Event Internship - 500 Festival

Event Internship (Mini-Marathon), Spring 2014
40 hours per week requested
January 13 – June 6, 2014
Supervisor: Eric Rowles, Event Director
The ideal candidate for this position will be looking for a career in the field of event planning and is taking
classes or already has had some special event planning experience. The candidate will be working to produce the
nation’s largest half-marathon and all the events supporting the half-marathon, in addition to helping with
coordination of the Training Series and the 500 Festival Memorial Service. This person needs to be multi-task
oriented with superior organizational skills, customer relations experience, a great attitude and strong written
and verbal communications skills. It is our preference that the Mini-Marathon Intern does not take classes
concurrently with this internship.
The candidate must also be flexible and willing to put in additional hours as needed prior to and especially
during the months of April and May for all of the 500 Festival events. This would include the ability to work up to
14 hours per day and 80 hours per week during peak event times.
Special note:
Manual labor will be involved in this job, so please be sure you are able and willing to do manual labor before
responding to this opportunity. Examples include moving water containers, large signs, tables, chairs and other
event type items.
Specific responsibilities:
Assist in the coordination of the following Mini-Marathon events: Mini-Marathon, 5K and Training Series.
Learning Outcomes: Event planning, communications, teamwork, problem-solving and logistics
Coordinate the Elite Participant segment of the Mini-Marathon. As well as the distribution of Mini-Marathon
awards and prize money.
Learning Outcomes: Communication, leadership and organization
Assist in the coordination of the 500 Festival Memorial Service including direct communication with families of
fallen soldiers.
Learning Outcomes: Event planning, customer and community service
Responsible for answering all questions posed by participants and committee members regarding the events
listed.
Learning Outcomes: Verbal communication and customer relations
Coordinate written and verbal event details to Executive Board and Volunteer Committees.
Learning Outcomes: Written and verbal communication and leadership
Assist with committee meetings and dissemination of meeting minutes for the Mini-Marathon and Memorial
Service.
Learning Outcomes: Listening and small group discussion
Stipend:
The intern will earn a weekly stipend of $200 that will be paid at the end of each month.

Benefits:
Experience all 500 Festival events and be behind-the-scenes
500 Festival logo apparel
Opportunity to work with community leaders and volunteers
One ticket to the Indianapolis 500
Two tickets to the IPL 500 Festival Parade
Great experience and fun!
College credit:
The 500 Festival will work with any educational institution to ensure that the intern receives proper credit for
their experience. This includes any forms, documentation or correspondence with the internship coordinator
that is required or necessary.