HEALTH & SAFETY MANUAL - Metron Eledyne

HEALTH &
SAFETY
MANUAL
CONTROLLED STATUS
The content of this document is transmitted electronically in ‘read only’ form and is also
available on our website:
www.metroneledyne.co.uk
Metron Eledyne a division of Hubbell Limited. Registered in England No. 669157
18 Autumn Park, Dysart Road, Grantham, Lincolnshire, NG31 7DD, United Kingdom.
Tel: +44 (0)1476 516120 Fax +44 (0)1476 516121 Email: info@metroninc.com Web: www.metroneledyne.co.uk

CONTENTS
PAGE 1. Statement of Intent
2. Responsibilities
3. Compliance
4. External Support
5. Meetings
6. Awareness
7. First-Aid
8. Fire Precautions
9. Monitoring
10. COSHH
11. Electrical Safety
12. Mechanical Handling
13. VDU’s
14. Visitors
15. Working at Height
16. Company Vehicles/Driving
17. Sitework
18. Personal Protective Equipment
APPENDICES
Risk Assessment Methodology
Safety Team Flowchart

RESPONSIBILITIES:
2
The Company is ultimately responsible for:
The health and safety of all employees.
The health and safety of visitors to the site.
Implementation of the Health and Safety Policy.
Managers and Supervisors are to organise their departments so that:
The Company’s Health and Safety Policy and all relevant information issued
by the Company is acted upon.
Health and Safety responsibilities within their respective departments are
properly assigned and fulfilled.
Staff comply with this handbook and any other Health & Safety information
supplied by the company, with special regard to safe working procedures
and wearing of safety equipment provided.
Each individual employee receives the appropriate Health &Safety
information and training required for their specific job. Part of the training
must include induction training and location of first aid treatment and fire
exits.
Accidents are fully investigated with a view to preventing any recurrences.
Good housekeeping standards are maintained throughout the site.
All new and existing equipment is periodically inspected and that there are
procedures in place with reference to mechanical and operational safety.
Employees must ensure that:-
They co-operate with the company by fulfilling their legal responsibilities under
Health & Safety Legislation. All relevant information issued through the Health
and Safety Management System is to be acted upon.
Employees must:
Ensure that they are aware of the Health and Safety implications of their jobs
and in particular are aware of the emergency evacuation procedure.
Take reasonable care for the Health and Safety of themselves and any other
people who may be affected by their acts or omissions.

Co-operate with employers and others to enable them to comply with statutory
duties and requirements.
Not intentionally or recklessly interfere with or misuse anything provided in
the interests of health and safety.
Use any dangerous substances, means of production and transport equipment
in accordance with relevant training and instruction.
Use equipment / safety devices provided to them by Metron Eledyne in
accordance with any training given in the use of the equipment.
Report any defective equipment / process to their Line Supervisor or team
leader.
Report anything they consider to be a possible danger, or any shortcomings in
the arrangements for Health and Safety, to their immediate supervisor.
At all times fully comply with Health and Safety Regulations. Any breach of
Company standard Operating Procedures or Statutory Regulations may lead
to disciplinary action being taken.

3
COMPLIANCE:
The Company will strive to comply with all relevant Health and Safety
legislation. A full list of applicable legislation is held within the
company’s quality system, Q-Pulse, and maintained by the groups
Quality and Environmental Manager of actual legislation that the
Company is subject to and other legal requirements to which it
subscribes.

4
EXTERNAL SUPPORT:
In addition to the internal management team we use the resources of
our parent company, Hubbell Ltd, to give added support on specific
issues arising, and to conduct periodic audits to ensure compliance
with legislation.
We are registered with our local HSE office at:
HEALTH & SAFETY EXECUTIVE
CITY GATE WEST
TOLLHOUSE HILL
NOTTINGHAM

5
MEETINGS.
Management meetings are held on a quarterly basis at least, based on
an agenda which includes Health & Safety and Environment. The
purpose of this is to expose any issues which have arisen during the
month and take action where necessary. All actions are logged and
reviewed at the next meeting until fully resolved.
The attendees are the usual Health, Safety & Environmental
Management Team, with additional attendees dependant on specific
issues as listed within the Agenda.
Decisions arising from these meetings are conveyed to the personnel
concerned by means of memo, verbally or in terms of updated
procedures.
Managers will make known any changes to processes which may have
safety or environment implications.
The minutes taken will form the basis of the following meeting thus
ensuring continuity of aims and targets.

6
GENERAL AWARENESS
All new staff are given an induction which includes a full presentation
on Health & Safety.
This is backed up by specific training courses (where deemed
beneficial), and by ‘on-the-job’ and ‘in-house’ training, all of which is
held on the individuals training file.

7
FIRST-AID
We currently have the following trained ‘First Aider at Work’:
Full 4 Day Cert Holders: Michael Dowse until 5.4.2013
Robert Bowen until 8.10.2014
An Accident Book is maintained and accidents are reported to the
Quality/Safety Manager as soon as possible, who then, if necessary,
reports to the HSE under the terms of RIDDOR.
First-Aid boxes are maintained by the above trained personnel, in
addition to eye-wash stations.
Staff are encouraged to report “near-misses” to their respective
managers or the Quality/Safety Manager, which will then be discussed
at the management meetings and appropriate actions taken where
necessary.

8
FIRE PRECAUTIONS.
All personnel are instructed on fire procedures during induction, and
drills and alarm equipment testing is carried out on a regular basis and
recorded.
Extinguishers are positioned throughout the facility with regular
maintenance being carried out by a specialist contractor.
Fire roll-callers are appointed and Fire Marshals trained:
Roll Callers:
Martyn Fovargue (deputy)
Mick Dowse (main)
Steve Bennett (deputy)
Fire Marshals: Matt Heard (rear office - deputy)
Harry Garner (rear office)
Rob Bowen (factory - deputy)
Paul Foster (factory)
Martin Freestone (front office - deputy)
Andy Shaw (front office)
A Fire Policy Statement is issued by the Managing Director annually to
define company and employee responsibilities.
Visitors have to sign in at reception and give vehicle details. They also
receive a ‘Visitors Safety Information’ sheet.
Staff are given training in extinguisher use when units are available for
discharging.
All exits routes are marked and signs and emergency lighting
maintained.
A risk assessment has been carried out which gives a LOW RISK
category for the premises.

9
MONITORING
RISK ASSESSMENTS.
The company carries out assessments of risks in all areas in line with
the methodology chart in the appendices.
These are reviewed every year or when there are changes in
procedures or processes.
HAZARDS ASSESSED CURRENTLY INCLUDE:
SLIPS & TRIPS
MACHINERY(MOVING PARTS)
WORK ABOVE GROUND LEVEL
PRESSURE SYSTEMS
EJECTED MATERIALS
ELECTRIC SHOCK
VEHICLES
DUST/FUMES
NOISE
MANUAL HANDLING
LIGHTING
DISPLAY SCREEN EQUIPMENT
FIRE
HAND & ARM VIBRATION
CHEMICALS

10
COSHH
Assessments for any chemicals used on site are carried out and data
sheets held by the first-aiders, with copies maintained by the Quality /
Safety Manager.
A separate set of data sheets are held for the chemicals used by the
cleaning staff, and checked by the Quality / Safety Manager as part of
the regular COSHH review.
The following general guidance is applicable to most substances:
- Always read the label on the container. Label any container that
you fill with chemicals.
- Wear the recommended protective equipment when working with
chemicals.
- Use safety equipment provided.
- Follow safe working procedures when handling hazardous
substances.
- If in doubt ask your supervisor/team leader
The company does not produce more than 500 kg of hazardous waste
and are therefore no longer formally registered with the Environmental
Agency as a disposer of hazardous waste.

11
ELECTRICAL SAFETY
All portable appliances are PAT tested annually by a approved
contractor and a record of results kept.
All electrical supply circuits in the Test Department are protected by
RCD earth leakage circuit breakers.
All fixed plant/machinery is inspected regularly for electrical safety
and logged on each assets Q Pulse record.
Measuring instruments are checked during calibration by an external
contractor.
The factory installation wiring is inspected by a registered electrical
contractor every three years.

12
MECHANICAL/MANUAL HANDLING
Correct Manual Handling can do a lot to prevent the strains and backache which accounts for
a very high proportion of all industrial injuries. Once your back has been injured that
weakness can remain with you for the rest of your life. You can avoid this type of injury by
following these guidelines.
- Assess the weight of the load and get help if it is beyond your capability. Where
appropriate use the mechanical aids provided.
- Size up the job - remove any obstructions; make sure there is a clear space where the
load has to be set down. Ensure you can see over the load when carrying it.
- Look for any splinters or sharp edges on the load.
- Stand close to the object and with your feet 8-12 inches apart, one foot in front of the
other, pointing in the direction you intend to move.
- Put your chin in; avoid moving your head.
- Bend your knees a crouch position, keeping your back straight.
- Get a firm grip at opposite ends of the load and keep the load as close to your body as
possible.
- Lift the load with your thigh muscles by looking up and straightening your legs.
Do Not
- Change grip when carrying.
- Twist your back while working
- Carry on if you feel strain.
- Stretch for loads.
Company guidance for mechanical/manual handling is as follows:
Single person lift no greater than 25KG*
Dual person lift up to 50KG*
Above 50KG – use of pallet truck
Above 1000kg – use Fork Lift Truck (up to 1500KG)
Above this specialist lifting equipment will be hired / contracted.
*Dependant on the individual – if in doubt get help.
Manual handling training is included in the induction of new staff.
Lifting equipment is subject to Regulatory inspections, and certificates to cover this are
retained within the Q Pulse Asset Register.
CURRENT HOLDERS OF CERTIFICATES FOR FORK LIFT TRUCK DRIVING (and
attachments):
Paul Conner Martin Freestone Clive Bell
Liam Shirtcliffe
Michael Dowse
Planning for unusual / abnormal loads is carried out by completion of the standard ‘Special
Load ‘sheet.

13
VISUAL DISPLAY UNITS
The company ensures the all employees are assessed annually to
prevent any adverse effects from the use of computer screens and fixed
workstations. This covers all habitual users but not those who use them
only for reference purposes. It does not include laptop users because of
the variations in possible location/positions.
The staff who undergo this assessment are entitled to the cost of eye
tests and financial assistance towards the purchase of spectacles.
Recommended periods of rest are specified at the induction.

14
VISITORS
The company takes the responsibility of visitors/contractors being on their site
seriously and with this aim we:
Provide a visitor registration book requesting details of name, company, person
visited, car registration, date, and times.
Safety information sheets are available in reception for new visitors:
VISITOR SAFETY INFORMATION
Metron Eledyne would kindly request visitors to our site comply with the following
guidance in order to ensure effective control of the work areas and the safety of all personnel:
1. Observe all Safety notices, warning signs and instructions you encounter when on this
site
2. Remain within the specific area of interest where you will be accompanied by Metron
Eledyne staff at all times.
3. Areas enclosed by yellow markings should only be entered with safety shoes on or
with management approval and production stopped as there is a risk of injury from
dropped product or materials. Safety glasses must be worn when requested.
4. When visiting the Test area, visitors must not touch any equipment without specific
permission from our engineer and should observe the warning lights for voltages:
Amber = 380 – 440v, Red = higher than 440v.
5. Fork lift trucks operate within this factory and grounds. Take special care to look &
listen for approaching vehicles, including in the car parks and at the rear and the side
of the building.
6. Smoking is not prohibited within the building and grounds. A smoking area is
provided and the location can be shown on request.
7. The fire alarm is a long continuous bell and tests are carried out weekly. A warning is
provided via the public address system when these tests are being carried out. At any
other time you should assume the alarm is real and evacuate the building in a safe
manner via the nearest exit. Follow your guide or other Metron Eledyne staff and
make your way to the assembly point at the bottom of the yard. The Fire Marshals
will check via the visitors’ book and, as far as is safe in practice, ensure that no-one is
still inside the building.
8. Please register visitor and vehicle details on arrival and advise reception when leaving
site.
Contractors working in the factory area are requested to complete a risk
assessment before commencing any significant work.

15
WORKING AT HEIGHT
The factory being all on one level does not represent a high risk in
this category. No process work is above ground level.
Ladders are used for maintenance purposes only. These are subject to
regular inspection.
The personnel cage used as an attachment to the FLT is used only by
appropriately trained drivers when required, and is also subject to
regular safety inspections.
Small steps are used for assembly work on taller units, but these are
self-setting airport types with handrails.

16
COMPANY VEHICLES/DRIVERS
Our procedure DP-01 sets out requirements for work-related driving:
1. Before any journey it is the responsibility of the driver to check that the vehicle is in
roadworthy condition and report any defects to Martyn Fovargue or David Carter.(If
travelling abroad the driver must also ensure that the safety triangle, breathalyser kit
(where required), spare bulbs, first-aid kit, fire extinguisher, reflective jacket and
insurance documentation are carried). Before a long journey oil/water level and tyres
should be checked.
2. When planning journeys time must be allowed for breaks to avoid fatigue, traffic or
weather conditions.
3. Drivers should familiarise themselves with the procedure to follow in the event of a
breakdown.
4. Hand-held mobile phones will not be used while driving.
5. Speed limits must be adhered to at all times.
6. All vehicles are smoke-free zones.
7. Any illness, injury or medication that may affect driving ability must be advised to the
manager.
8. Drivers must be familiar with the latest edition of the Highway Code/specific
regulations applicable abroad.
9. Drivers must have regular eye examinations and those over 65 may be requested to
undergo a medical examination for fitness to drive.
10. Company transport can only be used for private use with the permission of the
Managing Director.
(Rules 1 - 9 are also applicable to drivers of vehicles hired by the company)
11. Driving hours will be limited to, or less than as defined in EC561/2006 Regulations
(Metron Eledyne standard procedure DR-1).
When using YOUR OWN vehicle on company business:
1. The vehicle must be kept in roadworthy condition
2. It must have a current MOT certificate (if applicable)
3. The individual’s insurance must cover ‘business use’
DOCUMENTATION
All documents relating to company vehicles, including Registration Document, MOT (if
app), insurance and servicing requirements/records are retained by the Quality / Safety
Manager.
Copies of all driving licences will be kept on file.
Copies of insurance details for owner drivers will be kept on file.
(It is the responsibility of any driver to advise of any changes to licences or insurance)
This data will be collected annually.

17
SITEWORK
1) All personnel who regularly work on customer sites have taken
certificated specialist training course as follows:
UK Mainland Site Passport Scheme (CCSNG):
Current until
David Hemmings 06.01.2015
Paul Foster 13.09.2014
Josie McIvor 20.03.2015
Offshore (PETANS) course:
Bruce Murby 02.08.2013
David Hemmings 09.03.2014
2) All customer site visits are subject to a Pre-visit Assessment and
are subject to the Safe System of Work for Engineer Customer
Visits.
This includes occasional ‘ad-hoc’ site visits conducted by other
staff members who have taken the appropriate training and are
deemed competent as shown on their individual training records.

18
PERSONAL PROTECTIVE EQUIPMENT (PPE).
All personnel are assessed for any protective clothing or equipment
that may be necessary in order to carry out their work without causing
a hazard their health. All staff are required to use PPE supplied to
ensure their safety.
If we cannot remove or reduce the hazard to permissible levels then
specific equipment will be supplied.
Protective eyewear and ear-plugs are freely available at entrances to
the work area.
Face masks, gloves, overalls and footwear are provided where
necessary.
hsem-ppe

APPENDICES

RISK ASSESSMENT
METHODOLOGY
DEFINE AREAS
IDENTIFY HAZARDS
IN THOSE AREAS
DEFINE LEVEL OF
RISK
PRIORITISE
HAZARD ANALYSIS
ACTION PLAN
REVIEW

METRON ELEDYNE
HEALTH AND SAFETY
MANAGEMENT TEAM
DAVID CARTER
Managing Director
MARTYN FOVARGUE
Quality / Health & Safety /
Environmental
RAYMOND KNOX
Hubbell Ltd
MARTIN FREESTONE
Operations
Manager
WAYNE
RICHARDSON
Engineering Manager
ROB BOWEN
Production supervisor
PAUL FOSTER
Production supervisor
MICK DOWSE
Metal Fabrication