ZILLA SWASTHYA SAMITI, JHARSUGUDA Office ... - District Website

ZILLA SWASTHYA SAMITI, JHARSUGUDA
Office of the CDMO-cum-District Mission Director (DPMU, NRHM), Jharsuguda
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Advt. No. 852 / DPMU Dt. 10/04/2013
TENDER CALL NOTICE
Sealed quotations are invited from Transporters/ Tours Operators/ Travel Agents/
Private Organizations/ NGOs and Individuals situated within Jharsuguda district having
vehicles manufactured not later than date of 01.04.2012 on monthly (Annex-A) and day to
day (Annex-B) basis to be used for the purpose of NRHM of Zilla Swasthya Samiti Jharsuguda.
The quotation should be sent separately for both monthly and day to day hiring.
The detail terms and conditions may be down loaded from the website:
www.jharsuguda.nic.in. The tenders should reach the office of the undersigned by
30.04.2013 (till 2:00 PM) through Regd. Post/ Speed Post/ Courier Service. The tenders will be
opened at 3:00 PM on the same day. The undersigned reserves the right to reject any or all
the tenders without assigning any reason thereof.
Memo No.853/DPMU Date: 10/04/2013
Sd/-
CDMO-cum-District Mission Director
Jharsuguda
Copy forwarded to Dist. NIC Officer for information and requested to hoist the said
advertisement in NIC website.
Copy forwarded to the Editor, Sambad and Dharitri , Bhubaneswar for information and
requested to publish the same single time in the local editions on dt. 12.04.2013 positively
and furnish the sample copy with bill to the undersigned for necessary payment.
Copy to the notice board DHH/the Collectorate/Municipality/BDOs’ of Jharsuguda district.
Five copies to be hanged for public information in five conspicuous places of Jharsuguda Town.
Sd/-
CDMO-cum-District Mission Director
Jharsuguda

TENDER ADVERTISEMENT
Zilla Swasthya Samiti, Jharsuguda
Sealed quotations are invited from Transporters/ Tours Operators/ Travel Agents/ Private Organizations/
NGOs and Individuals situated within Jharsuguda district having vehicles manufactured in the year 2012
or after hire on monthly as well as day to day basis to be used for the purpose of “NRHM” of Zilla
Swasthya Samiti Jharsuguda for a period of one year per the terms and conditions mentioned in the
tender papers available in the office of District Programme Management Unit (DPMU) and can be
downloaded from the website www.jharsuguda.nic.in by paying non refundable demand draft or pay order
in favour of Zilla Swasthya Samiti (ZSS), Jharsuguda of rupees 200 plus vat.Sealed quotations in the
prescribed forms in two envelops - one for technical bid and second for financial bid addressed to Chief
District Medical Officer, Jharsuguda (Annexure-A).
Sealed quotations are also invited form Agencies/Vehicle owner for hiring of vehicles day to day basis for
DPMU, NRHM. Interested travel agencies/individual vehicle owners may submit offers as per the terms &
conditions set by this office (Annexure-B). . The quotation should be sent separately for both
monthly and day to day hiring.
The complete quotation as per requirement separately for both monthly and day to day as per
annexure A/B should reach to the Chief District Medical Officer, Jharsuguda on or before 30.04.2013
by 2 PM though courier, speed post or registered post only and which should be super scribed as
“QUOTATION FOR HIRING VEHICLE (day to day Basis), for DPMU, NRHM.
The details specification and terms & conditions of vehicle may be downloaded from the website
www.jharsuguda.nic.in and the authority reserves the right to cancel or reject any or all the quotation
without mentioning any reason thereof.
Sd/-
CDMO-cum-District Mission Director
Zilla Swasthya Samiti
Jharsuguda

Memorandum of Understanding
For all Institutional Vehicle engaged under JSSK
(JE/ Private empanelled Vehicles/ Corporate Ambulances)
The Memorandum of Understanding (MOU) is executed at ______________ (name of the
Place) on this _____________ day of the year __________
Between Chief District Medical Officer, Dist. ________________ / M.O. I/C,
________________ having office at __________________ & M/s
________________________________________________________________ (name and
address of the Ambulance provider)
WHEREAS,
M/s __________________________(name of the vehicle/ambulance provider) had procured
the vehicle/ambulance bearing the registration number ___________________________ and
to put them in proper use, has agreed to operate it as DPMU, NRHM for programme
management on behalf of the Chief District Medical Officer under the terms and conditions
attached at Annexure _______. The period of this MOU shall be initially for a period of one
year from the date of signing of this MOU & may be extended based on satisfactory
performance.
IN WITNESS WHEREOF, both the parties to this MOU through their respective authorized
representatives have executed these presents and affixed their hands & common seal of their
respective organization on the day, month & year first set forth above.
For
Signature
Name
Designation
Seal
For
Signature
Name
Designation
Seal
Witness Witness
1. Signature 1. Signature
Name
Designation
Name
Designation
2. Signature 2. Signature
Name
Designation
Name
Designation

1. ESSENTIAL FEATURES OF VEHICLE:
The hired vehicle must possess all the pre-decided technical criteria (such as
vehicles should not be of more than two year old, must have all the relevant
papers, and should have the coverage of comprehensive insurance) etc.
The Driver/s must have Mobile Phone.
Maintenance of contractual vehicle is done regularly and in case of any accident,
the vehicle should be repaired within 48 hours.
JE Vehicle must have folding ladder for climbing to vehicle, water and light
facilities, one folding stretcher, curtains in the windows of the vehicle etc.
2. QUALIFYING CRITERIAS:
The Bidder should have a registered Transport Unit / Tours and Travel agency / NGO/
Individual having sufficient number of latest models of vehicles for hiring. Proof to this
effect is to be enclosed along with the tender. In addition, attested list of vehicles
owned by the tenderer must also be attached. All tenders without proof of registration
of transport agency/ firm and without attested list of vehicles, including copies of
registration certificate, will be rejected. In addition, the bidder should also enclose a list
of clients for whom service is provided by the firm.
3. OUTSOURCING MODEL:
Transport / vehicle will be hired locally on contractual basis for a period of one year on
the basis of out sourced criteria.
4. TECHNICAL SPECIFICATION/FEATURES:
Tenders will be invited from Private agencies / NGOs indicating the technical features
of the vehicle in one envelop and financial offer in second envelop. The technical offer
envelop will be opened in a fixed date to observe following conditions / specifications.
Jeep Type (Mahindra Max, Bolero, Marshal, Tata Sumo, Scorpio or equivalent).
Vehicle is not old for more than two years not later than date of
01.04.2012) for monthly hiring (Not applicable for day to day hiring vehicle).
Comprehensive Insurance valid policy is available with the vehicle.
The vehicle has all legal papers like registration, fitness certificate, Road payment
paper etc.
Valid driving license with the drivers
The agency interested to establish partnership under the programme will quote
the financial offer keeping in account the road tax, insurance premium etc. for which
State Government will not pay.
The servicing and maintenance of vehicle from time to time is the responsibility of
the private agency.
In case, the vehicle has to be sent for repair etc, the agency has to arrange an
alternative vehicle for the period. In case of accident, the vehicle should be repaired
within 48 hours.
5. PERIOD OF CONTRACT :

The contract is awarded for a period of one year from the date of issue of contract
award and the rates at which the contract is awarded will be valid throughout the
contract and no claims whatsoever on account of increase in the rate of fuel and other
factors such as statutory payments, minimum wages etc., shall be entertained and it
will be the responsibility of the owner to bear such additional expenses.
6. LOCATION OF THE VEHICLE
It will be located at any of the identified vehicle point in the district
7. INCENTIVE/DISINCENTIVE FOR PERFORMANCE
It will be governed as per guidelines, issued time to time by the implementing
agency
8. SETTLEMENT OF PAYMENTS-
No advance payment is payable by the RKS to vehicle firms. The billing will be done on
a monthly basis and it should be submitted by the firm by 5th of the following month.
The payment will be made only for those log book and duty slips which have been
signed by the Officer or any authorized officer. It will be the responsibility of the driver
to get the log book entries indicating start kilometer, end kilometer, distance covered,
time from Health Institutions, places/villages visited etc. for each occasion of journey
signed by the Officer or staff and duty slips signed by the officer/staff on a day to day
basis. The office shall be liable to pay the hiring and fuel charges only. Fuel charges:
Diesel @10 Km./Litre & Petrol @14 Km./Litre shall be reimbursed. All other
liability being the owner of vehicle shall be borne by the contractor. The agency shall
furnish an achievement report (in a specific format to be handed over to the
agency) of each vehicle on a monthly basis at the time of submission of bill.
9. RENEWAL OF CONTRACT –
The contract could be considered for extension based on satisfactory service
performed by the firm and by mutual agreement for such further period (s) as my be
agreed upon, but not exceeding one year at a time.
10. DISPUTE RESOLUTIONS-
The disputes, if any, arising out of this contract will be subjected to the jurisdiction of
the courts in the district only.
11. BID DOCUMENTS:
Sealed tenders in the prescribed form in two envelops – one for technical bid and
second for finance bid duly super scribing “Tender for Hiring of Vehicles DPMU,
NRHM” addressed to concern CDMO, Jharsuguda of the district through register post,
Courier and speed post only . The tender should be submitted in the performa given
below. It should be duly signed by authorized signatory and should bear the stamp of
the firm/company/ and signature of individual on each page. Late/delayed tenders to
any reason whatsoever will not be accepted /considered at all under any
circumstances.
12. Major features in details
Driver:
The firm would ensure that the drivers employed have valid driving license and carry
the necessary registration papers, security check verified and should be educated and
properly behaved, properly uniformed with NRHM logo and well conversant with the
traffic rules/regulations and city roads/routs. It will be the responsibility of the driver
to get the duty slips and log book entries indicating start kilometer, end kilometer,
distance covered and time from Health Institutions to places visited etc. for each

occasion of journey, counter signed by the authorized officer. The firm should have
adequate number of telephones for contact round the clock. The firm will provide a
mobile phone to driver exclusively for the purpose.
Insurance Papers:
It will be the responsibility of the transporter to carry the proper valid insurance at all
times in respect of the vehicle and also providing insurance cover to passengers. Proof
of valid insurance of all the vehicles quoted by the firm should be enclosed. He shall
agree to indemnify the losses and claims arising out of any negligence of misconduct
on the part of the operator or agent. Necessary proof to this effect should be enclosed
along with the tender. All tenders without such documents will be rejected.
Accident Handling:
If during the course of engagement of the vehicles to the services of the Health
Institutions, any accidents etc, occurred either to the vehicle or to the third party,
RKS/ZSS will not be responsible and any liability arising out of such accident will be the
responsibility of the firm only.
The journey to the destination and back shall be undertaken by the shortest
route possible. In case of breakdown of any vehicle during official duty, it shall be the
responsibility of the firm to provide a replacement immediately. If no replacement is
provided on time, alternative arrangement will be made and the cost thereof will be
deducted from the payment to be made to the firm.
Toll tax, Entry tax, Permit fee for crossing border if any, parking charges will be
borne by the implementing agency for which the original receipts should be
submitted.
The vehicles deputed should carry all relevant papers duly updated always.
All incidental expenditure towards repair will be borne by the vehicle owner. The
firms should have the capacity of repairing their vehicles in a short time and during
repair time the firm would place a substitute vehicle and driver immediately.
No compromise will be made by the Health Institutions towards punctuality,
cleanliness, obedience, promptness, behaviour etc. If the tender, at any point of time
during official duty, fails to perform duties, as directed by the Officer of concerned
health institutions the contact will be cancelled forthwith without any notice.
Service Tax:
The rates should be excluding the service tax. The service tax will be paid additionally
only after receiving the photocopy of the service tax registration certificate. No service
tax will be paid if the operator fails to provide proof of valid service tax registration.
Extension of Security Deposit: In case the contract signed with service
provider (successful bidder) is extended beyond one year on mutual consent, the
security deposit shall be retained for the extended period.
Refund of security deposit: The will be refunded to the contractor after sixty
days from the date of completion of the contract period and no interest would be
paid thereon.

Annexure-A- “Hiring of Vehicle on MONTHLY BASICS”
Technical Bid
For Hiring of Vehicle for DPMU, NRHM on monthly basics. The details in
respect of the company are as given under:
1 Name of the Company/NGO/Individuals
2 Address of the Company
3 Year of Registration/Incorporation (Proof to be
attended)
4 Number of Driver as on date
5 Annual Turnover (along with proof) for the last 3
financial years Year: Year: Year:
6 Service Tax Registration No. (Proof to be attached)
7 Income Tax Clearance Certificate (proof to be
attached)
8 Names of the Govt. Departments/Ministries along
with their address and details of contact person
tonwhom vehicles were provided (with details of
various vehicles/make)
9 Name, Designation and Address of the person to
whom all references shall be made regarding this
tender
10 PAN and Service Tax Details
11 Telephone with STD Code
12 Mobile Telephone No, if any
13 E-mail of the contract person, if any
14 Detail of Vehicles to be provided (vehicles more
than 2 years old will not by accepted) Type of
vehicle & year of manufacturing
Year-2012
Type of vehicle & year of
manufacturing
(Signature of the Authorized Signatory)
Date:
Place:
Name:
Designation:
Seal:

Financial Bid
Rates quoted for Hiring of Vehicle for DPMU, NRHM on monthly basics.
Particulars
Monthly Hiring Charges in Rs .(excluding Service
Tax)
(Pl. mention below the type of Vehicle & whether
Petrol/Diesel)-
Monthly hiring charges
of the passenger vehicle
(* without fuel) with
Driver.
• Fuel (Diesel) shall be reimbursed @10 Km./Lit. basis
Fuel (Petrol) shall be reimbursed @14 Km./Lit. Basis
DECLARATION
1. We are not involved in any major litigation that may have an impact of affecting or
compromising the delivery of services as required under this tender.
2. We are not black-listed by any Central/State Government/Public Sector Undertaking
in India
Date :
Place :
Yours faithfully,
Signature,
Name _______________________
Designation _______________________
Company Name
_______________________
Company Seal
_______________________

Annex-B- “Hiring of Vehicle on DAY to DAY basics”
Technical BID
For hiring of vehicles (4 Wheeler Passenger vehicles) on day to day
basic for DPMU, NRHM.
1 Name of the Owner
2 Address of the Owner
3 Type of vehicle & year of
manufacturing
4 Number of Driver as on date
5 Name, Designation and Address of the person to
whom all references shall be made regarding this
tender
6 Telephone with STD Code
7 Mobile Telephone No, if any
8 E-mail of the contract person, if any
(Signature of the Authorized Signatory)
Date:
Place:
Name:
Designation:
Seal:

FINANCIAL BID
Rates quoted for hiring of vehicles (4 Wheeler Passenger vehicles)
on day to day basic for DPMU, NRHM.
Service Charges for transportation of patients in a 4 wheeler passenger vehicle
Service Charges (Rs.) per hourly basis
Fuel charges to be reimbursed
Rs.4/- per Km irrespective of Diesel/Petrol Vehicle