the completion of the whole of the works 

or with respect to any substantial part of the works which has been both completed to the 

satisfaction of the Engineer and occupied or used by the Railway and when any such certificate is 

given in respect of a part of the works and such part shall be considered as completed and the 

period of maintenance of such part shall commence from the date of such certificate. 

3.30 With-holding of payment for non production of I.T.C.C. & S.T.C.C. DELETED 

3.31 Observance of official secret act. 

All drawings supplied to the contract by the Railway are confidential and the same must be 

strictly confined to the contractor’s own use (except so far as confidential disclosure to Sub- 

Contractors, suppliers is necessary) and to the purpose of the contract. They should have to 

strictly abide by the I.E. Act at every step wherever required. 

3.32 Recovery of advance Income Tax. 

Advance Income Tax will be recovered from each bill drawn in favour of the Contractor at the rate 

of prevailing percent and surcharge thereon of the amount billed for payment to the Contractor and 

the amount recovered will be credited to concerned Income Tax Authority. The recovery of 

advance Income Tax shall however not be made if the Contractor produces orders of the 

Competent Authority of the Income Tax Deptt. that advance Income Tax is not recoverable from 

the Contractor’s bills. 

3.33 Submission of programme for execution of the work. 

Within thirty days after he has been instructed to take up the work, the Contractor shall submit to 

the Engineer for his approval detailed programme showing the sequence of items and activity of 

work and its expected date of completion, procedure and method in which he proposes to carry out 

the works or wherever required by the Engineer. 

3.34 Claim on account of variations in prices for labour & materials 

No claim will be entertained by the Railway for any fluctuation of market rates in respect of labour 

& material and the rates accepted and entered into the Agreement shall hold good irrespective of 

any fluctuation of labour and/ or materials cost (for works costing below Rs. 50 lakhs) 

Price Variation Clause as per Rly. Bd’s Circular No. 85/WI/CT/7. Pt.-I, New Delhi Dt. 18/19- 

4-2006 (with latest amendment) shall be applicable” (for works costing above Rs. 50 lakhs) 

3.35 Contractor to arrange tools, plants etc. 

3.35 Contractor to arrange tools, plants etc. 

All tools & plants and other accessories for the proper execution of the works shall have to be 

found and arranged by the Contractor at his own costs. 

3.36 Acceptance of materials statement by the Contractor 


On completion of the work, material statement for Rly. Materials if issued to Contractor, should 

be reconciled and finally accepted by the Contractor within 7 days of signing of final 

measurements, failing which the Railway would be at liberty to pass the bill with the material 

statement made out by it as final and no claims or disputes on this account will be entertained 

thereafter. 

3.37 Documents to be produced by the successful tenderer 

Within seven days of receipt of the letter of acceptance the successful tenderer shall produce 

before the Engineer/CLW/Chittaranjan the following documents: 

If the successful Tenderer is an individual carrying on business in a name other than his own, a 

duly sworn affidavit (with 3 attested copies) declaration that he is the sole proprietor of the 

business. 

If a partner firm three attested copies of Deed of partnership and certificate showing that the 

firm has been registered with the Registrar of firms. 

If a limited liability company, a copy of memorandum and Articles of Association showing the 

names of the Directors of the company who are authorized to sign on behalf of the company. 

Where the proprietors, partners or directors will not themselves attend to the work but some 

other person would do so, a proper power of attorney should be given authorizing. The 

constituted attorney to sign the contracts, variations thereof, supplementary agreements, 

Measurements, bills, “NO CLAIM” certificates & etc and every change in the Power of Attorney or 

withdrawal thereof should be immediately noticed to the Engineer, Chittaranjan Locomotive 

Works/Chittaranjan. 

If a limited liability company, a copy of memorandum and Articles of Association showing the 

names of the Directors of the company who are authorized to sign on behalf of the company. 

Where the proprietors, partners or directors will not themselves attend to the work but some 

other person would do so, a proper power of attorney should be given authorizing. The 

constituted attorney to sign the contracts, variations thereof, supplementary agreements, 

Measurements, bills, “NO CLAIM” certificates & etc and every change in the Power of Attorney or 

withdrawal thereof should be immediately noticed to the Engineer, Chittaranjan Locomotive 

Works/Chittaranjan. 

3.38 Limitation of Railways Liability to accept change in Power of Attorney 

The Railway will not be bound by any power of Attorney granted by the Tenderer or any changes 

in the composition of the firm made subsequent to the execution of the contract. It may 

however, recognize such power of Attorney and changes after obtaining proper legal advice, the 

cost of which will be chargeable to the Contractor. 

3.39 Indemnification by the Contractor 

Where a workman employed by the Railway has recovered compensation from the Railway in 

respect of injury caused under circumstances which create a legal liability of the Contractor to 

pay damages in respect thereof, the Contractor shall indemnify the Railway in respect thereof 

and the Railway shall be entitled to deduct from any money due or to become due (Whether 

under this contract or any other contract) all money paid or payable by the Railway by way of 

compensation as aforesaid or the cost of expenses in connection with the claim thereto and the 

Contractor shall abide by the decision of the Railway as to the sum payable by the Contractor 

under the provision of this clause. 

3.40 Materials of approved quality to be used. 


All materials to be used by the Contractor on the work shall be approved quality. The successful 

Tenderer shall obtain the approval of site Engineer or his authorized representative for use of all 

such materials/equipments not listed in annexure of Pt.-V or whose preferred makes are not 

mentioned in the technical specification Pt. V before using them in execution of the work. 

3.41 Acceptance of works. 

When the execution of any work is completed in all respects, the Railway shall be informed in 

writing by the Contractor and the Railway will arrange to get them inspected and tested at the 

cost of the Contractor. On being found satisfactory, the work shall be accepted such acceptance 

being communicated in writing to the Contractor. 

3.42 Works to be finally taken over. 

The work shall not be deemed to have been finally taken over by CLW on the above mentioned 

acceptance vide clause No.3.41. The Contractor shall be liable for replacement of any defective 

material or work whether arising from faulty design, material, workmanship or otherwise, free of 

cost during warranty period of 12(twelve) months. 

3.43 Contractor’s liability. 

The Contractor will be relieved of the liability arising under this contract wherever and to the 

extent to which the fulfillment of any obligation under the contract is prevented; frustrated or 

impeded by reason of any statutory rules, regulations orders or requisition issued by the 

Government Department or other competent authority. The Railway will however, not be liable for 

any compensation to the Contractor, in any such eventuality. 

3.44 Cessations of Railways liability 

The Railway shall not be liable to the Contractor for any matter arising out of or in connection 

with the contract or the execution of the works unless the Contractor shall have made a claim in 

writing in respect thereof before the expiry of warranty period. 

3.45 Antilarval clause. 

The Contractor shall be responsible for anti larval work at his cost during progress of works as 

may be prescribed by the Engineer on the advice of the Railway Medical authority and where use 

of insecticides is involved, it shall be done in accordance with the provision of the act and rules in 

this behalf at the cost of the Contractor, who shall also be solely responsible for any acts or 

omissions under the provisions of the aforesaid rules. 

3.46 Price of stores shall include all rates, Taxes etc. 

Save and except as specifically, stated and/or provided for in the tender papers and/or these 

special conditions of Contract, the prices for stores etc. are also to include all rates, Taxes, levies, 

impositions and outgoings whatsoever and the Railway shall have no liability for any of these 

charges. The rate of sales tax etc. charged may be indicated. Railway is entitled to reduction of 

sales tax charge etc. against the submission of ‘D’ form and the tenderer should quote rates 

accordingly. 

3.47 Provision of payment of wages 

The Contractor shall comply with the provisions of the payment of wages Act, 1936 and the rules 

made there under in respect of employees directly or through petty Contractors or Sub- 

Contractors employed by him in the works. 

3.48(a) Security Deposit to be held against the contract 

(1) The Earnest money deposited by the successful tenderer with his tender will be retained by the 

Railways as part of security for the due and faithful fulfillment of the contract by the contractor. 

The balance to make up the security deposit for which are given below., may be deposited by the 

Contractor in cash or may be recovered by percentage deduction from the contractor’s “ On 

Account” bills. Provided also that in case of defaulting contractor the railway may retain any 


amount due for payment to the Contractor on the pending “On Account bills”, so that the 

amounts so retained may not exceed 10% of the total value of the contract. 

(2) Unless otherwise specified in the special conditions, if any, the security deposit/rate of 

recovery/mode of recovery shall be as under:- 

(a) 

(b) 

Security deposit for each work should be 5% of the contract value, 

The rate of recovery should be @ 10% of the bill amount till the full security deposit is recovered, 

Security deposits will be recovered only from the running bills of the contract and no other mode 

of collecting SD such as SD in the form of instruments like BG, FD etc. shall be accepted 

towards security deposit. 

The Security deposit, however, shall be released only after the expiry of the maintenance period 

and after passing of the final bill passed on “No Claim” certificate issued by an officer not below 

the rank of JAG. 

No interest will be payable upon the earnest money and security deposit or amounts payable to 

the contractor under the contract, but Government securities deposited in terms of sub-clause 

(1) of the clause will be payable with interest accrued thereon. 

3.48(b) Performance Guarantee. (P.G) as per Railway Board Letter No.2007/CE.I/CT/18 Pt.XII dated 

31/12/2010, clause no. 16(4) 

The procedure for obtaining performance guarantee is outlined below 

(I)The successful bidder shall have to submit a performance Guarantee (PG) within 30 (thirty) 

days from the date of issue of Letter of Acceptance (LOA) . Extension of time for submission of 

PG beyond 30 (thirty) days and up to 60 days from the date of issue of LOA may be given by 

the Authority who is competent to sign the contract agreement. However, a penal interest of 

15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31th day after 

the date of issue of LOA. In case the contract fails to submit the requisite PG even after 60 

days from the date of issue of LOA, the contract shall be terminated duly forfeiting EMD and 

other dues, if any payable against that contract. The failed contractor shall be debarred from 

participating in re- tender for that work. 

(II) The successful bidder shall submit the performance guarantee (PG) in any of the following 

forms, amounting to 5% of the contract value :- 

(i) A deposit of cash. 

(ii) Irrevocable bank guarantee. 

(iii) Government Securities including State Loan Bonds at 5% below the market value, 

(iv) Deposit Receipts, Pay Orders, Demand Drafts and Guarantee Bonds. These forms of 

Performance Guarantee could be either of the State Bank of India or of any of the 

Nationalized Banks. 

(v) Guarantee Bonds executed or Deposits Receipts tendered by all Scheduled Banks; 

(vi) A Deposit in the Post Office Saving Bank; 


(vii) A Deposit in the National Savings Certificate; 

(viii) Twelve years National Defence Certificates; 

(ix) Ten years Defence Deposits; 

(x) National Defence Bonds; 

(xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. 

Also, FDR in favour of FA& CAO/ CLW/ Chittaranjan (free from any encumbrance) may be 

accepted. 

NOTE: The instruments as listed above will also be acceptable for Guarantees in case of 

Mobilization advance. 

(III) The performance guarantee shall be furnished by the successful contractor after the Letter of 

Acceptance has been issued, but before signing of the agreement. This PG shall be valid up to the 

stipulated date of completion plus 60 days beyond that. In case, the time for completion of works 

gets extended, the contractor shall get the validity of Performance Guarantee extended to cover 

such extended time for completion of work plus 60 days. 

(IV) The value of PG to be submitted by the contractor will not changed for variation up to 25% ( 

either increase or decrease). In case during the course of execution, value of the contract 

increases by more than 25 % of the original contract value , and additional PG amounting to 5 % ( 

five percent) for the excess value over the original contract value shall be deposited by the 

contractor. 

(V) 

The Performance guarantee shall be released after the physical completion of the work based on 

the “Completion Certificate” issued by the competent authority stating that the contractor has 

completed the work in all respects satisfactorily. The security deposit, however, shall be released 

only after the expiry of the maintenance period and after passing the final bill based on “No 

Claim Certificate”. 

(VI) 

Wherever the contracts are rescinded, the security deposit shall be forfeited and the 

performance guarantee shall be encashed .The balance work shall be got done independently 

without risk and cost of the failed contractor. The failed contractor shall be debarred from 

participating in the tender for executing the balance work. If the failed contractor is a JV or a 

partnership firm, then every member/partner of such a firm shall be debarred from participating 

in the tender for the balance work either in his/her individual capacity or as a partner or any 

other JV/partnership firm. 

(VII) The Engineer shall not make a claim under the Performance Guarantee except for amounts to 

which the President of India is entitled under the contract (not withstanding and/ or without 

prejudice to any other provisions in the contract agreement). 

i) Failure by the contractor to extend the validity of the Performance Guarantee as described 

herein above, in which event the Engineer may claim the full amount of the performance 

guarantee. 

ii) Failure by the contractor to pay President of India any amount due, either as agreed by the 

contractor or determined under any of the clauses/ conditions of the agreement, within 30 days 

of the service of notice to this effect by Engineer. 

iii) The contract being determined or rescinded under provision of the GCC the Performance 

Guarantee shall be 

forfeited in full and shall be absolutely at the disposal of the President of India. 


3.49 Application & provision of contract labour (Regulation & Abolition) Act 1970 and the Central, 

Rules 1971. 

a) The Contractor shall comply with the provision of the contract labour (Regulation & Abolition) 

Act 1970 and the contract labour (Regulation & Abolition) General Rules, 1971 as modified from 

time to time wherever applicable and shall also indemnify the Railway from and against any 

claims under the aforesaid Act and the Rules. 

b) The Contractor shall obtain a valid license under the aforesaid Act as modified from time to time 

before the commencement of the work. Any failure to fulfill this requirement shall attract the 

penal provisions of the contract arising out of the resultant non-execution of the work. 

c) The Contractor shall pay to labour employed by him directly or through Sub-Contractors the 

wages as per provisions of the aforesaid Act and the Rules wherever applicable. The Contractor 

shall not withstanding the provisions of the contract to contrary, cause to be paid wages to 

labour indirectly engaged on the work including any engaged by his Sub-Contractors in 

connection with the said work, as if the labour had been immediately employed by him. 

d) In respect of all labour directly or indirectly employed in the work for performance of the 

Contractor’s part of the contract, the contractor shall comply with or cause to be complied with 

the provisions of the aforesaid Act and the Rule wherever applicable. 

e) In every case in which, by virtue of the provisions of the aforesaid Act & the Rules, the Railway is 

obliged to pay an amount of wages to a workman employed by the Contractor or his Sub- 

Contractor in execution of the work or to incur any expenditure in providing welfare and health 

amenities required to be provided under the aforesaid Act and the Rules or to incur any 

expenditure on account of the contingent liability of the Railway due to the Contractor’s failure 

to fulfill his statutory obligations under the aforesaid Act or the 

Rules, the Railway will recover from the Contractor, the amount of wages so paid or the amount 

of expenditure so incurred, and without prejudice to the rights of the Railway under Section 20, 

Sub-Section(2) and section 22 Sub-Section (4) of the aforesaid Act, the Railway shall be at liberty 

to recover such amount or part thereof by deducting if from the Security Deposit and or from any 

sum due by the Railway to the Contractor whether under the Contractor or otherwise. The 

Railway shall not be bound to contest any claim made against it under Sub-Section (1) of Section 

20 and Sub-Section 4 of the section 21 of the aforesaid Act except on the written request of the 

contractor and upon his giving to the Railway full security for all costs for which the Railway 

might become liable in contesting such claim. The decision of the railway regarding the amount 

actually recoverable from the contractor as stated above shall be final and binding on the 

Contractor. 

(f) For the purpose of the aforesaid Act & Rules the principal Employer shall be the Engineer of the 

works.3.50 Signing of “NO CLAIM” CertificateThe Contractor shall not be entitled to make any 

claim whatsoever against the Railway under or by virtue of or arising out of this contract, nor 

shall the Railway entertain or consider any such claim, if made by the contractor, after he shall 

have signed a 

“NO CLAIM” certificate in favour of the Railway, in such from as shall be required by the Railway 

after the works are finally measured up. The Contractor shall be debarred from the correctness 

of the items covered by “NO CLAIM” certificate or demanding a reference to arbitration in 

respect thereof. 

3.51 RIGHT OF RAILWAY TO DETERMINATE CONTRACT 

(1) The Railway shall be entitled to determine and terminate the contract anytime should, in the 

Railway’s opinion, the cessation of work become necessary owing to paucity of funds or from any 


other cause whatsoever, in which case the value of approved materials at site and of work done 

to the date by the Contractor will be paid for in full at the rates specified in the contract. Notice 

in writing from the Railway of such determination and the reason therefore shall be conclusive 

evidence thereof. 

(2) PAYMENT TO DETERMINATE CONTRACT BY RAILWAY. 

Should the contract be determined under sub-clause(1) of this clause and the Contractor claims 

payment for expenditure incurred by him in the expectation of completing the whole of the 

works, the Railway shall admit and consider such claims as are deemed reasonable and are 

supported by vouchers to the satisfaction of the Engineer. 

The Contractor shall have no claim to any payment or compensation or otherwise howsoever on 

account of any profit or advantage which he might have derived in consequence from the 

execution of the work in full but which he did not derive in consequence of determination of 

contract. The Railways decision on the necessary and propriety of such expenditure shall be final 

and conclusive. 

DETERMINATION OF CONTRACT OWING TO DEFAULT IN THE CONTRACT 

3.52 (1) If the Contractor should- 

(i) become bankrupt or insolvents, or 

(ii) make an arrangement with or assignment in favour of his creditors or agree to carry out 

the contract under a committee or Inspection of his creditors, or 

(iii) being a company or corporation, go into liquidation (other than a voluntary liquidation 

for the purpose of amalgamation or reconstruction) 

(iv) have an execution levied on his goods or property on the works or 

(v) Abandon the contract, or 

(vi) Persistently disregard the instruction of the Engineer, or contravenes any provision of 

the contract, or 

(vii) Fail to adhere to agreed programme of work by margin of 10 percent of the stipulated 

period, or 

(viii) fail to remove materials from the site or to pull down and replace work after receiving 

from the Engineer notice to the effect that the said materials or works have been 

condemned or rejected under Clauses 3.3 & 3.20 of these conditions, or 

(ix) fail to take steps to employ competent or additional staff and labour as required under 

clause 3.20 of these conditions, or 

(x) fail to afford the Engineer or Engineer’s representative proper facilities for inspecting 

the works or any part thereof as required under Clause 3.21 of these conditions, or 

(xi) promise, offer or give any bribe, commission, gift or advantage either himself or through 

his partner 

or servant to any officer or employee of the Railway or to any person on his of on their 

behalf in relation to the execution of this or any other contract with the Railway, then 

and in any of the said causes, the Engineer on behalf of the Railway, may serve the 

Contractor with a notice in writing to that effect and if the Contractor does not within 7 

days after the delivery to him of such notice proceed to make good his default in so far as 

the same is capable of being made good and carry on the work or comply with such 

directions as aforesaid to the entire satisfaction of the Engineer, the Railway shall be 

entitled after giving 48 hours notice in writing under the hand of the Engineer to remove 

the Contractor from the whole or any portion to portions (as may be specified in such 

notice) of the works without thereby avoiding the contract or realizing the Contractor 


from any of his obligations or liabilities under the contract and adopt any or several 

following courses:- 

a) to rescind the contract, of which rescission notice in writing to the Contractor under the hand of 

the Engineer shall be conclusive evidence, in which case the security deposit of the Contractor 

shall stand forfeited to the Railway without prejudice to the Railway’s right or recover from the 

Contractor any amount by which the cost of completing the works by any other agency shall 

exceed the value of the contract: 

b) to carry out the works, or any part thereof by the employment of the required labour and 

materials, the costs of which shall include lead, lift, freight supervision and all indental charges and 

to debit the Contractor with such cost, the amount of which as certified by the Engineer shall be 

final and binding upon the Contractor, and to credit the Contractor with value of the works done 

as if the works had been carried out by the Contractor under the terms of the contract, and the 

certificate of the Engineer in respect of the amount to be credited to the Contractor shall be final 

and binding upon the Contractor. 

c) to measure up the work executed by the Contractor and to get the remaining work completed by 

another Contractor at the risk and expense of the Contractor in all respects in which case any 

expenses that may be incurred if the works had been carried out by him under the terms of the 

contract, the amount of which excess as certified by the Engineer shall be final and binding upon 

the Contractor, shall be borne and paid by the Contractor and may be deducted from any moneys 

due to him by the Railway under the contract or otherwise of from his Security Deposit. Provided 

always that in any case in which any of the powers conferred upon the Railway by Sub-Clause(1) of 

Clause 60 thereof shall have become exercisable and the same shall be not exercised the nonexercise 

thereof shall not constitute a waiver of any of the conditions hereof and such powers shall 

not withstanding be exercisable in the event of any future case of default by the Contractor which is 

liability for past and future shall remain unaffected. 

xii) At any time after the tender relating to the contract has been signed and submitted by the 

Contractor, being a partnership firm, admit as one of its partners of employ under it or 

being an incorporated company elect or nominate or allow to act as one of its directors or employ 

under it in any capacity whatsoever any retired Engineer of the Gazetted Officer working before his 

retirement whether in the executive or administrative capacity or whether holding pensionable post 

or not in the Engineering department of any of the Railways for the time being owned and 

administered by the President of India before the expiry of two years from the date of retirement 

from the said servile of such Engineer or officer unless such Engineer or Officer has obtained 

permission from the President of India or any officer duly authorized by him in this behalf to 

become a partner or a director or to take employment under the contractor, as the case may be ,or 

B. Fail to give at the time of submitting the said tendera) 

the correct information as to the date of retirement of such retired Engineer or retired officer from 

the said service or as to whether any such retired Engineer of retired officer was under employment 

of the Contractor at the time of submitting the said tender, or 

b) the correct information as to such Engineers or officers obtaining permission to take employment 

under the Contractor, or 

c) being a partnership firm, the correct information as to whether any of its directors was such a 

retired Engineer or a Gazetted Officer or 

d) being in incorporated company correct information as to whether any of its partners was such a 

retired Engineer or a retired officer, or 

e) being such a retired Engineer or retired officer suppress and not disclose at the time of submitting 

the said tender the fact of his being such a retired Engineer or a retired officer or makes at the time 

of submitting the said tender, a wrong statement in relation to his obtaining permission to take the 

contract of if the Contractor be a partnership or an incorporated company to be a partner or director 

of such firm or company as the case may be or to seek employment under the Contractor, then and 

in any of the said cases the Engineer on behalf of the contractor 


f) Railway, may serve the Contractor with a notice in writing to that effect and if the Contractor does 

not within seven days after the delivery to him of such notice proceed to make good his default in 

so far as the same is capable of being made good and carry on the work or comply with such 

directions as aforesaid to the entire satisfaction of the Engineer, the Railway shall be entitled after 

giving 48 hours notice in writing under the hand of the Engineer to rescind the contract as a whole 

or in part or parts (as may be specified in such notice) as adopt either or both of the following 

courses. 

2) RIGHT OF THE RAILWAY AFTER RECESION OF CONTRACT OWING TO DEFAULT 

OF 

CONTRACT 

In the event of any or several of the courses referred to in sub-clause (1) of this clause, being 

adopted, 

a) The Contractor shall have no claim to compensation for any loss sustained by him by reason of his 

having purchased or procured any materials or entered into any commitments or made any 

advances on account of or with a view to the execution of the works or to the performance of the 

contract and the Contractor shall not be entitled to recover or be paid any sum for any work thereto 

for actually performed under the contract unless and until the Engineer shall have certified the 

performance of such work and the value payable in respect thereof and the Contractor shall only be 

entitled to be paid, the value so certified. 

b) Engineer or the Engineer’s representative shall be entitled to take the possession of any materials, 

tools, implements, machinery and buildings, on the works or on the property on which these are 

being or ought to have been executed and to retain and employ the same in the further execution of 

the works or any part thereof until the completion of the works without the Contractor being 

entitled to any compensation for the use and employment thereof or for wear and tear or destruction 

thereof. 

c) The Engineer, shall, as soon as may be practicable after removal of the Contractor, fix and 

determine ex-parte or by or after reference to the parties or after such investigation or enquiries as 

he may consider fit to make or institute and shall certify that amount (if any) had at the time of 

rescission of the contract been reasonably earned by or would reasonability accrue to the Contractor 

and what was the value of any unused or partially used materials, any constrainable plant and any 

temporary works upon the site. The legitimate amount due to the contractor after making necessary 

deductions and certified by the engineer should be released expeditiously. 

3.52 Execution of Contract Documents. 

i) The Tenderer whose tender is accepted shall be required to appear at the office of the General 

manager, Chief Electrical Engineer, Deputy Chief Electrical Engineer or Senior Electrical 

Engineer, as the case may be in person or if firm or corporation, a duly authorized 

representative shall so appear, and to execute the contract documents within seven days after 

notice that the contract has been awarded to him. Failure to do so shall constitute a breach of 

the agreement effected by the acceptance of the tender in which case the full value of the 

Earnest Money accompanying the tender shall stand forfeited without prejudice to many other 

rights or remedies. 

ii) The cost of stamping the Agreement shall be borne by the Contractor. 

iii) In the event of any Tenderer shoes tender is accepted shall refuse to execute the contract 

documents as here 

in before provided, the Railway may determine that such Tenderer abandoned thereof shall be 

treated as 

cancelled and the railway shall be entitled to forfeit the full amount of the Earnest Money had to 

recover the 

liquidated damages for such default. 

3.54 Arbitration matters finally determined by the Railways. 

All disputes or differences of any kind whatsoever arising out of or in connection with contract, 

whether during the progress or work or after their completion and whether before or after the 

determination of the contract, shall be referred by the contractor to the Railway and Railway shall 


within a reasonable time after their presentation can notify decisions there on in writing but such 

maters which are contained in G.C.C.8A.18.22(5) 39, 43(2), 45(A) 55, 55(A) 5(57) 57A, 61(1), 

61(2)and 62(1) or any matters decision of which is specially provided for by these conditions will 

be treated as exceptional matters and the decision made by the Railway authorities shall be final 

and binding upon the contractors. 

3.55 Demand for Arbitration. 

3.55.1(i) 

3.55.1(ii) 

If any or any matter in question, dispute of differences on any account or as to the with 

holding by the Railway for his entitlement, if the Railway fails to make a decision within 

120 days, then in any such case but except in any of the exceptional cases referred to in 

clause 63, the contractor may after 120 days of submission of his disputed claim can ask in 

writing within 180 days to the effect that this dispute may be referred to arbitration. 

Subjects in Arbitration demand will contain mater in question, dispute of difference and also 

the amount claimed. Only specified matter may be referred to Arbitration not the others. 

3.55.1(ii)(A) Arbitration proceeding will be effected from such date by which written and legal demand 

has been received by the Railways. 

3.55.1(ii)(B) The claimant will submit his claim with supporting documents and also state the remedy for 

each claim within 30 days from the date of appointment of arbitrator. 

3.55.1(ii)(C) Until the Tribunal permit the extension of the time the Railway will submit its defence 

statement and counter claims within 60 days from the date of receipt of the copy from 

tribunal. 

3.55.1(iii) 

3.55.1(iv) 

During proceeding no new claims will be added from either of the parties. However, with the 

permission of Tribunal modification of supplement call be added. 

If contractor’s failed to respond in writing after receiving the information with effect that 

final bill is ready for payment within 90 days then it will be presumed that he/they have 

waived their claim and under this contract the Railway will be free from all liabilities with 

regard to the claim. 

3.55.2 Obligation during pendency of Arbitration. 

During proceeding of arbitration the work under contract, will continue under the order is 

given from engineer and no payment will be withheld by the Railway for any dues payable 

but Arbitration Tribunal will be right to consider and give decision whether to continue the 

work during arbitration proceeding or not. 

3.55.3(A)(i) In such cases where full amount of claim in question does not exceed Rs. 10,00,000( Rupees 

Ten lakhs only) one Arbitrator will be appointed who will be either General Manger or any 

gazetted officer nominated by General Manager, but no less than the rank of Jr. 

Administrative Grade will be appointed within 60 days from the date of receipt of written 

valid demand for arbitration by the Railways. 

3.55.3(A)(ii) The cases which are not covered under clause 64(3)A for arbitration there will be a panel 

three gazetted officer and will be not below the rank of Jr. Administrative Grade jfor this 

purpose Railway will send name of three gazetted officers from one or more department to 

the contractor who suggest any two name from the panel to be appointed. The General 

Manager will appoint at least one as contractor nominee. Thus appointed out of three 

arbitrators with consent of presiding arbitrators and rest arbitrators will be appointed from 

the above panel or our of the panel. At the time of indicating the name of arbitrators, it is 

essential to ensure that at least one arbitrators should be from Accounts department. For the 

purpose of appointing arbitrators officers from Accounts department selection grade will be 

treated as equivalent to Sr. Administrative grade of the other department. 

3.55.3A(iii) 

As per above, if one or more arbitrators appointed refused to act as arbitrator or withdraw his 

name or vacates the post or for any other reasons unable to perform his duty or dies or does 

not work within stipulated time or delays then General Manager can appoint new Arbitrator 

in place of him/them with same procedure as followed earlier. Thus newly constituted 

Tribunal can work with its own conscious in the same manner as earlier Tribunal worked 

and begin the work from the stage from where it was left by the earlier Tribunal. 

3.55.3A(iv) 

The Arbitration Tribunal will have the power to ask for any affidavit or other evidence as 

deemed necessary by the Tribunal from the parties and it will be duty of the party to discuss 

or to make discussion which will enable Arbitrators it take decision for award. 


3.55.3A(v) 

3.55.3B(i) 

3.55.3B(ii) 

3.55.3B(iii) 

the 

Under the above sub-clause (i) (ii) and (iii) at the time of appointing arbitrator, it will be kept 

in mind that appointee will be not from them who has an opportunity to dispose the case 

concern to the questioned contractor who as a Railway employee in course of discharging his 

duties have expressed his views on any disputes, proceeding taken by arbitration tribunal or 

award made by such tribunal will not be invalid on the ground that one or more arbitrator 

have expressed his/ their views for disposal of any dispute in course discharging his/ their 

duties. 

The Arbitration award will consist of item, amount and reasons on which it is based. 

To rectify the errors in the parties award, any error, calculation, typing, clerical mistakes 

or errors of similar nature and to clarify any point of award it is to be applied within 30 

days from the receipt of the award. 

Any party with regard to claims presented in the arbitration proceedings but omitted in 

arbitration award can apply to the tribunal for additional award. 

3.55.4 In case of such Tribunals which is constituted by three members any rules or award will 

be given on the basis of majority of the Tribunal members. In case of lack of such 

majority of opinion of presiding arbitrator will be effective. 

3.55.5 Where Arbitration awards for payment of any amount the interest on full or partly 

amount will not be 

payable for any amount award in arbitration. 

3.55.6 The cost of arbitrator will be borne by the concerned parties. The cost include inter alia 

fee of the Arbitrator in prescribed rates as decided by Railway Administration from time 

to time. 

3.55.7 The above terms and conditions are made under the arbitration and conciliation ordinance 

1996 and will be effective to all arbitration proceedings. 

PART-IV 

4.1 Scope 

CONDITIONS OF PRICE AND PAYMENT 


This chapter deals with prices to be paid for supply and/or erection including testing, 

commissioning of various items of work or for supplies, and other amounts payable in accordance 

with accepted schedules of prices and rates and terms and conditions of payment mentioned 

herein. 

4.2 This is a composite works contract. The total prices for the completed items of work are the actual 

prices payable to the Contractor as per the terms and conditions of the contract 

4.3 Schedule of prices. 

Unit prices 

i) The unit prices of various items of work shall be included in the schedule of prices attached in 

Part-VI. 

ii) The unit prices quoted by the Tenderer and accepted by the purchaser shall hold good till the 

completion of the work and no additional individual claim will be admissible on account of 

fluctuation in market rates. 

iii) Minor changes in basic designs shall not affect the unit prices so long as such changes are 

mutually agreed to by the purchaser and the Contractor. 

iv) All unit prices shall be inclusive of all cost of materials, labour, transportation, handling, storage, 

erection, testing and commissioning, taxes, duties. For material supplied by the purchaser only 

erection charges will be payable for execution of work in accordance with specification and 

approved drawings. 

4.4 Unit prices for supply 

i) The unit prices quoted by the Tenderer shall include the cost of material including all incidental 

charges like, freights, transport, loading, unloading, handling, of materials, lifting descent 

insurance premium, Bankers charges for Bank Guarantee, Indemnity Bond cost of stamp etc. i.e. 

cost of all incidental charges ex-works to site of work 

ii) The unit prices stated above are also inclusive of Excise Duty and other Central and local taxes, if 

legality applicable but exclusive of octroi entry as octroi entry charges are exempted on Railway 

materials, necessary exemption certificate for octroi/entry will be furnished to Contractor by the 

Purchaser. 

iii) While quoting the rates by the Tenderers the concessional rates of taxes/duties as admissible on 

Railway materials need to be taken into account. Necessary declaration form, if required will be 

furnished by the purchaser to the Contractor. 

4.5 Unit prices for erection 

The prices for erection shall include costs of erection testing commissioning etc. to the extent 

indicated and also cover all costs of administration of the contract. Banker/s charge for guarantee, 

cost of storage, loading, unloading and handling of materials. The unit prices for erection shall 

include cost of works or adjustment necessary to be done by the Contractor during or after the tests 

carried out by the purchaser. 

4.6 Payment and recovery terms 

Subject to any deduction or recoveries which the purchaser may be entitled to make under the 

contract, the payment to the Contractor shall be governed as per the following clauses: 

4.7 The Contractor shall be entitled to be paid from time to time by way of “On Account” payment up 

to 100 % only for such works as in the opinion of the Engineer he has executed in terms of the 

contract. On Account payment will be made on satisfactory erection duly certified by Engineer’s 

representative not below the Gazetted rank and as recorded in Measurement Book. 

4.8 a) On Account payment on materials will be made on the extent of 100% of the total prices of such 

material included in the schedules. On receipt of the materials in good condition at site. All 

invoices shall be accompanied by following: 


i) Manufacturers test certificates wherever applicable 

ii) Inspection Certificate granted by purchaser’s representative 

iii) Certificate of receipt of materials at the work site duly accepted by purchasers. 

iv) Certificate that the stores have been insured. Whenever applicable 

v) Execution of Indemnity Bond/Bank Guarantee 

vi) Detailed entries for supply being made in Measurement Book 

b) On Account payment to the extent of 100% of the total unit price of erection/laying of such 

material included in 

the schedule will be made on satisfactory erection duly certified by purchaser 

Engineer/Representative not 

below the Gazetted Rank and as recorded in the Measurement Book. 

4.9 Limit for On Account Payment: 

The limit for On Account payment shall not in any case exceed 100% value of works contract. 

4.10 Maintenance of work after completion: 

Subject to the conditions as detailed below; balance payment shall be made on commissioning of 

the complete work adjusting all the dues if any. 

Nature of work 

Period of Maintenance 

after certified date of 

completion 

Amount to the retained by the Railway 

towards maintenance 

a 

Commissioning of all new 

installations and also 

work of addition and 

alteration to the existing 

assets. 

12(Twelve) 

Months 

The entire amount of Security deposit held 

against the contract as per Clause-3.48 of “ 

General & Special condition of contract” 

4.11 Recoveries from the Contractor 

All recoveries for the cost of material supplied and service rendered by the purchaser to the 

Contractor covering 100 % On Account payment and supply and erection, testing and 

commissioning. 

4.12 Without prejudice to any other rights or remedies, recovery for any loss of equipment/materials 

supplied free of cost to the Contractor shall be effected through the ‘On Account bills/final bills at 

the discretion of the Engineer. The rate of recovery of such equipment/material shall be determined 

by the purchaser whose decision shall be final and binding. 

4.13 Income Tax shall be recovered from the source as per extent rules. 

4.14 Statutory variation in Taxes and Duties 

(i) 

The statutory variation of Sales Tax and Excise Duties either from the date of opening of the 

tender or from the date of letter of Acceptance of tender to the date of delivery of materials 

equipments at site, if legally payable shall be applicable for both upward and down revision of 

levies rates etc. of such taxes and duties. Any additional payment and/or less payment due to 

statutory variation of taxes and duties as the case may be either will be reimbursed to the 

Contractor or credit will have to be offered to the purchaser. Additional payment and/or credit as 

the case may be, on this account will be made/adjusted while make final payment. 


(ii) The claim for reimbursement of additional payment to the Contractor or the credit offered by the 

Contractor on Account of statutory variation in taxes duties under this clause shall be subject to 

production of the requisite documents. 

4.15 Final settlement and refund of Warranty Deposit 

4.15(i) On issue of the certificate for final acceptance, provided all the dues payable by the Contractor to 

the purchaser have been duly paid or otherwise made good by the Contractor, the Warranty Deposit 

will be refunded to the Contractor on production and surrender of the relative original receipt 

granted by the purchase in case it was paid 

in cash and where the Warranty Deposit is in the form of Bank Guarantee it will be released. The 

release of the 

Warranty Deposit will terminate the contract. 

4.15(ii) The Security Deposit shall however, be liable to the forfeited in case of any breach by the 

Contractor of any of 

rights 

the conditions of the contract or for not completion of the full contract without prejudice to other 

and 

remedies of the purchaser whether specifically provided for herein or otherwise. 

4.16 Post Payment Audit 

It is an agreed term of the contract that the purchaser reserves to itself the right to carry out a post 

payment audit and or technical examination of the works and the final bill, including all 

supporting vouchers, abstracts etc. and to make a claim on the contractor for the refund of any 

excess amount paid to him if as result of such examination any over payment to him is discovered 

to have been made in respect of any work one or alleged to have been done by him under the 

contract. 

4.17 Measurement 

Payment for field work shall be made in accordance with approved designs and drawings and 

measured in relevant units, except where provided for otherwise. In case the dimensions of the 

work are more than those shown in approved designs and drawings, the Contractor will not be 

entitled to any extra payment unless the dimensions are increased on account of physical 

impossibility of carrying out the work in accordance with approved drawings and designs, subject 

to approval by the purchaser before execution. In case the dimensions of work are less than those 

shown in the approved designs and drawings and the work is accepted without being rejected. 

Payment will be made as per work actually done at mutually acceptable rates. 

The measurement will be made generally in accordance with the specifications, standard 

engineering practice. 

4.18 Measurement of work 

The Contractor shall be made for the works at accepted schedule of rates on the measurements 

taken by the Engineer of the Engineer’s representative in accordance with the rules prescribed for 

the purpose. 

i) The quantity for items, the units for which it is prevalent accepted schedule of rates in MKS 

system in 10 or 100, the linear measurement shall be recorded corrected to nearest centimeters 

(Cm). The air and the cubic contents shall be calculated in square meters and in cubic meters 

corrected up to two places of decimals respectively. 

ii) 

Such measurements will be taken of the work in progress from time to time and at such intervals 

as in the opinion of the Engineer, shall be proper having regard to the progress of work. The date 

and time on which the measurements are to be made shall be communicated. The Contractor who 

shall be present at the site and shall sign the results of the measurements (which shall also be 

signed by the Engineer or the Engineer’s representative) recorded in the official measurement 

book as an acknowledgement of his acceptance of the accuracy of the measurement. In the event 

of failure, on the part of the Contractor to attend, the work may be measured in his absence and 

such measurement shall not withstanding such absence be binding upon the Contractor whether or 

not he shall have signed the measurement book provided always that any objection made by him 

to any measurement shall be duly investigated and considered in the manner set out below. 

a) It shall be open to the Contractor to take specific objection to any recorded measurement or 

classification on any ground within 7(seven) days from the date of measurement. Any re- 


measurement taken by the Engineer or the Engineer’s representative in the presence of the 

Contractor or in his absence after due notice has been given to him consequence of the objection 

made by the Contractor shall be final and binding on the Contractor and no claim whatsoever shall 

hereafter be entertained regarding the accuracy and classification of the measurement. 

b) If any objection raised by the Contractor is found by the Engineer to be incorrect the Contractor 

shall be 

liable to pay the actual expenses incurred in the measurements. 


CENTRAL POWER HOUSE 

OFFICE OF THE DEPUTY CHIEF ELECTRICAL ENGINEER (MAINTENANCE) 

CLW/ CHITTARANJAN 

Schedule of quantities and rates 

Tender No. : EL-CON-274 - WC 

Name of work : - "Electrification of Type - II Qrs.- 26 Units, Type -III Qrs. - 12 Units and Type - IV 

qrs. - 6 units for RPSF staff at Chittaranjan". 

Description Qty. Unit Unit rate in Rs 

Sl.no. Supply Erection 

A-I POWER SUPPLY & STREET LIGHT FOR TYPE - II 

(D/S QUARTERS 26 UNITS) , TYPE-III (D/S 

QUARTERS 12 UNITS) & TYPE - IV (S/S QRS. - 6 

UNITS). 

1 Procurement of XLPE insulated and PVC sheathed 

stranded Aluminium conductor 1100 Volt grade Steel 

strip/ Round wire armoured cable as per IS: 7098 

(Pt.-I). 

a) 4 Core 400 Sq. mm. cable 100 M CLW Supply 

b) 2 Core 120 Sq. mm. cable 1300 M CLW Supply 

c) 2 Core 25 Sq. mm. cable 1400 M CLW Supply 

2 Digging of earth for formation of kachcha trench of 

size 0.6 m deep x 0.6 m width including dressing of 

soil, supply of bricks (F.P.S. bricks class designation 

7.5), Brick walling, brick covering at the top, sand 

filling (Ordinary sand) of the trench 150 mm. thick , 

covering the trench with excavated soil, ramming and 

removal of extra soil from the site . The trench shall 

be as per Drg. No. CLW/E/ . Laying of cable as per 

following sizes :- 

a) 1 Run of 4 Core 400 Sq. mm. cable 80 M 

b) 1 Run of 2 Core 120 Sq. mm. cable + 1 Run of 2 

Core 25 Sq. mm. cable through the same trench 

915 M 

c) 1 Run of 2 Core 120 Sq. mm. cable 235 M 

d) 1 Run of 2 Core 25 Sq. mm. 310 M 



Sl.no. 

3 Digging of earth for formation of kachcha trench of 

size 0.45 m deep x 0.3 m width including dressing of 

soil, supply of G.I. pipe ( medium gauge), including 

laying of cable , covering the trench with the 

excavated soil , dressing up of soil and removal of 

extra soil from the site (without bricks and sand). 

a 1 Run of 120 sq. mm. cable through 50 mm. dia. G.I. 

pipe. 

20 M 

Supply 

b 

2 Runs of 50 mm. dia. G.I. pipe for 2 runs of 120 sq. 

mm. cable. 

23 M 

c 1 Run of 40 mm. dia. GI Pipe (Medium Gauge) for 4 

runs of 6 Sq. mm. cable. 

225 M 

4 Breaking of cemented floor and finished with cement 

sand plaster 13mm. thick, smooth cement plaster . 

The trench shall be 150mm. Deep X 200 mm. wide. 

After laying of G.I. pipe and cable the trench shall be 

covered with P.C.C (1:3:6) and after that finished 

with cement sand plaster 13mm. thick, smooth 

cement plaster 3mm. Thick.( Laying of G.I. pipe and 

cable has been shown seperately). 

25 M 

a 2 Runs of G.I. pipe 50 mm. dia.(Medium Gauge) for 2 

runs of 2 core 120 Sq. mm. cable + 1 run of 40 mm. 

dia. conduit Pipe for 4 runs of 1 core 6 Sq. mm. 

cable. 

5 M 

b 1 Run of G.I. pipe 50 mm. dia. for 1 run of 2 core 120 

Sq. mm. cable +1 run of 40 mm. dia. conduit pipe for 

4 runs of 1 core 6 Sq. mm. cable. 

15 M 

c 1 Run of G.I. pipe 50 mm. dia. for 1 run of 2 core 120 

Sq. mm. cable +2 runs of 40 mm. dia. G.I. pipe for 4 

runs of 1 core 6 Sq. mm. cable . 

5 M 




5 Breaking of cemented floor and finished with cement 

sand plaster 13mm. thick, smooth cement plaster . 

The trench shall be 150mm. Deep X 100 mm. wide. 

After laying of G.I. pipe and cable the trench shall be 

covered with P.C.C (1:3:6) and after that finished 

with cement sand plaster 13mm. thick, smooth 

cement plaster 3mm. thick including supply and 

laying of G.I. pipe 40 mm. dia. and laying of 4 runs of 

PVC insulated copper cable 6 Sq. mm. along with 4 

runs of 0.75 sq. mm. copper earth continuity 

conductor. 

52 M 

6 2 Pairs consisting of 4 runs of 6.0 Sq. mm. cable run 

through G.I. pipe 25 mm. dia.(Medium gauge) as per 

IS: along the wall including supply and erection of 

G.I. pipe 25 mm. dia. including Tee’s, bends, sockets 

, elbows and fixing saddles with base and 

necessary fixing hardwares and erection, connection, 

testing and commissioning of 4 runs of above copper 

earth continuity conductor cable. Make : TATA, 

JINDAL, BANSAL, SAIL (for Type -IV Qrs.) 

30 M 

7 Laying of 1 run of 2 core 120 Sq. mm. cable through 

G.I. pipe 50 mm. dia. (Medium Gauge) including 

supply of G.I. pipe, M.S fixing clamps and hardwares. 



boring of road and supply of G.I. pipe. 

16 M 

25 M 

9 Laying of 4 Core 400 Sq. mm. Al. conductor XLPE 

cable 1.1 KV grade through 150 mm. dia. G.I. pipe ( 

Medium Gauge) including supply of M.S. fixing 

clamps and hardwares. 

12 M 


10 Laying of 4 Core 400 Sq. mm. Al. conductor XLPE 

cable 1.1 KV grade along the pole with M.S. fixing 

clamps made up of 25 X 6 mm. thick with fixing 

hardwares. 

8 M 

11 Laying of 1 run of 2 core 25 Sq. mm. cable along the 

pole including supply of M.S fixing clamps and 

hardwares. 

10 M 



12 Laying of 2 runs of 2 core 25 Sq. mm. cable through 


supply of G.I. pipe, M.S fixing clamps and hardwares 

(for Street light pole) 

40 M 



supply of G.I. pipe, M.S fixing clamps and hardwares. 



boring of road and supply of G.I. pipe. 

50 M 

20 M 

15 End connection of the cable with crimping type Al. 

cable lugs and compression type brass cable glands 

for following sizes of cable 

a) 4 Core 400 Sq. mm. 1.1 KV grade XLPE Al 

conductor armoured cable 

b) 2 Core 120 Sq. mm. 1.1 KV grade XLPE Al 

conductor armoured cable 

c) 2 Core 25 Sq. mm. 1.1 KV grade XLPE Al conductor 

armoured cable 

d) 1 core 6 Sq. mm. Copper cable with crimping type 

bimetalic cable lugs. 

e) 1 core 2.5 Sq. mm. Copper cable with crimping type 

bimetalic cable lugs (for street light fittings). 

4 Each End 

12 Each End 

51 Each End 

112 Each 

100 Each 


16 Supply and fixing of M.S. angle 25 X 25 X 4 mm., 1 

M long route marker 90 mm. dia , 8 mm. thick and 

rivetted by 02 Nos. rivet. The route marker shall be 

made up of Cast Iron and marked as L.T. cable. The 

route marker shall be fixed with concrete base of 1 

M. height X 150 mm. dia. as per Drg. No. 

CLW/E/1973. 

80 Each 

17 Digging of earth pit in semi rocky soil and earthing 

complete with G.I. perforated pipe 50mm. Dia. 

(Medium gauge) with salt, charcoal, nuts, bolts and 

washers etc. For Street pole earthing as per 

Technical Specn. & Drg. No. CLW/E/1978 

9 Each 

18 Supply, erection, connection, testing and 

45 M 

commissioning of 8 SWG G.I. wire run along the 

pole. 



19 Supply of hollow tubular pole 6 M. long (Havells 

Model No. LHMP01106099) 

25 Each 

20 Foundation of Steel tubular pole 6M. long including 

cement, sand and stone chips (1:2:4) with 04 nos. 

pockets for 10 mm. J type foundation bolts, cement 

sand plaster 12mm. thick (1:3) on the surface of 

walls and tops including erection of pole as per Drg. 

No. CLW/E/ . The foundation shall have provision for 

installation of Bus bar box provided with M.S fixing 

clamps and hardwares. 

21 Supply, installation, connection, testing and 

commissioning of Street light fitting SGP 438/CDM- 

TT 150 Watt complete with all accessories and 

lamps CDM-TT 150 Watt (Philips Model No. SGP 

438/CDM-TT 150 watt 

25 Each 

25 Each 

22 Supply of G.I. pipe 38 mm. dia. , 8ft. long (Heavy 

gauge) and bending at 95º or as per actual site 

condition at 3 ft. of the total pipe length including 

supply and fitment of clamps and bolts (02 Sets) for 

new G.I. bend pipe, 38 mm. dia. as per 

drawing.Make : TATA, BANSAL, JINDAL 

25 Each Set 


B-I 

Internal wiring and Electrical equipments, fittings and 

accessories and Earthing of quarters for Type-II(D/s) 

- 26 units, Type - III (D/S) - 12 Units and Type - IV - 6 

Units Quarters 

1 Supply of PVC insulated and unsheathed single core, 

stranded bright annealed copper conductor fire 

retardant building wires of 1100 volts grade 

unarmoured cable as per IS : 694-1990. of following 

sizes.( Make:- Polycab/Plaza/ 

Finolex/R.R.Kable/Havell’s/ RETCO 

/Anchor/MESCAB ( as per CEE's approved list.) 

a) 6.0 sq.mm. 2600 M 

b) 4.0 Sq. mm. 4200 M 

c) 2.5 Sq.mm 1620 M 



d) 1.5 Sq. mm. 6300 M 

e) 0.75 Sq.mm. 8400 M 

f) Procurement of PVC insulated flexible twin twisted 

copper conductor cable size 24/0.20 mm., 650 volt 

grade as per IS: 694- 1990 for fan and light fittings . 

Make:- Polycab/ Plaza/ Finolex/ R.R. Kable/ 

Havell’s/RETCO/Anchor/ MESCAB( as per CEE's 

approved list.) 

400 M 


2 1 pair consisting of 2 runs of 6.0 Sq. mm. cable run 

through rigid PVC conduit (Heavy gauge) as per IS: 

9537 including supply and erection of PVC rigid 

conduit 25 mm. dia. including Tee’s, bends, sockets , 

elbows and fixing saddles with base and necessary 

fixing hardwares and erection, connection, testing 

and commissioning of 2 runs of above copper 

conductor cable. Make :- PVC conduit pipe- 

Polycab/ Plaza 

625 M 

3 2 runs of 4.0 Sq. mm. cable run through rigid PVC 

casing and capping including supply and erection of 

PVC casing capping 20mm. x 12mm. deep with 


testing and commissioning of 2 runs of above PVC 

insulated copper conductor cable along with single 

run of PVC insulated copper earth continuity 

conductor size 0.75 sq. mm. from i) DB to switch 

board and switch board to sub switch board and DB 

to Power plug for Type - IV Qrs. and D.B. to switch 

board and switch board to sub switch board , 

Mainswitch board to switch board and switch board 

to sub switch board (Make: - PVC Casing & 

Capping- Polycab/ Plaza ) 

4 2 runs of 2.5Sq. mm. cable run through rigid PVC 

casing and capping including supply and erection of 

PVC casing capping 20mm. x 12mm. deep with 


testing and commissioning of 2 runs of above copper 

conductor cable along with single run of PVC 

insulated copper earth continuity conductor size 0.75 

sq. mm. switch board to sub switch board for Type- 

III & Type - IV Qrs. 

2100 M 

560 M 




5 2 runs of 1.5 Sq. mm. cable run through rigid PVC 

casing and capping size 20mm. x 12mm. deep 

including supply and erection of PVC casing capping 

with necessary fixing hardwares and erection, 

connection, testing and commissioning of 2 runs of 

above copper conductor cable along with single run 

of PVC insulated copper earth continuity conductor 

size 0.75 sq. mm. from switch board to light, fan, 6A 

wall socket points as follows:-Make: - PVC Casing & 

capping - Polycab/ Plaza )Type-II (14 Points)- 60M x 

26 Units = 1560M, Type-III (14 Points)- 85M x 12 

Units = 1020M, Type-IV (21Points)-95M x 6 Units 

=570M, 

3150 M 

6 2 runs of 2.5 Sq. mm. cable run through hollow 

tubular pole for street light fitting along with single 

run of PVC insulated copper earth continuity wire 

0.75 sq. mm. 

250 M 

7 SWITCH BOARD : 

Supply and erection of Hard wood switch board, 

double hinged type , free from knots and other 

defects and provided with locking arrangement with 

Hylam top cover as per follows:- 

a) 380x300x85 mm with 5 mm. thick Hylam top cover 

Switch Board for Type-II(1 N0. X26 units) + Ty. III – 1 

No. X 12 Units + Ty. -IV - 1 No. X 6 Units= 44 Nos. 

44 Each 

b) 200x150x50 mm with 3 mm. thick Hylam top cover 

Switch Board for Ty -II + Ty.III + Type IV 

174 Each 

c) 150x100x50 mm with 3 mm. thick Hylam top cover 

Switch Board for Type - II + Ty.III + Type – IV 

174 Each 

B-II 

ELECTRICAL FITTINGS & ACCESSORIES 




1 Supply, installation, connection , testing and 

commissioning of Bus bar box made up of Thermo 

plastic box dust proof, water tight, acid resistant, 

corrosion proof, insulated and shock proof, fire 

retardant, self extinguishing, Halogen & silica free 

non toxic material with internally embedded gasket 

(PU) Size 390 X 950 X 235 mm. with Al Busbar for 

single phase and neutral suitable for 100 A rating. 

The box shall be provided with 100A, HRC fuse 

base unit 2 nos & HRC fuse 100A rating , 

transparent lead and complete with insulators and all 

other accessories for bus bars. 

1 Each 



plastic box dust proof, water tight, acid resistant, 

corrosion proof, insulated and shock proof, fire 

retardant, self extinguishing, Halogen & silica free 

non toxic material with internally embedded gasket 

(PU) Size 390 X 950 X 235 mm. with Al Busbar for 

single phase and neutral suitable for 200 A rating. 

The box shall be provided with 200A, HRC fuse 

base unit 2 nos & HRC fuse 200A rating , 

transparent lead and complete with insulators and all 

other accessories for bus bars. 



plastic box Size 300 X 300 X 170 mm. with Al. 

Busbar for single phase and neutral suitable for 63 A 

rating. The box shall be provided with insulators and 

all other accessories for bus bars. 

5 Each 

25 Each 


4 Supply of KV Thermo plastic box with 

transparent lid, box Size 168x253x115 mm. 

including supply of 1 No. 1 ø,AC Electronic 

Energy meter with LCD display, 230 volt, 50 

Hz. Rating 10-40A.Energy Meter with 

mounting plate complete with all 

accessories.(Make : HENSEL's Cat. No. KG 

9002) & Installation and connection at both 

ends of new energy meter and thermoplastic 

box as mentioned above with fixing hardwares 

and accessories . 

6 Each 




transparent lid, box Size 300 x 600 x 170 mm. 

with mounting plate including supply of 1Ø 

Electronic Energy Meter with LCD display, 230 

Volts, 50Hz., Rating 5 -20A, 4 Nos. for Type-II 

& and 4 Nos. Porcelain fuse base unit 16A with 

6 Each 

fuse rating 10A complete with all 

accessories.(Box Make : HENSEL's Cat. No. 

Mi 0400 or similar) & Installation and 

connection at both ends of new energy meter 

and thermoplastic box as mentioned above with 

fixing hardwares and accessories. 





Volts, 50Hz., Rating 10 - 40A, 4Nos. ( for 

Type-III & Type -II) and 4 Nos. Porcelain fuse 

base unit 32A with fuse rating 32A complete 

with all accessories.(Box Make : HENSEL's 

Cat. No. Mi 0400 or similar) & Installation and 




2 Each 






Volts, 50Hz., Rating 5 -20A,2Nos. for Type-II 

and 2 Nos. Porcelain fuse base unit 16A with 

fuse rating 10A complete with all 






1 Each 







Volts, 50Hz., Rating 10-40A, 2Nos. for Type- 

III and 2 Nos. Porcelain fuse base unit 32A 

with fuse rating 32A complete with all 






1 Each 


commissioning of following electrical fittings and 

accessories with fixing hardwares. 

a) SP MCB,10A 230Volts Type- II Qrs.-26 units ( 

Make: Havell's, MDS Legrand, C&S, G.E, 

Crompton Greaves, ABB, Siemens & approved 

list of CEE/CLW) 

b) SP MCB,32A, 230 Volts for Type- III- 12 Units 

( Make: Havell's, MDS Legrand, C&S, G.E, 

Crompton Greaves, ABB, Siemens & approved 

list of CEE/CLW) 

26 Each 

18 Each 


c) Sheet steel main switch Double Pole, AC, 230 volts 

16 A with rewireable type porcelain fuse base unit. – 

Type -II-26 Units &Type-III- 12Units . Make: Havell's, 

C&s, BCH, L&T, Siemens, G.E 

26 Each 

d) Sheet steel main switch Double Pole, AC,415 volts 

32 A with rewireable type porcelain fuse base unit. – 

Type -III-12 Units x 1 No. Make: Havell's, C&s, BCH, 

L&T, Siemens, G.E 

18 Each 



e) Sheet steel MCB operated Distribution Board, 

comprising of 32A, SP&N single phase, 230 volts as 

incoming and 6 way Comprising of 4 Nos. SP, MCB 

,6 Amps., 230 volts & 2 Nos. SP, MCB ,20 Amps., 

230 volts as out going feeders enclosed in a sheet 

steel enclosure and the D.B shall be mounted on 

Switch Board. Type-IV - 6 Units and 12 units Type- 

III.( Make: Havell's, Havell's, Standard, MDS 

Legrand, C&S, G.E, Crompton Greaves, ABB, 

Siemens & approved list of CEE/CLW) 

18 Each 

f) Piano Switch 6A,230 volts ( flush mounting type) ( 

Ty. II - 14 Nos. x 26units + Ty. III- 18 nos. x 12 units 

+ Ty. IV-22 nos. x 6units (Make :-Anchor/ 

SSK/Pritty/Pritam) 

g) Wall socket 5pin 6A, 230 volts ( flush mounting 

type)(Ty. II- 3 Nos. x 26units + Ty. III- 4 nos. x 12 

units + Ty. IV- 5 nos. x 6 Units) 

(Make :- Anchor/SSK/Pritty/Pritam) 

712 Each 

156 Each 


h) Poly carbonate Angular/ Flat lamp holder with PVC 

square box/ PVC round block 100mm. dia.x 37mm. 

deep. (Ty. II- 6 Nos. x 26units + Ty. III- 9nos. x 12 

units + Ty. IV-9 nos. x 6 units 

.(Make :- Anchor/SSK/Pritty/ Pritam) 

i) Ceiling rose 3 plate type,6A, 230 volts with PVC 

square box/ PVC round block 100mm. dia.x 37mm. 

deep and connections to ceiling fan & F.L. tube fitting 

with PVC insulated twin twisted flexible copper 

conductor cable size 24/0.20mm 

(Make :- Anchor/SSK/ Pritty/Pritam) 

(Type –II- 5 nos.x 26 units + Ty. III- 6nos. x 12 units 

+ Ty. IV- 10 nos. x 6units ). 

318 Each 

262 Each 

j) Call bell ding dong type to be operated on AC 230 

volts (Ty.IV- 1No X 6 Units) 

(Make :- Anchor/SSK/ Pritty/Pritam) 

6 Each 



k) Bell push switch to be operated on AC, 230 volts, 6A( 

D Ty.-1 No. x 20 Units,Ty.Iv 1 No. x 10 Units,Ty.V- 2 

Nos. x 10 Nos.) (Make :- Anchor/SSK/ Pritty/Pritam) 

6 Each 

l) MCB operated power plug & socket 20A, 230Volts, 

with SP MCB 20A ,enclosed in a sheet steel 

enclosure. Type - IV - 1no. x 6 units ) 

(MAKE: Havell's, MDS Legrand, C&S, G.E, 

Crompton Greaves, ABB, Siemens & approved list of 

CEE/CLW) 

m) Power wall socket 5 in 1, 20/10A socket, switch, 

fuse, indication lamp combination unit flush mounting 

type (Type -III-2 No. X 12 Units +Type - IV - 1Nos. x 

6 units ) (Make :- Anchor/SSK/Pritty/Pritam) 

n) Supply and connection of CFL lamp 23 watt, suitable 

for BC lamp holder 

6 Each 

30 Each 

318 Each 



commissioning of Energy efficient Ceiling fan 

1200mm. sweep,AC, single phase, 230 volt, 50 Hz. 

with double ball bearing with capacitor, 300mm. Long 

down rod and canopies, three number blades made 

of alluminium alloy with speed regulator suitable for 

1ø, 230 volts, 50 Hz. as per IS: 374 of latest edition, 

similar to Havell's Model No. ES-50. 

118 Each 

11 Supply,Installation, connection, testing and 

commissioning of Decorative ultra slim extruded 

aluminium box fixture with diffuser & domestic 

electronic ballast suitable for single TL-5 lamp, 28 

watt nominal voltage 240 volt, 50 Hz. Complete with 

all accessories and TL-5 lamp 28 watt tubular lamp 

including supply of M.s fixing clamps, fixing 

hardwares and flexible copper cable twin twisted size 

24/0.20mm , 1 mtr. Long for each fitting. 

144 Each 

B-III 

EARTHING OF QUARTERS 



1 Digging of earth pit in semi rocky soil and earthing 



washers etc. as per Technical Specn. & Drg. No. 

CLW/E/1158(B)Type II - 7 Nos. + Type III - 3 Nos. + 

Type -IV- 3 Nos. 

2 Provision including fitment of earth terminal bar made 

of G.I. flat size 50 x 6 mm. thick with tapped holes for 

screwed terminals galvanized M6 x 25 mm. 

hexagonal screws, spring and plain washers. 

Type II - 7 Nos. + Type III - 3 Nos. + Type -IV- 3 

Nos.) 


commissioning of 8 SWG G.I. wire from Earth pit to 

earth terminal bar 

13 Each 

block 

13 Each 

block 

130 M 


4 Supply, erection of 8 SWG G.I. wire from earthing pit 

to earth terminal bar through 13 mm. dia. G.I. 

pipe(Medium gauge) with 2nos. bend including 

supply of G.I. pipe , bends& G.I.earth wire.(The 

earth wire shall be continuous up to earth terminal 

bar). 

33 M 


commissioning of rest length of 12 SWG G.I. earth 

wire. 

476 M 

E 

PROVISION OF H.T.O.H LINE, 500 KVA 

TRANSFORMER, L.T. PANEL & L.T. 

CABLE 

1.1(a) Rail pole 85lbs./ yd. 36'-0" long 26 CLW Supply 

1.1(b) Rail pole 85lbs./ yd. 18'-0" long 2 CLW Supply 

1.1 

(c) 

Collection of Rail pole(85 lbs./yd. 36'-0" long from 

PWI yard) erection and foundation of rail poles 

including supply of all materials like cement, sand 

and stone chips as per Technical specification and 

Drg. No. CLW/E/1785 & CLW/E/ 1732. 

26 nos 

1.1(d) Collection of Rail pole(85 lbs./yd. 18'-0" long from 

PWI yard) erection and foundation of rail poles 

including supply of all materials like cement, sand 

and stone chips as per Technical specification and 

Drg. No. CLW/E/1785 & CLW/E/ 1732. 

2 nos 



2.1 Supply and fixing of M.S. channel cross 

arm(100 mm. X 50 mm., 9.2 Kg./m 1.65 M to 

1.7 M.long) and fixing of M.S. clamps with 

nuts, bolts and washers etc. including cutting, 

bending, straighting, drilling, bolting, fixing in 

position and applying a priming coat of 

approved steel primer for 11KV. H.T. line as 

per Tech. Specn. and Drg. No. CLW/E/1785 & 

CLW/E/ 1732. 

a) For Three phase line (Single pole structure) 20 Set 


) For Three phase line (Double pole structure) 1 Set 

c) For Three phase line (Tri pole structure) 2 Set 

2.1 Supply and fixing of M.S. channel cross arm(100 

mm. X 50 mm., 9.2 Kg./m 1.65 M to 1.7 M.long) and 

fixing of M.S. clamps with nuts, bolts and washers 

etc. including cutting, bending, straightening, drilling, 

bolting, fixing in position, and applying a priming coat 

of approved steel primer for 11KV. H.T. line as per 

Tech. Specn. and Drg. No. CLW/E/1785 & CLW/E/ 

1732. 

a) For Three phase line (Single pole structure) 20 Each set 

b) For Three phase line (Double pole structure) 1 Each set 

c) For Three phase line (Tri pole structure) 2 Each set 

3.1 Supply and erection of M.S. angle Tie bracing size 

50 mm. X 50 mm. X 6 mm. for strengthening of H- 

pole/ Tri pole structure complete with M.S. fixing 

clamps, G.I. nuts, bolts and washers etc.including 

cutting, bending, straightening, drilling, bolting, fixing 

in position, and applying a priming coat of approved 

steel primer for 11KV. H.T. line as per Tech. Specn. 

and Drg. No. CLW/E/1785 & CLW/E/ 1732. (Note :- 

for Double pole structure 1 sets & for Tripole 

structure - 3 sets) 

7 Set 



4 Supply and fitmet of 11 KV Pin insulator, 'U' clamps, 

bolts, nuts and washers etc. complete with all 

accessories including testing and commissioning. 

60 Each set 

5 Supply and fitmet of 11 KV Disc insulator complete 

with all accessories including testing and 

commissioning. 

6.1 Procurement of ACSR conductor size 6/4.72 Al + 7/ 

1.57 Steel 

18 Each Set 

3 KM CLW Supply 


6.2 Stringing, connection, testing and commissioning of 

ACSR conductor size 6/4.72 Al + 7/ 1.57 Steel 

7.1 Supply, stringing and connection of 6 SWG G.I. wire 

Cradle guard (i.e 2 run of G.I. wire and tie/ cross at 6 

feet horizontaly apart) 

8 Supply and foundation of Stay set complete with turn, 

buckle, thimble, egg insulator, twisted 11/14 strand 

G.I. wire and straining screw as per Tech. Specn. 

3 KM 

2.1 KM 

4 Each 

9 Supply and painting of poles and other steel 

members with 2 coats of Red Oxide and 1 coat of 

Aluminium paint as per Tech. Specn. 

a) Single pole structure 20 nos 

b) Double Pole structure 1 nos 

c) Tri- pole structure 2 nos 

10 Supply and fixing of 'Danger Board' fabricated from 

10 SWG M.S. sheet and marked as per I.E. Rules for 

H.T. lines. 

30 Each Set 

11 Supply and fixing of 'Anticlimbing Device' as per Drg. 

No. CLW/E/1101 

26 Each Set 

12 Supply and wraping of barbed wire as per Note No. 1 

of Drg. No. CLW/E/1792 

26 Each Set 



13 Supply, installation, connection, testing and 

commissioning of Triple Pole Air Break Gang 

Operating Switch 400 Amps, 3 insulator type 

complete with operating rod and handle and locking 

arrangement including supply and erection of M.S. 

channel, fixing clamps and hardwares as per Drg. 

No. CLW/E/1792. 

2 Each Set 


14.1 Supply, installation, connection and commissioning 

of 12 KV, 10KA rated (Discharge Class-I) single pole 

unit, Metal Oxide Gapless Surge Arrestor to be used 

on normal voltage of 11KV and maximum voltage of 

12 KV for an MCOV of 9.6 KV (RMS) for solidly 

earthed neutral system comprising of Metal Oxide 

elements, hermetically sealed in a porcelain 

container having pressure relieving arrangements at 

both ends with connector suitable for ACSR 

conductor as per IS: 3070(Pt.-III) of 1993 & IEC-99-4 

of 1991.Supply of connecting lead from lightning 

arrestor to phases shall be suitable cross section of 

multi strand PVC insulated Cu. conductor cable of 

suitable voltage grade along with the complete set of 

lightning arrestor 3 nos in each set. Make : OBLUM, 

CGL 

2 Each Set 

14.2 Supply of M.S. Channel size 100mm. X 50mm. (9.2 

Kg./ metre) 1.65 M. to 1.7 M. long including supply of 

G.I. fixing clamps at both ends with nuts, bolts and 

washers etc. and M.S. plate size 300mm. width x 356 

mm. length X 4 mm. thick 3Nos. shall be seperately 

welded and drilled as per requirements (Continuous , 

not tagged) with the M.S. channel for fitment of Metal 

Oxide gapless surge arrestor as per CLW's Drg. No. 

CLW/E/1980. 

2 Each Set 

14.3 Supply, erection, connection, testing and 

commissioning of G.I. flat strip size 50 x 6mm. Thick 

from lightning arrestor to the earthing pit continious in 

one length including supply of fixing hardwares along 

the pole. Approximate 15 M. G.I. strip for each 

earthing pit for lightening arrestor. 

30 M 




14.4 Supply, erection and connection of annealed Copper 

strip size 50 x 6 mm. thick (for 3 Nos. lightning 

arrestor in a set) and shall be provided with holes of 

suitable size as per dimension of lightning arrestor in 

the shorting link of suitable length. 

2 M 

14.5 End connection of Lightning arrestor by P.G. clamp 

at O.H. ACSR conductor. 

2 Each Set 


commissioning of Drop out Expulsion type fuse unit 

rated for 50/100 Amps. As per specn. Including 

supporting M.S. channel and fixing clamps and 

hardwares as per Drg. No. CLW/E/1792(3 Nos. in a 

set) 

2 Complete 

set 

16.1 Digging of earth pit in semi rocky soil and earthing 



washers etc. as per Technical Specn. & Drg. No. 

CLW/E/1978 


commissioning of 8 SWG G.I. wire run along the pole 

18.1 

(a) 

Procurement of of out door type Distribution 

Transformer 500KVA, 11000V/433V, 3 phase, DY- 

11, 50 Hz. Bushing type. 

5 Each 

45 M 

1 nos CLW Supply 

18(b) 

Installation, connection, testing and commissioning of 

transformer including supply of fixing hardwares. 

1 Each 

19.1 Supply, installation, connection, testing and 

commissioning of L.T Distribution panel (Out door 

type)floor mounted comprising of One No. 630A,50 

KA, 4 Pole, 415 V TP & N, Microprocessor based 

MCCB as incoming and 2 Nos. 250A & 3 Nos. 100 A 

& 5 Nos. 63 A 4 Pole, 35 KA, 415V, TP&N MCCB as 

out going feeder with electrolytic copper bus bar for 

phases and neutral and aluminium bus bar for 

earthing(40 X 6 mm.) complete with digital 

multifunctional meter for obtaining current, voltage, 

power factor, energy etc. for incoming and ammeter, 

voltmeter, ammeter selector switch, voltmeter 

selector switch, suitable CT, neon lamp phase 

indicator as per Tech. Specn. The panel shall be 

kiosk type with double door and provided with locking 

arrangement and making foundation of L.T. Panel. 

1 Each 




23.1 Supply, erection, connection and testing of hard 

drawn All Aluminium stranded conductor 100 Sq. 

mm.(Size 7/4.39) as per Drg. No. CLW/E/1792 

25 M 

24 Supply and installation of following items with all 

fixing accessories as per Drg. No. CLW/E/1792 for 

Pole mounted type transformer and switching yard. 

24.1 Painting of the XPM enclosure with two coats 

Aluminium paints conforming to IS: 2339 

25 Formation of earth pit and earthing by 100Mm. Dia. 

G.I. pipe and G.I. plate size 1.2 M x 1.2 M x 6.3mm. 

Including digging of soil and plastering of earthing 

arrangement and interconnection of plate and pipe 

by 4 x 8 SWG G.I. wire and R.C.C. slab covering as 

per IS: 3043 and connected to the body of the 

transformer , transformer neutral, L.T. panel and 

lightning arrestor by 7/14 strand G.I. wire 

1 Complete 

set 

54 Sq.m 

4 Each Set 

26 Supply, erection, connection testing and 

commissioning of 7/14 strand G.I earth continuity 

wire from Earth pit to Transformer body, Transformer 

Neutral , L.T. panel , Lightning arestor. 

40 M 

End of Document

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