Roundtable Session Speaker Kit - Healthcare Design Magazine

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4. Roundtable Sessions Presentation Guidelines and Handouts In an effort to be environmentally conscious, HEALTHCARE DESIGN CONFERENCE will not provide hard copy session handouts however; you are encouraged to provide your roundtable attendees with handouts that support your topic. Your handouts can be uploaded to a secure online website that attendees can access during and after the Conference. If you need additional assistance, please email Alison Berger at The Center for Health Design at aberger@healthdesign.org Roundtable sessions will also not have access to a LCD projector. As such we ask that if you have materials that are essential to this discussion session, please print handouts ahead of time. We strongly urge you to submit your handouts and/or other supplementary materials for inclusion in the online conference proceedings, both to give you the opportunity for additional exposure, and to provide attendees with a complete and useful reference source. If you intend to provide handouts, tell the audience ahead of time that they can be accessed on this site. This way they need not waste time taking unnecessary notes and can focus on your discussion. Directions for attendees to access handouts can be found in the HEALTHCARE DESIGN CONFERENCE onsite program guide. Handouts will be posted in PDF format to the HEALTHCARE DESIGN CONFERENCE website for attendees to access before the Conference through a password protected area. Please submit your presentation for inclusion in the HEALTHCARE DESIGN Conference Proceedings no later than Friday, October 5 using the submission instructions provided below. If you send your presentation AFTER this date the handouts will not be uploaded until after the Conference for attendees to view. Please keep in mind that attendees who take part in your session, as well as those who may not be present, will have access to the post-conference handouts/materials. In addition to your handouts, feel free to submit additional supplementary resources such as diagrams, illustrations, or any other materials you think would be of benefit to attendees. We understand that some handouts may contain proprietary and/ or copyrighted images and information not permitted for Web distribution. If your handouts contain such images/ information, please submit revised handouts without that information, or alternate materials that would be of benefit to attendees. At a minimum, please supply a brief roundtable description or outline along with your contact information for attendees to reference after the conference should they have questions. By providing your materials for the Website, you consent that the content does not violate or infringe upon any copyright or other proprietary rights, contains no matter which is libelous or otherwise unlawful, or which invades the rights of privacy of any person or party. Coordination with your presenters If you are presenting a program with a co‐presenter, please make sure to coordinate your presentations to ensure compatibility, and avoid inconsistency and duplication. Where possible, co‐speakers should strive for consistency in formatting of their presentation Please No Selling of Products or Services from the Podium We ask that all speakers to refrain from focusing on specific commercial product or service, especially their own, to avoid conflict of interest which would put the HEALTHCARE DESIGN Conference in an awkward position, and will guarantee that we will receive complaints from the attendees. To make it clear how important this issue is to the Board and Planning Team and how negatively our audiences react to this practice, “selling from the podium” will be grounds for not Inviting a speaker to any future HEALTHCARE DESIGN Conference. 4
5. Handout Instructions and Deadline Deadline: Friday, October 5 You are encouraged to provide your roundtable attendees with handouts that support your topic. Your handouts can be uploaded to a secure online website that attendees can access during and after the conference. Handout presentations should be saved as below Please name your file as follows: Session ID Code_Lead Speaker Last Name i.e. E01_Wilcox Handouts should be uploaded to the Center for Health Design’s Dropbox site using the following instructions: 1. Open your web browser and enter the following web address: http://www.getdropbox.com 2. This will take you to the Dropbox home page. 3. In the upper right hand side of the screen enter in the following email address and password: Email address: aberger@healthdesign.org Password: hcdconference2012 3. Click on the LOG IN button 4. Click on the folder titled HEALTHCARE DESIGN CONFERENCE PRESENTATIONS 5. Click on the Upload button. Select your presentation click Start Upload button. 6. It may take some time to upload your presentation depending on the file size. When complete, click the log-out button and close the Dropbox page. 7. When you have uploaded your presentation please email Alison aberger@healthdesign.org 5
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Roundtable Session Speaker Kit - Healthcare Design Magazine

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