Sewer Board 12/21/10 Meeting Minutes - the Town of Winfield

Town of Winfield 10645 Randolph Street Winfield, IN 46307
Meeting of the Winfield Sewer Board
Tuesday, December 21, 2010 6:00 PM
The meeting was called to order at 6:00 pm. Roll call found James Hicks, BC Spear and Mark
Wacnik present. Clerk-Treasurer Rick Anderson, Deputy Clerk-Treasurer Lori Lesniewski, Town
Attorney William Enslen and Council Administrator Kathleen DeRuntz were also present.
MINUTES TO BE APPROVED:
The minutes from the Sewer Board Meeting on November 16, 2010 were presented. Mark Wacnik
made a motion to approve the minutes as presented. BC Spear seconded the motion. A roll call
vote was taken: Jim Hicks – yes; Mark Wacnik – yes; BC Spear – yes. The motion passed 3-0.
STAFF REPORTS:
Bob Gertzen of Utilities, Inc. went through the operational report presented for the sewer plant and
lift stations. There was discussion of several issues. Attorney Enslen raised the question, should the
Town periodically have the engineers check and look at all of the lift stations, even the private ones
because it impacts the Town’s system ultimately? Bob Gertzen agreed.
Jim Hicks asked about the situation regarding the pump under the maintenance bond; Bob Gertzen
said that the company, Gaskill-Walton is still reviewing the bond and replacement. Jim Hicks asked
about the age of the pumps, should we develop a schedule for replacing the pumps? Bob Gertzen
will come up with a recommended schedule of priority of replacement of pumps factoring in age
and history of pump.
Jim Hicks asked Bob Gertzen about the contract with Utility Services, Inc. that is due to expire
soon. Bob Gertzen did not believe it would involve an increase in cost but possibly a longer term.
Bob will get something to Rick Anderson in January 2011 to review.
NEW BUSINESS:
1. Discussion of Possible Lateral Sewer Line blockage at 10467 Pike Street
Jim Hicks reviews the memo provided regarding this issue. A discussion of the direction of the
problem, which street the lateral is one. Tony Kenning is directed to find this information so
that the Town may respond to the complaint.
2. Status of RFP for Sludge Hauling
The two bids that were received were opened by Rick Anderson in front of the Board. The
companies responding were Allied Waste (current hauler) and Waste Management. The two
bids were discussed and it was determined that more analysis would be need to determine which
of the two bids were the better. A motion to take the bids under advisement to the Engineer,
Clerk Treasurer and Attorney was made by Mike Wacnik; seconded by BC Spear. A roll call
vote was taken: Jim Hicks – yes; BC Spear – yes; Mark Wacnik – yes. The motion passed 3-0.
TREASURER’S REPORT:
Rick Anderson presented the treasurer’s report and claims in the amount of $195,317.43. The only
unusual or non-recurring expenses were a bond payment in the amount of $150,000.00. Mark
Wacnik made a motion to approve the claims of $195,317.43 as presented; BC Spear seconded the
motion. All were in favor.
Winfield Sewer Board Meeting Minutes; Tuesday, December 21, 2010
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Town of Winfield 10645 Randolph Street Winfield, IN 46307
There were no residents requesting placement on the agenda. Jim Hicks gave the announcements.
The next Sewer Board Meeting is Tuesday, January 18 th , 2011 at 6:00 PM.
Mark Wacnik made a motion to adjourn the meeting; BC Spear seconded the motion. All were in
favor. The meeting adjourned at 6:20 pm.
Respectfully submitted:
James L. Hicks Kathleen DeRuntz
Town Council President Recording Secretary/Council Administrator
Winfield Sewer Board Meeting Minutes; Tuesday, December 21, 2010
pg. 2of 2